Attachment 8 Section L_0331.pdf

REPAIR COMMUNITY ACTIVITY CENTER FA6633-22-R-0001

ATTACHMENT 8

Section L - Instrs., Conds., and Notices to Offerors

L-1. GENERAL:

A. To assure timely and equitable evaluation of proposals, offerors must follow the instructions contained herein. This section provides general guidance for preparing proposals as well as specific instructions on the format and content of proposal submission. The offeror’s proposal must include all data and information listed in Section L and must be submitted in accordance with (IAW) the instructions. Any offeror who submits an incomplete Request for Proposal (RFP) or does not conform to the instructions provided in Section L may be considered non-responsive and may not be evaluated or considered eligible for award. Offerors shall submit only one proposal for the Community Activity Center, building 807 project as the Government will review only one proposal per offeror.

B. Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications. Failure to meet a solicitation requirement may result in an offeror’s proposal being ineligible for award.

C. Offerors are advised to submit adequate information to enable evaluators to fully ascertain the offeror’s capability to perform the requirements of the solicitation. The proposal shall be clear and include sufficient detail for effective evaluation and for substantiating the validity of the past performance information. The data submitted in the proposal shall be accurate, complete, and concise.

D. Joint Ventures

1 If the offeror is an 8(a) joint venture, the offeror shall provide all required solicitation information for all parties including a copy of the signed and dated Joint Venture Agreement with their proposal. The Joint Venture Agreement shall include information which identifies the responsibilities for each entity under the subsequent contract. The Joint Venture Agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the joint venture.

2 For joint ventures not involving 8(a) concerns, a notarized Letter of Intent to form a joint venture must be submitted with the proposal. The offeror’s Letter of Intent must identify the contractor teaming arrangements and fully disclose the company relationships in the proposed joint venture. While the joint venture need not be registered in the System for Award Management (SAM) website (https://www.sam.gov) at the time of proposal submission, each partner in the partnership or joint venture arrangement must be registered in SAM and the finalized Joint Venture Agreement must be provided to the PCO prior to contract award, A prospective joint venture’s size must be compliant with the size standard of NAICS 236220.

https://www.sam.gov/

3 If an all-small joint venture is contemplated, it is the responsibility of the offeror to advise their assigned SBA Advisor as soon as possible and submit the All-Small Joint Venture Agreement in advance to the SBA Advisor to ensure adequate time for a regulatory compliance review. The All-Small Joint Venture Agreement must be received by the SBA prior to the proposal due date to allow for processing and SBA approval before award of any resultant contract. Any corrections and/or changes requested must permit adequate review time by the SBA Advisor before the proposal due date. No corrections and/or changes are allowed after submission of proposals.

The SBA must approve an All-Small Joint Venture Agreement prior to the award of any resulting contract. An All-Small Joint Venture Agreement or Addendum that has not been approved by the SBA will not be eligible for award.

4 Joint venture performance will be evaluated and rated based on either party’s performance. The joint venture shall submit as one offeror.

5 Registration shall be accomplished in addition to each firm making up the Joint Ventures.

E. Teaming/Partnering

1. If the offer is based on a teaming/partnering (prime contracting/ subcontracting) relationship, the offeror shall provide all required solicitation information including a copy of the signed and dated Teaming/Partnering (prime contracting/ subcontracting) Relationship Agreement. The offeror shall include in their proposal subcontractor required information to include the subcontractor’s citations, consent letter, client authorization letter, and CPARS or Similar Industry Project Evaluations, if applicable. The agreement shall include information, which identifies the responsibilities for each entity under the subsequent contract. The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering (prime contracting/subcontracting) relationship.

2. Teaming/Partnering performance will be evaluated and rated based on either party’s performance. The team/partner shall submit as one offeror.

3. If a company has multiple business ventures, only one of their business ventures will be allowed to submit a proposal. The intent is to receive multiple offers with independently prepared proposals that foster competition.

L-2. COMMUNICATIONS:

A. Exchanges of source selection information between the Government and offerors will be controlled by the Contracting Officer (CO). Exchanges with industry will be via email with proper markings and controls to preserve the integrity of the source selection process.

B. This is an all-electronic solicitation release. Hard copies are not available. The Government will post all information pertaining to this solicitation and award of this requirement to SAM.gov. It is the responsibility of each offeror to review the website for posting of amendments and updates or changes to current information. Potential offerors are encouraged to subscribe for real-time email notifications for updates to this solicitation.

C. Discrepancies: If an offeror believes the requirements in this solicitation contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the PCO in writing via email with supporting rationale as well as the remedies the offeror is asking the PCO to consider as related to the error or omission. Offerors are reminded the Government reserves the right to award this effort based on the proposal, as received, without discussions.

Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale supporting the exception no later than ten (10) calendar days prior to the closing date of the solicitation.

D. The deadline for all questions, concerns, and/or requests for clarification is no later than 5 calendar days from the date of scheduled site visit. The decision whether to respond to questions, concerns, and requests for clarification made more than 5 days after the date of solicitation scheduled site visit shall be at the sole discretion of the Contracting Officer (CO). All timely questions will be answered officially through posting on Contract Opportunities (was fbo.gov) website (https://sam.gov/). Failure of a prospective offeror to submit any questions will be construed that the prospective offeror fully understands all requirements of the solicitation. Note: Please refer to FAR 52.236-27 Site Visit (Construction) and FAR 52.236-27 Alternate I Site Visit (Construction) (Alternate I) within the solicitation for detailed information.

E. The PCO and Contract Specialists (CS) are the only points of contact for this acquisition.

Address any questions or concerns regarding this solicitation in writing via email to the following:

CS: Jayme Mortensen jayme.mortensen.2@us.af.mil PCO: Chin Dahlquist chin.dahlquist.1@us.af.mil

F. Proposals must be received by jayme.mortensen.2@us.af.mil, and chin.dahlquist.1@us.af.mil and no later than 6 June 2022 4:00 PM CST.

G. 934th ARS, Minneapolis Minnesota email size limitations: Emails containing proposal submissions attachments shall not exceed ten megabytes (10-MB) of data; recommend all offerors confirm the receipt of all emailed proposals via telephone call. Multiple email submissions are recommended if the anticipated file size exceeds 5MB.

H. Incurred Expenses: The Government is not responsible for any costs incurred or associated with the preparation and submission of a proposal in response to this solicitation.

https://sam.gov/ mailto:jayme.mortensen.2@us.af.mil mailto:chin.dahlquist.1@us.af.mil mailto:jayme.mortensen.2@us.af.mil mailto:chin.dahlquist.1@us.af.mil

I. Volume Organization

The Proposal Volume shall contain a table of contents. Tab/subtab indexing shall be used to identify sections. The proposal shall consist of one (1) volume as set forth in Table 1, Proposal Volume. Tab titles, subtab titles, copy quantities, and page limits shall comply with Table 1.

TABLE 1 – PROPOSAL

VOLUME

VOLUME TITLE/SUBTITLE

NUMBER OF

ELECTRONIC

COPIES

PAGE

LIMIT

I Contract Documents 1 20

Executive Summary N/A Title/Subtitle Pages, Tabs/Subtabs, Table of Contents, and Glossary N/A

Standard Form (SF) 1442, Solicitation, Offer, and Award N/A

SF 30, Amendment of Solicitation/ Modification of Contract (if applicable) N/A

Financial Information Request* N/A Bonding Information Request** N/A Consent Letter(s) N/A Client Authorization Letter(s) N/A Joint Venture Agreement N/A Teaming/Partnering Agreement N/A

II Price Document 1 1 Fully-Burdened Hourly Labor Rates 1

III Technical Proposal 1 23 Construction Plan & Qualifications 20 Construction Schedule 3

IV Past Performance Documents 1 22

Unique Areas 2 Past Performance Information 20 CPARS or Similar Industry Project Evaluations N/A

* Note 1: Offerors will provide a blank subtab for the Financial Information Request.

** Note 2: Offerors will provide a blank subtab for the Bonding Information Request.

J. In addition to the page limitations set forth above, proposal volumes shall comply with the following format:

• All submitted pages shall be single sided, typed, standard 8.5" x 11" pages. Type shall be no smaller than size 12 font. If page limits are exceeded, the excess pages will not be read or considered in the evaluation of the proposal.

• Each volume within the proposal shall be separately identified. Margins shall be no smaller than 1 inch and each page within a volume shall be numbered consecutively.

Elaborate formats, bindings or color presentations are not desired or required.

L-3. PROPOSAL VOLUME:

A. Each offeror shall submit a Proposal Volume to include the following tabs/subtabs:

Volume I: Contract Documents

General: Volume I, Completed RFP shall consist of the completed and signed RFP, to include any amendments issued. However, offerors are cautioned that any noncompliance with the terms and conditions of the RFP may cause their proposal to be determined unacceptable and therefore not considered eligible for award. Offerors shall ensure that all clauses and provisions that require "fill in" information are appropriately completed. Offers must remain valid for 60 days from the closing date of the solicitation.

1. Executive Summary: Offerors shall submit a brief summary of the company, the company/division name, address, county, Commercial and Government Entity (CAGE) Code, Data Universal Numbering System (DUNS) Number, small business status/category, and the name(s), email address(es), and telephone number(s) of the principal person(s) authorized to contractually bind the offeror.

2. Title/Subtitle Pages, Tabs/Subtabs, Table of Contents, and Glossary: Each offeror shall submit title/subtitle pages, tabs/subtabs, table of contents, and glossary of all abbreviations and acronyms used with an explanation for each.

3. Standard Form (SF) 1442, Solicitation, Offer, and Award:

a. Submission Time/Date: IAW Section L, L-2., I., Table 1, one (1) electronic copy must be submitted prior to the time and date to the names listed above in section E.

b. Proposal Acceptance Period: The proposal acceptance period is specified in SF 1442 Section A, Block 13.d. The offeror shall make a clear statement in their proposal that the proposal is valid through this date.

c. The offeror shall complete SF 1442 Section A, Blocks 14 – 20.c., as applicable and sign and date. Block 20.a. must be signed by an official authorized to contractually bind the offeror. By signing, dating, and submitting the SF 1442, the offeror accedes to the contract terms and conditions as written in the solicitation and all amendment(s), with attachments and constitutes an offer in which the Government may accept. The hard copy SF 1442 shall have an original wet signature or electronic signature. If proposing as a joint venture, offerors shall provide the DUNS Number and CAGE Code for each member of the joint venture.

d. Offerors shall acknowledge receipt of any amendment in SF 1442 Section A, Block

19. Any unacknowledged amendments in the offeror’s proposal may be considered non-responsive and thus ineligible for award.

e. The offeror shall complete the necessary fill-ins and certifications for Sections F through I, and K. For Sections F through I, the offeror shall only submit those pages requiring a fill-in and for Section K, the offeror shall submit the section in its entirety. If the offeror identifies that paragraph (d) of FAR 52.204-8, Annual Representations and Certifications, does not apply, the offeror shall submit all applicable representations and certifications identified as applicable under the provision.

4. SF 30, Amendment of Solicitation/Modification of Contract: The offeror shall complete

SF 30 Section A, Blocks 8 and 15 (A – C) for each amendment issued under this solicitation and provide a signed copy with the offeror’s proposal.

5. Financial Information Request: Offerors shall provide a letter from the offeror’s financial institution(s) authorizing the PCO to verify the offeror’s financial responsibility. Offerors shall submit Attachment 7, Financial Information Request to their respective financial institute. Instruct you firms financial institution to complete the document and return the entire completed document directly to the CO and CS listed in Section L, L-2., E. using the methods identified in Section L, L-2. This letter will be used in the CO’s determination of responsibility. Offerors are responsible for ensuring the CO receives Attachment 7 no later than seven (7) days prior to the date listed in SF 1442 Section A, Block 13.a. Any Attachment 7 received directly from the offerors or included in their Proposal Volume will not be evaluated.

6. Bonding Information Request: Offerors shall demonstrate its capability to provide payment and performance bonds, from an acceptable surety IAW FAR 28.202, Acceptability of corporate sureties, to meet the aggregate payment and performance bond amount of $5M annually.

7. Consent Letter(s): The offeror shall complete and submit Attachment 8, Consent Letter, executed by any potential subcontractors and/or teaming partners (if applicable), authorizing release of adverse past performance information to the offeror so the offeror can, in turn, respond to such information.

8. Client Authorization Letter(s): Past performance information concerning private sector contractors, subcontractors, and joint venture partners cannot be disclosed to the Government without their consent. For each identified project for a commercial customer, the offeror shall complete and submit a Client Authorization Letter using Attachment 9, Sample Client Authorization Letter as a guide, authorizing release of the requested information on the offeror’s performance to the Government. The Government requires this consent prior to contacting commercial customers to assess the offeror’s past performance.

9. Joint Venture, Teaming/Partnering, Offeror shall submit a copy of the signed and dated agreement with the offeror’s proposal.

Volume II, Price Documents

1. Complete solicitation fill-in section B. Insert proposed unit and extended prices in

Section B for each Contract Line Item, including all option line items. Offerors shall provide a price proposal in their own format with a breakout of individual elements identified as follows:

a) Material Price shall contain nomenclature, quantities, unit price, and extended price. All prices shall be limited to two decimal places

b) Labor Price shall contain labor classifications, rates, and the number of hours per classification

c) Travel Price shall contain air fare, per diem, and auto rental.

d) Other Direct Cost (i.e. equipment rental).

2. Organizational Conflict of Interest (OCI): In accordance with (IAW) AFFARS

5352.209-9001 offerors shall identify any conflict of interest or appearance issues that might be a potential OCI.

Volume III, Written Technical Proposal

General: The written technical proposal shall be clear, concise, and include all the information required by this provision in sufficient detail for effective evaluation. The proposal should not simply rephrase or restate the Government's requirements, but rather shall provide convincing rationale to address how the offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of their capabilities, work processes, facilities, and experience and will base its evaluation on the information presented in the offeror's technical proposal.

1. Format and Specific Content: The following information shall be provided in the written technical proposal and will be evaluated to assess technical acceptability in accordance with Section M, Evaluation Basis for Award. Note: Subfactor 1 information may be displayed within the construction plan or separately identified.

Subfactor 1: Qualifications and prior experience identifying at least three (3) years’ experience of related work: retrofit projects and specifically Monaco fire alarm & mass notification, and J2 Innovations Fin Stack direct digital controls. Provide valid training documentation for at least one expected Monaco installer and documented J2 Innovations Fin Stack software integration with an existing central control system.

Subfactor 2: Preliminary schedule shall outline general tasks that meet the period of performance in calendar days. Indicate major milestones and expected construction periods for Phase I and Phase II.

Volume IV - Past Performance

Past Performance Information (PPI) - Limited to no more than four (4) pages per contract listed minimum of 3 latest relevant to maximum of 5 contracts. Only references for same or similar (relevant) type contract desired. Submit one (1) electronic original. It is the responsibility of the offeror to ensure digital copies are able to be opened on a Government systems.

1. Quality and Satisfaction Rating for Contracts Completed in the Past five (5) years (within five years of issuance of the solicitation date): Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for same or similar type contract. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

2. PPI Surveys: The government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this RFP. The government reserves the right to use information submitted by the offeror and other sources such as other Federal Government offices and systems (i.e. Past Performance Information Retrieval System, PPIRS.gov) and commercial sources, to assess performance. Provide a list of at least three (3) but no more than five (5) of the most relevant contracts performed for Federal agencies and/or commercial customers within the last five (5) years of the posting date of this solicitation.

Please see Section M for relevancy qualifications. Furnish the following information for each contract listed:

a) Company/Division name

b) Product/Service

c) Contracting Agency/Customer

d) Contract Number

e) Contract Dollar Value

f) Period of Performance

g) Verified, up-to-date name, address, FAX & telephone number of the contracting officer

h) Comments regarding compliance with contract terms and conditions

i) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

3. The offeror must provide the name of the company or Government agency, point of contact and phone number for each reference. The Government may contact these organizations and individuals to verify information and/or gather additional information. In determining relevancy for individual contracts, consideration will be given to the effort, or portion of the effort being proposed by the offeror, teaming partner, or subcontractor whose contract is being reviewed and evaluated. Higher relevancy will be assessed for those contracts that are most similar to the effort, or portion of the effort, for which that contractor is proposing. The Government is not bound by the offeror's opinion of relevancy.