Attachment_7_Addendum_to_FAR_52_212_1_FA9301_24_R_0001_CES_20231107.pdf

Attachment-7 Addendum to FAR 52.212-1 Instructions to Offerors

Addendum to 52.212-1 Instructions to Offerors-Commercial Items (Sep 2023)

A. To assure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations, and certifications. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

The response shall consist of three (3) separate parts; Part I – Price Proposal, Part II – Technical Proposal, and Part III – Past Performance.

B. The Contracting Officer is the Government’s sole point of contact for this acquisition.

Address any questions or concerns you may have to the Contracting Officer. Written requests for clarification may be sent to the Contracting Officer. The Government reserves the right to revise or amend the specifications, drawings, or the solicitation prior to the solicitation closing time.

Such revisions or amendments will be communicated by amendments to the Request for Proposal (RFP) and posted in the System for Award Management (https://sam.gov/content/opportunities) and Procurement Integrated Enterprise Environment (PIEE) (https://piee.eb.mil) Solicitation module. If such amendments require material changes in quantities or prices, the solicitation closing date may be postponed by enough days to enable offerors to revise their proposals. In such cases, the amendment will include an announcement of the new closing date and time. Offerors MUST acknowledge all amendments in their proposal by providing signed copies of the amendments with their proposal (Section III), or by separate letter which includes a reference to the solicitation and amendment numbers. If an offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the offeror shall immediately notify the Contracting Officer in writing with supporting rationale as well as the remedies the offeror is asking the Contracting Officer to consider as related to the omission or error. The offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. This reservation includes matters of additional or substitute pages of the initial proposal.

C. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting office will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

D. Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

1. Requirements of the RFP (CLINs & PWS) and government standards and regulations pertaining to the PWS.

2. Evaluation Factors for Award in section, 52.212-2 EVALUATION – COMMERCIAL ITEMS of this RFP.

3. Any limitation on the number of offer pages. Pages exceeding the page limitations set forth in this section, FAR 52.212-1 INSTRUCTION TO OFFERORS – COMMERCIAL ITEMS, will not be read or evaluated, and will be removed from the offer.

4. Offers must be submitted through the PIEE Solicitation module by the date and time specified on page one of the SF 1449, block 8 in accordance with FAR 52.212-1(f). Submissions by email, mail and/or fax will NOT be allowed, reviewed, or considered.

5. Digital documentation requirements shall be as follows:

a. The offer will be 8 ½” x 11” page size.

b. Double line spacing

c. Typing shall be Times New Roman Font, size 12.

6. The offer shall be submitted in a format readable and usable by Microsoft Office 2016 Word, Excel, PowerPoint, or PDF format viewable with standard Adobe Acrobat Reader X. Hidden fields, comments, macros, etc. shall be omitted, and read passwords on files shall not be used.

The files shall be consistent and uniformly named to allow for easy distinction between Volume, Tab, etc. Inclusion of company name or abbreviation is acceptable. No picture shots of excel spreadsheets shall be included. Any and all excel spreadsheets and formulas shall be accessible for review if submitted. If multiple offers are submitted, the offer with the most recent time-stamp not later than required submission date and time will be considered the offeror’s official submission; this does not include contracting officer requests for final offers.

7. Offer Acceptance Period: Offerors must agree to hold the proposal prices in response to this solicitation as “firm” for 180 days after the date on the proposal.

8. Potential offerors are reminded they must: Be registered in the System for Award Management (SAM) at www.sam.gov with a current registration to be eligible for award; ensure that all representations and certifications are completed in SAM for the applicable Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) provisions; and submit representations and certifications information with the offer to the contracting officer if applicable.

E. Specific Instructions:

2. PART I – PRICE PROPOSAL – Submit 1 copy in .pdf or Microsoft Word or Excel 2016 compatible format.

a. Complete SF 1449 blocks 12, Discount Terms; 17a Contractor Name, Address, Cage Code, Telephone No., Fax No.; 30a, Signature of Offeror/Contractor; 30b., Name and Title of Signer;

30c. Date Signed, and applicable Reps and Certs. In doing so, the offeror accedes to the contract terms and conditions as written in the RFP.

b. Electronically fill out and insert proposed unit and extended prices in attachment-4 ‘CLIN proposal worksheet’ for each Contract Line Item Number (CLIN). Offerors shall only use this attachment for proposed pricing. All other forms shall not be accepted.

c. Complete all the necessary fill-ins in the SF 1449 – Continuation Sheet.

2. PART II –TECHNICAL PROPOSAL – Submit 1 copy in .pdf or Microsoft Word or Excel 2016 compatible format earlier.

a. Mission Essential Contractor Services Plan Technical Proposal.

Background: The Mission Essential Contractor Services Plan, in accordance with DFARS 252.237-7023, Continuation of Essential Contractor Services, will address how mission essential Integrated Solid Waste Services will be provided during periods of crisis. The plan must adequately demonstrate a sound, logical approach and follow the template provided at Attachment 6 of the solicitation.

b. Resume and Qualification Details in accordance with PWS paragraph 4.9 Special Qualifications.

Background: The Contractor shall provide a Solid Waste Association of North America (SWANA) or equivalent Certified Manager of Landfill Operations, or a SWANA or equivalent Certified Integrated Solid Waste Manager. Manager shall have 5 years of demonstrated experience operating/managing a Class III Sanitary Landfill. Full requirements are detailed in the Performance Work Statement under 4.9 Special Qualifications.

3. PART III – PAST PERFORMANCE INFORMATION – Submit 1 copy in .pdf or Microsoft Word or Excel 2016 compatible format.

a. Page Limits and Contract Submission Limits.

1. Page Limits. Limited to no more than 6 pages per contract submitted.

2. Contract Submission Limits. Submit Performance Information Forms (see Attachment 5) on no more than 3 contracts that are current, recent, and relevant to demonstrate their ability to supply the proposed Integrated Solid Waste Services. Refer to 52.212-2 EVALUATION – COMMERCIAL ITEMS for determining if the contracts you propose to submit meet the definitions of current, recent, and relevant.

3. Contract Submission Limits for Subcontractors, Teaming and Joint Venture (JV). Submit Performance Information Forms (see Attachment 5) on no more than three (3) contracts, for each major, or critical subcontractor, or teaming/joint venture that are current, recent, and relevant to demonstrate their ability to supply the proposed Integrated Solid Waste Services. Refer to 52.212-2 EVALUATION – COMMERCIAL ITEMS for determining if the contracts you propose to submit meet the definitions of current, recent, and relevant.

b. Specific Performance Information Form Content

1. Offerors are required to thoroughly explain what aspects of the contracts are deemed relevant to the proposed Integrated Solid Waste Services. Specifically relate them to sections and paragraphs within the Performance Work Statement.

2. Offerors are required to thoroughly explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as exceeded performance periods.

c. Format. Use the Performance Information Form (Attachment 5) for submitting current, recent, and relevant (reference 52.212-2 EVALUATION – COMMERCIAL ITEMS) contract past performance information. Provide a separate form for each contract submitted. This information is required on the offeror and all subcontractors, proposed to perform a major portion of the proposed services. This is based on total offered price or performance aspects of the services the offeror considers critical to overall successful performance. The evaluation of past performance information will take into account past performance information regarding predecessor companies, or subcontractors that will perform major or critical aspects of the requirement. The Government will use information provided by the offeror and information obtained from other sources in the evaluation of the Past Performance Factor (reference 52.212-2 EVALUATION –

COMMERCIAL ITEMS).

d. Partnership Agreements. If any of the contracts you identify were performed as teaming or joint venture partners, offerors must thoroughly explain the relationship of each partner, e.g.

managing partner under the contract submitted, and include copies of the teaming and/or joint venture agreement for these contracts. (does not apply to page limitations listed in Addendum to 52.212-1(D)(2)

e. Subcontractor Consents. Past Performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Contractors must provide, with the offer, a signed letter of consent from all subcontractors consenting to the release of their past performance information to the prime contractor.

f. Past Performance Questionnaire. The offeror shall send out and track the completion of the Past Performance Questionnaire in Attachment 5 for each contract point of contact identified in the Performance Information Forms. The responsibility to timely send out and track the completion of the Past Performance Questionnaire rests solely with the offeror. The offeror shall exert its best efforts to ensure the points of contact submit completed Past Performance Questionnaires directly to the Contract Specialist as specified on the second page of the Past Performance Questionnaire by the closing date of the solicitation.

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