Attachment A - PWS.pdf

Solicitation # 47PF5327Q0001 Elevator Maintenance and Related Services

Revised: 03/08/2024 Master Elevator Performance Work

Statement & Exhibits

SERVICE: ELEVATOR MAINTENANCE & RELATED SERVICES

LOCATION(S):

Location 1:

Kinneary US Courthouse - 85 Marconi Blvd., Columbus OH 43215

Location 2:

Bricker Federal Building - 200 N. High Street, Columbus, OH 43215

Location 3:

Bricker Parking Garage - 200 N. High Street, Columbus, OH 43215

Location 4:

Rice Federal Building & US Courthouse - 200 W. Second Street, Dayton, OH 45402

PERIOD OF PERFORMANCE:

Base Year: 3/1/2027 - 2/29/2028

Option Year 1: 3/1/2028 - 2/28/2029

Option Year 2: 3/1/2029 - 2/28/2030

Option Year 3: 3/1/2030 - 2/28/2031

Option Year 4: 3/1/2031 - 2/29/2032

Table of Contents

SECTION C – DESCRIPTION, SPECIFICATIONS AND STATEMENT OF WORK

SECTION E – INSPECTIONS AND ACCEPTANCE

SECTION F – DELIVERIES OR PERFORMANCE

SECTION G – CONTRACT ADMINISTRATION DATA

SECTION H – SPECIAL CONTRACT REQUIREMENTS

SECTION J – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

EXHIBIT 1 - Equipment to be Maintained and Repaired EXHIBIT 2 -Performance Standards EXHIBIT 3 - Resume EXHIBIT 4 - Definitions EXHIBIT 5 - Applicable Publications EXHIBIT 6 - Reporting Requirements EXHIBIT 7 – Elevator Inspection Form

EXHIBIT 8 – RESERVED

EXHIBIT 9 - RESERVED

EXHIBIT 10 – Quality Assurance Surveillance Plan

EXHIBIT 11 - RESERVED

EXHIBIT 12 - RESERVED

EXHIBIT 13 – Qualified Elevator Inspector (QEI) Inspection Checklists EXHIBIT 14 – Asbestos Notification Letter

SECTION C – DESCRIPTION, SPECIFICATIONS AND STATEMENT OF

WORK

C.1 General Note The Contracting Officer and the Contracting Officer's Representative will hereafter be referred to as the CO and the COR or CO and designee, respectively.

C.2 Scope of Work The Contractor shall provide full elevator maintenance service, in compliance with the ASME Safety Code requirements, manufacturer's recommendations, Elevator Industry Field Employees’ Safety Handbook, National Electrical Code, and all other applicable laws, regulations, rules, ordinances, codes, etc. Full maintenance service is defined as all services, repairs, inspections and testing necessary to maintain all elevators, appurtenances, and accessories in a fully operational mode at all times except for pre-scheduled downtime including all labor, parts and materials. In part, this includes maintenance and repair of door seals, light bulbs and lighting fixtures in elevator spaces (cars, hoist ways, tops and bottoms of cars, and pits), and maintaining acceptable ride quality which may require periodic evaluation and adjustment of guide rails. Reference is made to Section 8.6 of the ASME A17.1 Safety Code for Elevators and Escalators, and A18.1 Safety Standard for Platform Lifts and Stairway Chairlifts, which establishes requirements that must be adhered to.

The maintenance contractor must provide all tools, equipment, supplies and personnel necessary for safely performing all tests required by the ASME A17.1 Safety Code for Elevators and Escalators, and A18.1 Safety Standard for Platform Lifts and Stairway Chairlifts, and the Authority Having Jurisdiction (AHJ).

GSA is the AHJ. This includes inspections and tests required at six (6) month, one (1) year, three (3) year and five (5) year intervals, and any other tests determined as necessary by the CO or designee. All tests required by code will be conducted at no additional cost to the government regardless of when the testing is performed.

C.2.1 Governing Factors in Determining the Adequacy of Elevator Maintenance The adequacy of the elevator maintenance will be determined based on the following factors: measurement of elevator speed, door opening and closing time, performance time, door closing force, floor to floor performance time, mean time between service calls, ride quality, stopping accuracy, downtime, customer feedback, number of repeat service calls, timeliness and quality of service call responses and corrective action, frequency of outages and entrapments, quality and timeliness of preventive maintenance and repairs, timeliness and adequacy of testing and inspection as well as the quality and timeliness of repairs or adjustments identified as a result of tests and inspections. The contractor may be required to verify and provide documentation of the performance measurements referenced during the course of the Contract.

A critical component of this performance specification is the contractor’s Maintenance Control Plan (MCP).

The contractor is required to submit a MCP acceptable to the CO or designee and document compliance with the plan through the use of required service calls and preventative maintenance logs. Any deviation from the performance standards identified in Section J/Exhibit 2 shall be justified to and approved by the CO or their designee in writing.

C.2.1.2 Repair & Replacements The Contractor shall be responsible for all costs associated with accomplishing repairs and replacements including labor, equipment, materials, supplies and subcontracts for all equipment and systems specified herein. The Contractor shall not be required to make renewals or repairs made necessary by reason of negligence or misuse of the equipment by persons other than the Contractor, his/her representatives, employees and subcontractors, or by reason of any other cause beyond the control of the Contractor, except ordinary wear and tear. This does not exempt deficiencies from coverage under this Contract that may have developed or were caused prior to the contract effective date. There are no exemptions for obsolescence of any particular component. Excluded from this Contract are unprotected hydraulic cylinders and underground piping for hydraulic elevators.

C.2.1.3 Operation of Equipment The Contractor shall be fully responsible and accountable for the operation of all equipment beginning on the performance start date specified in the Notice to Proceed. Any piece of equipment, component or system not operational by the start of the normal building operating hours shall be reported to the CO or designee no later than 8:00 a.m. that day. The report will include the reason for the outage, corrective action proposed and estimated date the elevator will be returned to service. If the outage is of a recurring nature, the reporting requirement must be repeated daily.

The Contractor shall provide elevator emergency telephone monitoring services for all elevators under this Contract The work shall be accomplished 24 hours a day, seven days a week including holidays. Contractor is responsible for programming the emergency call number into the dialing devices. The Contractor will obtain pertinent information from the caller, and immediately notify the GSA Property Manager of the details.

The elevator telephone and the telephone line are government furnished equipment. The Contractor may ask for additional information, as appropriate, including:

● Caller’s name

● Location (building name, address) if known

● Elevator number (identified on one of the front side panels and on the elevator inspection certificate if posted)

● Current floor location of elevator, if known

● Number of people trapped

● Is caller a building tenant or visitor

The Contractor will remain on the line with the caller throughout the duration of the entrapment. The Contractor will continue to assess the elevator occupant’s condition and any change in the status of the elevator operation or environment within the cab. The Contractor is responsible to continuously update the Property Manager regarding any pertinent information gleaned from the occupants. Additionally, the Contractor will relay to the elevator occupants, all updates from the Property Manager on the status of the actions to restore the elevator to normal operations. GSA shall provide to the Contractor, an emergency contacts list.

C.2.1.4 Minimum Level of Work These specifications are a statement of the standard level of work and services that are to be provided in certain areas under this Contract. They are not intended to be, nor shall they be construed as, limiting specifications or requirements. The contractor will be required to take all steps and measures which would be taken by a prudent building owner to maximize the life expectancy of the elevators and related systems and ensure safe and reliable elevator operation.

C.2.1.5 Maintenance Control Program The Contractor shall develop, submit, and implement a maintenance control program (MCP) acceptable to the CO or their designee. The MCP must be in compliance with the requirements of the ASME A17.1 Safety

Code for Elevators and Escalators Section 8.6 and A18.1 Safety Standard for Platform Lifts and Stairway Chairlifts. All equipment shall be maintained in accordance with the manufacturer's recommendations, the best practices of the industry, and applicable codes, standards and regulations. Electrical equipment boundary responsibilities: All electrical equipment within the elevator equipment room required for the elevator to operate (wiring, electrical disconnect, electrical transformer, starter, motor controller, overcurrent device, power conditioner) shall be the responsibility (preventive maintenance and repairs) of the elevator contractor to ensure compliance with National Elevator Industry Inc.

(NEII), ASME A17.1/CSA B44 and NFPA 70. If a conflict arises between these standards, the Authority Having Jurisdiction (GSA) will determine the appropriate application.

Within fifteen (15) days after award and no later than the Contract start date, whichever is earlier, a copy of the MCP will be provided to the CO or their designee. The MCP must be reviewed and approved by the CO or their designee. Failure to provide a MCP that is fully compliant may result in withholding of payments and/or Contract termination. The ASME A17.1 Section 8.6.1.2.1 states: “The MCP shall specify examinations, tests, cleaning, lubrication, and adjustments to applicable components at regular intervals.”

The MCP must identify the specific maintenance tasks and frequencies at which they will be performed.

These tasks must be based on the manufacturer’s recommendations, the type and age of the equipment, the accumulated wear, the environment the equipment is located in, the level and manner of use of the equipment, and any other influencing factors that may require varying levels of maintenance.

These tasks may be organized in groups relating to the location of the tasks being performed, but the individual elements of the each task must be delineated separately. The MCP shall be transmitted electronically to the CO or designee for approval. Once approved, the MCP will be maintained electronically and a current copy maintained/posted in each elevator machine room.

The MCP shall be reviewed regularly by the Contractor to ensure its continued relevance, updating as appropriate to reflect any changes in equipment, condition or use. The updated MCP shall be transmitted electronically to the CO or designee for approval and an updated copy available in each elevator machine room. GSA may request a review of the plan at any time, to ensure its continued suitability and effectiveness.

The contractor shall maintain a preventive maintenance log for each elevator to document compliance with the MCP. A detailed log of all service calls, in compliance with the MCP requirements, shall also be maintained for each elevator. This is in addition to the requirement to submit a report monthly of all work performed. These records represent the official maintenance history of the equipment and as such are the property of GSA. These records must be maintained and secured in the elevator machine room and electronically and remain the property of the Government at the conclusion of this Contract This includes all historical records of maintenance, repair, service calls, warranties, etc. The Contractor must not dispose of any equipment records.

C.2.1.6 Scheduled Work All scheduled work that requires an elevator to be taken out of service shall be coordinated with the CO or their designee. The contractor is responsible for the installation of appropriate signage or barricades related to the equipment and/or systems outage, based on best practices of the industry or as directed by the COR.

In the event an elevator is shut down, an "Out of Service" sign must be placed at each call button on all floors when the elevator is the only one servicing that area.

C.2.1.7 Changes to Existing Elevator Equipment The Contractor shall not change or alter the existing elevator equipment or any electrical circuits, wiring, controls, or sequencing without written authorization from the CO or their designee. If changes are authorized, the Contractor shall make appropriate revisions to the elevator drawings and/or specifications.

All parts or components installed, or improvements made, by the Contractor during the term of this Contract shall become and remain the property of the Government.

C.2.1.8 Inspections and Tests The Government reserves the right to require the Contractor to perform inspections or tests whenever deemed advisable to ascertain that the requirements of this Contract are being fulfilled. All tests shall be scheduled through the CO or their designee and the Government reserves the right to witness all testing.

These inspections will be at no additional cost to GSA.

C.2.19 Uninterrupted Elevator Service GSA requires uninterrupted elevator service to support the mission of tenant agencies and ensure safe and reliable elevator service for the public that visit our facilities. To ensure uninterrupted service, any needed repairs must be scheduled and completed promptly. Failure to maintain an adequate stock of repair parts on site, availability of manpower or access to subcontract resources will not be considered an acceptable reason for delay. If specialty parts or components are needed, the contractor will be required to secure those materials in an expedited manner.

C.2.1.10 Contractor Spaces, Shops and Storage Areas The Contractor shall maintain the machinery spaces, shops and storage areas in a clean and orderly manner. When work is performed in these areas, the Contractor's personnel shall clean up all debris and leave the area in a safe and presentable condition. All equipment located within the machinery rooms shall be painted as needed to provide a professional and uniform appearance. Painting of equipment must conform to industry standards in terms of color coding and identification. Equipment identification and numbering must be maintained as directed by the CO or designee. The contractor will also be required to maintain the condition of the equipment room floor including cleaning, painting or sealing. If the floor has not been previously sealed or painted, the Contractor will confer with the CO or their designee to confirm the appropriate method for maintenance. Any supplies to be stored on site such as lubricants, rags, cleaners, etc. shall be properly secured in cabinets and labeled as appropriate. Storage shall not negatively impact the means of egress, fire protection systems, and emergency lighting; nor, shall it significantly increase the amount of combustible material in the machinery space. Clearances from electrical equipment shall be maintained as required by NFPA 70, the National Electrical Code.

C.2.1.11 Elevators with Firefighters’ Emergency Operation Each month, the Contractor shall subject all elevators provided with firefighters’ emergency operation to Phase I recall. Phase I recall will be conducted by use of the key switch, and a minimum of one-floor operation on Phase II. The Contractor shall correct all deficiencies immediately and provide a report to the CO or designee, detailing the actions taken to correct the deficiencies. The Contractor shall maintain a log of test results in the machine room and make it available to the CO or their designee and elevator inspection personnel upon request.

C.2.1.12 Asbestos Containing Material Asbestos Containing Material (ACM) or Presumed Asbestos Containing Material (PACM) may be present on the elevators. The contractor is responsible to maintain the existing asbestos containing material if present, in an intact and/or non-friable condition. Locations of asbestos containing material may include the following:

a. Floor tiles or resilient flooring material inside of the car.

b. Adhesive flooring mastic inside of the car.

c. Soundproofing and waterproofing application on the exterior of the car.

d. Brakes and cable stops.

e. Circuit boards

The CO or their designee shall inform the Contractor which materials in the building are considered Asbestos Containing Material or Presumed Asbestos Containing Material, based on available data. This does not alleviate the Contractor’s responsibility to assess the potential for ACM or PACM and advise the CO or their designee accordingly. If work is expected to disturb asbestos, the Contractor must notify the CO or designee and provide a work plan that complies with OSHA regulations and GSA Asbestos Policy.

C.3. Subcontracting The Government reserves the right to approve or disapprove any subcontract and any subcontractor selected. The Contractor must complete all preventive maintenance and service calls with its in-house personnel. The Contractor performing this maintenance work must subcontract for the performance of all safety inspections with licensed individuals/firms independent of the maintenance contractor's organization.

C.4. Personnel The Contractor shall have in its employ at all times a sufficient number of staff with the required expertise and experience to fully execute the requirements of this Contract. Any changes in personnel assigned to this Contract, including journeyman elevator mechanics, helpers, supervisors and project managers must be approved by the CO or designee prior to the reassignment of any such personnel. All new personnel must meet all qualifications as stipulated and resumes for all new personnel must be submitted to the CO and or designee prior to any reassignment of personnel on this Contract.

C.4.1 Qualifications of the Contract Manager The contract manager responsible for the management and scheduling of work to be performed under this Contract shall possess at least 5 years of recent (within the past 7 years) experience in managing personnel responsible for the operation and maintenance of elevator equipment of the approximate size, supervisory control systems, complexity and other characteristics of the elevators to be operated and maintained under this Contract. A detailed resume containing the information specified herein must be submitted to the CO or his/her designee for approval prior to assignment of the Contract manager to the Contract but no later than five (5) days after award. Both new and replacement Contract managers must meet these qualification standards.

a. The full name of the proposed Contract manager.

b. A detailed description of the employment history of the proposed contract manager for the past 7 years.

c. The name(s) and address(es) of the companies for whom the proposed manager worked for the past 7 years along with the name(s) and telephone number(s) of his or her immediate supervisor(s).

Exhibit 3 of Section J, List of Documents, Exhibits and Other Attachments, contains a format for submitting key personnel resumes.

C.4.2 Qualifications of the Supervisor The supervisor responsible for directing the work to be accomplished under this Contract shall possess at least 5 years of recent (within the past 7 years) experience in directing operation and maintenance of elevator equipment in a supervisory capacity for elevators of the approximate size, supervisory control systems and other characteristics of the elevators to be operated and maintained under this Contract. A detailed resume containing the information specified herein must be submitted to the CO or his/her designee for approval prior to the assignment of any supervisor to the Contract, but no later than five (5) days after award. Both new and replacement supervisors must meet these qualification standards.

a. The full name of the proposed supervisor.

b. A detailed description of the employment history of the proposed supervisor for the past 7 years.

c. The name(s) and address(es) of the companies for whom the proposed supervisor worked for the past 7 years, along with the name(s) and telephone number(s) of his or her immediate supervisor(s).

C.4.3 Qualifications of Journeyman Elevator Mechanics

All elevator mechanics engaged in the Contract activities specified herein must be of a journeyman status as recognized by the industry and be licensed by the state, local authority, and/or the city local authority in those trades, crafts or professions which require licensing by such jurisdictions. The license must be of a grade or other level consistent with the requirement of the work being performed and/or as established by the referenced jurisdictions. A copy of the license for each employee shall be furnished to the CO or their designee no later than five (5) days after award. All licenses must be kept current for the duration of the Contract.

Each mechanic must possess at least 3 years (within the past 5 years), experience in the maintenance, repair, installation and/or inspection of elevators, elevator systems and equipment of equal or greater size, scope and complexity as those covered under this Contract. A detailed resume containing the information specified herein must be submitted to the CO or his/her designee for approval prior to the assignment of any mechanic to the Contract but no later than five (5) days after award. Both new and replacement mechanics must meet these qualification standards.

a. The full name of the proposed mechanic.

b. A detailed description of the employment history of the proposed mechanic for the past 5 years.

c. The name(s) and address(es) of the companies for whom the proposed mechanic worked for the past

5 years, along with the name(s) and telephone number(s) of his or her immediate supervisor(s).

C.4.4 Qualifications of Elevator Mechanic Helpers

Elevator Mechanic Helpers may be utilized to perform work for which they are qualified, under the direct supervision of an Elevator Mechanic. Elevator mechanic helpers are not authorized to independently perform preventive maintenance or repairs. The Contractor must provide the elevator mechanic helper’s resume to the CO or their designee prior to their assignment on this Contract. The detailed resume containing the information specified herein must be submitted to the CO or his/her designee for approval prior to the assignment of any mechanic helper to the Contract, but no later than five (5) days after award. Both new and replacement mechanic helpers must meet these qualification standards.

a. The full name of the proposed mechanic helper.

b. A detailed description of the employment history of the proposed mechanic for the past 5 years.

c. The name(s) and address(es) of the companies for whom the proposed mechanic worked for the past

5 years, along with the name(s) and telephone number(s) of his or her immediate supervisor(s).

C.4.5 Licensing

In the absence of any licensing requirement by state and local jurisdictions, the contractor shall certify, in writing, to the CO or their designee that the elevator personnel involved in the performance of this Contract are competent.

C.5. Items to be Supplied by the Contractor C.5.1 Parts

Parts installed on the elevators covered by this specification, shall be new and genuine parts supplied by, or ensured by the Contractor as equivalent to the original equipment manufacturer, or its successor prior to the installation of the part. The Contractor shall maintain a stock of applicable replacement parts to avoid any interruption of elevator service. When existing components are no longer available, replacements with compatible components will be required. When replacing existing parts or installing new parts, the Contractor shall install energy efficient parts to the maximum extent possible.

C.5.2 Communication Systems The Contractor shall supply a communication system(s), as approved by the CO or designee, to enable the

Government to communicate with the Contractor on a 24 hour a day, 7 days a week basis. The communication system must be submitted to the CO or their designee within five (5) days after award.

C.5.3 Metal Waste Containers The Contractor shall provide approved metal waste containers for flammable and combustible waste associated with the performance of this Contract at the Contract start. Flammable and combustible waste shall be removed from the premises daily. The Contractor shall provide approved metal storage cabinets for flammable materials associated with the performance of this Contract at the Contract start. Storage of flammable and combustibles liquids shall be limited as much as possible and shall conform to the latest edition of NFPA 30, Flammable and Combustible Liquids Code.

C.5.4 Materials, Supplies and Equipment Materials, supplies and equipment should be selected and used in a manner that reduces exposure to building occupants and workers and the impact on the environment as compared to other products and services used for the same purpose, in accordance with Executive Order 13423 and RCRA Section 6002:

Comprehensive Procurement Guidelines (https://www.epa.gov/smm/consolidated-recovered-materials-advisory-notices-rmans-comprehensive-procurement-guidelines-cpg). The Contractor shall furnish all supplies, materials, equipment, and employee training necessary for the performance of the work of this Contract unless otherwise specified herein. The Contractor shall furnish to the CO or designee an inventory of all products to be utilized under this Contract along with the associated Safety Data Sheets (SDS) within five days after award.

The Contractor shall furnish to the CO or their designee all Safety Data Sheets (SDS) in accordance with the requirements in Exhibit 6 Reporting Requirements for any material used in the performance of this Contract that fall under the OSHA 1910.1200 standard as a hazardous chemical. All new hazardous chemicals used during the life of the Contract must have SDS provided to the CO or their designee prior to bringing and/or using these products on site. The Contractor shall use only commercially available products that meet Federal, State, and local codes. These requirements shall include those identified in Executive Order 13423.

The Contractor shall maintain the same package of SDS provided to the CO on site and it must be updated as new hazardous chemicals are brought into the facility. The Contractor shall maintain the SDS in a location both readily available and accessible to all employees (in accordance with 29 CFR §1910.1200) and shall advise the CO or their designee of its location for inspection by the CO or their designee on request. If a hazardous chemical on site is discovered to be missing its SDS, the Contractor shall immediately contact the manufacturer to obtain one. The Contractor shall take every precaution to ensure that environmentally sustainable products are used. Information can be obtained from Federal, State, and local agencies concerning safe chemical cleaning materials. At the start of the Contract an inventory list of hazardous chemical to be used shall be included with the SDS and provided to the CO or their designee which lists at a minimum:

● Common and chemical name of the chemical

● Location of storage on site

● Date brought onto the site

● If product is no longer purchased by the contractor, date it will no longer be found onsite

● Location (Page number, Tab, etc.) in the SDS file or binder for quick location during emergencies

This list shall be updated immediately whenever there is new hazardous chemical introduced into the workplace or when the hazardous chemical has been removed from use by the site. When a change to the inventory list takes place, the Contractor will submit a new typed copy of the list that incorporates all changes https://www.epa.gov/smm/consolidated-recovered-materials-advisory-notices-rmans-comprehensive-procurement-guidelines-cpg https://www.epa.gov/smm/consolidated-recovered-materials-advisory-notices-rmans-comprehensive-procurement-guidelines-cpg made, dated and signed by the Contractor's supervisor or manager, to the CO or their designee in accordance with the requirements in Exhibit 6 Reporting Requirements. This list will highlight all materials that have been added or discontinued. The CO or their designee will contact the Contractor immediately if any item is deemed inappropriate for use under this Contract.

Supplies and/or products to be used under this Contract must contain recycled materials, "environmentally preferable" products, and bio-based products to the maximum extent feasible. The list of Comprehensive Procurement Guideline (CPG) items and their associated Recovered Materials Advisory Notices (RMANs) are available at

Information on CPG items can be found at: https://www.epa.gov/smm/consolidated-recovered-materials-advisory-notices-rmans-comprehensive-procurement-guidelines-cpg.

Products designated as bio-based must be included on the United States Department of Agriculture (USDA) Bio-based Products List (http://www.biopreferred.gov/). Products designated under Federal sustainable product programs – USDA Bio-preferred, EPA CPG, EPA Design for the Environment, and Department of Energy's EnergyStar and FEMP - can be found on www.sftool.gov. Sustainable products designated under third-party programs include but are not limited to Green Seal™ and Environmental Choice.

C.6. Items to be Supplied by the Government C.6.1 Government Property

a. Government property shall remain the property of the Government in all respects. Within 5 work days following a request of the CO or designee, the contractor shall render an accounting of all Government property. An accounting shall also be submitted to the CO or their designee at the termination or expiration of the Contract period of performance.

b. The contractor shall take all reasonable precautions, as directed by the Government, or in the absence of such direction, in accordance with sound industrial practices, to safeguard and protect Government property.

c. Government property shall be used only in direct operations of providing Contract services and shall not be used in any manner for any personal advantage, business gain, or other personal endeavor by the contractor or the contractor's employees.

C.6.2 Contractor Space The Government will furnish space within the building commensurate with the contractor's personal complement and operational requirements. Any existing equipment such as clothes lockers, tables, benches, chairs, etc., placed within the space designated by the Government, may be used by the contractor during the term of the Contract. This equipment must be kept neat and clean and be returned to the Government at the expiration of the Contract in reasonably the same condition as at the time of entering into the Contract.

Space in the building will be assigned to the contractor for the storage of an inventory of his/her bulk supplies, replacement parts, and the equipment which he will use in the performance of work under the Contract. The contractor shall maintain this space in a neat and orderly condition. The Government will not be responsible in any way for damage or loss to the contractor's stored supplies, materials, replacement parts, or equipment.

C.7. Reference Materials - Drawings, Wiring Diagrams, Manuals, Warranties C.7.1 Required Materials https://www.epa.gov/smm/consolidated-recovered-materials-advisory-notices-rmans-comprehensive-procurement-guidelines-cpg https://www.epa.gov/smm/consolidated-recovered-materials-advisory-notices-rmans-comprehensive-procurement-guidelines-cpg http://www.biopreferred.gov/ http://www.sftool.gov/ http://www.sftool.gov/

The Contractor shall be solely responsible to determine which materials are required to effectively perform the job and inform the CO or their designee thereof. The Government shall make available to the Contractor, any and all such materials already at its disposal. Offerors may examine the same for the purposes of formulating offers. Such examination by offerors shall take place at the job site only. The unavailability of such materials does not relieve the Contractor of the responsibility to provide full maintenance, service, repairs and testing as required by the Contract.

C.7.2 Drawings and Wiring Diagrams Any and all drawings, wiring diagrams, manuals and warranties used by the Contractor for work under this Contract shall be considered the property of the Government and shall be accessible to the CO or their designee at any time, and be turned over upon demand. The contractor will annotate on the wiring diagrams, all wiring changes performed or discovered. Any new drawings, wiring diagrams, manuals or warranties acquired as a result to any upgrades or modifications are the property of the Government and must be safeguarded and made accessible to the CO or their designee at any time. The Contractor is responsible for maintaining and protecting all manuals, warranties and operating data, whether electronic or hard copy, and will be held accountable for any damage or loss that occurs from negligence or misuse.

C.8. Inspection and Testing Services C.8.1 Elevator/Escalator Safety Inspections

The contractor shall be responsible for having the following inspections accomplished by individuals certified and qualified in accordance with the requirements of the latest edition of ASME QEI-1, Standard for the Qualification of Elevator Inspectors. The maintenance contractor must subcontract for the performance of the safety inspections with individuals/firms independent of the maintenance contractor's organization.

Notification of upcoming inspections must be provided to the CO or their designee 5 work days in advance.

The name of the inspector(s) and evidence of certification will be submitted to the CO or their designee for approval no later than 5 work days prior to inspection. The contractor shall provide personnel who are familiar with the equipment to perform tests and assist the inspector. Resources required to participate in and support the inspection may require the Contractor to supplement his staff, at no cost to GSA, to ensure all routine preventive maintenance, repairs and service calls are accomplished as scheduled.

The contractor shall schedule and have performed the periodic inspections and tests of all elevators at the recommended intervals found in the most current edition of ASME A-17.1 Safety Code for Elevators and Escalators (Table N1 in Appendix N) and A18.1 Safety Standard for Platform Lifts and Stairway Chairlifts.. These inspections and tests are to be performed at six (6) month intervals. The schedule must be strictly adhered to without exception. If a change is warranted, it must be approved in advance by the CO or their designee but must not compromise the timely completion of the inspections and tests.

a. All inspections and tests performed shall be witnessed by a QEI inspector.

b. The Contractor shall provide all tools, equipment, supplies and personnel necessary to accomplish the required inspections and tests. Inspections shall be performed in addition to and not in lieu of normal preventative maintenance and service work.

c. The contractor shall furnish a written report within 10 working days of each inspection to the CO or designee. Inspections are to be performed on each elevator individually and a report provided for each inspection performed. Consolidated reports are not acceptable. Each report will consist of the appropriate checklist for the type of equipment inspected along with a separate written report listing any deficiencies found. The documentation of test results may utilize forms provided by local or state jurisdictions. The report shall include one of the following GSA provided checklists from the ASME 17.2 Appendix A: (refer to Section J, Exhibit 13) GSA R5 Electric Traction Elevator Checklist, GSA R5 Escalator Checklist, GSA R5 Hydraulic Elevator Checklist, as appropriate. Each inspection report shall include a written list of deficiencies.

d. The contractor shall be responsible for the correction of all listed deficiencies within the scope of the

Contract. All deficiencies noted in the inspection must be corrected immediately. The contractor shall document the corrective measures taken to address the deficiency list and provide that document to the COR. The contractor shall be responsible for obtaining the signed GSA Form 55, Certificate of Elevator Inspection, and GSA Form 55A, Acknowledgment of Elevator Inspection Certification (or forms that are equivalent) from the elevator inspector. Copies of the signed GSA Forms 55 and 55A will be provided to the CO or designee within 10 work days after the inspection. GSA Form 55 will be displayed in the elevator car. GSA will provide the certificate forms required for the elevators upon request.

C.8.2 Adjustments and Tests All tests required by code will be conducted at no additional cost to the government regardless of when the testing is performed.

a. The contractor is responsible for the accomplishment of all tests required, at the intervals specified and in accordance with, ASME 17.1 Safety Code for Elevators and Escalators, Appendix N, Table N1 and A18.1 Safety Standard for Platform Lifts and Stairway Chairlifts. Copies of all test results will be furnished to the CO or designee with the monthly submittals.

b. The contractor shall maintain the elevators as stated in Section J, Performance Standards and within the requirements of the ASME 17.1 Safety Code for Elevators and Escalators, and A18.1 Safety Standard for Platform Lifts and Stairway Chairlifts, and in the approved MCP. Measurements of elevator speed, door opening and closing times, performance time, door closing force, floor to floor performance times, mean time between service calls, ride quality, stopping accuracy, downtime, customer feedback, number of repeat service calls, timeliness and quality of service call responses and corrective action, frequency of outages and entrapments, quality and timeliness of preventive maintenance and repairs, timeliness, adequacy and results of testing and inspection as well as the quality and timeliness of repairs or adjustments identified as a result of tests and inspections shall be the governing factors in determining the adequacy of the elevator maintenance. The Contractor will provide performance measurements at the request of the CO or designee.

c. Fireman’s Emergency Operation must be maintained and tested. This testing shall be conducted monthly and results must be documented. Such tests shall be conducted in a manner that they do not interfere with the normal operation of the building as determined by the CO or designee. These tests shall not result in any additional costs to GSA. A written inspection test log for each group tested shall be maintained in each elevator machine room.

d. Emergency phones will be tested monthly and a log of the test results will be maintained for each elevator. These logs shall be kept in each elevator machine room.

e. All work shall be performed during normal working hours. (See definitions, Exhibit 4, paragraph 16).

Only when so authorized by the CO or designee, may any portion of the work other than emergency service be performed outside of normal working hours.

f. The Government reserves the right to require the contractor to make such inspections and tests and provide assistance whenever deemed necessary to assure the requirements of this Contract are being fulfilled without any additional charges to GSA. All tests shall be scheduled through the CO or their designee. The Government reserves the right to witness all testing.

C.9. Uniforms The contractor shall require all employees to wear distinctive uniform clothing for ready identification, and ensure all employees are in uniform no later than the Contract start date. This requirement applies to new and replacement employees. The uniform shall have the contractor's company name and the employee’s name affixed thereon in a permanent or semi-permanent manner such as a badge or monogram. The contractor employees must be in uniform while on site and present a clean and professional appearance at all times.

C.10. On Premise Requirements Location 1 - Kinneary US Courthouse:

The Contractor shall have qualified personnel onsite 5 hours weekly (minimum 2 days) during normal working hours, Monday through Friday, excluding Federal holidays, to provide all required preventive maintenance, monitor the operational status of the elevator system and respond to all types of service calls.

Locations 2 & 3 – Bricker Federal Building and Bricker Garage:

The Contractor shall have qualified personnel onsite 5 hours weekly (minimum 2 days) during normal working hours, Monday through Friday, excluding Federal holidays, to provide all required preventive maintenance, monitor the operational status of the elevator system and respond to all types of service calls.

Location 4 – Rice Federal Building and US Courthouse:

The Contractor shall have qualified personnel onsite 5 hours weekly (minimum 2 days) during normal working hours, Monday through Friday, excluding Federal holidays, to provide all required preventive maintenance, monitor the operational status of the elevator system and respond to all types of service calls.

C.10.1 Deductions

Deductions will be made at the rates specified in Section E, Paragraph E6k, for each instance the on-site requirement is not provided.

C.11. Service Calls C.11.1 Routine Service Calls

Service calls are responses and subsequent repairs or adjustments of elevator equipment and systems or problems reported to the Contractor by building occupants or GSA personnel. The Contractor shall respond promptly, within two (2) hours, to requests for routine service. If the service call cannot be resolved within two (2) hours, the Contractor shall immediately secure the elevator if the issue prevents the elevator from operating in a safe and reliable manner. If the service call is of an incidental nature, such as a light out, and the service call cannot be resolved within two (2) hours due to other priority work or due to the fact the Contractor is not on-site, the Contractor will allow the elevator to remain in service until the service call can be resolved. The Contractor must immediately notify the CO or their designee of the problem and the time and date corrective action will be initiated and completed. Simply resetting the elevator and returning it to the service without diagnosing and resolving the problem is not acceptable.

For routine service calls related to priority elevators (dedicated to prisoner movement, judges or a single agency or floor) the Contractor must respond promptly, within two (2) hours, and remain on site until the issue has been resolved. If the service call cannot be resolved within two (2) hours or prior to the end of the building’s normal working hours, the Contractor shall immediately secure the elevator if the issue prevents the elevator from operating in a safe and reliable manner. If the service call is of an incidental nature, such as a light out, and the service call cannot be resolved within two (2) hours due to other priority work or due to the fact the Contractor is not on-site, the Contractor will allow the elevator to remain in service until the service call can be resolved.

C.12. Emergency Call-Back C.12.1 Emergency Call-Back Service

Emergency call-back service consists of promptly responding to requests for emergency service 24 hours per day, 7 days per week. The contractor shall report to the site of the emergency within thirty (30) minutes of the time of notification and shall remain on the job until the emergency has been resolved. If the situation cannot be resolved immediately, the Contractor shall promptly notify the CO or their designee of the time and date corrective action will be taken. Requests for service may be made by the CO or their designee by telephone or other means. Emergency service consists of freeing individuals trapped in a stalled car, restoring inoperative elevators which are causing disruption to the arrival and departure of building occupants, or other situations determined by the CO or their designee to be an emergency nature.

C.12.2 Emergency Call-Back Pricing The contractor will include all costs for emergency call-back services during the normal working hours (refer to Section F) in the monthly price for basic services. The contractor will be reimbursed at the hourly rate specified in Section B for emergency call-back service during other than normal working hours. The Contractor will be reimbursed only for the time spent on site.

C.12.3 Service Call Log (Routine/Emergency) The Contractor shall maintain physical handwritten service call logs for each elevator which shall be available for inspection by GSA at all times. These logs shall be current and posted in the elevator machine room(s). The Contractor shall also maintain elevator specific electronic service call logs. Each month the Contractor shall submit the individual elevator Service Call Log data for the given month as well as a cumulative report for the Contract period for each elevator to the CO and or designee within five work days after the end of each month. As a minimum, the physical handwritten service call logs in the machine room(s) and the electronic submittals shall contain the information specified herein.

a. Routine/Emergency:

● Name of Caller

● Caller’s Agency or association

● Description and location of problem

● Elevator number

● Time and date call was received.

● Time and date of response to call and/or arrival on site

● Detailed description of the action taken to resolve the problem, including nature of repairs, materials/parts repaired/replaced, testing performed to ensure problem was rectified

● Time and date corrective action was completed

b. Emergency:

● In the event of an entrapment, floor location and number of occupants if known C.13. Overtime C.13.1 Overtime Services

During the term of the Contract, the CO or their designee may require the Contractor to use overtime to perform work within the scope of this Contract, outside of normal working hours, where the work was originally intended to be performed during normal working hours. This may be necessary to expedite the return of a piece of equipment to normal operations and/or minimize disruption to tenants. The use of overtime will be authorized only by the CO or designee and the Contractor will be reimbursed at the hourly rate specified in Section B for overtime service.

C.13.2 Overtime Pricing There will be no reimbursement for maintenance and testing services performed outside of normal working hours when the requirement to perform the work outside normal working hours is established in the solicitation. The Contractor will include all costs for overtime services associated with maintenance and testing established in the solicitation to be performed after normal working hours in the monthly price for basic service.

C.14. Additional Services

“Additional services” are services that the Contractor may provide at an additional cost to the Government, including all labor, supervision, supplies and materials specifically identified as being outside the provisions of the basic services and included in the offeror’s overall pricing. The CO or designee shall issue a separate delivery order before work shall proceed.

C.14.1 Labor Costs The Contractor shall price labor hours at the rate specified in Section B, Supplied or Services and Prices.

The Contractor’s expenses for overhead, General and Administrative (G&A), and profit are already included in this labor rate. Thus, no separate allowances for travel time, parking, overhead, G&A or profit can be applied.

C.14.2 Materials and Parts The Government reserves the right to furnish any or all parts and/or materials required for a particular repair/replacement. If the Contractor furnishes the parts and or materials, the price to be paid shall be on the basis of established catalog or list prices in effect when the parts and/or materials are furnished, less all applicable discounts, but in no event shall such price be in excess of the Contractor’s sale price to his/her most favored customers for the same item in like quantity, or the current market price, whichever is lower.

C.14.3 Orders for Maintenance Repair/Replacement Work All orders for maintenance repair/replacement work must be placed or confirmed by issuance of a GSA Form 300, Order for Supplies and Services. The GSA Form 300 will describe the work to be performed, the time for completion, and the total price for the work. In emergency situations oral orders are permitted, which will be confirmed within 5 working days by issuance of a GSA Form 300. Orders of $2,500.00 or less may be processed using the Government-wide commercial purchase card, which is the preferred method to purchase and to pay for micropurchases. The Government reserves the right to perform the work using whatever resources are available, including using outside contractors.

C.14.4 Report of Maintenance Repair/Replacement Work Performed At the completion of the work, the Contractor shall submit to the CO or their designee the following information. This information must be provided electronically and accepted by GSA prior to payment being authorized.

● Name and address of the Contractor

● Name of Contractor’s employee in charge of the work

● Date(s) work performed and hours expended per employee

● Name of any subcontractor utilized and copy of related invoice

● Brief description of work performed including equipment identification

● List of all parts removed and replaced

C.15. Work Scheduling and Reporting…