ATTACHMENT B - Cost Proposal RFP 758 2600000112-REV10242025 .docx
DOCX document 33 KB Posted
- Attached to
- Large Volume Print Solution Lease
- Solicitation number
- RFP 758 2600000112 4
- Issued by
- Elliott County, Kentucky
About this file
This is a Cost Proposal Form attachment for RFP 758 2600000112 issued by the Commonwealth Office of Technology (COT) for a Large Volume Print Solution Lease. The solicitation requests pricing proposals for the lease of two printers with 24/7 extended service coverage, maintenance, installation, removal/end-of-lease expenses, and training included. Vendors must submit firm fixed pricing for three separate lease term options: 36 months, 48 months, and 60 months. The cost proposal form requires vendors to specify the printer manufacturer and model, provide detailed monthly lease payment calculations, identify items and consumables included in the monthly payment, and calculate the total cost of ownership (TCO) using the formula TCO = (A+P) - (R), where A represents acquisition and other expenses, P represents total lease payments, and R represents residual value at the end of the lease.
Pricing evaluation is structured with a maximum of 1,000 points allocated across the three lease options. Each lease term option receives a maximum of 900 points awarded to the vendor with the lowest TCO for that specific term, with subsequent vendors receiving proportional points based on the ratio of the lowest TCO to their respective TCO. An additional 100 points are allocated for pricing of impressions not included in the monthly lease payment. Vendors must clearly indicate whether the proposed monthly lease payment includes impressions, specify the number of included impressions if applicable, or provide a cost-per-impression rate for charges beyond the included volume. All costs must be presented as firm fixed pricing with no escalation provisions.
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ATTACHMENT B – COST PROPOSAL FORM -REV10242025
Commonwealth Office of Technology (COT) Large Volume Print Solution Lease
RFP 758 2600000112
(Maximum Points: 1000)
The Commonwealth requests pricing for 36, 48 and 60 month lease terms for (2) two printers to include 24/7 extended service coverage, maintenance, installation, removal/end of lease expenses, and training. All cost shall be firm fixed costs.
The Total Cost of Ownership (TCO) shall be evaluated for the 36, 48 and 60 month lease options from each vendor { TCO= (A+P) - (R) } A=Acquisition/other expenses P=Total lease payments R=Residual value at end of lease Each vendor’s lease option will be evaluated separately for the lowest TCO for that option. The vendor with the lowest TCO will receive the maximum points for that particular lease option. The vendor with the next lowest TCO will receive points by dividing the lowest TCO by the next lowest TCO and multiplying that percentage by the available points. For example, 900 points is allocated to the lowest TCO for this RFP, Vendor “A” has the lowest TCO at $100 and receives the maximum 900 points ($100 / $100 = 1.00 x 900 = 900). Assume Vendor “B” has the next lowest TCO at $200, then “B” receives 500 points ($100 / $200) = .5 x 900 = 450).
The vendor should complete the following tables for the proposed (2) printers.
A. GENERAL INFORMATION
Printer Manufacturer and Model Name/#: _______________________________________
Purchase Price per Printer: $ ____________________
B. LEASE COST (Maximum Points: 900)
CATEGORY
| 36 MONTH LEASE |
| 48 MONTH LEASE |
| 60 MONTH LEASE |
A. Monthly Lease Payment [to include the combined monthly payment for (2) two printers including the following for both printers: 24/7 extended service coverage, maintenance, installation, removal/end of lease expenses, and training as well as the items/consumables included in the lease as outlined in the vendor’s response to Section 6.8 (C)(8)]
DOES THIS COST INCLUDE IMPRESSIONS?
· YES
· NO
IF YES, PLEASE STATE THE # OF IMPRESSIONS INCLUDED: __________________
IF NO, PLEASE INCLUDE THE COST PER IMPRESSION IN SECTION C OF THIS COST FORM
B. Total Monthly Lease Payments (monthly payment listed above multiplied by the # of months of the lease term)
C. Acquisition/Other Expenses (to include expenses NOT included in the monthly lease payment which should be the items/consumables outlined in the vendor’s response to Section 6.8 (C)(9) as not included in the monthly lease payment)
D. Estimated Residual Value at the end of the lease
TCO
TCO= (A+P) - (R)
A=Acquisition/other expenses P=Total lease payments R=Residual value at end of lease
| C. | ADDITIONAL IMPRESSION CHARGES NOT INCLUDED IN THE MONTHLY LEASE PAYMENT (Maximum Points: 100) |
| Additional Impression Charge per Impression | |
| $ |
File details come from the government source that posted it. Updated .