ATTACHMENT B - Cost Proposal RFP 758 2600000112-REV10312025_.docx
DOCX document 33 KB Posted
- Attached to
- Large Volume Print Solution Lease
- Solicitation number
- RFP 758 2600000112 4
- Issued by
- Elliott County, Kentucky
About this file
This is a cost proposal form for the Commonwealth Office of Technology's Large Volume Print Solution Lease Request for Proposal 758 2600000112. The RFP seeks pricing for a lease arrangement covering two toner-based printers with comprehensive service offerings including 24/7 extended service coverage, maintenance, installation, removal/end of lease expenses, and training. Vendors must provide firm fixed pricing for three lease term options: 36 months, 48 months, and 60 months. The cost proposal requires vendors to identify the printer manufacturer and model, specify the purchase price per printer, and provide detailed monthly lease payment figures for all three lease terms.
The evaluation methodology employs a Total Cost of Ownership (TCO) calculation, defined as (A+P) - (R), where A represents acquisition and other expenses, P represents total lease payments, and R represents residual value at lease end. The lease cost category carries a maximum of 900 points, with the vendor offering the lowest TCO for each lease option receiving maximum points. Subsequent vendors receive points on a proportional basis calculated by dividing the lowest TCO by their respective TCO and multiplying by the available points. An additional evaluation category for impression charges not included in monthly lease payments carries a maximum of 100 points. Vendors must clarify whether monthly lease payments include impressions and, if not, provide cost per impression rates. All costs must be presented as firm fixed amounts across the three lease term options.
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ATTACHMENT B – COST PROPOSAL FORM -REV10242025; REV10312025
Commonwealth Office of Technology (COT) Large Volume Print Solution Lease
RFP 758 2600000112
(Maximum Points: 1000)
The Commonwealth requests pricing for 36, 48 and 60 month lease terms for (2) two (toner based) printers to include 24/7 extended service coverage, maintenance, installation, removal/end of lease expenses, and training. All cost shall be firm fixed costs.
The Total Cost of Ownership (TCO) shall be evaluated for the 36, 48 and 60 month lease options from each vendor { TCO= (A+P) - (R) } A=Acquisition/other expenses P=Total lease payments R=Residual value at end of lease Each vendor’s lease option will be evaluated separately for the lowest TCO for that option. The vendor with the lowest TCO will receive the maximum points for that particular lease option. The vendor with the next lowest TCO will receive points by dividing the lowest TCO by the next lowest TCO and multiplying that percentage by the available points. For example, 900 points is allocated to the lowest TCO for this RFP, Vendor “A” has the lowest TCO at $100 and receives the maximum 900 points ($100 / $100 = 1.00 x 900 = 900). Assume Vendor “B” has the next lowest TCO at $200, then “B” receives 500 points ($100 / $200) = .5 x 900 = 450).
The vendor should complete the following tables for the proposed (2) printers.
A. GENERAL INFORMATION
Printer Manufacturer and Model Name/#: _______________________________________
Purchase Price per Printer: $ ____________________
B. LEASE COST (Maximum Points: 900)
CATEGORY
| 36 MONTH LEASE |
| 48 MONTH LEASE |
| 60 MONTH LEASE |
A. Monthly Lease Payment [to include the combined monthly payment for (2) two printers including the following for both printers: 24/7 extended service coverage, maintenance, installation, removal/end of lease expenses, and training as well as the items/consumables included in the lease as outlined in the vendor’s response to Section 6.8 (C)(8)]
DOES THIS COST INCLUDE IMPRESSIONS?
· YES
· NO
IF YES, PLEASE STATE THE # OF IMPRESSIONS INCLUDED: __________________
IF NO, PLEASE INCLUDE THE COST PER IMPRESSION IN SECTION C OF THIS COST FORM
B. Total Monthly Lease Payments (monthly payment listed above multiplied by the # of months of the lease term)
C. Acquisition/Other Expenses (to include expenses NOT included in the monthly lease payment which should be the items/consumables outlined in the vendor’s response to Section 6.8 (C)(9) as not included in the monthly lease payment)
D. Estimated Residual Value at the end of the lease
TCO
TCO= (A+P) - (R)
A=Acquisition/other expenses P=Total lease payments R=Residual value at end of lease
| C. | ADDITIONAL IMPRESSION CHARGES NOT INCLUDED IN THE MONTHLY LEASE PAYMENT (Maximum Points: 100) |
| Additional Impression Charge per Impression | |
| $ |
File details come from the government source that posted it. Updated .