Attachment_1__PWS_FA9301_24_R_0001_Final_20240207.pdf

PWS Edwards AFB Integrated Solid Waste Management

Requirement A026375 Pg 1 of 61

PERFORMANCE WORK STATEMENT

FOR

INTEGRATED SOLID WASTE MANAGEMENT

Edwards AFB, CA 6 February 2024

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1.0 DESCRIPTION OF SERVICES.

The Contractor shall provide all personnel, supervision, equipment (except items listed in Appendix C), tools, materials, vehicles, and other items and services necessary to perform municipal solid waste (MSW), recycling, and landfill services at Edwards AFB, CA (EAFB). The Contractor shall perform to the standards in the contract as well as all federal, state, county, and local laws, or regulations. Estimated workload factors are in Appendix A and collection areas are in Appendix B.

1.1. COLLECTION REQUIREMENTS.

1.1.1. Main Base

1.1.1.1. Municipal Solid Waste. The Contractor shall empty refuse containers based on historical data for the first 30 days of performance or at least weekly. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. Details on size, routes, and frequencies shall be submitted to the Contracting Officer (CO) 5 calendar days prior to start of contract performance. The Contractor may propose adjustments to the schedule at any time but as a minimum the Contracting Officer’s designated Representative (COR) and Contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period, in order to determine if adjustments to container size, routes, or frequencies should be made to provide the minimum number of pickups necessary to maintain a healthy, vector free environment and prevent waste container overflow.

No changes shall be allowed to the schedule or haul route without CO or COR approval.

Historical frequency tables are located at Appendix A, Table A2. When the Contractor completes service at a location there shall be no litter, waste, or recyclable material on the ground within a 10-foot radius of the container.

1.1.1.2. Food Waste Containers. Empty containers used to dispose of food waste as necessary to maintain a healthy, vector free environment (on days when the serviced facility is in operation). Food Waste containers and pickup days are identified in Appendix A-2. An asterisk identifies food service facilities.

1.1.1.3. Recycling. The Contractor shall empty recycling containers based on historical data for the first 30 days of performance or at least weekly. The Contractor shall establish initial vehicle routes and collection schedules upon contract award. Container size, routes, and frequencies shall be established to provide the minimum number of pickups necessary to maintain a healthy, vector free environment and prevent waste container overflow; and submitted to the CO 5 calendar days prior to start of contract performance. The Contractor may propose adjustments to the schedule at any time but at a minimum the COR and Contractor shall monitor fill capacities during the first 30 days of performance and during one other period to be agreed upon during the same performance period, to determine if

Pg 3 of 61 adjustments to container size, routes, or frequencies should be made. No changes are allowed to the schedule or haul route without CO or COR coordination. Historical frequency tables are located at Appendix A, Table A3 and Table A4.

When the Contractor completes service at a location there shall be no litter, waste, or recyclable material on the ground within a 10-foot radius of the container.

1.1.2. Military Family Housing (MFH) (Non-Privatized). RESERVED

1.1.3. Over and Above Requirements. The following services shall be priced separately in accordance with (IAW) the cost contained within the SF 1449. The Contractor shall be compensated IAW the price specified on the SF 1449 for that service. Services designated "IDIQ" shall be awarded as Indefinite Delivery / Indefinite Quantity items. The Contractor shall be compensated IAW the unit price when these services are requested.

1.1.3.1. Unscheduled Pickup and Special Events. Unscheduled Pickup and Special Events. In addition to the scheduled solid waste collections, the CO or COR may request the Contractor make unscheduled collections and disposals. For unscheduled events, the Contractor shall respond within 1 business day of notification from the CO or COR. For special events, the Contractor shall also provide (or re-position as directed) solid waste containers. These containers shall be placed in locations for a length of time designated by the CO or COR. The CO shall notify the Contractor in writing at least 5 days in advance of the special event date.

1.1.3.2. Construction and Demolition Debris (C&D). When requested by the CO or COR, the Contractor shall provide roll-off containers for collection of C&D. The Contractor shall place containers at the designated site within 1 business day of notification by the CO or COR. The Contractor shall recycle or dispose of all C&D and roll-offs containing commercial and industrial non-hazardous waste at a recycling facility or permitted landfill.

The Contractor must provide weight tickets of all roll-off containers to the COR.

1.1.3.3. Public/Common Use MSW Receptacles. RESERVED

1.1.3.4. Public/Common Use Recycling Receptacles. RESERVED

1.1.3.5. Ash Collection. RESERVED

1.1.3.6. Additional Pickups. In the event unusual conditions cause a container to require pickup before the scheduled time, the CO or COR may request in writing pickup within 24 hours and the Contractor will be compensated at a unit rate.

1.1.3.7. Container Relocations. The Government may request relocation of containers. The request will be made in writing and the container will be relocated within 48 hours.

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1.1.4. Inclement Weather Schedule. The Contractor shall collect MSW and recyclable material during periods of inclement weather. In cases of severe weather, the COR may authorize exceptions. When exceptions are granted, the Contractor shall make up all missed collections within 24 hours after the severe weather has terminated, unless the CO authorizes additional time.

1.1.5. Route Parameters. The Contractor shall propose routes to the base to the CO or COR for acceptance. Collection shall be made between the hours of 0700 and 1600, Monday through Friday. Collection on the Flight Line Area shall not incur a Foreign Object Debris problem and may begin as early as 0400 hours. Collection outside these hours shall require prior approval of the CO or COR.

1.1.6. Points of Collection. Collection stations for MSW and recyclable materials are shown in Appendix A, Table A-2 and Table A-3. The Contractor shall position bulk containers for customer ease in depositing MSW and recycling which may require repositioning of containers. The Contractor shall also position containers to minimize interference with adjacent parking areas, sidewalks, roadways, overhead utilities, trees, and other potential obstructions.

1.1.7. Cubic Yard Capacity. Historical capacity of containers is indicated in Appendix A, Table A-2 and Table A-3. The Contractor is encouraged to identify changes to the capacity of containers and/or pickup frequency that improve the overall efficiency of MSW and recycling removal and to submit these changes to the CO or COR. No changes shall be made until the proposed change is coordinated with the CO or COR and customers have been notified.

1.1.8. Government-Approved Containers. MSW and recyclable materials shall be collected from Government provided and approved containers. The Contractor shall provide additional 40 Cubic Yard Roll-Off containers to support estimated workload identified in Table A-5.

1.1.9. Maintaining Containers. The Contractor shall return MSW and recycling containers to their original location after servicing, in an upright position with the lids securely in place (closed). The Contractor shall be responsible for cleaning up any spills, debris, etc., on the ground within 10 feet of the container when servicing a location. The Contractor shall notify the COR of locations where debris is frequently placed outside of containers so the COR may notify facility managers and, if necessary, the Contractor can adjust the container size or pickup frequency with CO or COR approval. The Contractor shall also notify the COR if it is discovered that a particular receptacle is being utilized for the wrong material.

1.1.10. Weighing of Vehicles. All vehicles used to collect MSW, C&D, organics and recyclable commodities shall be weighed on state-certified public scales / weigh station, either on- or off- base. When use of off-base scales is the only option, a predetermined public state-certified scale/weight station will be identified for use. The COR may be

Pg 5 of 61 present at the public scale for empty and loaded weighing with no notice to the Contractor.

All weight discrepancies shall be resolved prior to departing the scale site. The Contractor and COR (if present) shall sign all weight tickets. The Contractor shall submit a monthly report (para 1.5) that includes weight tickets that reflect the disposed tonnage, disposal date, and vehicle type.

1.2. RECYCLABLE MATERIALS PROCESSING.

The base operates a Qualified Recycling Program (QRP) to reduce the volume of non-hazardous solid waste generated. It is the intent of the base to conduct direct sales of recyclable commodities through a QRP. The Contractor shall provide a detailed accounting of recyclable commodities sold (type / weight / price) to the QRP along with 100 percent of the sales proceeds. The Contractor shall be aware of the DoD and USAF waste diversion goals and notify the base QRP manager of potential waste diversion opportunities in the local area. The Air Force waste diversion goals can be found in the most current USAF Strategic Sustainability Performance Plan (SSPP). The USAF SSPP can be found at https://apps.dtic.mil/sti/citations/ADA564249

1.2.1. Recyclable Materials. At a minimum, the following items shall be recycled:

Industrial scrap metal, glass (clear, brown, green), office paper, newspaper, cardboard/pressboard, plastics, scrap wood, batteries, metal beverage containers, appliances, and tires. Contractor may recycle materials not listed above with prior coordination of the COR or QRP Manager. All recyclable items shall be stored, shipped, and disposed of IAW with federal, state and local environmental regulations.

1.2.2. Pickup Points. The Contractor shall empty Government provided containers at the locations specified in Appendix A, Table A3. Containers shall be emptied as specified in section 1.1.1.1.

1.2.3. Base Recycling Center / Material Recovery Facility. The Government will provide the Contractor use of the base recycling center as shown in Appendix C. Alternately, the Contractor may transport mixed recyclables to a Contractor-owned or third party off-base facility for separation and resale so long as Government recyclable materials are sorted and weighed prior to commingle with other customers’ recyclables.

1.2.3.1. Contractor Responsibilities. Separate and process recyclables IAW with buyer’s specifications. Perform daily general maintenance such as cleaning and replacing light bulbs and perform recommended maintenance on Government furnished equipment. Provide appropriate personal protective equipment for employees. Notify Base Civil Engineer customer service for facility maintenance or repair requirements. Return equipment listed in Appendix C to the Government upon conclusion of contract. With the approval of the contracting officer, Contractor may procure and install additional equipment as required to process recyclable materials more efficiently. Contractor-purchased equipment shall be

Pg 6 of 61 procured at the Contractor's expense, owned by the Contractor, and may be removed upon contract termination.

1.2.4. Marketing. The Contractor shall market and sell recyclable commodities IAW AFMAN327002 1.3.6.2. and DOD Instruction 4715.23 and 5134.01 Integrated Recycling and Solid Waste Management, dated 31 August 2018 at the highest value. The Contractor shall transport or arrange transportation of recyclable commodities to the purchasers. The Contractor shall educate base facility occupants on the benefits of recycling and encourage the widest possible participation. Written publications such as original published pamphlets, brochures, or other informative media, may be used to inform users.

1.2.5. Sales Receipts. The Contractor shall provide a Commodity Sales Summary to the COR, no later than the 5th working day of each month, consisting of commodity type sold, sales proceeds achieved by commodity and weights of commodity sold. Documentation to accompany the Commodity Sales Summary includes commodity sales receipts, commodity sold; weight tickets, and reimbursement check for commodity sales proceeds. The Contractor shall also submit documentation for costs associated with conducing sales transactions, collection, processing commodities, and transporting to commodity buyers.

1.2.5.1. California Redemption Value (CRV). The Contractor shall operate a California Redemption Value Buy-Back program and make cash payments to customers who are redeeming their CRV recyclables. Payment of CRV refund to the customer is a pass-through cost to the Contractor. The Contractor shall provide original CRV pay out receipts to the Government evaluator and separately invoice for a CRV refund by the 5th working day of the month following CRV payout.

1.2.6. Composting. The Contractor shall provide the following services for yard waste:

1.2.6.1. Chipping/Grinding. Chip and grind all shrubs, tree limbs and uncontaminated lumber delivered to the facility.

1.2.6.2. Material Placement. The Contractor shall mix all chipped and un-chipped organic waste and place the mixed waste into the Preferred Organic Digester (POD). A POD mix shall contain no more than 25 percent grass clippings. The POD shall be free from contamination. Add water to the mixture to maintain moisture to achieve a humus end-product by producing sufficient temperatures to destroy/kill weed seeds and pathogens.

1.2.6.3. RESERVED

1.2.6.4. Disposition. Fully stabilized and mature compost shall be made available for on-base use by CE or public sale through the QRP.

1.2.6.5. Maintain Green Waste Processing Area. The Contractor shall stockpile organic feedstock until a sizable amount has accumulated to operate processor for at least 8 hours of

Pg 7 of 61 continuous operation. The material shall be processed IAW local permit requirements. The Contractor shall debag all bags of organic waste not in biodegradable bags and stockpile organics in neat and uniform manner. Green Waste Processing area site shall be maintained in a neat and orderly manner to facilitate safety and comply with local permit requirements.

1.2.7. Appliance/Other Scrap Equipment Recycling. The Contractor shall recycle appliances including but not limited to washers and dryers, microwaves, refrigerators, air conditioners and other small equipment items. The Contractor shall ensure all appliances and other scrap equipment are purged of refrigerants, hazardous fluids, etc., by a certified technician IAW current federal applicable directives, state, county, and local laws or regulations.

1.3. DISPOSAL.

1.3.1. On-Base Disposal. The Contractor shall dispose all municipal solid waste at the Edwards Air Force Base Landfill.

1.4. EQUIPMENT MAINTENANCE.

The Contractor shall maintain all Government and Contractor provided containers ensuring they are free of unpleasant odors, dirt, debris, and pests. All containers shall remain in good, workable condition, with no leaks and remain easily accessible to customers. The Contractor shall perform all cleaning, painting, repair and other maintenance tasks on Government provided equipment. Trucks and trailers used for hauling and collecting shall be free of odor, dirt, debris, and pests. Contractor vehicles and equipment shall not have any waste or equipment leaks such as oil or hydraulic fluid. Should any Contractor vehicles or equipment have any leaks, the Contractor is responsible for cleanup.

1.4.1. Bulk Container Maintenance, Dumpsters. The Contractor shall furnish the maintenance schedule to the COR within 30 days of contract award. Provide replacement containers for all containers removed (for more than 1 hour) for cleaning, painting, or repair.

Patch holes larger than 2” x 2”, perform corrosion control, and ensure no visual cracking on the fork mounts.

1.4.2. Bulk Container, Dumpster Cleaning. Clean bulk containers to ensure they are free of unpleasant odors, dirt, debris, and pests. Cleaning shall include thoroughly washing containers with steam, soap or detergents and water. Bulk containers used for food waste shall be cleaned at least monthly.

1.4.3. Bulk Container, Dumpster Painting. Paint bulk containers to maintain the base color scheme. Reference 412 TW-PA-17063 page 74. Containers will be located within high traffic areas and shall be designed to be aesthetically pleasing. Containers shall be cleaned prior to painting.

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1.4.4. Bulk Container Dumpster Markings. The Contractor shall furnish, maintain and when required replace the No-parking within 50 feet, and Call for Service informational placards.

1.4.5. Other Associated Government Furnished Equipment and Property Maintenance and Repair. The Contractor shall maintain and repair all GFE and Property items listed in Appendix C IAW maintenance manuals, manufacturers recommendations and industry standards. The Contractor’s liability shall be limited to the first $500 in parts, per occurrence on any single piece of equipment, and the first 6 hours of labor per occurrence on any single piece of equipment or Government property item. Maintenance and repair costs which exceed these thresholds shall be performed by submitting an Over and Above Work Request for the complete maintenance repair amount and required man hours. The Contractor responsibility in these requests will be limited to the first $500 in parts, per occurrence on any single piece of and the first 6 hours of labor per occurrence on any single piece of equipment or Government property item. Over and Above Work Procedures are listed in para 1.9.

1.5. REPORTS AND RECORDS.

The Contractor shall provide a monthly report detailing total tonnage of solid waste (MSW, C&D, inert debris, green waste and recycling) collected and weight tickets by the 5th working day of the month. Format for these monthly reports shall be coordinated with the CO or COR and the Integrated Solid Waste Manager. In addition, the Contractor shall provide a summary including outgoing recycling, to include inert debris, and amounts composted. The Contractor shall report data via the Air Force Electronic Reporting Format when implemented during this contract period. In addition, recyclables report shall detail materials collected and recycled by commodity, and commodity sales proceeds reimbursed in sufficient detail to support Defense Environmental Programs Management requirements.

Sales receipts from the recyclables must accompany the report. Provide the following reports by the 5th working day of each month.

1.5.1. Monthly Waste Acceptance Summary. Provide report detailing total tonnage of MSW collected and weight tickets.

1.5.2. Daily Collection Report. Provide report identifying number and location of containers serviced.

1.5.3. Hazardous Waste-Rejection Log. Provide log identifying items rejected and disposition both during gate checks and at the baler facility tipping floor.

1.5.4. Production Report. Provide number and type of bales prepared to separately show recycling and integrated solid waste.

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1.5.5. Composting Log. Provide tonnage and type of compost produced and distributed.

1.5.6. Maintenance Report. Provide a monthly report of maintenance performed on Government furnished property and equipment. The report shall include a list of items maintained, type of maintenance performed, i.e. lubrication, adjustments, part replacement and repairs.

1.5.7. Recycling Sales and Buy Back Report. Provide a monthly summary of recycling buy back and resale by type of item, weight, price of the item sold and gross proceeds from recyclable sales.

1.5.8. CRV Pay Out. Provide original CRV pay out receipts to the Government evaluator and separately invoice for a CRV refund.

1.5.9. Hazardous Materials Usage Tracking Form (HMUTF). Complete and provide the HMUTF form to the Contracting Officer (CO) prior to the contract start listing all HM (i.e., any chemicals/materials procured for this project and prior to the hazardous material entering the installation for approval by 412 CES/CEVC. After initial approval, provide updates to the form quarterly to the COR by the 5th business day of the month following each quarter throughout the term of contract. See Appendix D for example report.

1.5.10. Contractor’s Continuation of Essential DoD Contractor’s Service. Plan 252.237.- 7023 effective date 30 December 2022. Establishing policy and procedures for determining workforce mix reference IAW DoDI 1100.22, (01 December 2017.) Continuation of Essential DoD Contractor Services During Crises, DFARS 237.76, and the Air Force implementation thereof, unless otherwise directed by the CO or COR, it is determined that the services as identified in this PWS are essential for performance during a crisis.

1.5.10.1. All services in this PWS are designated as essential services for performance during crisis IAW DFARS 237.76, “Continuation of Essential Contractor Services” and the Contractor shall prepare a plan for performing these services in IAW DFARS 252.237- 7023. Hereafter, the personnel identified by the Contractor to perform these services shall be referred to as “Mission Essential Contractor Personnel.”

1.5.10.2. The requirement for continuation of essential services could possibly be as currently scheduled in the PWS; however, the schedule will be determined based on the crisis requirements. The CO or COR will contact the contract manager by telephone or in person if/when essential services are required. This will be followed up in writing and subsequently by modification to the contract to incorporate the requirements via full text or by reference. The Contractor may file a proposal for cost or other impacts under the Changes clause or a Request for Equitable Adjustment.

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1.5.10.3. Within 30 days after award, the Contractor shall provide a written list of all “Mission Essential Contractor Personnel” to the CO or COR. The list shall identify names and base location where each employee will perform work under this contract.

1.5.10.4. The Contractor shall develop contingency plans for tasks designated as essential no later than 30 days after the start of the contract to provide reasonable assurance of continuation of services during crisis conditions.

1.6. LANDFILL OPERATIONS.

The Contractor shall perform to the standards of this contract as well as most current approved version of the Joint Technical Document (JTD) for EAFB Landfill including the Board Order issued by the Lahontan Regional Water Quality Control Board, Current Solid Waste Facility Permit, and current federal, state, county, and local laws, or regulations. The Contractor shall not accept MSW from Contractors not identified on the listing provided by the 412 CE office.

1.6.1. Employee Requirements. The Contractor shall employ and have on duty a sufficient number of competent employees to perform operations on the site during normal landfill operating hours.

1.6.2. Entry Control and Weighing of Vehicles. All authorized vehicles disposing of acceptable materials shall be weighed (light and heavy) on the state certified vehicle scales at the landfill. If the landfill scales are inoperative, the scales at Base Supply, Bldg. #3735, shall be used. Incoming and outgoing vehicle weights shall be recorded on the daily log for each vehicle processed. A sample Waste Acceptance Log is included in Appendix D.

Similarly, the Contractor shall ensure all material leaving the Landfill (i.e., recycle materials, compost, and concrete and asphalt) are accurately weighed and recorded. The Contractor shall notify the COR each time the landfill intake, either by weight or vehicle count, is nearing the daily permitted limits to ensure priority acceptance of remaining material.

1.6.2.1. Equipment Calibration. The Contractor shall be responsible for the certification and calibration of the truck scale, wind meter and the floor scale located in the Recycle Center. A copy of the calibration and certification shall be maintained at the landfill scale house at all times. Certification must meet federal, state, county, and local laws requirements. Personnel operating the vehicle must be trained and certified to perform Weighmaster duties.

1.6.2.2. Exercise and Contingency Scale House Operations. During contingencies and base wide exercises, the Base Supply scales are not available for public use. In those situations, the landfill scale house is responsible for conducting additional scale operations.

Additional scale operations may include a couple of commercial vehicles and several military personnel performing Do-It-Yourself (DITY) household goods moves. The

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Contractor is not required to document these operations other than the required weight tickets for the customer(s).

1.6.3. Disposal Operations. Inspect each incoming load to determine the nature of the material being delivered. Loads containing hazardous waste shall have the hazardous waste removed for proper disposal. Maintain a Hazardous Waste-Rejection Log for all hazardous material diverted from the landfill. A sample log is included in Appendix D. The landfill operator shall maintain a current fill sequence plan, updated annually and available for review by the CO or COR and the Integrated Solid Waste Manager as requested. The fill sequence plan and daily disposal operations shall be conducted in such a manner as to maximize the airspace utilization factor and the waste to cover ratio.

1.7. DOCUMENT DESTRUCTION/DISPOSAL.

The Contractor is explicitly prohibited from collecting paper, electronic records, or media classified as "Controlled Unclassified Information" (CUI) or "Personally Identifiable Information" (PII) for shredding or destruction purposes. Collection shall solely be for disposal purposes. It is important to note that the designation "For Official Use Only" (FOUO) is no longer valid and has been substituted with CUI. Consequently, the Contractor is required to refuse any boxes marked with CUI, PII, or FOUO. Conversely, unmarked boxes are eligible for collection and subsequent shredding and recycling.

Contractor personnel discovering unsecured CUI material or other sensitive material will make the best effort to secure the material and will immediately report the incident to the 412 CEG SMO at 661-275-6256 or 412th Security Forces Desk at 661-277-3340. The contractor shall report suspicious activity (refer to Edwards AFB Contractor Antiterrorism Awareness pamphlet) to Security Forces at 661-277-3340 in a timely manner.

1.8. MANAGE/MAINTAIN HAZARDOUS WASTE ACCUMULATION POINTS.

The Contractor shall maintain and manage Hazardous Waste Accumulation points IAW current EAFB Environmental Management System Standards and procedures that can be found in 412 TW INRMP plan 32-7064.

1.9. OVER AND ABOVE (O&A) PROCEDURES.

1.9.1. Over and Above Repairs. O&A repairs are repairs outside the Contractor’s control.

This permits the Government and the Contractor to negotiate parts and labor, which are within the general scope of the contract and are necessary to make repairs or prevent malfunctions but are not specifically identified and priced. The Contractor shall not proceed with the O&A repair work until the work order has been approved. The Contractor shall commence work and complete work by the mutually agreed upon dates. Historical data for O&A repairs are listed in Table A-5.

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1.9.2. O&A Work Procedures. The following procedures shall apply for all O&A work requests pertaining to this contract:

1.9.2.1. The PM shall request an O&A work request form (shown in appendix E) from the Contractor for work at any dollar amount per occurrence. The Contractor shall submit the form, with all applicable fields completed, to the COR within 5 business days for non-emergencies and within the requested time frame for emergencies.

1.9.2.2. All work requests submitted with a total value of less than $2,500.00 will be reviewed and approved by the COR. All O&A work requests of $2,500.00 or more will be reviewed by both the CO and COR, but must be approved by the CO to make the determination of a fair and reasonable price.

1.9.2.3. The COR for this contract shall;

1.9.2.3.1. Promptly review the O&A work request for technical acceptability and the reasonableness of the price.

1.9.2.3.2. Verify that the proposed work is required, appropriate, and is not covered under the basic contract line item(s).

1.9.2.3.3. Verify that funding is available for the O&A work request.

1.9.2.3.4. The COR shall inform and coordinate with other appropriate Government agencies on base as necessary, in a timely and professional manner.

1.9.2.3.5. Approval will be done in writing, unless under emergency conditions where oral approval may be used. All oral approvals will be followed up in writing. The approval will establish a firm-fixed price for the work request. Failure of the Contractor to provide the information required on the O&A work request, within the specified time frame, may be grounds for the Government to openly compete the O&A work. If the Government and the Contractor cannot agree upon a firm-fixed price for the O&A work request, the Government has the right to openly compete the O&A work.

1.10. CONTRACTOR PHASE IN AND PHASE OUT TRANSITION.

1.10.1. Contractor Phase-In. At the end of this contract period, Contractor shall provide phase- in services for the newly awarded contract. The incoming Contractor personnel shall receive 30 calendar days of on-the-job training (OJT) by the incumbent Contractor.

Incoming Contractor personnel are to be trained by the incumbent Contractor and shall possess, prior to training, all special skills, licenses, and certifications needed to perform the specific tasks in this PWS. The training will cover unique features of all systems and equipment. The OJT may be augmented by any applicable instruction from manuals and videotapes.

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1.10.2. Contractor Phase-Out: The outgoing Contractor shall allow the incoming Contractor to interview for employment the outgoing Contractor’s personnel, provided that work interruption time is reasonable.

1.10.2.1. The outgoing Contractor shall provide 30 calendar days of OJT training to the incoming Contractor. The outgoing Contractor shall integrate the incoming Contractor personnel into the regular work schedule in order to maximize OJT benefits. Contractor personnel to be trained shall possess, prior to training, all required special skills needed to perform the specific tasks in this PWS. The training objective is to enhance technical skills so that the transfer of responsibilities will be efficient.

1.10.2.2. During the 30-calendar day training period, the outgoing Contractor shall perform all requirements in the PWS.

2. SERVICE SUMMARY (SS).

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance, and the expected method of Government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each Performance Objective shall be allowed in an effort to identify normal phase-in problems.

Performance Objective PWS para. Performance Threshold

Collect Municipal Solid Waste in accordance with the established schedule.

1.1 thru 1.1.10 Containers emptied as specified.

No more than 2 valid Customer Complaints per month.

Excellent: 0 Complaints Very Good: 1 Complaint Satisfactory: 2 Complaints Marginal: 3 Complaints Unsatisfactory: 4 or more Complaints

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Perform unscheduled collections required by the contracting officer in accordance with paragraph 1.1.

1.1.3.1 Collections and Disposal

accomplished within one business day of notification. No more than

2 Valid Customer Complaints

Excellent: 0 Complaints

Very Good: 1 Complaint

Satisfactory: 2 Complaints Marginal: 3 Complaints Unsatisfactory: 4 or more Complaints

Perform Recyclable Materials Processing in accordance with QRP and

USAF SSPP.

1.2 thru 1.2.7 Recyclable Materials processed IAW PWS Requirements. No more than 2 deficiencies allowed per month.

Excellent: 0 Deficiencies Very Good: 1 Deficiency Satisfactory: 2 Deficiencies Marginal: 3 Deficiencies Unsatisfactory: 4 or more Deficiency

Composting and maintenance of Green Waste Processing Area.

1.2.6 Composting performed IAW PWS

Requirements. No Notice of Violation (NOV) allowed. No more than 2 deficiencies allowed per month.

Satisfactory: 2 Deficiencies Marginal: 3 Deficiencies Unsatisfactory: 4 or more Deficiency

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Landfill Operations. 1.6 Landfill Operations performed IAW PWS Requirements. No Notice of Violation (NOV) allowed. No more than one area of concern/ deficiency allowed per month; no repeat areas of concern in a three-month period.

Satisfactory: 1 Deficiency Unsatisfactory: 2 Deficiencies

Maintain equipment in good workable condition. Trucks and solid waste containers washed and free of odors

1.4 Equipment and containers

maintained IAW PWS Requirements. No more than 2 deficiencies allowed per month

Satisfactory: 2 Deficiencies Marginal: 3 Deficiencies Unsatisfactory: 4 or more Deficiencies

Produce/Maintain accurate records by 5th working day of the month.

1.5 Reports received by the 5th

working day of each month. Only one deficiency allowed per month

Satisfactory: 1 Deficiency Unsatisfactory: 2 Deficiencies

2.1. QUALITY CONTROL.

The Contractor shall develop and maintain a quality program to ensure integrated solid waste management is performed IAW commonly accepted commercial practices. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the Contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Summary.

2.2. QUALITY ASSURANCE.

The Government will inspect and evaluate the Contractor’s performance to ensure services are received IAW requirements set forth in this PWS. The Contractor shall provide work schedules to the COR in accordance with paragraph 4.5 of this PWS. The COR will inspect by validating actual work performance, physically checking an attribute of the completed

Pg 16 of 61 task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The COR will use the Contractor’s work schedule or modified version thereof, to record validation results.

Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the CO a Corrective Action Report (CAR) for issuance to the Contractor. The Contractor shall respond to the CAR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

2.3. PERFORMANCE ASSESSMENT.

2.3.1. Periodic Validations. This method requires the COR to employ a “spot check” style of evaluation based on the Contractor’s schedule. Periodic validations will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.3.2. Unsatisfactory Performance. Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service after notification by the CO. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one month period shall result in a warning or Corrective Action Report (CAR) from the CO.

Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team.

All remedies shall be IAW the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.3.3. Customer Complaints. The COR will investigate complaints received. The COR will be responsible for initially validating customer complaints. The CO will make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the Contractor. Validated customer complaints shall be re-performed within 2 hours of notification.

2.4. PERIODIC PROGRESS MEETINGS.

2.4.1. Meetings. The CO, Functional Commander, COR, QRP Manager and/or Solid Waste Manager, other Government personnel as appropriate, and the Contractor shall periodically meet to discuss the Contractor’s performance. The following issues shall be discussed: opportunities to improve the contract, required contract modification(s), unsatisfactory inspections and trends against each performance objective observed, positive performance and steps taken by the Contractor to prevent unsatisfactory occurrences in the future. The Contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

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2.4.2. Meeting Minutes. The minutes of these meetings will be reduced to writing, signed by the CO, and any other signatures as deemed appropriate, distributed to the functional area and the Contractor. Should the Contractor not concur with the minutes, the Contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

3.0. GOVERNMENT FURNISHED USE OF FACILITIES AND SERVICES.

3.1. Government Furnished Use of Facilities. The Government will furnish (at no expense to the Contractor) the following space: Approximately 20,381 square feet of space for the Integrated Solid Waste Management Services Contract Personnel. All assigned facilities were specifically constructed to support Landfill, Refuse and Green Waste collection and processing within the Edwards Landfill Complex, Appendix C, Government Furnished Property/Equipment/Facilities, (attachment 1) is incorporated herein. No alterations to these facilities shall be made without the specific written permission from the Functional Commander and the CO as coordinated and approved. In case of alterations necessary for compliance with OSHA, such permission shall not be reasonably withheld. The Contractor shall return the buildings to the Government in the same condition as received, fair wear and tear and approved modifications. All requests for repairs or alterations will be coordinated through the facility managers. The Contractor project manager shall submit an EAFB Space Allocation Request to determine space assignment. The Contractor shall contact the Real Estate Management Officer, CO and Government Project Manager for the final move-out inspection before leaving the base.

3.1.1. Environmental Baseline Survey (EBS). In order to satisfy the Real Property Office compliance requirements, the Contractor shall enter into a temporary, no cost license (not to exceed five years) and shall also conduct and provide an EBS prior to occupancy and upon vacating the area.

3.2. Government Furnished Equipment.

3.2.1. Government Furnished Property (to include equipment and material). The Government will provide the listing of equipment in Appendix C.

3.2.1.1. Government Furnished Property (GFP). The Contractor shall conduct an inventory of all GFP listed above during the phase-in transition period. The Contractor shall sign receipt for all equipment provided by the Government. The Contractor shall determine and certify the working order and condition of all equipment. Items of equipment missing or not in working order shall be recorded. If the Contractor does not elect to participate in the inventory within the timeframe listed above, the Contractor must accept as accurate, the listing and stated condition of equipment provided by the Government. If the Contractor participates in the inventory but does not agree with the Government representative's determination as to the working order of the equipment, the equipment will be turned in as excess or the matter will be turned over to the CO for resolution. The Contractor shall designate a property custodian throughout the life of the contract to receipt and account for

Pg 18 of 61 all GFP. By completion or extension of each yearly option of the contract, an inventory of GFP shall be conducted by the Contractor and a Property Management Systems Analysis (PMSA) performed by the Government Property Administrator (PA).

3.2.2. Contractor Furnished Property and Services. Except for those items or services specifically stated to be Government-furnished in Section III and any appendixes, the Contractor shall furnish everything required to perform this contract IAW all of its terms.

3.3. Utilities. The Government will provide “standard” utilities on a non-reimbursable basis. Any excessive utility use will be provided on a reimbursable basis. All base level utility conservation practices or requirements shall be adhered to IAW AFI 90-1701, Energy Management.

3.4. Telephone Service. The Government will provide telephone service consisting of two class “C” (on base access only) telephone line at Bldg. 7990. The Contractor shall be responsible for securing commercial long distance telephone service for making and receiving personal calls and/or business-related calls.

3.5. Fire Prevention and Protection. The Government will provide (on a no-charge for use basis) fire prevention and protection. The fire reporting number is 911 when calling from a base telephone and (661)277-4050/4541 when calling from a cell phone.

3.6. Mail Service. The Contractor shall be responsible for coordinating with the US Postal Service for the delivery of mail to the Contractor's facility or post office box.

3.7. Security and Medical Services. Security Forces telephone extension is 911 (base phone only) for emergencies, and 277-3340 for routine calls. In the event of a medical emergency, base ambulance service for transporting an injured or critically ill employee to a local hospital is available on a cost reimbursement basis.

4. GENERAL INFORMATION.

4.1. MISSION. The overall Civil Engineer mission at EAFB is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned Airmen, families, and civilian employees.

4.2. HOURS OF OPERATION. Perform integrated solid waste management services during normal duty hours and be available (by phone, cell phone, or text message) during the Government Office’s hours (0700 to 1600), Monday through Friday) and for after-hours response to refuse/recycling problems or emergencies. This excludes federal holidays, unless otherwise required in the contract or approved by the CO. There may be situations that require the Contractor to work at times other than normal duty hours. When the Contractor’s work schedule conflicts with an Air Force mission requirement, advise the CO and reschedule the work to minimize disruption.

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4.2.1. Collection Hours of Operation. Normal operations are Monday through Friday, except on recognized federal holidays. If a holiday falls on a regular collection day, the collection may occur the day preceding or following the holiday. Following are the normal hours:

4.2.1.1. MSW Collection. 0400 to 1600 on EAFB and NASA; and 0700 to 1430 at AFRL.

Collections within the Flight line shall begin as early as possible to minimize potential interference with aircraft movement/flight operations and decrease foreign object/debris introduction.

4.2.1.2. Recycling Collection. 0700 to 1600.

4.2.1.3. Quiet Hours. Quiet hours for residences, to include the temporary living quarters and the Family Camp are 2100 until 0700. During an emergency, collection efforts may interfere with established quiet hours.

4.2.2. Landfill Operation Hours. The landfill shall be open for customers from 6:30 a.m.

until 4:30 p.m. Monday through Friday and from 0730 until 1030 on Saturday.

4.2.3. Recycling Operation Center (ROC) Hours. The ROC shall be open from 0700 until 1600 Monday through Friday and 0730 until 1000 on Saturday.

4.2.4. Hours of Operation Other Than Normal. There will be mission situations that require the Contractor to work other than normal hours. Some of these situations are military exercises, contingency operations, special events, or weather emergencies. When the Contractor’s access to a work area, conflicts with an Air Force mission requirement, the Contractor shall schedule the work to minimize the disruption. Such scheduling may require work to be accomplished at times other than normal duty hours. The Contractor may work, with prior approval of the CO or COR, extended hours within the landfill footprint, to ensure timely completion of work at no additional cost to the Government.

4.3. HOLIDAYS & CLOSURES.

4.3.1. Recognized Federal Holidays. There may be federal holidays when the Contractor is not required to perform service, except in emergency situations or to support specific mission needs.

The holidays can be found at:

https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

If a holiday falls on a Saturday, the preceding Friday will be observed. If a holiday falls on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day after the holiday observance.

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4.3.2. Other Base Closures. Work scheduled but not accomplished because of base closure due to exercises or real-world events will be accomplished as soon as possible after base reopening.

4.4. PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY.

It has been determined that Solid Waste and Recycling Services as identified in the Mission Essential Contractor Services Plan are to be performed during a crisis in accordance with DFARS 252.237-7023. Contractor employees, with approved background checks, will be allowed unescorted access to the base for performance of work in all FPCONs except “Delta”. The COR will notify the Contractor of a “Delta” condition as soon as possible after security procedures have been implemented. If FPCON Delta lasts for any extended duration, some facilities may require service, generally for health issues, and they will be approved on a case- by-case basis. The COR or CO will inform the Contractor which facilities are affected.

4.5. CONTRACTOR WORK SCHEDULE.

4.5.1 Schedule Submission and Approval. The Contractor shall submit a schedule for all services described in this PWS and Appendices to the CO for approval at the post-award conference. The schedule shall include routes, pickup points, times, and days that pickup will occur. The Contractor shall not deviate from the approved schedule without prior approval from the CO or COR. Permanent changes to the schedule shall be submitted 10 days before implementation and receive CO approval before the Government will allow the proposed changes. The schedule must be submitted electronically using a file format compatible with Government software.

4.5.2 Schedule Changes. Occurrence based (non-permanent) schedule changes due to customer requests or base exercises shall be submitted to the COR and do not require CO approval.

4.6. CONTRACT PERSONNEL.

4.6.1. Contract Manager. The Contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The Contract manager or alternate shall be available during normal duty hours to meet on the installation within 1 hour with the Government personnel designated by the CO to discuss problem areas. The Contractor shall provide the CO telephone number(s) where validation results and complaints can be reported. The Contractor shall also provide to the CO the names and phone numbers of contractor POCs for after business hours including nights, weekends, and holidays. The information will be kept updated by the Contractor whenever personnel changes occur. The Contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to the daily operation of this contract.

4.6.2. Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall

Pg 21 of 61 be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

4.6.3. Employee Restrictions. The Government is authorized to restrict employment under the contract of any Contractor employee or prospective Contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

4.7.