Summary of Attachment A - E-Rate Category 2 Pro Forma Contract

Attachment A is a pro forma contract template document from the State of Tennessee's Department of General Services and Department of Education for the E-Rate Category 2 procurement (RFQ #33101-26006FAS5) covering fiscal years 2026-2031. The solicitation seeks qualified service providers to deliver internal connections, basic maintenance of internal connections, and managed internal broadband services for Local Education Agencies (LEAs), Tennessee Public Charter Schools, and State Special Schools. The procurement encompasses networking equipment and infrastructure including cabling, routers, switches, wireless access points, firewalls, and caching systems. The RFQ was issued on October 20, 2025, with a pre-response conference scheduled for October 27, 2025, and a proposal response deadline of December 12, 2025. The resulting contract will establish a multi-year source of supply arrangement spanning six fiscal years (FY26-FY31), with the potential for multiple awards to qualified respondents.

The pro forma contract template requires respondents to provide catalog pricing for service items, which will serve as ceiling prices for subsequent mini-bid processes conducted directly by educational entities. Respondents must complete the attachment by entering their contractor name, selecting service item types from a dropdown menu, providing manufacturer SKU numbers, and listing service item descriptions along with maximum/ceiling prices. The State will not evaluate cost during the initial RFQ evaluation phase; instead, technical and general qualifications will be assessed with a minimum combined score of 75 points required for advancement. All services are funded through the Federal Communications Commission's Universal Service Schools and Libraries Support Mechanism (E-Rate program). Interested vendors should contact procurement specialist Jordan Jackson at jordan.t.jackson@tn.gov or 615-253-7825 for additional information.