Attachment 6 - Section L Instructions to Offerors - 16 Feb 22.pdf

FA488722R0002 – Attachment 6 - Section L

SECTION L - INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL

BE PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE

DEEMED INCORPORATED BY REFERENCE.

This section outlines the instructions for proposal submission to ensure the Government has the necessary documentation to evaluate the Offeror’s capabilities and proposals for this acquisition.

INTRODUCTION

a. This is a competitive, Lowest Price Technically Acceptable (LPTA) with Past Performance Acceptability acquisition for Service Disabled Veteran Owned Small Business (SDVOSB) companies that will be conducted in accordance with Federal Acquisition Regulation (FAR), as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Air Force Federal Acquisition Regulation Supplement (AFFARS) to make an integrated assessment for a best value award decision. These regulations are available electronically at, https://acquisition.gov/ . Award will be made to the responsible offeror whose proposal is technically acceptable, has acceptable past performance, conforms to all solicitation requirements, such as terms and conditions, representations and certifications, technical requirements, and provides the lowest total evaluated price.

b. This acquisition is set-aside as a competitive SDVOSB, and will result in the award of one

(1) Firm-Fixed Price contract.

L.1.0 GENERAL INFORMATION

L.1.1 Participation

a. Proposals may only be submitted by Small Business Administration (SBA) Certified SDVOSB firms registered in the North American Industrial Classification System Code (NAICS) of 236220 Commercial and Institutional Building Construction. Only SDVOSB Business Development Participants are eligible to submit offers. Additionally, in order to submit an offer on a solicitation, each business concern in a Teaming Agreement must be a small business under the designated NAICS size standard, and must also be a small business when combined in the aggregate of all teaming affiliates.

b. Joint Venture Offerors: Joint Ventures are allowable on competitive SDVOSB set-asides. If the Offeror is a joint venture, the Offeror shall provide all required solicitation information for all parties including a copy of the joint venture agreement with proposal. The agreement shall include information, which identifies the responsibilities for each entity under this contract.

The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the joint venture. If the joint venture is comprised of SDVOSB firms, the Small Business Administration (SBA) must approve the joint venture agreement prior to award. Either party to the joint venture may submit https://acquisition.gov/ performance information on behalf of the joint venture. Joint venture performance will be evaluated and rated based on either party’s performance. The Small Business Administration (SBA) must receive Joint Venture Agreements prior to proposal due date and approved before award of a resulting contract. If a joint venture is contemplated, then the assigned SBA Business Opportunity Specialist (BOS) must be advised as soon as possible. Ensure the agreement is submitted to the BOS in sufficient time to permit a regulatory compliance review. Any corrections and/or changes requested must allow for review time by the BOS before the proposal due date. No corrections and/or changes are permitted after the time for submission of offers. The SBA must receive the joint venture agreement and all supporting documentation no less than twenty (20) working days prior to the scheduled date for contract award. For all joint ventures and teaming arrangements Offerors are reminded of the work performance requirements of 13 CFR 124.513(d) and Clause 52.219-14, Limitations On Subcontracting, as applicable. Teaming/Partnering Offerors: If the offer is based on a teaming/partnering relationship, the Offeror shall provide all required solicitation information for all parties including a copy of the teaming/partnership agreement. The agreement shall include information, which identifies the responsibilities for each entity under this contract.

The agreement shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind each entity of the teaming/partnering relationship.

L.1.2 Points of Contact.

The Contracting Officer (CO) and Administering Contracting Officer (ACO) listed below are the Government’s sole points of contact for this acquisition.

56 CONS/PKB

Chad LaValley Procuring Contracting Officer Telephone: 623-856-9664 chad.lavalley.1@us.af.mil

56 CONS/PKB

SrA Jonathan Mullen Administering Contracting Officer Telephone: 623-856-2782 jonathan.mullen@us.af.mil

L.1.3. Questions.

a. All questions regarding this solicitation and the acquisition requirement must be submitted in writing, in Microsoft Excel format (Attachment 8 – RFI Template), and shall be emailed to both the points of contact listed in paragraph L.1.2, above. Questions or requests for RFP clarification must be received NLT 11 March 2022 by 12:00 PM MST. Any questions submitted after this date might not be answered. 56 CONS/PKB assumes no responsibility for non-delivery due to problems with email servers, and extensions are at the sole discretion of the Contracting Officer.

b. To ensure all Offerors have availability to information at the same time, questions received and subsequent answers will be posted to the Contract Opportunities website https://beta.sam.gov. It is the responsibility of the contractor to continuously monitor the site for updates. Failure of a prospective Offeror to submit any questions or attend the site visit will be construed to mean that the prospective Offeror fully understands all requirements of the solicitation.

mailto:chad.lavalley.1@us.af.mil mailto:jonathan.mullen@us.af.mil https://beta.sam.gov/

L.1.4. Discrepancies.

If an Offeror believes that the requirements in these instructions contain an error, omission, or are otherwise unsound, the Offeror shall immediately notify the Contracting Officer in writing with supporting rationale as well as the remedies the Offeror is asking the Contracting Officer to consider as related to the claimed omission or error. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussions. This reservation includes matters of additional or substitute pages of the initial proposal.

L.1.5. Electronic Reference Documents.

This is an all-electronic solicitation release. Hard copies are not available. All referenced documents for this solicitation are available on the Contract Opportunities (betaSAM) website at https://beta.sam.gov. It is the responsibility of each Offeror to review the web page for postings of amendments, updates or changes to current information. Therefore, potential Offerors are encouraged to subscribe for real-time e-mail notifications when information has been posted to the website for this solicitation.

L.1.6. Amendment of Solicitation Prior to Closing.

The Government reserves the right to revise or amend the solicitation prior to the proposal closing time. Such revisions or amendments will be communicated by amendments to the Request for Proposal (RFP) and posted on (betaSAM) website at https://beta.sam.gov. If such amendments require material changes in quantities or prices, the proposal closing date may be postponed by enough days to enable Offerors to revise their proposals. In such cases, the amendment will include an announcement of the new closing date and time. Offerors MUST acknowledge all amendments in their proposal by completing SF1442 Block 19, providing signed copies of the amendments with their proposal or by separate letter which includes a reference to the solicitation and amendment numbers.

L.1.7. Debriefings.

a. The Contracting Officer will promptly notify Offerors of any decision to exclude them from the competition; whereupon, those excluded may request and receive a debriefing in accordance with FAR15.505. Excluded Offerors may request a pre-award debriefing or they may choose to wait until after the acquisition decision to request a post award debriefing. However, excluded Offerors are entitled to no more than one debriefing for each proposal. The Contracting Officer will notify unsuccessful Offerors of the acquisition decision in accordance with FAR 15.506.

Upon such notification, unsuccessful Offerors may request and receive a debriefing. Offerors desiring a debriefing must make their request in accordance with the requirements of FAR

15.505 or FAR 15.506, as applicable.

L.1.8. Communications.

a. Exchanges of acquisition information between the Government and Offerors will be controlled by the Contracting Officer. Email may be used to transmit such information. The preferred method of exchanges of acquisition information is by utilizing DoD Secure Access File Exchange Service (DoD SAFE), https://safe.apps.mil/. DoD SAFE is a web-based tool that provides authenticated DoD CAC users and guests (unauthenticated users) the capability to securely send and receive large files, including files that are too large to be transmitted via email.

Offerors should access the DoD SAFE site to ensure they are capable of using the site. Otherwise proprietary proposal information will be transmitted from the Contracting Officer to the Offerors via USPS, FedEX, UPS, or via pick-up by local representative.

b. Prospective Offerors are advised that the site visit will be held for the purpose of touring the project site, explaining the project, and providing general information regarding the solicitation.

The location for the site visit will be located at Community Commons, Bldg 700, on Luke AFB, AZ on 3 March 2022 at 9:00 AM MST. For escort on base, please meet at Luke AFB South Gate Visitors Center at 8:30 the day of. All in attendance will be required to wear a face covering and adhere with Federal, State and local requirements to include Luke AFB specific precautions. All personnel attending will need to have in their possession a valid driver’s license or valid Government issued identification with photo and be able to pass a background check if required.

L.2.0 GENERAL INSTRUCTIONS

a. The Offeror's proposal must include all data and information requested by the Instructions to Offerors and must be submitted in accordance with these instructions. The offer shall be compliant with the requirements as stated in the Statement of Work (Attachment 1 – SOW 12 Nov 2021). Non- conformance with the instructions provided in these Instructions to Offerors (ITO) may result in an unfavorable proposal evaluation and may be grounds to eliminate the proposal from consideration for contract award; alternate proposals will not be accepted.

b. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal should not simply rephrase or restate the Government's requirements but rather shall provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume that the Government has no prior knowledge of their facilities and experience and will base its evaluation on the information presented in the Offeror's proposal.

c. Elaborate artwork and expensive visual and other presentation aids are unnecessary and discouraged. Include only information that is relevant to this acquisition.

d. The proposal acceptance period is specified in Block 13D, SF1442, of this solicitation. By signing block 20B of the SF1442, the Offeror certifies that the proposal is valid from the due date and time listed in block 13A through the entire period specified in block 13D.

e. Funds ARE currently available for the acquisition. Performance and Payment bonds are required no later than 10 calendar days after contract award.

f. The Government reserves the right to cancel this solicitation, either before or after the closing date. The Government is not responsible for any costs incurred or associated with https://safe.apps.mil/ preparation and submission of a proposal in response to this solicitation, even in the event of cancellation of the solicitation.

g. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain a copy of all unsuccessful proposals.

L.2.1 Proposal Preparation Instructions

a. Offerors are required to meet all Request for Proposal (RFP) requirements, including terms and conditions, representations and certifications, technical, pricing and past performance requirements. The Government will incorporate portions of the Offerors proposal submitted in response to this solicitation as revised and supplemented through the final proposal revision, if applicable, into the resulting contract. The Government shall determine a proposal incomplete due to exceptions taken and/or failure to comply with all specific instructions, including formatting instructions and will eliminate proposal from further consideration for award.

Proposals shall include all of the information requested in the specific instructions below for each proposal part.

L.2.1.1. Organization/Number of Copies/Page Limits.

a. Organization: Proposals shall consist of three (3) volumes: Volume I – Technical (Factor 1), Volume II - Past Performance (Factor 2), Volume III – Price (Factor 3). Each Volume must be labeled as a separate file. The sanitized (See L.2.1.4 for definition of sanitized) copy of Volume I shall be provided as a separate file name. (i.e., “Subfactor 1 Sanitized Tech Proposal CAGE#”).

The sanitized copy shall include all subfactors. All pages of each Volume shall be appropriately numbered and identified with the RFP number. Each volume and file shall contain a more detailed table of contents to delineate the subparagraphs within that file. Each volume shall contain a detailed table of contents to delineate the subparagraphs within that volume. Each volume shall also contain a glossary of all abbreviations and acronyms used with an explanation for each. Glossaries are not included in the page limitations noted in Table L.2.1.1 below.

b. Page Limitations: For specific guidance regarding the number of copies required, refer to Table L.2.1.1 below. The titles and contents of the volumes shall be as defined in the table, all of which shall be within the required page limits specified. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read/considered in the evaluation of the proposal. Each page shall be counted except pages titled as "Left Intentionally Blank" or cover sheets. The contents of each proposal volume are described in detail in Sections L.3 to L.5.

Table L.2.1.1 Page Limits

Volume Title Copies Page Limit

I Factor 1: Technical

Subfactor 1: Bonding Capacity

Subfactor 2: Project Approach

Subfactor 3: Quality Control and Health and Safety Plan

1 Original

1 Sanitized Provided as separate files.

Sanitized is defined in paragraph L.2.1.4

Bonding Capacity:

Not to Exceed (NTE) two

(2) pages

Project Approach:

- Project Approach

- NTE two (3) pages

- Construction Work

Schedule (Attachment 9

- AF Form 3064 Template) and Gantt Chart (No Template Provided)

- No Page Limit

- Schedule of Material Submittals (Attachment 10 - AF Form 66 Template)

- No Page Limit

Quality Control and Health and Safety Plan:

- Quality Control Plan

- No Page Limit

- Health and Safety Plan

- No Page Limit

II Factor 2: Past Performance 1 Original

See paragraph L.4.2.

III Factor 3: Price 1 Original

Unlimited

L.2.1.2. Page Size and Format.

a. An electronic page is defined as each face of an 8 ½” X 11” electronic sheet of paper containing information. Pages shall be typed with 1 line spacing. Except for any reproduced sections of the solicitation document, the text size shall not be less than 12 point font with margins of at least 1" on all sides. Foldouts such as drawings, diagrams, or pictures are an exception and may not exceed 11"x17". Pages shall be numbered sequentially by volume.

Pages titled as "Left Intentionally Blank" and cover sheets will not be considered towards total page count.

b. Legible tables, charts, graphs and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11"x17" in size. Text for charts, tables, graphs, and figures shall be no smaller than 10 point, and used only when absolutely necessary. For tables, charts, graphs and figures, the text shall be no smaller than 10 point.

L.2.1.3. Cost or Pricing Related Data.

Do NOT include any Pricing information in Volume I or Volume II. All cost or pricing data shall be addressed ONLY in the Price Proposal (Volume III)

L.2.1.4. Electronic Offers.

a. Offerors shall submit one (1) original for Volumes II-III and one (1) original and (1) sanitized copy of Volume I (Technical). The sanitized copy includes the CAGE code but does not have any company name or markings. All three (3) volumes shall be submitted electronically via DoD Secure Access File Exchange Service (DoD SAFE) at https://safe.apps.mil to the Contracting Officer(s) and Contract Specialist listed in L.1.2, with each Volume included as a separate file.

b. Offerors shall use DoD SAFE to submit all proposal volumes. Please refer to the Help Link located at https://safe.apps.mil/about.php for additional information on DoD SAFE access and note that the maximum file size is 8 GB maximum. There are no user accounts for SAFE;

authentication is performed via common access card (CAC) and notification is done via email.

SAFE is available for use by unauthenticated users also; however, a DoD CAC holder must initiate the exchange process. Offerors are encouraged to access DOD SAFE well in advance to ensure connectivity. In order for a guest user to create a drop-off, they must receive a drop-off request from an authenticated user. A drop-off request is valid for 14 days and are only available for one use. If additional documents need to be submitted after using the first drop-off request, Offerors must request additional drop-offs. Offerors can request a drop-off by emailing your name, phone number, and email address to the POC’s listed in paragraph L.1.2. at a minimum of three (3) calendar days prior to the proposal submission deadline identified in paragraph L.2.1.5.

https://safe.apps.mil/ https://safe.apps.mil/about.php

c. Instruction for DoD SAFE: (1.) When requesting a request code or email link allow for a minimum of 24 hours for a response (48 hours if requested on a Friday, Saturday or Sunday).

Once the Contracting Specialist/Officer processes your request, you will receive an email with a link to the DoD SAFE location where files can be dropped off. Copy and paste the email link into the browser. Click “Drop-off” button. Enter the request code that was provided by the Contracting Specialist/Officer and click next. Then follow the onscreen instructions to upload and send the files. (2.) Files shall be submitted in a format readable by Microsoft (MS) Word 2016 or earlier, MS Excel 2016 or earlier, MS PowerPoint 2016 or earlier, or Adobe Portable Documentation Format (PDF).

d. The sanitized copy shall be provided as a separate file name. (i.e., “Subfactor 1 Sanitized Tech Proposal CAGE#”). The sanitized copy shall include all subfactors. Use separate files for each Volume to permit rapid location of all portions, including subfactors, exhibits, annexes, and attachments, if any.

L.2.1.5. Distribution

a. Offerors are responsible for submitting electronic proposals via DoD SAFE so as to reach the Government office designated in this solicitation no later than the established date and time specified in the solicitation for receipt of offers. All proposals must be submitted through DOD SAFE to the Contracting Officers and Contract Specialist listed in L.1.2. All documents shall follow the instructions and be submitted in the format as described in the

ITO.

L.3.0. Volume I – Factor 1: Technical.

L.3.1. General.

a. The Technical Volume shall be specific, detailed, and complete to clearly and fully demonstrate that Offerors have a thorough understanding of the requirement. Legibility, clarity, and coherence are very important. Do not merely reiterate the objectives or reformulate the requirements specified in the solicitation. Statements that Offerors understand, can, or will comply with the specifications (including referenced AF publications, etc.);

statements paraphrasing the specifications or parts thereof (including referenced AF publications, etc.); and phrases such as "standard procedures will be employed" or "well known techniques will be used" etc., will be considered unacceptable. Offerors should note that data submitted prior to the proposal submission will not be considered in the Government's evaluation; therefore, such data should not be relied upon or incorporated in the Technical proposal by reference.

b. Using the instructions provided below, Offerors shall provide as specifically as possible the actual methodology they intend to use to meet the Government's performance or capability requirements for each technical subfactor. All the requirements specified in the solicitation are mandatory. By your proposal submission, you are representing that your firm will perform all the requirements specified in the solicitation.

L.3.2 Technical Subfactors – Format and Specific Content.

The following technical subfactors will be rated on an acceptable/ unacceptable basis by subfactors. Further information can be found in Section M (Paragraph M.4.1. and Table 4.1. – Measure of Merit).

L.3.2.1. Technical Subfactor 1 Bonding Capacity (Page Limit: 2):

Bonding: Provide proof of bonding capacity in the form of a surety letter, which guarantees the Offeror is eligible to be bonded for a minimum of $1,000,000 for a single project and $3,000,000 aggregate. The document must include the surety company’s name, address, telephone number, and points of contact. The surety must be listed in the Department of Treasury Circular 570, “Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and Acceptable Reinsuring Companies”. The project and aggregate bonding amounts shall not exceed the surety’s underwriting limit certified by the U.S. Department of the Treasury. This information will be used in the Contracting Officer’s determination of responsibility.

L.3.2.2. Technical Subfactor 2 Project Approach: (Page Limit 3, AF Form 3064, Gantt

Chart AF Form 66 excluded from page count)

Utilizing the project Statement of Work (SOW) which is included within the solicitation labeled “Attachment 1 – SOW (12 Nov 21)”, Offerors shall provide a complete Technical Proposal IAW with the SOW and shall encompass the following:

a. Project Approach: Offerors shall submit a narrative fully describing the construction approach to execute the full scope of the project. Offerors shall describe approach to necessary testing, inspections, outages and required permits shall be fully described to meet project SOW procedures. Offerors shall also describe how to handle changes in scope related to unforeseen conditions, government requested changes and any other potential change conditions. For all work areas including interior and exterior, describe the means of access for equipment, labor, and materials. Identify any work dependencies and how the Offerors will address those dependencies. Include a description of procedures, processes and methods for tracking the progress of the project, adhering to the approved Contract Progress Schedule (AF form 3064 and Gantt chart), and interfacing with the Government and contractor team from beginning to end. This shall include percentage of work self-performed.

b. Construction Work Schedule (CWS) (not included in page count). A Construction Work Schedule, both an Air Force Form 3064 (Attachment 9 – AF Form 3064 Template) and Gantt chart, shall be generated reflecting the critical path and milestones. Gantt chart shall reflect project phasing construction/start date, completion date, utility outages, major equipment deliveries, and installation, tests, inspections (i.e., in-wall, above-ceiling, etc.)

proposed Beneficial Occupancy, Final Inspection and delivery of project closeout documents. In addition to the Gantt Chart, the offeror shall submit an AF Form 3064 that clearly shows progress throughout the project broken out between CSI Master Format divisions and monthly progress periods for billing purposes. The AF Form 3064 and Gantt chart shall complement each other and not have conflicting dates or planned progress.

c. Schedule of Materials (Attachment 10 - AF Form 66 Template). A Schedule of Materials reflecting all proposed materials shall be submitted on the AF Form 66 provided for the project.

AF Form 66 attachment is an example that Offerors can use to submit their schedule of materials. Offerors will be required to add, edit, or adjust based on the specifics of the project requirements. Submittal register shall reflect submission dates needed to meet project timelines shown in the schedules provided and allow for government review timelines.

L.3.2.3. Technical Subfactor 3 – Quality Control and Health and Safety Plans (No Page

Limit)

The Offeror’s technical proposal for Subfactor 3 – Quality Control and Health and Safety Plans shall contain a Quality Control Plan and Health and Safety Plan.

a. Offeror’s Quality Control Plan (No page Limit) shall describe:

Offerors shall describe, in detail, with a formal quality control plan, how they will inspect and measure progress, their approach to submittals, testing, control procedures, construction deficiencies, and reporting procedures. Offerors should also detail how they detect and resolve problems, interface and partner with government project managers, contracting officials, inspectors, users and subcontractors.

b. Health and Safety Plan (No Page Limit) shall describe:

Job safety is of the highest priority. Offerors shall describe, in detail, with a formal Health and Safety Plan, how they will maintain a safe workplace and ensure all contractors and subcontractors adhere to the OSHA, federal, state, and base safety requirements.

L.4.0. Volume II – Factor 2: Present/Past Performance.

L.4.1. General.

Offeror's past performance will be evaluated according to Section M.4.2.

L.4.2. Present/Past Performance Volume Contents

Table L.4.2, Volume Content and Page Limits Volume No. Title Page Limits

1 Present/Past Performance Information Sheets

(PPPI)

Maximum of three (3) PPPIs and each one shall not exceed three (3) pages

2 Present/Past Performance Questionnaires (PPPQ) Three (3) year period.

3 Teaming Partner Consent Letter One (1) page

L.4.2.1. Present/Past Performance Information Sheets.

a. Present/Past Performance Information Sheets (PPPI). Offerors shall provide a maximum of three (3) contract and/or subcontract performance efforts (reference) to indicate present/past performance information to be evaluated. Each reference shall be submitted on a PPPI sheet, (Attachment 11 - Present Past Performance Information (PPPI)) and shall cover actual work performed and not overarching contracts, such as Indefinite-Delivery Indefinite Quantity (IDIQ), Blanket Purchase Agreements (BPA), etc. (i.e., each PPPI shall only address one performance effort such as a TO for an IDIQ contract, a call order off of a BPA, or delivery order). Offerors will return completed information PPPI(s) (Attachment 11) with their overall final proposal submission NLT 30 March 2022, 2:00 PM MST via DoD Safe.

(1) The following information shall be included for each identified contract and/or subcontract. Offerors are cautioned to ensure that information is current and accurate with respect to the listed points of contact.

(a) Contract Number

(b) Contract Level (prime or subcontract) and Cage Code

(c) Contractor name, address, and point of contact

(d) Type of contract (CPFF, FPIF, FFP, etc.), was it competitively awarded and total contract dollar value

(e) Date of award, period of performance and completion date

(f) Current name, organization, mailing address, voice/fax telephone numbers and e-mail:

(1) Procurement Contracting Officer

(2) Administrative Contracting Officer

(3) Project Manager

(g) Contractor Performance: Describe effort as prime or key subcontractor/team/partner/participant. Provide information on efforts accomplished to resolve problems encountered on prior contracts as well as efforts to identify and manage program risk even if other team members performed this area on the provided citation. Description shall include a discussion of problems encountered and corrective actions taken. Provide clear and concise information on how much of the project was completed by the bidding company’s employees as opposed to other contractors or sub-contractors. Provide trades that were completed with in-house personnel and percentage of total project completed.

(h) Offerors are required to explain what aspects of each contract are deemed relevant to complexity and magnitude as related to the requirements of this solicitation and in accordance with Section M. Failure to provide required relevancy description may impact the rating, (i.e. aspects of previous projects should match work elements identified in the solicitation/specification).

(2) In addition, the Government may utilize references other than those identified by Offerors in evaluation of Offeror’s Past Performance. While the Government may elect to consider data obtained from other sources, the burden of providing accurate and complete, recent and relevant PPPI that demonstrates the ability to perform this requirement rests with each Offeror. This information is required on Offerors, Teaming Partners, and/or Joint Venture members considered critical to overall successful performance.

(3) Determination of Responsibility. Even though the assessment of Past Performance is separate and distinct from Determination of Responsibility required by FAR Part 9, PPPI contained herein may be used to support the Determination of Responsibility for successful Offerors.

L.4.2.2. Present/Past Performance Questionnaires (PPPQs).

PPPQ’s are excluded from the page count. Offerors will send out PPPQs (Attachment 13 - Present Past Performance Questionnaire (PPPQ)) to each reference identified in the Past Performance Volume. The responsibility to send out PPPQ’s rests solely with the Offeror. The information contained in completed PPPQ’s will be considered sensitive and will not be released to the Offeror. PPPQ’s should cover a period of three (3) years. The Government reserves the right to contact the references provided by the Offeror and any other references generated by the Government to discuss the Offeror’s past performance. Offerors should make their best effort to send out a sufficient number of PPPQs to reasonably expect the Contracting Office will receive at least one questionnaire on each cited contract/work effort. Offerors shall not complete any information in PPPQs except for Section 1 and questionnaires received directly from Offerors will not be evaluated. References will return completed questionnaires (Attachment 13) via email or DoD SAFE directly to the Contracting Officers and Contract Specialist, listed in Section L, paragraph 1.2.

L.4.2.3 Teaming Partner Consent Letter.

Teaming Partner past performance information should not be disclosed to the Prime Offeror without the partner’s consent. Provide a letter (see Consent Letter Sample Format, Attachment 14 - Teaming Partner Consent Letter Template) in the Past Performance Volume from all partners consenting to the release of their past performance information to the Prime contractor (letters do not count towards page count). The written consent(s) should be submitted as part of the Present/Past Performance Volume. Should the Offeror not submit consent, the Government will only discuss present/past performance information directly with the prospective teaming partner that is being reviewed. If there is an issue with the proposed teaming partner’s present/past performance, the Offeror can be notified but no details may be discussed without the teaming partner’s permission.

L.5.0. Volume III – Factor 3: Price

a. The Contracting Officer has determined there is a high probability of adequate price competition in this acquisition. The Contracting Officer will utilize FAR 15.403-1(c)(1)(i)-(ii) to determine if adequate price competition exists. IAW FAR 15.403- 1(b)(1), Exceptions to certified cost or pricing data requirements, the contracting officer may require data other than certified cost or pricing data, as defined in FAR 2.101, to support a determination of a fair and reasonable price when the contracting officer determines that prices agreed upon are based on adequate price competition. The Total Evaluated Price (TEP) will be evaluated IAW Section M, paragraph M.4.3.

b. Complete the Standard Form 1442 and all pages originally included in the RFP. Offerors must complete all Scheduled B pricing information and complete all representations and Certifications in Section K or in SAM.gov. Offerors should complete Section B with the total amount in the unit price. Complete blocks 14, 15, 16, 17, 19, 20a, 20b, and 20c of the SF 1442, Solicitation, Offer, and Award. An authorized official of the firm submitting the offer must sign and date the SF 1442 in block 30a, 30b, and 30c. In doing so, the Offeror accedes to the contract terms and conditions as written in the RFP, Sections A through K.

L.6.0. Relationship between Instructions and Evaluation.

Your attention is directed to the functional relationship between Sections L and M of this solicitation. Section L provides information for the purpose of organizing the proposal and is not intended to be all inclusive. Section M describes evaluation factors for award. Since the Government evaluation of proposals will cover areas identified in Section M, proposals should address all such areas of evaluation.

https://www.acquisition.gov/content/part-2-definitions-words-and-terms#i1125359