Attachment_A_23-0183.pdf

ATTACHMENT A

BID NUMBER: 23-0183-ITB-CP

BID TITLE: Countywide Mast Arms – Group 1Re-bid

Attachment A has the following documents:

S TA T E O F F L O R I D A

D I V I S I O N O F E M E R G E N C Y M A N A G E M E N T Ron DeSantis Governor

Jared Moskowitz Director

D I V I S I O N H E A D Q U A R T E R S Telephone: 850-815-4000 STATE LOGISTICS RESPONSE CENTER 2 5 5 5 S h u m a r d O a k B o u l e v a r d www.FloridaDisaster.org 2 7 02 D i r ec t o r s R ow T a l l a h a s s e e , F L 3 2 3 9 9 - 2 1 0 0 O r la nd o , F L 3 28 0 9 - 56 31

October , 2020

Mr. Ken Jacobs Transportation Division Director Pinellas County Public Works 22211 US Highway 19 North, Building 1 Clearwater, Florida 33765

Re: Project # 4337-303-R, Pinellas County, Mast Arm Hardening, Utility Protective Measures

Dear Mr. Jacobs:

Enclosed is the executed Hazard Mitigation Grant Program (HMGP) contract number H0394 between Pinellas County and the Division of Emergency Management.

Please email all Requests for Reimbursement (Attachment D) to the project manager at Barbara Holeda@em.myflorida.com. The Project Manager for this contract is:

Ms. Barbara Holeda, Project Manager Florida Division of Emergency Management 2555 Shumard Oak Boulevard Tallahassee, Florida 32399

If you have any specific questions regarding the contract or the Request for Reimbursement form, please contact Ms. Barbara Holeda at 850-815-4538.

Respectfully, Miles E. Anderson Bureau Chief, Mitigation State Hazard Mitigation Officer

MEA/mya

Enclosure

Miles E. Anderson Digitally signed by Miles E. Anderson DN: cn=Miles E. Anderson, o=DEM, ou=Mitigation, email=Miles.anderson@em.myflorida.com, c=US Date: 2020.10.22 15:07:29 -04'00' see

Provided

Provided

10/22/2020

Miles E. Anderson Digitally signed by Miles E. Anderson DN: cn=Miles E. Anderson, o=DEM, ou=Mitigation, email=Miles.anderson@em.myflorida.com, c=US Date: 2020.10.22 15:10:14 -04'00'

Any line item amount in this Budget may be increased or decreased 10% or less, with the Division’s approval, without an amendment to this Agreement being required, so long as the overall amount of the funds obligated under this Agreement is not increased.

*** This project has an estimated $0.00 in contingency funds. Per FEMA Hazard Mitigation Assistance Guidance Part VI, D.3.4 – Contingency funds are not automatically available for use. Prior to their release, contingency funds must be re-budgeted to another direct cost category and identified.

Post-award changes to the budget require prior written approval from the Division (FDEM). The written request should demonstrate what unforeseen condition related to the project arose that required the use of contingency funds.

(Check)

AMOUNT

This payment represents % completion of the project. TOTAL 2 Recipient's internal reference number (e.g., Invoice, Receipt, Warrant, Voucher, Claim Check, or Schedule #) 3 Date of delivery of articles, completion of work or performance services. (per document) 4 List Documentation (Recipient's payroll, material out of recipient's stock, recipient owned equipment and name of vendor or contractor) by category (Materials, Labor, Fees) and line item in the approved project line item budget. Provide a brief description of the articles or services. List service dates per each invoice.

Instructions: Complete and submit this form to the appropriate Project Manager within fifteen (15) days of each quarter’s end date.

projections may change

(If No, please describe under Issues below) may be confirmed by state inspectors

(Milestones from Contract with estimated dates)

NOTE: Division of Emergency Management (DEM) staff may perform interim inspections and/or audits at any time.

Events may occur between quarterly reports, which have significant impact upon your project(s), such as anticipated overruns, changes in scope of work, etc. Please contact the Division as soon as these conditions become known, otherwise you may be found non-compliant with your sub grant award.

~ To be completed by Division staff ~ Date Reviewed: Reviewer:

Actions:

Pinellas, County of

Board of County Commissioners

315 Court Street, Room 601

Clearwater FL 33756-5165

Verify the approved project description above, if there is any discrepancy, please contact the project manager.

If the answer to Question 1 is “Yes,” continue to Question 2. If the answer to Question 1 is “No”, move to the signature block below to complete the certification and submittal process.

Pinellas County Public Works 22211 U.S. Highway 19 N., Building 1

Clearwater FL 33765-2328