Attachment A - NSWC Package 2 RFP.pdf

WORK ORDER #:1799405

CONSTRUCTION CONTRACT #: TBD

NSWC REACHBACK SUPPORT PACKAGE 2

AT THE

PHILADELPHIA NAVAL YARD ANNEX, PHILADELPHIA, PENNSYLVANIA

PREPARED BY:

NAVFAC MID-ATLANTIC

PUBLIC WORKS DEPARTMENT NORFOLK

FACILITIES ENGINEERING & ACQUISITION DIVISION

9742 MARYLAND AVENUE

NORFOLK, VIRGINIA 23511

DESIGN BUILD REQUEST FOR PROPOSAL

Date: FEBRUARY 5, 2025

NSWC Reachback Support Package 2 Work Order Number Philadelphia Naval Yard Annex, Philadelphia, PA 1799405

TABLE OF CONTENTS

PART 1 PROPOSAL FORMS AND DOCUMENTS

PRICE PROPOSAL FORM

00 22 13.00 20 SUPPLEMENTARY INSTRUCTIONS TO OFFERORS

PART 2 GENERAL REQUIREMENTS

00 00 00 GENERAL REQUIREMENTS

01 11 00 SUMMARY OF WORK

01 14 00 WORK RESTRICTIONS

01 20 00 PRICE AND PAYMENT PROCEDURES

01 30 00 ADMINISTRATIVE REQUIREMENTS

01 31 19.05 20 POST AWARD MEETINGS

01 31 23.13 20 ELECTRONIC CONSTRUCTION AND FACILITY SUPPORT CONTRACT

MANAGEMENT SYSTEM

01 32 16.00 20 SMALL PROJECT CONSTRUCTION PROGRESS SCHEDULES

01 33 00 SUBMITTAL PROCEDURES

01 33 10 DESIGN SUBMITTAL PROCEDURES

01 35 26 GOVERNMENT SAFETY REQUIREMENTS

01 45 00 QUALITY CONTROL

01 50 00 TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

01 57 19 TEMPORARY ENVIRONMENTAL CONTROLS

01 74 19 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

01 78 00 CLOSEOUT SUBMITTALS

01 78 23 OPERATIONS AND MAINTENANCE DATA

02 14 00 DEMOLITION AND DECONSTRUCTION

PART 3 STATEMENT OF WORK / PROJECT PROGRAM

1.0 PROJECT DESCRIPTION

2.0 PROJECT OBJECTIVES

3.0 SITE ANALYSIS

4.0 BUILDING REQUIREMENTS

5.0 ROOM REQUIREMENTS

6.0 ENGINEERING SYSTEMS REQUIREMENTS

B20 Exterior Enclosure C10 Interior Construction C30 Interior Finishes D40 Fire Protection Systems D50 Electrical Power and Lighting

PART 4 MINIMUM MATERIALS, ENGINEERING AND CONSTRUCTION REQUIREMENTS

PART 5 PRESCRIPTIVE SPECIFICATIONS

Division Section Title Pages

Division 01 General Requirements

01 31 23.13 20 Electrical Construction and Facility Support Contract Management System

01 32 16.00 20 Small Project Construction Progress Schedules 8

NSWC Reachback Support Package 2 Work Order Number

01 33 00 Submittal Procedures 17

01 35 26 Government Safety Requirements 22

01 45 00 Quality Control 34

01 78 00 Closeout Submittals 10

01 78 23 Operation and Maintenance Data 20

Division 02 Existing Conditions

02 41 00 Demolition and Deconstruction 13

PART 6 ATTACHMENTS

ATTACHMENT A – NAVFAC RED ZONE CHECK LIST (4 PAGES)

ATTACHMENT B – NSWC SECURITY REQUIREMENTS (5 PAGES)

ATTACHMENT C – NSWC STANDARD FINISHES (2 PAGES)

ATTACHMENT D – EMERGENCY EXIT & EGRESS PATHWAY SOW FLOOR PLANS (3 PAGES)

ATTACHMENT E – NOT USED

ATTACHMENT F – B77H 2017 ASBESTOS LAB DATA (1 PAGE)

ATTACHMENT G – B77H 2022 KNEE WALL ASBESTOS LAB DATA (1 PAGE)

ATTACHMENT H – B77H 2020 ROOFING ASBESTOS LAB DATA

ATTACHMENT I – B77H 2023 CONCRETE FLOORING ASBESTOS LAB DATA (3 PAGES)

ATTACHMENT J – B77H 2020 UPPER MEZZANINE ASBESTOS WIPE LAB DATA (2 PAGES)

ATTACHMENT K – B77H 2020 ASBESTOS ROOF (PARTIAL) REMOVAL PLAN (47 PAGES)

ATTACHMENT L – B77H 2023 ASBESTOS & LEAD LAB DATA (13 PAGES)

ATTACHMENT M – LAND USE CONTROLS PHILADELPHIA NAVAL YARD (61 PAGES)

ATTACHMENT N – PHILADELPHIA NAVAL YARD PFAS REPORT (83 PAGES)

PREFACE

This Request for Proposal (RFP) consists of six parts.

Part 1 contains typical contractual forms, procedures, bidding instructions, bond information, clauses and wage decisions.

Part 2 contains general contract administrative and execution requirements including, but not limited to safety, design criteria & process, quality control, security, schedule, invoicing, temporary facilities, and design and construction oversight processes.

Part 3 lists the project requirements, specific scope items, and expected quality level above and beyond those outlined in Part 4.

NSWC Reachback Support Package 2 Work Order Number

Part 4 contains Performance Specifications and minimum quality requirements.

Part 5, prescriptive specifications, contains necessary edited UFGS. Typically, the scheduling, ECMS, Sustainability and safety spec are included here.

Part 6 contains background project information, references, and other project-specific requirements.

PART 1 – PROPOSAL DOCUMENTS CONTRACT FORMS AND CONDITIONS Work Order Number NSWC Reachback Support Package 2 1799405 Philadelphia Navy Yard Annex, Philadelphia, PA

PRICE PROPOSAL FORM

NSWC REACHBACK SUPPORT PACKAGE 2

CLIN TOTAL PRICE

BASE $_ _

0001 $_ _

0002 $_ _

0003 (OPTION) $_ _

TOTAL FOR BASE AND CLIN 001 THROUGH 003 $_ _

Description of CLINs

BASE B77-87 Complex Emergency Exit & Egress Pathway Repairs

0001 B77-87 Complex Emergency Lighting & Exit Signage Study

0002 B77-87 Complex Sprinkler System Repairs

0003 B87 FA/MNS Upgrade

PART 1 - PROPOSAL FORMS & DOCUMENTS

• 00 22 13.00 20 Supplementary Instructions to Offerors

SECTION 00 22 13.00 20

SUPPLEMENTARY INSTRUCTIONS TO OFFERORS

PART 1 GENERAL

1. CONTRACT LINE ITEMS

The terms Offeror and Bidder and versions thereof (offer/bid) have the same definition as used within this contract.

Provide the Contract Line Item (CLIN) lump sum price for the following items:

BASE PRICE. Price includes the following: Price for the entire work for to include WON 1784544 B77- 87 Complex Emergency Exit & Egress Pathway Repairs in accordance with the drawings and specifications, but excluding work described in another Contract Line Item (CLIN).

CLIN DESCRIPTION TOTAL PRICE

FOR BASE

BASE Price for the entire work for to include WON 1784544 B77-87

Complex Emergency Exit & Egress Pathway Repairs in accordance with the drawings and specifications, but excluding work described in another Contract Line Item

(CLIN).

CLIN 0001. Price for the entire work for to include WON 1813403 B77-87 Complex Emergency Lighting & Exit Signage in accordance with the drawings and specifications, but excluding work described in another Contract Line Item (CLIN).

FOR CLIN 0001

0001 Price for the entire work for to include WON 1813403 B77-87

Complex Emergency Lighting & Exit Signage in accordance with the drawings and specifications, but excluding work described in another Contract Line Item (CLIN).

CLIN 0002. Price for the entire work for to include WON 1779375 B77-87 Sprinkler System Repairs in accordance with the drawings and specifications, but excluding work described in another Contract Line Item (CLIN).

FOR CLIN 0002

0002 Price for the entire work for to include WON 1779375 B77-87

Sprinkler System Repairs in accordance with the drawings and specifications, but excluding work described in another

Contract Line Item (CLIN).

CLIN 0003. OPTION Price for the entire work for to include WON 1783224 B87 FA/MNS Upgrade Project in accordance with the drawings and specifications, but excluding work described in another

FOR CLIN 0003

0003 Price for the entire work for to include WON 1783224 B87

FA/MNS Upgrade Project in accordance with the drawings and specifications, but excluding work described in another

2. GENERAL BID NOTES

1.1 Award will be made on the total sum of Contract Line Item(s) BASE, 0001, 0002, and 0003.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

-- End of Document --

PART 2 - GENERAL REQUIREMENTS Work Order Number

Philadelphia Naval Yard Annex, Philadelphia, PA

PART 2 GENERAL REQUIREMENTS

PART 2 - GENERAL REQUIREMENTS

• 00 00 00 GENERAL REQUIREMENTS

• 01 11 00 SUMMARY OF WORK

• 01 14 00 WORK RESTRICTIONS

• 01 20 00 PRICE AND PAYMENT PROCEDURES

• 01 30 00 ADMINISTRATIVE REQUIREMENTS

• 01 31 19.05 20 CONCEPT DESIGN WORKSHOP (CDW)

• 01 31 23.13 20 ELECTRONIC CONSTRUCTION AND FACILITY SUPPORT CONTRACT

MANAGEMENT SYSTEM (eCMS)

• 01 32 16.00 20 SMALL PROJECT CONSTRUCTION PROGRESS SCHEDULES

• 01 33 00.05 20 CONSTRUCTION SUBMITTAL PROCEDURES

• 01 33 10.05 20 DESIGN SUBMITTAL PROCEDURES

• 01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS

• 01 45 00 QUALITY CONTROL

• 01 50 00 TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

• 01 57 19 TEMPORARY ENVIRONMENTAL CONTROLS

• 01 74 19 CONSTRUCTION WASTE MANAGEMENT AND DISPOSAL

• 01 78 00 CLOSEOUT SUBMITTALS

• 01 78 23 OPERATIONS AND MAINTENANCE DATA

• 02 41 00 DEMOLITION AND DECONSTRUCTION

• 25 05 11 CYBERSECURITY FOR FACILITY-RELATED CONTROL SYSTEMS

00 00 00 GENERAL REQUIREMENTS

1.1 Definitions

As used throughout the contract, the following terms have the meaning set forth below:

Contracting Officer (KO): The individual designated to administer the contract. Throughout this contract this individual will be responsible and possess the authority to act on behalf of the Government with respect to the specific contract.

Contracting Officer Representative (COR): The individual designated by the Contracting Officer as the authorized representative of the Contracting Officer. The COR is responsible for monitoring performance and technical management of the effort required and should be contacted regarding questions or problems of a technical nature.

Contract: Contract or task order.

Contractor: The term Contractor refers to both the prime Contractor and all subcontractors, whether in contract with the Prime Contractor or other subcontractors at any tier, including the Designer of Record.

Designer of Record (DOR): Licensed architect/engineer working as subcontractor to or partner with prime Contractor who provides design for this contract.

Quality Control (QC): Contractor's system to control the quality of design, material, equipment and construction.

Quality Assurance (QA) Program: Government's program to evaluate the effectiveness of the Contractor's quality control. The Government's QA Program is not a substitute for the Contractor's QC Program.

Federal Holidays: New Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

1.2 Accessibility

Provide barrier-free design in accordance with UFC 1-200-01 DoD Building Code.

1.3 Changes

No oral statement by any person other than the Contracting Officer, as provided in the Federal Acquisition Regulation (FAR) clause 52.243-5 entitled, "CHANGES AND CHANGED CONDITIONS," will in any manner or degree modify or otherwise affect the terms of this contract.

1.4 No Waiver by the Government

The failure of the Government in any one or more instances to insist upon strict performance to any of the terms of this contract or to exercise any option herein conferred is not to be construed as a wavier or relinquishment to any extent of the right to assert or rely upon such terms or options on any future occasion.

1.5 Equitable Adjustments

a. Whenever the Contractor submits a claim for equitable adjustment under a clause which provides for equitable adjustment of the contract, such claim must include all types of adjustments in the total amounts to which the clause entitles the Contractor, including, but not limited to, adjustment arising out of delays or disruptions.

b. Except as the parties may otherwise expressly agree, the Contractor must be deemed to have waived: (1) any adjustments to which he otherwise might be entitled under the clause where such claim fails to request such adjustments; and (2) any increase in the amount of equitable adjustments additional to those requested in its claim.

c. If required by the Contracting Officer, the Contractor agrees to execute a release, in form and substance satisfactory to the Contracting Officer, as part of the supplemental agreement setting forth the aforesaid equitable adjustment. The Contractor further agrees that such release will discharge the Government, including its officers, agents, and employees, from any further claims, including, but not limited to, further claims arising out of delays or disruptions caused by the aforesaid change.

1.6 Warranty

Warrant all materials and work for not less than one year after final acceptance of the work, except as otherwise indicated in this RFP. If required to provide remedial repair of previously installed work due to latent defect or unacceptable work performance, warrant the repaired work for one year after the completion and acceptance of the repair. For warranted items, furnish the manufacturer’s original written warranty accompanied by a copy of the supplier's receipt showing place of purchase, telephone number of supplier, address, delivery order number if applicable, and ticket number.

01 11 00 SUMMARY OF WORK

1.0 Protection of Government Property

Take special care to protect Government property. Return areas damaged as a result of construction under this contract to their original condition. In addition to FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements, perform the following:

a. Alter existing work or facilities in such a manner as to prevent injury or damage to any portion of the existing work or facilities that remain.

b. Repair or replace portions of existing work altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

c. Preserve the natural resources in accordance with the approved environmental protection plan prepared in accordance with UFGS 01 57 19 Temporary Environmental Controls.

1.1 Government Furnished Material and Equipment

If applicable, the Government will furnish the materials and equipment for installation by the Contractor pursuant to contract clause FAR 52.245-2, Government Property (Fixed Price Contracts). Notify the Contracting Officer in writing at least 15 calendar days before the materials and equipment are required.

Pick up materials and equipment no later than 30 calendar days after such date. When materials and equipment are not picked up by the 30th day, the Contractor will be charged for storage at the prevailing rate. The Contracting Officer will specify the location of materials and equipment and the delivery location.

01 14 00 WORK RESTRICTIONS

1.1 Existing Underground Utilities

Verify on-site utilities and have them marked out by a third-party utility locator service prior to the start of construction. Determine the elevations of existing utilities and underground obstructions indicated as existing to remain in locations to be traversed by new utilities and other work provided herein before new work is laid closer than the nearest manhole or other structure at which an adjustment in grade could be made. Where dig permits are required, obtain permits and notify the Contracting Officer 30 calendar days prior to any excavation.

Maintain all utility markings for the duration of the contract.

1.2 Work Hours, Access and Passes

All Contractor employees, including subcontractors, subcontractors' employees, suppliers, and suppliers' employees are required to comply with the Installation Security Requirements regarding personnel, vehicle, and equipment security passes and access to the jobsite. Nothing in the contract is to be construed in any way to limit the authority of the Commanding Officer to prescribe new, or to enforce existing security regulations governing the admission or exclusion of persons and the conduct of persons while aboard the station, including but not limited to, the rights of search of all persons or vehicles aboard the station.

Coordinate with the Contracting Officer for specific security and access requirements.

a. Access to Buildings / Occupied Buildings: The Contractor may work in or around existing occupied buildings. The Contractor is responsible, via the Contracting Officer, to obtain access to building and facilities and arrange for them to be opened and closed. Do not enter the building(s) without prior approval of the Contracting Officer. Keep the existing buildings and their contents secure at all times. Provide temporary closures as required to maintain security. Contract personnel will not be permitted in security-regulated buildings or areas unless cleared by the Security Officer.

b. Passes and Badges: Contractor employees and representatives performing work under this contract are required to be either United States citizens or documented legal residents (status verified by prime contractor). All Contractor employees must obtain the required employee and vehicle passes.

Each employee is required to wear the Government issued badge over the front of the outer clothing.

Failure to obtain security and base access passes must not be a cause for contract performance time extension. The Contractor is required to immediately turn in all terminated employee's badges to the issuing office.

Obtain access to Navy installations through participation in the Defense Biometrics Identification System (DBIDS). Requirements for Contractor employee registration, and transition for employees currently under Navy Commercial Access Control System (NCACS), are available at https://www.cnic.navy.mil/Operations-and-Management/Base-Support/DBIDS/. No fees are associated with obtaining a DBIDS credential. Participation in the DBIDS is not mandatory, and Contractor personnel may apply for One-Day Passes at the Base Visitor Control Office to access an installation. Registration for DBIDS includes: Present a letter or official award document (i.e. DD Form 1155 or SF 1442) from the Contracting Officer, that provides the purpose for access, to the base Visitor Control Center representative.

• Present valid identification, such as a passport or Real ID Act-compliant state driver's license

• Provide completed SECNAV FORM 5512/1 to the base Visitor Control Center representative to obtain a background check. This form is available for download at https://www.cnic.navy.mil/Operations-and-Management/Base-Support/DBIDS/

• Upon successful completion of the background check, the Government will complete the DBIDS enrollment process, which includes Contractor employee photo, fingerprints, base restriction and several other assessments.

• Upon successful completion of the enrollment process, the Contractor employee will be issued a

DBIDS credential, and will be allowed to proceed to worksite.

DBIDS Eligibility Requirements: Throughout the length of the contract, the Contractor employee must continue to meet background screen standards. Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. DBIDS access privileges will be immediately suspended or revoked if at any time a Contractor employee becomes ineligible.

An adjudication process may be initiated when a background screen failure results in disqualification from participation in the DBIDS, and Contractor employee does not agree with the reason for disqualification. The Government is the final authority. DBIDS Notification Requirements:

Immediately report instances of lost or stolen badges to the Contracting Officer. Immediately collect DBIDS credentials and notify the Contracting Officer in writing under the following circumstances: (1) An employee has departed the company without having properly returned or surrendered their DBIDS credentials. (2) There is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the Installation or anyone therein.

c. Contractor Vehicles: All vehicles must display a valid state license plate and safety inspection sticker, if applicable, and must be maintained in good repair. The company name must be displayed in a clearly visible manner and size on each Contractor vehicle used in the course of work.

Registration, proof of insurance and driver's licenses are required to obtain a station vehicle pass.

d. Work Hours: Unless otherwise indicated, work will be located on a Government compound, military installation, or station. Contractor work hours are between 0600 and 1800 Monday through Friday.

Obtain advance approval from the Contracting Officer for Contractor personnel to remain on site beyond normal working hours. Work off hours (outside of 0600-1800), on weekends, or on federal holidays must be requested at least five (5) business days of notice and is subject to Government approval.

e. Contractor Personnel: Provide the Contracting Officer the name(s) of the supervisory person(s) authorized to act for the Contractor. Provide, and update as required, a list of the key personnel for the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency.

f. Contractor employees must conduct themselves in a proper, efficient, courteous and businesslike manner. Remove from the site any individual whose continued employment is deemed by the Contracting Officer to be contrary to the public interest or inconsistent with the best interests of National Security.

1.3 Security Requirements

All security requirements apply to all subcontractors and suppliers associated with this contract. Special or extraordinary security requirements are identified herein. Comply with the following in addition to special or extraordinary security requirements:

a. Do not publicly disclose any information concerning any aspect of the materials or services relating to this contract, without prior written approval of the Contracting Officer.

b. Do not disclose or cause to be disseminated any information concerning the operations of the activity's security or interrupt the continuity of its operations.

c. Do not disclose any information to any person not entitled to receive it. Failure to safeguard any classified information that may come to the Contractor or any person under his control, may subject the Contractor, his agents or employees to criminal liability under 18 U.S.C., Sections 793 and 798.

d. Direct to the Contracting Officer and or Installation Security Officer for resolution all inquiries, comments or complaints arising from any matter observed, experienced, or learned as a result of or in connection with the performance of this contract, the resolution of which may require the dissemination of official information.

e. Photography by the contractor is prohibited. Coordinate photography requirements with the

Contracting Officer.

Deviations from or violations of any of the provisions of this paragraph, will, in addition to all other criminal and civil remedies provided by law, subject the Contractor to immediate termination for default and withdrawal of the Government's acceptance and approval of employment of the individuals involved.

1.3.1 NSWC Security Requirements

Refer to Part 6, Attachment B – NSWC Security Requirements for additional specific requirements.

01 20 00 PRICE AND PAYMENT PROCEDURES

1.1 Schedule of Prices

Submit a schedule of prices for approval on forms furnished by the Government. The initial schedule of prices may be preliminary for construction activities until the design is developed. Include a detailed breakdown of the contract price with quantities and unit prices for each work activity or definable feature of work. Include general conditions, profit, and overhead costs within the unit prices. Break down into design and construction is required. The Contractor may invoice for bonds once the Government has approved the bonds, however, no other requests for payment will be processed without an approved schedule of prices and baseline schedule. SOP/EVR submission must be within 45 days of award.

Any project activities related to a CLIN, Bid Option or Modification must have a clear reference in the schedule’s activity name to that CLIN, Bid Option of Modification, and the Schedule of Prices, Schedule of Value, or Earned Value Report must reflect the same information for invoicing purposes.

1.2 Contractor Invoices

Contractor requests for payment must conform and will be processed in accordance with the requirements of FAR 52.232-5 and FAR 52.232-27.

a. Content of Invoice: Requests for payment in accordance with the terms of the contract must consist of the following: (If NFAS Clause 5252.232-9301 is present in the contract, documents must be provided as attachments in Wide Area Workflow (WAWF). The maximum size limit per attachment is less than 2 megabytes, but there are no limits on the number of attachments. If a document cannot be attached to WAWF due to system or size restrictions it must be provided as instructed by the contracting officer). If NFAS Clause 5252.232.9301 is not present in the contract, follow the invoicing instructions provided in the contract.

1. Contractor's Invoice on NAVFAC Form 7300/30, must show, in summary form, the basis for arriving at the amount of the invoice.

2. Contractor's Estimate for Voucher/ Contract Performance Statement on NAVFAC Form 7300/31 furnished by the Government, showing in detail: the estimated cost, percentage of completion, and value of completed performance for each of the construction categories stated in this contract. Use NAVFAC LANT Form 4-330/110 (New 7/84) on NAVFAC Atlantic contracts when a Monthly Estimate for Voucher is required.

3. Affidavit to accompany invoice (LANTDIV NORVA Form 4-4235/4 (Rev. 5/81)).

4. Updated copy of submittal register.

5. Updated copy of progress schedule. Furnish as specified in "FAR 52.236-15, Schedules for Construction Contracts."

6. Contractor Safety Self Evaluation Checklist (original)

7. Final release (for final payment only). Final invoice must be accompanied by the certification required by DFARS 252.247.7023 TRANSPORTATION OF SUPPLIES BY SEA, and the Contractor's Final Release.

b. Payment:

1. Payment will be made on Contractor's submission of itemized requests and will be subject to reduction for overpayments or increased for underpayments from previous payments. The Government may withhold payment or reduce payments for the following:

a) Defects in material or workmanship.

b) Claims the Government may have against the Contractor under or in connection with this contract.

c) Contractor's failure to submit an updated schedule.

d) Payroll violations.

e) Unless otherwise adjusted, repayment to the Government upon demand for overpayments made to the Contractor.

2. Payments may be made for materials, stored off construction sites, under the following conditions:

a) Materials to be considered for progress payment prior to installation must be located and stored within 20 miles by streets and roads of the construction site.

b) Materials adequately insured and protected from theft and exposure. Payment requests for offsite materials must include the consent of surety.

c) Materials not susceptible to deterioration or physical damage in storage or in transit to the job site are acceptable for progress payments. Items such as steel, machinery, pipe and fittings and electrical cable are acceptable, but items such as gypsum board; glass, insulation and wall covering are not.

d) Materials in transit to the job or storage site are not acceptable for payment.

e) Conditions specified in FAR 52.232-5(b) Payments Under Fixed Price Construction

Contracts.

1.3 Budget Management

The Contractor must be responsible for budget management throughout the entire project. It is the intent of the Government to partner with the Contractor to maximize project value while strictly controlling contract modifications and maintaining overall fiscal control. When required, develop a Budget Management System for each phase of the design.

This project requires a Budget Management System be developed and maintained. The Budget Management System must represent major portions of the work such as HVAC, site work, and exterior skin. The purpose of budget management is to balance scope and value during critical project design decisions. Update the budget management status at regular intervals during design, at a minimum with design submittals, for review by and discussion with the COR.

01 30 00 ADMINISTRATIVE REQUIREMENTS

1.1 Supervision

The Contractor must have a superintendent fluent in English on the job site during working hours.

The Superintendent must have a minimum of 10 years of experience in construction with at least 5 years of experience as a Superintendent on projects of similar size and complexity. The Superintendent may serve as the Site Safety and Health Officer but cannot act as the Quality Control Manager. Provide a Superintendent Resume for the proposed on-site Project Superintendent describing experience with references and qualifications to the Contracting Officer for approval. The Contracting Officer reserves the right to interview the proposed on-site Project Superintendent at any time in order to verify the submitted qualifications.

1.2 Required Insurance

Within 15 calendar days after award, furnish the Contracting Officer a Certificate of Insurance as evidence of the following insurance coverage amounts not less than the amount specified below in accordance with FAR Clause 52.228-5 Insurance Work on A Government Installation:

a. Comprehensive General Liability: $500,000 per occurrence.

b. Automobile Liability: $200,000 per person, $500,000 per occurrence for bodily injury; $20,000 per occurrence for property damage.

c. Worker's Compensation: As required by Federal and State Worker's compensation and occupational disease and other laws.

d. Employer's Liability Coverage: $100,000, except in states where worker's compensation may not be written by private carriers.

e. Others as required by state law.

f. Above insurance coverages are to extend to Contractor personnel operating Government owned equipment and vehicles.

g. The Certificate of Insurance must provide for 30 calendar days written notice to the Contracting

Officer by the insurance company prior to cancellation or material change in policy coverage.

For projects which require removal of asbestos containing materials the Asbestos Contractor or Subcontractor, as the case may be is required to provide occurrence-based liability insurance with asbestos coverages in an amount not less than $1,000,000 and must name the Government and Private Qualified Person (PQP) as additional insureds.

01 31 19.05 20 CONCEPT DESIGN WORKSHOP (CDW)

1.1 Post Award Kick-off Meeting (PAK)

Prior to commencement of design, and within 35 calendar days of award, meet with representatives of the Contracting Officer, installation and client to present the concept design for discussion and acceptance.

The project team will develop a mutual understanding relative to the approved proposal, safety program, environmental permits and requirements, quality control procedures, and design and construction schedule. During the meeting, Contractor must propose and gain acceptance for any critical path work activities requiring advance submittal and approval. If the contract includes work on any fire protection system, including fire alarm and mass notification systems, the Contractor and the appropriate DOR must meet with the NAVFAC Fire Protection Engineer (FPE) to establish clear expectations of fire protection requirements of the project.

The Contractor's key personnel must attend including the Project Manager, Superintendent, Site Safety and Health officer, Construction Quality (CQ) Manager, Design Quality Control (DQC) Manager, Designer of Record (DOR), and major subcontractors.

1.2 Design Presentation / Development (DP/D)

The Contractor must lead discussions to develop an understanding of the facility design that the accepted technical proposal represents with the Government users and maintainers of the facility. Develop site plans, floor plans, exterior finish materials, and building elevations to conduct working sessions with the Government meeting attendees. The purpose of the DP/D Meeting is to confirm the appropriateness of the facility design and develop acceptable alternatives if changes are needed. The Contractor must anticipate that Government Facility Users represented at the DP/D Meeting will provide additional functional information. Incorporate functional design changes into the facility design as required to meet the needs of the Users. At the end of the DP/D Meeting the Contractor must provide either assurance that the updated design can be built within the budget or identify potential cost modification items and establish a follow-on DP/D Meeting to finalize a design that will include trade-offs to bring the project within the budget. The following Contractor key personnel must attend the Design Presentation: Project

Manager, Project Scheduler, Cost Estimator, Lead Designer of Record, Design Staff responsible for each architectural/engineering discipline when facility design is discussed, Major Subcontractors, and DQC.

1.3 Partnering

The Contracting Officer will organize initial and follow-up informal partnering sessions with key personnel of the project team, including Contractor's personnel and Government personnel. The initial session may be a part of the PAK Meeting but must be within 35 calendar days of award. The initial partnering session will be conducted and facilitated using electronic media provided by the Contracting Officer.

Follow-on partnering sessions will be conducted every 6 months or less frequent as determined by the Contracting Officer.

1.4 Pre-Construction Conference

After Final Design is approved and signed and prior to construction or demolition, meet with representatives of the Contracting Officer to discuss and develop mutual understanding relative to administration of the safety programs, environmental issues, safety of building occupants and surrounding area, hazardous materials, waste disposal, construction QC procedures, construction schedule, labor provisions and other construction phase contract procedures.

1.5 NAVFAC Red Zone Meeting (NRZ)

Participate in NAVFAC Red Zone (NRZ) meetings with the Contracting Officer to identify strategies to ensure the project is carried to expeditious closure and turnover to the client. The Contracting Officer will provide a template to the Contractor to use to develop a NRZ Checklist. Revise the template to include critical work activities and their planned completion dates based on the project scope of work and schedule. Discuss any progress changes with items listed on the NRZ Checklist during regularly scheduled NRZ Meetings beginning approximately at 75% stage of construction prior to project completion.

1.6 Conference and Meeting Notes

The contractor will be responsible for taking notes and preparing the meeting minutes of all conferences and telephone conference calls. The minutes will include the following items as a minimum:

a. The date and place the conference was held with a list of all attendees. The roster of attendees will include name, organization, title, and telephone number.

b. Written comments presented by attendees will be attached to each report with the conference action noted.

c. Comments made during the conference and decisions affecting criteria changes will be recording in the basic conference notes. The conference notes will document any augmentation of written comments.

d. Action items, resulting from discussions in meetings and conferences. Each action item must include a due date, description, and owner for the action item.

01 31 23.13 20 ELECTRONIC CONSTRUCTION AND FACILITY

SUPPORT CONTRACT MANAGEMENT SYSTEM (eCMS)

See UFGS Section 01 31 23.13 20 Electronic Construction and Facility Support Contract Management System in Part 5 of this RFP for requirements for the use of eCMS. Additional requirements beyond those identified in the prescriptive specifications are as follows:

1. Section 1.6 eCMS Utilization, subsection 1.6.2 Naming Convention of Files – revise items in

Table 1 as follows:

Subject/Name Remarks eCMS Application

As-Built Drawings Locations of sensitive areas and restricted areas are not to be shown on unclassified documents. Locations of sensitive and restricted areas are items listed on our commands Critical Information and Indicators List and are designated Controlled Unclassified Information. Do not list as “Controlled Area”. “Lab space” will suffice for Unclass release.

Submittals

Building Information Modeling

(BIM)

Locations of sensitive areas and restricted areas are not to be shown on unclassified documents. Locations of sensitive and restricted areas are items listed on our commands Critical Information and Indicators List and are designated Controlled Unclassified Information. Do not list as “Controlled Area”. “Lab space” will suffice for Unclass release.

Submittals

Designs and Specifications Locations of sensitive areas and restricted areas are not to be shown on unclassified documents. Locations of sensitive and restricted areas are items listed on our commands Critical Information and Indicators List and are designated Controlled Unclassified Information. Do not list as “Controlled Area”. “Lab space” will suffice for Unclass release.

Submittals

Operations & Maintenance Support Information (OMSI/eOMSI), Facility Data Worksheet

1. Locations of sensitive areas and restricted areas are not to be shown on unclassified documents. Locations of sensitive and restricted areas are items listed on our commands Critical Information

Submittals and Indicators List and are designated Controlled Unclassified Information. Do not list as “Controlled Area”. “Lab space” will suffice for Unclass release.

2. Design reviews will be performed in existing “Dr Checks”

Shop Drawings locations of sensitive areas and restricted areas are not to be shown on unclassified documents. Locations of sensitive and restricted areas are items listed on our commands Critical Information and Indicators List and are designated Controlled Unclassified Information. Do not list as “Controlled Area”. “Lab space” will suffice for Unclass release.

Submittals

2. Section 1.7 Quality Assurance – Revise the third paragraph to remove the following statement:

“Transmittal are no longer required when using eCMS since approval status is tracked on the submittal.” Replace the statement with the following: “Ask the Contracting Officer for Transmittal forms to use for eCMS.”

3. It is understood that the numbering convention of RFI’s and submittals is deferred to the COR.

However, it should be noted that RFI’s should be numbered “RFI-001” and so on. Submittals should be numbered “SUB-001” and so on, with the suffixes for a revision being a letter, and a resubmittal being a 2-digit number.

01 32 16.00 20 SMALL PROJECT CONSTRUCTION PROGRESS

SCHEDULES

Develop and implement a design and construction schedule in accordance with UFGS 01 32 16.00 20 in Part 5 of this RFP. Additional requirements beyond those identified in the prescriptive specifications are as follows:

1. Section 1.2 Pre-Construction Schedule Requirement – Revise this section to require baseline schedule to be submitted 21 calendar days after contract award and prior to the start of work.

2. Section 1.3.3 Schedule Submittals and Procedures – Revise section to include the following statement: When a resubmission is required for submittals, the next schedule update must reflect the completion of the review and create a new Activity ID for the resubmission with the requisite review period.

3. Section 1.4 Schedule Monthly Updates – Add item b that reads as follows: “For monthly schedule updates, the submittal number may differ from the baseline, but utilize the same transmittal number, followed by a period and a 2-digit numeral starting with .01 for the first schedule update and .02 for the second month’s update and so on. Resubmissions should add alphabetic suffix, for example submittal XX.01 would become XX.01A to indicate resubmission.”

4. Section 1.6 3-Week Look Ahead Schedule – Revise last sentence of the section to read as follows: Deliver three hard copies and one electronic file of the 3-Week Look Ahead Schedule to the Contracting Officer no later than 12 PM on the first day of the week.

01 33 00 SUBMITTAL PROCEDURES

1.1 Construction submittals are to be Contractor-approved, except those listed below:

a. DOR Approval required for:

1. Fire Protection related submittals

2. Earthwork and Geotechnical submittals

3. All components of the roof and exterior wall.

4. All components of the interior doors, hardware, cabinets, fireproofing/firestopping, railings, paint, finish materials/colors.

5. HVAC Testing, Adjusting, and Balancing.

6. Telecommunications

7. SID submittals and Furnishings, fixtures, and equipment packages for review and approval by NAVFAC Interior Designer

b. Government Approval required for:

1. Government approved submittals as required by UFGS specification sections edited by the DOR.

2. Transformers

3. Exit and Emergency Lighting Systems

4. Fire Protection related submittals

1.2 Submit the following construction submittals, approved by the DOR, to the Government for surveillance:

a. Submit fire protection related submittals pertaining to spray-applied fireproofing and fire stopping, exterior fire alarm reporting systems, interior fire alarm & detection systems, and fire suppression systems including fire pumps and standpipe systems.

b. Submit geotechnical related submittals pertaining to the soils investigations (reports and soils analysis), foundations (shallow and deep), pavements structure design, test pile and production pile testing and installation.

c. Submit a detailed Environmental Work Plan for the proposed visual inspections and sampling

(including but not limited to a communication plan, access coordination, sampling protocols, laboratory test methods, equipment, applicable licenses, etc.) must be submitted to the NAVFAC Environmental Design Specialist, Installation Environmental Staff and the Activity Point of Contact for approval a minimum of 15 business days prior to starting field operations. The A-E must anticipate attending two (2) on-site coordination meetings with Installation personnel and the NAVFAC Environmental Design Specialist prior to mobilization.

d. Submit roofing submittals pertaining to materials and systems used to make up the roof system.

e. Submit HVAC Testing, Adjusting, and Balancing required submittals.

f. Submit telecommunications shop drawings for coordination with the NMCI Contractor. Note: For the purpose of this document, the term "NMCI" is used to reference the network provided for use by the Navy and Marine Corps; the terms Continuation of Service Contract (COSC) and Next Generation

Enterprise Network (NGEN) will be used to reference the contract between the government and the Contractor providing the NMCI network service.

g. Submit Performance Verification and Acceptance Testing required by IBC or this RFP.

h. Submit all Interim Special Inspection Reports on a bi-weekly basis until work requiring special inspections is complete. Submit all Structural Observation Reports and the Final Report of IBC Special Inspections.

i. For any pre-engineered buildings, submit shop drawings showing engineering data and complete building drawings, signed and sealed by a registered professional engineer.

j. Comply with sustainability submittals per UFGS section 01 33 29 Sustainability Requirements and

Reporting included in Part 5 of this RFP.

k. Submit FF&E submittals to NAVFAC Interior Designer for review and approval.

l. Submit Structural Shop Drawings and structural product data.

1.3 Construction Submittal Process

Provide to the Government submittals as listed. See Section 01 33 10.05 20 Design Procedures for specific design and construction submittal format and approval and surveillance requirements. Design drawings may be prepared more like shop drawings to minimize construction submittals after final designs are approved. Therefore, the Contractor is encouraged to prepare and submit with the design drawings, appropriate connection, fabrication, layout, and product specific drawings.

a. Separate DQC and QC Plans due at or before PAK meeting along with separate QC Manager and Design Quality Control Manager Qualifications (may be phased).

b. Submittal Register: required with the QC Plan within 20 calendar days of Notice of Award.

c. Construction submittals, prior to construction, approved in accordance with QC Plan, the DOR or QC

Specialist is the approving authority for submittals unless otherwise indicated.

d. Sustainability Action Plan (and Sustainability Notebook when required) in accordance with 01 33 29

Sustainability Requirements and Reporting.

e. DOR-approved construction submittals identified for Government surveillance (typically Fire

Protection system and Life Safety submittals). Stamp the submittals "FOR SURVEILLANCE ONLY."

Submit Surveillance submittals to the Government prior to starting work for that item. Submittals required for surveillance will be returned only if corrective actions are required.

f. Safety Data Sheets (SDS) as applicable.

g. Baseline Schedule: due within 21 calendar days of award. The baseline schedule submittal must be transmittal number 001. Resubmissions must add alphabetic suffix, for example 001 would become 001A to indicate resubmission.

h. Environmental Protection Plan: due within 45 calendar days of award.

i. Contractor Safety Self-Evaluation Checklist.

j. Accident Reports - submit if incidence occurs.

k. Accident Prevention Plan and Activity Hazard Analysis: due within 45 calendar days of award.

l. Schedule of Prices, initial due 21 calendar days after award and a detailed due prior to construction.

m. Record Drawings, due at Beneficial Occupancy

n. Operation and Maintenance Information: Due prior to testing as applicable, no later than 30 calendar days before Beneficial Occupancy.

o. Licenses and Permits: Per this section and Part 4.

p. Completed High Performance and Sustainable Building (HPSB) compliance checklists in accordance with UFC 1-200-02 High Performance and Sustainable Building Requirements and UFGS Section 01 33 29 Sustainability Requirements and Reporting. Attach completed HPSB Checklist to Interim DD 1354.

q. DD Form 1354:

Prepare a Draft and Interim DD Form 1354, TRANSFER AND ACCEPTANCE OF MILITARY REAL PROPERTY, in accordance with UFC 1-300-08. Coordinate the identification of appropriate asset construction categories with the Contracting Officer and the Real Property Accounting Officer.

1. Draft DD Form 1354. DOR must determine applicable real property assets broken out by construction categories and submit a "Draft DD Form 1354" for Government approval as a part of the Design Analysis included with the Prefinal Design submittal. "Draft DD Form 1354" must include all quantities and units of measure but does not require cost breakdown.

The Real Property Accountable Officer (RPAO) will provide the first draft of the DD1354 to the contractor with RPUIDs and CCNS on it.

2. Interim DD Form 1354. Contractor must coordinate with the DOR and update the Draft DD Form 1354 submission to include any additional assets, improvements, or alterations that occurred during construction. Use the Draft DD Form 1354 [and the UFGS Section 01 20 00 Price and Payment Procedures] to identify costs. The costs and quantities must align with the RPUID and unit of measures listed on the RPAO's draft 1354. Submit the final draft Interim DD Form 1354 to the Government for approval 30 days prior to the Beneficial Occupancy Date (BOD). If modifications to the Interim DD Form 1354 are required by the Government, the corrected version must be submitted prior to the BOD.

3. When documenting demolition work, the DD Form 1354 must list the quantitative data associated with this work as a negative value to show the cost should be deleted from the Navy asset data store. Coordinate with the Installation Real Property POC to assist in determining the negative value for demolition work. There are two ways to account for the demolition portion of the project and to document the reduction of real property: (1) attach an Authorization for Demolition form 18 (Service-specific) to the DD Form 1354 to document category codes and quantities of demolished real property. These should be listed separately from constructed/transferred item numbers; or (2) indicate, as additional DD Form 1354 item numbers, all demolished real property facility numbers and category codes using negative numbers (shown in parenthesis) for units of measure, and in block 18 indicate N/A for costs.

Disposal cost within the footprint of the project is added into total construction cost of new facility prompting the demolition.

r. Construction Submittals:

1. In addition to the design submittals noted in Section 01 33 10.05 20, construction submittals will be required. The list of required submittals will be generated from the Contractor-prepared specifications and indicated in the submittal register.

2. Shop drawing submissions will be governed by UFGS 01 33 00.05 20 Construction Submittal

Procedures, available on the Whole Building Design website (www.wbdg.org ). Contractor must assume a 20-day review period and provide 3 hard copies of all submittals (in addition to electronic submittals) to be submitted to FEAD installation.

3. When a resubmission is required for submittals, the next schedule update shall reflect the completion of the review and create a new Activity ID for the resubmission with the requisite review period.

1.4 Organization Responsibilities

Stamp each sheet of each submittal with QC certifying statement or approving statement, except that data submitted in bound volume or on one sheet printed on two sides may be stamped on the front of the first sheet only. Sign certifying statement or approval statement. The person signing certifying statements must be QC organization member, and the signatures must be in original ink; stamped signatures are not acceptable. Retain a copy of approved submittals at project site, including Contractor's copy of approved samples.

a. When approving authority is Contracting Officer, QC organization will certify submittals, assure proper signatures, and forward to Contracting Officer with the following certifying statement:

"I hereby certify that the (equipment) (material) (article) shown and marked in this submittal is that proposed to be incorporated with contract Number (insert contract number here), is in compliance with the contract documents, can be installed in the allocated spaces, and is submitted for Government approval.

Certified by QC Manager ________________________, Date ______"

b. When the Approving Authority is the Designer of Record, the DOR must approve, professionally stamp, sign, and date submittals.