Attachment B Closeout Specifications~1.pdf
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- Attached to
- Fiber Construction Services - North Region
- Solicitation number
- 26-448DOIT-TELEC-B-48349
- Issued by
- Jefferson County, Illinois
About this file
This document is the Closeout Specifications attachment for Contract B-48349 Fiber Construction Services – North Region issued by the Illinois Department of Innovation and Technology (DoIT). The specification outlines the acceptance process and closeout requirements for fiber construction work upon project completion. The vendor must submit a substantial completion notice to initiate the closeout process, and if the work is only substantially complete, DoIT will identify incomplete scope items and establish a timeframe for completion. Upon request, the vendor must submit as-built redlined drawings in Adobe PDF format, GIS ESRI Shape files, and fiber test results electronically in compliance with Data Submittal guidelines provided in Attachments C and D. DoIT or its architect/engineer will conduct a punch list walk-through to identify deficiencies, and the vendor must correct all identified items within a specified timeframe and submit them for clearance via email.
The vendor must also provide supplemental documentation including warranties, guarantees, maintenance data, instruction manuals, a detailed list of extra materials and equipment that become state property, and final waivers of lien from all subcontractors and suppliers. Following correction of all punch list deficiencies and receipt of required documentation, DoIT or its architect/engineer will perform a final inspection. Upon DoIT's satisfaction that all build work requirements and closeout documentation have been completed satisfactorily, the project will be considered complete and accepted by the department.
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Text version
Illinois Department of Innovation and Technology
B-48349 Fiber Construction Services - North Region Attachment B – Closeout Specifications
Closeout Specifications
The Department of Innovation and Technology (“DoIT”) will accept the Vendor’s work based on the following process:
1. Vendor will make notification, via substantial completion notice, that the work is complete.
2. If only substantially complete, the Vendor will be notified of the incomplete work via email and given notice of incomplete scope and established time frame to complete project.
3. If requested, Vendor will submit redlined drawings electronically in Adobe PDF and GIS
ESRI Shape files reflecting the as-built project to DoIT, as well as fiber test results electronically. These shall comply with the Data Submittal guidelines provided in
Attachments C and D.
4. DoIT or DoIT A/E will perform a punch list walk through.
5. Vendor will receive punch list of deficiencies along with time-frame for correction of the deficiencies.
Upon completing corrections, Vendor will submit to DoIT for clearance of those deficiencies via email.
6. Vendor provides supplemental documentation:
a. Warranties, guarantees, maintenance data and instruction manuals
b. Detailed list of extra materials and equipment that are property of the State
c. Final Waiver of Lien from all subcontractors and suppliers
7. DoIT A/E or DoIT to perform final inspection notice after punch list deficiencies have been corrected and all documentation received.
8. Once DoIT is satisfied that all requirements have been met, both in the build work as well as the required closeout documentation, DoIT will consider the job complete and accepted.
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