Attachment 9 Section L INSTRUCTIONS CONDITIONS.pdf

INSTRUCTIONS, CONDITIONS,

AND NOTICES TO OFFEROR

SECTION L

INSTRUCTIONS, CONDITIONS,

AND NOTICES TO OFFERORS

L.1 PROPOSAL COMPOSITION

.1 Proposals shall be submitted in two volumes. Volume 1, technical proposal, and Volume 2, price proposal. Submit each volume in a separate and searchable Adobe Acrobat file. The Technical Proposal whose content and arrangement shall be as described in article L.2 entitled, “INSTRUCTIONS FOR PREPARING THE TECHNICAL PROPOSAL” of this section, and a Price Proposal, which shall be prepared in detail as described and set forth in the article L.3 entitled, “INSTRUCTIONS FOR PREPARING THE PRICE PROPOSAL” of this section.

.2 This solicitation is for the Indefinite Quantity/Indefinite Delivery (IDIQ) Multiple Award Contract for Construction Management Services (CMS) for the Architect of the Capitol (AOC), Washington, D.C. There will be two (2) award tracks (unrestricted and small business). The Government intends to award up to or around two (2) IDIQs for CM services under the unrestricted track and up to or around two (2) IDIQs under the small business track for a total of up to or around four (4) IDIQs under this solicitation. The Government intends to award without discussions (except clarifications as described in AOC Order 34-1, Section 9.1.11).

Therefore, the offeror’s proposal should be clear and complete and contain the Offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if deemed necessary.

If it is determined discussions are necessary, a competitive range determination will be made based on the adjectival rating of evaluation factor 1 Corporate Experience and Expertise. Unsuccessful Offerors may request a pre or post-award debriefing within three (3) days after the date on which the Offeror(s) received notification of the contract award. There will be no point-by-point comparisons with other Offerors’ proposals.

.3 The Technical Proposal and the Price Proposal submitted by any offeror shall each be identified with a cover letter entitled “SUBMISSION OF OFFERS” and submitted in the following number of copies:

.1 Technical Proposal - One electronic (.pdf) copy via e-mail to Darwin.thomas@aoc.gov. The proposal should be typed, double-spaced, with one-inch margins, unreduced in size, on 8-1/2" by 11" paper, not exceeding 25 pages exclusive of resumes, teaming agreements, and past performance questionnaires. Proposals shall be read-only format, using searchable PDF files, and each factor and attachment shall be bookmarked.

.2 Price Proposal - One electronic (.pdf) copy via e-mail to Darwin Thomas at:

Darwin.thomas@aoc.gov.

.3 Technical and Price Proposal information may be submitted in a single e-mail to Darwin Thomas.

However, the technical and price proposal must each remain separate (.pdf) files.

.4 Proposals are due no later than January 3, 2025, at 5:00 p.m. local time to the contract specialist at email: Darwin.thomas@aoc.gov and jonathan.cornett@aoc.gov. Questions concerning this procurement action must be submitted via email no later than December 12, 2024, at 2:00 p.m. local time.

.4 Each offeror may submit one or more proposals; however, each proposal shall be configured as described above, shall be considered on its own merits as to the completeness of submission and shall not share required documentation, or other requirements of submission with any other proposal submitted by the same offeror.

L.2 INSTRUCTIONS FOR PREPARING THE TECHNICAL PROPOSAL - SOURCE

SELECTION PROCEDURES

.1 The Technical Proposal shall be organized in accordance with the following format to facilitate evaluation by the Government.

.1 Corporate Experience and Expertise

.2 Management Approach; and

.3 Key Personnel.

.4 Past Performance

Evaluation Factors. Evaluation Factors are listed below in descending order of importance:

.1 Factor 1: Corporate Experience and Expertise:

The offeror shall provide a narrative describing the experience and qualifications of the offeror in managing and providing CM Services on IDIQ/Task Order Contracts similar in scope, size, and complexity and which involved tasks similar to those described in Section C (Attachment 14) of the SOW (e.g., Construction Management services and Inspection services) completed by the offeror during the last five years or are presently on-going. The Offeror shall provide a listing of four past projects/contracts of similar scope, size and complexity which involved similar tasks, identified in its narrative, completed by the offeror during the last five years or are presently on-going. The AOC will not evaluate more than 6 projects. For each project/contract listed, provide the following:

.1 Contract Number;

.2 Start Date/Completion Date (Dates - Month/Year);

.3 Project/Contract Description;

.4 Client Agency;

.5 Technical Point of Contact;

.6 Current Phone Number and Facsimile Number for Point of Contact;

.7 Amount of Contract (Award Amount and Final Amount); and .8 Relevance of Experience to This Project.

Similar Scope, Size and Complexity: The selected offeror shall demonstrate the capacity to accomplish at least four individual contracts and/or task orders with a combined minimum value of $500,000 simultaneously. The four individual contracts and/or task orders shall demonstrate at least six months of concurrent services as identified in the period of performance.

.2 Factor 2: Management Approach

The offeror shall provide an executive summary which addresses the way it will organize and manage the staff resources it will assign to undertake tasks performed under this contract providing key management functions and managerial authority, including an organizational diagram. The offeror shall include whether or not it plans to use subcontractors, include the names of subcontractors it proposes to use, and identify by discipline the services it anticipates it will subcontract.

.3 Factor 3: Key Personnel The Offeror shall provide resumes for the following individuals:

.1 Construction Executive (1 individual) .2 Senior Construction Managers (3 individuals) .3Construction Manager (3 individuals)

.4 Senior Scheduler/Analyst (1 Individual) .5 Senior Claims Analyst (1 Individual), and .6 Senior Commissioning Agent (1 Individual).

The resumes shall document recent and relevant experience within the past five years, shall be a maximum of four pages, and include the following information:

.1 A list of projects/contracts and the level of involvement;

.2 A list of three references who can provide appropriate feedback regarding the technical capabilities, including a contact name, company, address and current telephone and facsimile numbers;

.3 Position and years with the Offeror, and if less than 5 years with the Offeror, position and years with previous employer;

.4 Beginning and ending month and year for each position.

.5 List relevant education, training and skills to include at a minimum that for Prolog, E- Builder, Primivera, and MS Project software.

Teaming Agreements (No page limit)

Teaming is NOT required in order for an Offeror to submit a proposal, and/or be awarded an AOC CMS IDIQ Contract. However, Offerors may consider teaming as a means to more fully meet the array of requirements and resources potentially required by AOC under the CMS IDIQ Contract. If the Offeror is proposing as a Core team, the proposal must include duly executed teaming agreements by the parties of the Offeror’s team.

Letters of commitment are acceptable examples of teaming agreements and are considered teaming agreements for the purpose of responses to this solicitation. If submitted, letters of commitment shall include, at a minimum:

(1) signatures of the principals and/or owners of the respective parties;

(2) statements on the division of tasks, relationship of the parties, and responsibilities of parties; and

(3) statements on the handling of disputes.

Teaming agreements and/or letters of commitment must state that they are valid and in effect for a period of not less than five (5) years from the submission of the offer. Offerors must submit a statement in this proposal section indicating an understanding that AOC will evaluate the data received from the team and if an award is made based upon this information, AOC will not allow substitutions of the AOC Construction Management IDIQ Contract Core team members or the addition of new Core team members except as specified in Section H, Teaming Arrangements.

Rules concerning the makeup of teams in the unrestricted track: For evaluation purposes, the core team is one (1) prime plus up to four (4) other businesses. The Core Team must remain together for the life of the contract (base period and option) except for extraordinary circumstances and with the Contracting Officer’s consent.

Rules concerning the makeup of teams in the small business track: For evaluation purposes, the core team is one (1) prime plus up to four (4) other businesses. The core team shall consist of one (1) small business prime plus up to four (4) other businesses. The Core Team must remain together for the life of the contract (base period and option) except for extraordinary circumstances and with the Contracting Officer’s consent.

The Offeror shall propose fully burdened hourly rates for each labor category. Burdened rate for each team member shall include the proportional costs for the Construction Executive (CEx) and task order management. The rates will apply to the core team members, if applicable. The fully burdened hourly rates will not change after the contract award when a team member is removed or added. If the Offeror is not proposing as a team, the response in this Section shall so indicate.

.4 Factor4: Past Performance

The Government reserves the right to use any source of information available on the Offeror’s past performance to either evaluate past performance or verify information provided by the Offeror. The Offeror shall provide information that demonstrates the Offeror’s past performance. The enclosed “AOC PAST PERFORMANCE QUESTIONNAIRE” shall be provided to each of the companies/agencies submitted by the offeror in response to Evaluation Factor 2. The questionnaire(s) must be emailed from the client to Darwin Thomas and Mike Chiodi by the date and time established for receipt of offers in order to be considered in the evaluation process. A neutral rating will be applied for those projects/contracts for which a questionnaire is not received or past performance information is not relevant.

The Offeror shall identify four (4) contracts and/or task orders with the Federal Government and/or commercial customers that demonstrate recent and relevant past performance. Recent is defined as within the last five years. Relevant is defined as work similar in complexity and magnitude of the work described in this Statement of Work. The offeror may submit no more than four recent and relevant CPARS records for projects with similar scope, size, and complexity to this solicitation.

L.3 INSTRUCTIONS FOR PREPARING THE PRICE PROPOSAL

.1 A firm fixed price shall be entered by each offeror on the Schedule page for each line item (line item pricing, options, and unit prices) which shall represent the cost for performing the work required by this Request for Proposal. The Architect reserves the right to request from each Offeror information regarding the breakdown of all costs that are included in the total price, to include copies of all work sheets used in forming the proposed pricing. Erasures or other changes on any or all submissions shall be initialed by the signer of the proposal or by his duly authorized agent.

.2 In addition, the Representations and Certifications, with applicable information included in the spaces provided shall be included as a part of the Price Proposal.

.3 The Price Proposal will be submitted with the required documents in the following order:

.1 The “SOLICITATION, OFFER, AND AWARD” FORM (original signature required in Block 5);

.2 Section B - The “SCHEDULE” pages;

.3 Section K - The “REPRESENTATIONS AND CERTIFICATIONS”;

.4 Solicitation Fill-ins;

.5 Subcontracting Plan in accordance with AOC52.219-3;

.6 SF3881;

.7 W9; and

.8 Attach 2 Price Schedule CMS Labor Categories

END OF SECTION L