Attachment A Technical Specifications~1.docx

Staff Housing Cabin Buildings Project Nehalem Bay State Park

TABLE OF CONTENTS - 1

Staff Housing Cabin Building Project – Nehalem, OR 97131 OPRD Nehalem Bay State Park

Oregon Parks and Recreation Department

TECHNICAL SPECIFICATIONS

For

Staff Housing Cabin Buildings Project

Project Number: OPRIS # 36857 Contract Number: #10654

Date: May 2024

Prepared by:

Oregon Parks and Recreation Department Engineering Section 725 Summer Street NE, Suite C Salem, Oregon 97301

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PART A - GENERAL & ADMINISTRATIVE SPECIFICATIONS

TABLE OF CONTENTS

Staff Housing Cabin Buildings Project

TABLE OF CONTENTS

SECTION 01010 – SUMMARY OF WORK

PART 1 – GENERAL

1.01 DESCRIPTION OF WORK

A. Requirements of the “State of Oregon General Conditions for Public Improvement Contracts” January 2012 Edition as amended by ITB 10654 Exhibit 7, Supplemental General Conditions apply to the Technical Specifications and Plans for this Project.

B. The Work shall be as shown on the Plans and as specified herein at the following location(s):

C. Contractor shall furnish all permits, labor, equipment, tools, supervision, materials and incidentals required to complete the Work in accordance with the Plans, Technical Specifications and terms of the Contract. Also refer to the Invitation to Bid (“ITB”) and the Contract for additional requirements and information. Work includes, but is not limited to, the following:

Base Bid

1. Mobilization.

2. Cabin 2 - 6 Construction

3. Wooden Stairs – Cabin 3-6 Approaches

D. Specific items furnished by Owner and installed by Contractor:

1. None

E. Specific items furnished by Owner and installed by others:

1. Cabin 2 – 6 Foundations/ Footings

2. Site Improvements, including grading, paving, and site utilities. See Attachment E, Nehalem Bay State Park Staff Housing Site Improvement Project plans.

3. Free-standing kitchen appliances (refrigerator and range).

F. Project is for the Oregon Parks and Recreation Department, herein referred to as Owner.

Where “Architect” or “Engineer” is used in the Contract Documents it shall mean “Owner”.

Where “General Contractor” is used in the Contract Documents it shall mean “Contractor”.

G. The Owner’s Authorized Representative, herein referred to as Project Manager is:

Tracy Johnson Oregon Parks and Recreation Department 725 Summer St NE, Ste. C Salem, OR 97301

(971) 283-6805

G. The Park Manager, where authority is specified in Contract Documents is:

Ben Cox Nehalem Management Unit Manager Oregon Parks and Recreation Department ben.cox@oprd.oregon.gov

(503) 791-7969

1.02 CONSTRUCTION STAKEOUT AND LAYOUT

A. The Plans show approximate locations and dimensions of existing utilities and facilities adjacent to and in the proposed Work, as shown on the Plans, for the Contractor’s information. Final stakeout of the construction Work shall be provided by Contractor and approved by Project Manager. The Contractor will be solely responsible for locating all existing utilities within the Project sites. No additional stakeout will be provided by the Owner.

B. Contractor is responsible for properly laying out the Work and for lines and measurements for the Work. Contractor to verify the figures shown on the Plans before any construction takes place or products are ordered. Report errors or inaccuracies to the Project Manager for resolution before commencing Work. Submit as-built plans after completion of the Project to record any changes that took place in accordance with Section 01330 Submittals Procedure.

1.03 PROJECT RECORD DRAWINGS

A. Maintain at the site one complete set of full-sized original prints for recording installed conditions (As-Builts). Keep record drawings (As-Builts) clean, undamaged and up to date as Work progresses. Accurately indicate all deviations, additions and omissions from the original drawings in red ink.

B. The purpose of these record drawings is to provide the Project Manager with an easy to read, complete record of the installation so that at the end of the Project the Project Manager can revise the original Contract Plans to represent the actual installation. Color coded and highlighted notes shall be used if these would make the record drawings easier to read.

C. At the completion of the Work, Contractor shall furnish the Project Manager this original set of marked-up drawings. Final payment to the Contractor will not be authorized until these drawings have been submitted to and accepted by the Project Manager.

1.04 OWNER OCCUPANCY

A. The Owner will not close any areas of the Park except the area under construction and temporary closures as approved in advance by the Park Manager for approved limited durations.

B. Coordinate all Work with Park Manager to minimize conflict and to facilitate ongoing use and operation of the Park.

C. The Owner and Owner’s other contractors and consultants will be performing other work elsewhere onsite during construction. Coordinate fully with separate contractors so that work under other contracts may be carried out smoothly, without interfering with or delaying Work of this Contract.

1.05 CONTRACTOR USE OF SITE AND PREMISES

A. Construction Operations: Limited to construction areas around the Project site(s).

B. Contractor shall at all times conduct their operations to ensure the greatest public safety and least inconvenience to the public and adjacent land owners.

C. Contractor shall receive approval from the Park Manager as to the staging and stockpiling of the equipment and materials used on the Project.

D. Storage of material onsite is at Contractor’s own risk.

E. Hauling Restrictions: Comply with all legal load restrictions in the hauling of material. Load restrictions shall meet state load restrictions.

F. Parking: Contractor and Subcontractors shall park at approved locations, and as directed by the Park Manager.

G. Restrooms: Contractor shall provide temporary restroom facilities for its workers and Subcontractors as required.

H. Protection of Existing Facilities: Protect existing vegetation, equipment, structures, utilities, and other improvements at Project site and on adjacent properties, except where indicated to be removed or altered. Repair damage to existing facilities.

1.06 CONSTRUCTION SCHEDULE

Refer to the Contract for construction schedule Substantial and Final Completion dates.

Contractor shall not begin any onsite Work of this Project before required permits have been obtained, a preconstruction conference has been held, a proposed construction schedule has been submitted in accordance with Section 01300 and required submittals have been submitted in accordance with Section 01330 Submittals Procedure, and the Project Manager has given written approval of the submittals and construction schedule provided by the Contractor.

1.07 SPECIFICATION LANGUAGE

A. Portions of the Technical Specifications are written in imperative and streamlined form. This imperative language is directed to the Contractor, unless specifically noted otherwise.

1. The words “shall be” shall be included by inference where a colon (:) is used within sentences or phrases. Example: Aggregate: ASTM C33. Singular words will be interpreted as plural and plural words shall be interpreted as singular where applicable and where full context of the Contract Documents so indicates.

2. The word provide or furnish means “furnish and install.”

1.08 PROJECT IDENTIFICATION SIGN

A. The Project identification sign, if used, will be by the Owner.

1.09 CUTTING

A. Perform or arrange and pay for required cutting of asphalt, concrete, masonry, wood, structural framing, etc. and obtain approval from the Project Manager prior to cutting.

B. Cutting or channeling of underpinning or structural members shall not be permitted without prior permission of the Project Manager and Engineer.

C. No weakening of structural parts is permitted and the Contractor will pay for and correct any Work impaired.

1.10 PATCHING

A. Where trenching is done through existing paving, walks, curbs, etc. (with prior approval from the Project Manager), the Contractor is responsible to patch and repair these structures to original condition.

B. Patch all openings in and through concrete and masonry with dry pack.

C. In new Work, patch and refinish all damaged finished surfaces that are a result of the Contractor’s activities to match the adjacent surface as approved by the Project Manager.

D. Where new electrical Work is installed in an existing building, patch and refinish surfaces damaged to match existing. Refinishing is to be as directed by the Project Manager.

END OF SECTION

Section 01010 - 4

SUMMARY OF WORK

SECTION 01019 – CONTRACT CONSIDERATIONS

PART 1 – GENERAL

1.01 SPECIAL PROJECT REQUIREMENTS

A. The Park will remain open during construction, roads, parking lots and walkways in the area shall be open to the public from start of construction until the completion date. The Contractor shall restrict public access in the construction site and provide for public safety during construction. Devices required to provide for public safety during construction shall be provided and installed by the Contractor at the expense of the Contractor. If required safety devices are not installed, Work shall not be allowed to commence until such devices are installed. The Contract Time will not be extended based on working Days lost due to the noncompliance of safety devices.

B. Construction operations shall be restricted to normal daily operating hours and the normal Open/Close schedule of the Park but not outside the hours of 7AM – 5PM, Monday – Friday unless otherwise arranged and approved in writing by the Project Manager and Park Manager.

C. No Work shall be performed on any legal holiday or weekends without prior written approval from the Park Manager.

D. If special circumstances or emergency conditions require Work beyond the hours as specified, the Contractor shall:

1. Notify the Project Manager and Park Manager 72 hours in advance of any proposed extended work hours for preauthorization. The Contractor’s written request shall specify the Work to be performed and the circumstances that warrant the request. The request shall include any additional measures to mitigate noise generated by this construction activity, if deemed necessary by the Project Manager.

2. If an emergency situation occurs that warrants extended hours, the Contractor shall notify the Park Manager and Project Manager immediately upon determining the need for this Work.

E. Contractor shall notify the Park Manager in advance when Contractor, Subcontractor or any employees of such will be on Park property.

F. Comply fully with manufacturer’s instructions and recommendations. Should manufacturer’s instructions conflict with Contract Documents, request clarification from Project Manager before proceeding.

G. Contractor shall furnish all planning, investigation, material, equipment, labor and permits to complete the Work in accordance with the Plans, Technical Specifications and terms of this Contract, except as specified otherwise herein.

H. Day Use Park Fees will not be charged by the Park for contractors or deliveries.

I. All changes to normal traffic patterns must be clearly explained in the Traffic Control Plan and approved by the Project Manager.

J. Smoking is not allowed at the project site, except at locations approved by the Park Manager and Project Manager.

K. Any additional tree removal required for construction shall be approved by Project Manager.

1.02 EXISTING UTILITIES

A. In general, the locations of existing utilities, whether above ground, underground or under the roof, are to be determined as needed by the Contractor. Work in some cases must be done in close proximity to said utilities and live electrical service lines, pipes, drains, and structures not shown, which may require a change in operations, cost and time.

B. Utilities damaged by Contractor’s activities shall be reestablished, to the satisfaction of the Park Manager and/or Project Manager. If the Contractor fails to repair the damaged utility, costs for repairing the utility shall be deducted from final payment.

C. Comply with Oregon Administrative Rules Division 952, Relating to Abandoned Underground Facilities. An “Abandoned Facility” means an underground facility that is no longer in service and is physically disconnected from the operating facility that is in service. In addition to notification requirements of this rule, notify Project Manager of any Abandoned Underground Facilities which are discovered during the course of the Project.

1.03 PROGRESS CLEANING

A. Maintain areas free of waste materials, debris, and rubbish at all times. Maintain site in a clean and orderly condition. Provide legal debris disposal (or recycle waste materials if feasible) off-site for all debris generated while working on this Project.

B. Remove debris and rubbish from pipe chases and other closed or remote spaces on a daily basis.

C. Remove waste materials, debris and rubbish from the site immediately upon such materials becoming unfit for use in the Work. In the event this material is not removed, Project Manager will give one notification in writing as to the removal of such waste materials, debris and rubbish. If the Contractor does not clean up the waste materials, debris and rubbish within 24 hours as directed by the Project Manager, the Project Manager reserves the right, but does not have the duty, to have the material removed and the expense shall be deducted from payment to the Contractor. This debris shall be removed at the end of each workday.

D. Provide legal debris disposal off-site for all debris generated while working on this Project.

1.04 TEMPORARY UTILITIES

A. Connections to existing utilities (electric, water, sewer, telephone service) may be allowed as approved by the Project Manager. Contractor to make arrangements for connections. Contractor to pay for cost of connection and use. Exercise measures to conserve energy and water.

B. Provide toilet and wash facilities for the work force at the site. Comply with applicable laws, ordinances and regulations pertaining to public health and sanitation.

PART 2 – MATERIALS (Not Applicable)

PART 3 – EXECUTION (Not Applicable)

END OF SECTION

Section 01019 - 7

CONTRACT CONSIDERATIONS

SECTION 01025 – MEASUREMENT AND PAYMENT

PART 1 – GENERAL

1.01 DESCRIPTION

A. All Payments shall be as provided in the State of Oregon General Conditions for Public Improvement Contracts. References to other documents in the Plans and in the Technical Specifications, such as ODOT and ODOT/APWA are not intended to include references to measurement and payment that may exist in those other documents. Specific Measurements for Work Items are detailed in this Technical Specification Section 01025.

B. If no Item exists for a portion of the Work, include the costs in a related Item.

C. No separate payment will be made for any item that is not specifically set forth in the Solicitation, and all costs therefore shall be included in the prices named in the Solicitation for the various appurtenant items of Work.

D. Quantities listed in the Contract Document do not govern final payment. Payments to the Contractor will be made only for actual quantities of Contract items performed in accordance with terms of the Contract and for items of Work actually performed under Change Orders.

E. Indirect costs, such as supervision and overhead, profit, and the General Conditions specified in the Contract, all shall be allocated to each item as applicable for Work defined in the item. No separate payment will be made to the Contractor for these items.

F. Disposal Fees: There shall be no separate measurement and payment item for Disposal Fees. Payment shall be incidental to other bid items.

G. Payments shall include full compensation for all labor, equipment, and materials necessary to perform the specified Work.

H. Partial payments to be made under the Contract shall be based on the percent of Work complete as approved by the Project Manager according to the State of Oregon General Conditions for Public Improvement Contracts.

I. Material requiring weighing to be weighed by scale. Allowable scales with Project Manager approval are commercial vehicle weigh scales, plant automatic weight batching and mixing control printer system, or plant weight hopper printer system.

Pay Items to be measured by weight shall include all Contractor costs for furnishing appropriate weight tickets and transporting materials to the scales or to check weighing.

The Owner may periodically have a representative at the scales to observe the weighing procedures.

1.02 BID ITEMS, MEASUREMENT AND PAYMENT

(NOTE: See the Pricing Submittal Form. Payment shall include full compensation for all labor, equipment, materials and incidentals needed to accomplish the Work as shown and described in the Contract Documents.)

A. BID ITEMS:

1. Mobilization:

a. Measurement and payment for this bid item shall be made on a lump sum basis. The amount to be allowed for Mobilization will be paid in partial payments under the Contract as follows:

i. When 5 percent of the total original Contract amount is earned from other items, 50 percent of the amount bid for Mobilization, or 2.5 percent of the original Contract amount, whichever is the least, will be paid.

ii. When 10 percent of the total original Contract amount is earned from other items, , 100 percent of the amount bid for Mobilization, or 5 percent of the original Contract amount, whichever is the least, will be paid.

iii. Upon completion of all Work on the Project, payment of any amount bid for Mobilization in excess of 5 percent of the total original Contract amount will be paid.

b. The above schedule of progress payments for Mobilization shall not limit or preclude progress payments otherwise provided by the Contract.

c. Construction access, staging, erosion control, and traffic control shall be incidental to this bid item.

2. Cabins 2-6 Construction:

a. Measurement and payment for this bid item shall be made on a per each basis.

b. The Work shall include all materials, equipment, and labor to complete the installation of new cabin buildings, including but not limited to: framing, rough and finish carpentry, insulation, electrical, mechanical, plumbing, interior finishes, siding, roofing, flooring, cabinetry, testing, miscellaneous materials, coordinating inspections, and all other Work required to build the cabins at locations shown on Plans and in conformance with the Contract Documents.

c. Tillamook County Building, Zoning, and Dune Area Development Permits have been obtained by Owner. Contractor shall be responsible for any other applicable trade permits as required, including but not limited to Tillamook County Electrical, Plumbing, and Mechanical, and Tillamook Public Utility District permits.

d. Contractor shall coordinate inspections with agencies as required by all permits. See Attachment D for Tillamook County Permits.

3. Wooden Stairs – Cabin 3-6 Approaches:

a. Measurement and payment for this bid item shall be made on a per each basis.

b. The Work shall include all labor, equipment, materials, and incidentals to install the Work as shown on the Plans and in conformance with the Contract Documents.

PART 2 – MATERIALS (Not Applicable)

PART 3 – EXECUTION (Not Applicable)

Section 01025 - 21

MEASUREMENT AND PAYMENT

SECTION 01028 – MODIFICATION PROCEDURES

1.01 SUMMARY

A. Section includes the administrative requirements for Requests for Information (“RFI”) and Proposal Requests (“PR”).

B. Prior to execution of a Change Order (“CO”), the following documents shall be submitted as indicated.

1.02 REQUEST FOR INFORMATION

A. General:

1. RFI's are requests for information originated, prepared and submitted by the Contractor to the Project Manager only when the Contractor is unable to determine from the Contract Documents, the material, process, system or Work to be installed. Endeavor to keep the number of RFI’s to a minimum. For critical or emergency items, contact Project Manager at once.

2. If Project Manager clarification results in additional cost or time, do not proceed with the Work indicated by the RFI until the Project Manager provides an approved copy of the RFI or until a PR is fully executed. A CO will be processed to include this type of change.

3. Submit RFI’s on form provided by Project Manager.

4. Number RFI's sequentially; include date submitted.

5. Identify Project, pertinent Plan sheet, detail number, and Technical Specification Section.

6. Specifically identify time response information as required to avoid impact on construction schedule or cost. Project Manager will endeavor to respond to proper RFI’s within 7 Days, if possible.

B. RFI’s shall include written and graphic solutions proposed by Contractor. Project Manager will determine if Contractor’s proposal is in accordance with Contract Documents and design intent of Project.

1. Contractor's failure to make a reasonable effort to propose realistic solution may result in RFI's being returned with no action.

2. RFI's that request information that is clearly shown in the Contract Documents will be considered frivolous/improper and will be returned with no action.

C. Maintain current and accurate RFI Log.

1.03 PROPOSAL REQUEST

A. General:

Provide quotations for extra Work or changes in Work when requested by the Project Manager, on a PR form to be provided by the Project Manager.

Provide a detailed itemization of the costs to the degree necessary for evaluation by the Project Manager. Indicate if a change to the Contract Period is warranted.

B. Maintain current and accurate Proposal Request Log.

C. Issuance of a PR is not an authorization to proceed with extra or changed Work until fully executed by Owner and Contractor. Do not proceed with the Work indicated in the PR until the Project Manager provides a fully executed copy. A CO will be processed to include approved Proposal Requests.

Section 01028 - 23

MODIFICATION PROCEDURES

SECTION 01062 – PERMITS

1.01 DESCRIPTION

A. The Contractor shall be responsible to abide by permitting requirements as stated in the State of Oregon General Conditions for Public Improvement Contracts.

1.02 PERMITS

A. See Exhibit 7 Supplemental General Conditions for Public Improvement Contract and the Contract Documents for supplemental or additional permit requirements.

B. Owner shall obtain and pay for:

1. Dune Area Development permit from Tillamook County

a. #851-23-000080-PLNG

2. Building permit(s) from Tillamook County

a. Cabin 2: #851-23-001571-DWL

b. Cabin 3: #851-23-001572-DWL

c. Cabin 4: #851-23-001573-DWL

d. Cabin 5: #851-23-001574-DWL

e. Cabin 6: #851-23-001575-DWL C. Contractor shall obtain and pay for all trade permits from Tillamook County and/or local utility providers that are necessary complete the work.

Section 01062 - 24

PERMITS

SECTION 01090 – REFERENCE STANDARDS

PART 1 – GENERAL

1.01 REFERENCED STANDARDS:

All Work shall conform to the issue of following referenced standards which is current at date of Contract Award. Whenever the following abbreviations are used in these Contract Documents, they are to be construed the same as follows:

Section 01090 - 27

REFERENCE STANDARDS

SECTION 01300 – PROJECT MANAGEMENT AND COORDINATION

PART 1 – GENERAL

DESCRIPTION

0. This section includes administrative provisions for coordinating construction operations on the Project

PROJECT COORDINATION

0. Coordinate with the Project Manager to locate area for mobilization, field offices and sheds, vehicle access, traffic, and parking facilities.

Coordinate construction operations included in Contract Documents to avoid conflicts and assure efficient and orderly installation of each part of the Work.

Schedule construction operations in sequence required to obtain best results where installation of one part of Work depends on installation of other components.

Coordinate installation of different components to assure maximum accessibility for required maintenance, service, and repair.

Coordinate storage or staging areas for all trades.

Locate and verify all utility service connection points. Coordinate actual location and depth of all utilities with utility connections. Modify designed location of points of connection to accommodate actual site locations.

Coordinate space requirements and installation of irrigation and/or electrical work depicted diagrammatically on Drawings. Follow routing shown for pipes and conduit as closely as practicable. Utilize spaces as efficiently to maximize accessibility for other installations, for maintenance, and for repairs.

Coordinate testing and inspections by building officials and Owner’s testing and inspection services.

During construction, coordinate use of site and facilities through the Project Manager.

Comply with Project Manager procedures for intra-project communications; submittals, reports and records, schedules, coordination drawings, and recommendations; and resolution of ambiguities and conflicts.

Coordinate with Project Manager for use of temporary utilities.

The Contractor shall maintain Daily Reports documenting which subcontractors are on site, jobsite activities, materials deliveries, high/low temperatures and general weather conditions, meetings and significant decisions, visitors, accidents and unusual events, and other significant items. These Daily Reports shall be made available to the Project Manager upon request.

CONTRACTOR’S CONSTRUCTION SCHEDULE

0. Gantt-Chart Schedule: Submit a comprehensive, fully developed, horizontal, Gantt-chart type, Contractor’s construction schedule within (15) days of date of Notice to Proceed and in accordance with the State of Oregon General Conditions for Public Improvement Contracts. Base schedule on the construction schedule in the Contract and additional information received since the start of the project.

The proposed construction schedule shall be in a critical path method format and shall be updated throughout the duration of the Project to reflect the progress of the Work.

Revise the schedule at monthly intervals to reflect actual construction progress and activities. Issue revised schedule with progress payment requests.

Revise the schedule immediately after each progress meeting or other activity where revisions have been recognized or discussed. Issue the revised schedule with the associated meeting notes.

PROJECT MEETINGS

General: Contractor is responsible for conducting meetings unless otherwise noted. Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

2. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Project Manager of scheduled meeting dates and times.

Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

Minutes: Contractor shall record significant discussions and agreements achieved. Distribute the meeting minutes to attendees and concerned parties, including Project Manager, within three (3) days of the meeting.

Preconstruction Conference: Owner Project Manager will coordinate with Contractor to schedule and conduct a preconstruction conference before starting construction, at a time convenient to both parties, but no later than fifteen (15) days after Notice to Proceed.

2. Attendees: Authorized representatives of Owner, Project Manager, and their consultants; Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

Agenda: Discuss items of significance that could affect progress, including the following:

Designation of key personnel, their responsibilities and duties.

Lines of communication.

Procedures for processing Submittals, RFIs, Proposal Requests and Change Orders.

Initial construction schedule.

Schedule and format for Progress Meetings.

Critical work phasing, sequencing, and long-lead items.

Procedures for testing and inspecting.

Working hours.

Parking availability, construction access and delivery routes.

Traffic control and public safety.

Security.

Permits and regulations of authorities having jurisdiction.

Procedures for processing Applications for Payment.

Owner's occupancy requirements.

Preparation of record documents.

Preinstallation Conferences: Contractor shall conduct a preinstallation conference for each construction activity that requires coordination between construction disciplines, and as specified in Contract Documents.

2. Attendees: Installer and representatives of subcontractors, manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting.

Schedule preinstallation conference a minimum of one week prior to commencing related work. Advise Project Manager of scheduled meeting dates.

Review conditions of installation, preparation, and installation procedures, coordination with related work, and protection of adjacent work.

Do not proceed with installation if the conference cannot be successfully concluded. Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

Progress Meetings: Contractor shall conduct progress meetings weekly or as discussed at preconstruction meeting.

2. Attendees: Project Manager and Contractor Superintendent, with representative subcontractors, suppliers, and other entities concerned with current progress or involved in planning, coordination, or performance of future activities. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

Agenda:

Review minutes of previous progress meeting.

Review field observations, problems, decisions, and corrective actions.

Review Contractor's Construction Schedule:

Review work progress since last meeting and planned progress during succeeding work period.

Review fabrication and delivery schedules.

Discuss whether schedule revisions are required to ensure that the Work will be completed within the Contract Time.

Review present and future needs of each entity present, including the following:

Sequence of operations.

Status of correction of deficient items.

Status of submittals.

Status of RFIs.

Status of Proposal Requests and Change Orders.

PART 2 – PRODUCTS (Not Applicable)

Section 01300 - 31

PROJECT MANAGEMENT AND COORDINATION

SECTION 01330 – SUBMITTALS PROCEDURE

NOTE:

1. The Contractor is responsible for making technical submittals as called for in the Plans and individual Technical Specification Sections. The Contractor shall develop a submittal list within 14 Days after being issued the Notice To Proceed for Owner to review and approve. Contractor shall modify the submittal list as requested by Owner until approved.

1.02 CONTRACTOR RESPONSIBILITIES

A. Prior to transmitting submittal to the Project Manager,

1. Ensure the accuracy and completeness of the information contained in each submittal and that the material, equipment or method of work is as described in the submittal.

2. Ensure information is legible by the Owner. Faxed submittals are NOT acceptable.

3. Ensure that the information is transmitted and approved by Owner and as follows:

4. Verify the material and equipment described in each submittal conforms to the requirements of the Technical Specifications and Plans.

5. Ensure there is no conflict with other submittals.

6. Notify the Project Manager in each case where such submittal may affect the Work of another contractor or Owner.

B. Substitutions “Or Approved Equal” Substitutions: May be considered during bidding for products requiring an approved equal, provided they are submitted within the time period stated in the ITB and the substitution complies with the Technical Specifications herein. Obtain written approval prior to bidding by submitting the Substitution Request Form to the Single Point of Contact (located in the ITB document).

“Or Equal” or “Basis of Design” Substitutions: Will be considered by the Project Manager during construction through the Submittal process.

Manufacturers and products listed in the Contract Documents establish minimum requirements for appearance, quality, utility, durability, function, and purpose, and are all considered to have the designation “or equal” associated with the manufacturer or product.

Substitutions Submittals should include complete data substantiating compliance of proposed substitution with Contract Documents.

C. Refer to the Contract Documents and State of Oregon General Conditions for additional information regarding submittals and substitutions.

PART 2 – PRODUCTS (Not Applicable)

PART 3 – EXECUTION

3.01 TRANSMITTAL PROCEDURE

A. General:

1. For each required submittal, submit two (2) copies of all required information not less than fourteen (14) Days prior to purchase or installation (if previously purchased). One (1) copy will be returned to the Contractor. Individual sheets shall not exceed 22 inches x 34 inches. NOTE: SUBMITTALS MAY BE MADE ELECTRONICALLY VIA EMAIL WITH PDF ATTACHMENT(S) AS APPROVED BY PROJECT MANAGER.

2. Use a Submittal/Transmittal Form for material and equipment submittals. Use a separate form for items specified in separate, discrete sections for which the submittal is required. Use a single form for submittals for various items when the items taken together constitute a manufacturer’s package, or are related such that expediency indicates review of the package as a whole.

3. Note the unique sequentially assigned number that will accompany each item submitted, on the transmittal form. Original submittal numbers shall have the format: “XXX”; where “XXX” is the sequential number assigned by the Contractor. Resubmittals shall have the format: “XXX‑Y”; where “XXX” is the originally assigned submittal number and “Y” is a sequential letter assigned for resubmittals, i.e., A, B or C being the 1st, 2nd and 3rd resubmittals, respectively.

B. Deviation from Contract: Submit a request for substitution for deviations from the Technical Specifications or Plans. Include the reason for the deviation and cost differential for the deviation. Deviations from the Contract shall be authorized by Change Order only.

C. Submittal Completeness: Submittals that do not have all the information required to be submitted are not acceptable and will be returned without review.

D. Project Manager reserves the right to ask for submittals not referenced in this document.

3.02 REVIEW PROCEDURE

A. The Project Manager will review the submittal and return it to the Contractor. The returned material will consist of one (1) marked‑up copy of the submittal. The returned submittal will indicate one of the following actions:

1. If the review indicates the material, equipment or work method is in general conformance with the Plans/Technical Specifications, the submittal copies shall be marked “No Exceptions Taken.” In this event, the Contractor may begin to incorporate the material/equipment/work method covered in the submittal.

2. If the review indicates the submittal is insufficient or that limited corrections are required, the submittal copies may be marked “Make Corrections Noted.” The Contractor may begin to implement the work method or incorporate materials/comments covered in the submittal in accordance with the corrections/comments noted.

3. If the review reveals the submittal is insufficient or contains incorrect data and the comments require revision and resubmittal, the submittal copies shall be marked “Revise and Resubmit.” In this case, the Contractor shall not undertake Work covered by this submittal until the submittal has been revised, resubmitted and returned to the Contractor with a marking of “No Exceptions Taken” or “Make Corrections Noted.”

4. If the review reveals the material, equipment, or Work does not require submittal, then the submitted copies shall be marked “Reviewed.” In this event, the Contractor may begin to incorporate the material/equipment/Work covered by the submittal and no further action is required.

3.03 EFFECT OF REVIEW OF CONTRACTOR’S SUBMITTALS

A. Submittal review of what the Contractor proposes to provide shall not relieve the Contractor of his responsibility for errors therein, nor shall it be regarded as an assumption of risks or liability by the Owner, or by any officer or employee of the Owner. Contractor shall have no claim under the Contract on account of the failure, or partial failure, of the method of work, material or equipment so reviewed. A mark of “No Exceptions Taken” or “Make Corrections Noted” shall mean the Project Manager has no objection to the Contractor, upon the Contractor’s own responsibility, using the plan or method of work proposed, or providing the materials or equipment proposed.

SUBSTITUTION REQUEST FORM

TO _________________________________________________________________________________ PROJECT ___________________________________________________________________________ We hereby submit for your consideration the following product instead of the specified item for the above Project Section _________________ Paragraph ____________________ Specified Item ___________________ Proposed Substitution:__________________________________________________________________ Attach complete technical data, including laboratory tests, if applicable. Include complete information on changes to Plans and Technical Specifications that proposed substitution will require for proper installation. Fill in Blanks Below:

A. Does the substitution affect dimensions shown on Plans? Yes____No____. If yes, clearly indicate changes.

The undersigned states that the function, appearance and quality are equivalent or superior to the specified item.

Submitted by:

Signature________________________________Title_________________________________________ Firm______________________________ By____________________________ Date_______________ Telephone_____________________________ E-mail:________________________________________

___ACCEPTED, ___NOT ACCEPTED, ___RECEIVED TOO LATE

Section 01330 - 31

SUBMITTALS PROCEDURE

SECTION 01350 – PROTECTION OF CULTURAL RESOURCES

PART 1 – GENERAL

Tribal Monitor: Designated cultural resource representative from the federally recognized tribes in Oregon, who may contact the Owner to be notified and present onsite when a specific Work task occurs.

B. Oregon Revised Statute ORS 358.905

C. Oregon Revised Statute ORS 390.235

PART 2 - MATERIALS (Not Applicable)

PART 3 - EXECUTION

C. If potential cultural resources are discovered during the Work, the following procedures will be instituted:

1. Project Manager will issue a verbal Work suspension directing the Contractor to cease all construction operations at the location of a potential cultural resources discovery. Project Manager will contact a qualified archaeologist to evaluate the significance of the find. A written Work Suspension Order will be issued within twenty-four (24) hours of the verbal Work Suspension Order.

2. Such Work suspension will be effective until such time as the qualified archaeologist can evaluate the potential cultural resources for their significance and make recommendations to the State Historic Preservation Officer. Any Work suspension direction will contain the following:

a. A clear description of the Work to be suspended including the physical location and limits of the area in which Work is to be suspended.

b. Any instructions regarding issuance of further orders by the Contractor for material services.

c. Specific direction to the Contractor to minimize the Work suspension costs (i.e., Work elsewhere while archaeologist is evaluating find).

d. Estimated duration of the temporary suspension.

3. If the archaeologist determines the cultural resource is eligible to be nominated to the National Register of Historic Places, Project Manager may extend the duration of the Work Suspension Order in writing.

A. Contractor shall be responsible for all fines incurred from noncompliance with regulations of governing authorities.

01350-35

PROTECTION OF CULTURAL RESOURCES

SECTION 01500 – TEMPORARY FACILITIES AND CONTROLS

1.01 DESCRIPTION

A. Section includes requirements for temporary utilities, support facilities, and security and protection of facilities

B. Storage of materials on site is at Contractor’s own risk. Contractor is responsible for protection of materials, equipment, and work from vandalism and theft.

1.02 SITE STAGING DIAGRAM

0. Contractor shall complete and submit for Project Manager review a Site Staging Diagram prior to the Pre-Construction meeting.

The Site Staging Diagram shall include the Contractor’s proposed location for staging construction equipment and materials on site including erosion control measures per the erosion control plans and best management practices.

1.03 TEMPORARY UTILITIES

0. Connections to existing utilities (electric, water, sewer, telephone service) may be allowed as approved by the Project Manager. Contractor to make arrangements for connections. Contractor to pay for cost of connection and use. Exercise measures to conserve energy and water.

New permanent facilities may be used for electrical and water as approved by Project Manager.

Heating Units: Provide temporary heating units that have been tested and labeled by UL, FM or another recognized trade association related to type of fuel being consumed.

Fire extinguishers: Provide hand-carried, portable, UL–rated, Class A fire extinguisher for temporary offices and similar spaces.

In other locations, provide hand-carried, portable, UL-class, ABC dry chemical extinguishers or a combination of extinguishers of NFPA recommended classes for exposures.

1.04 TEMPORARY SANITARY FACILITIES

0. Provide and maintain toilet and wash facilities for the work force at the site. Comply with applicable laws, ordinances and regulations pertaining to public health and sanitation.

Use of existing restroom facilities on-site is not permitted.

Existing restrooms should not be used for construction disposal or cleanup.

New permanent facilities may not be used during construction operations.

1.05 TEMPORARY FACILITIES (OPTIONAL)

0. Contractor may provide temporary…