Attachment 6_Invoicing.pdf
PDF 70 KB Posted
- Solicitation number
- 36C24726R0028
About this file
This is an attachment to RFP 36C24726R0028 that specifies invoicing and payment procedures for VA contracts. The document mandates that all contractors submit electronic invoices to the Veterans Affairs Financial Services Center (VAFSC) through the Tungsten Network e-Invoicing system, which is provided free to all VA vendors. Contractors must register with Tungsten Network by emailing VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 to enable electronic invoice submission. Invoices must be submitted after approval by the Contracting Officer Representative (COR) and/or Contracting Officer (CO) following performance of services via the portal at https://portal.Tungsten-Network.com/Login.aspx. All government payments will be made by electronic funds transfer in accordance with FAR 52.232-33, and invoices must comply with FAR 52.232-5 and 852.232-70 for fixed-price construction contracts.
New vendors without prior VA contracts must register in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/ and be registered in ID.Me to complete required forms; the VA 10091 form was eliminated as of July 1, 2020. Support for e-invoice setup is available through Tungsten Network at 1-877-489-6135 or VA.Registration@Tungsten-Network.com, and for FSC-related inquiries, contractors can contact 1-877-353-9791 or vafsccshd@va.gov.
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1.
ATTACHMENT 6- RFP 36C24726R0028
INVOICES:
a. All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER - SYSTEM
FOR AWARD MANAGEMENT (OCT 2018)
b. Invoices shall be submitted in in accordance with and FAR 52.232-5 Payments under Fixed-Price Construction Contracts (May 2014) and 852.232-
70 Payments Under Fixed-Price Construction Contracts (Without NAS
CPM} (NOV 2018).
c. The VA has mandated electronic invoice submission to the Veterans Affairs
Financial Services Center (VAFSC). VAFSC has partnered with Tungsten
Network e-lnvoicing network, for submissions of all electronic invoices to
VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling
1-877-489-6135 for Enrollment.
d. Contractor shall submit an electronic invoice after approval by COR and/or CO following performance of services to the Veterans Affairs Financial Services
Center (VAFSC) e-lnvoice through the website at https://portal.Tungsten
Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at
1-877-489-6135.
e. VA's Electronic Invoice Presentment and Payment System - The Veterans
Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-lnvoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.
f. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer
Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only. Interested parties with no prior VA contracts can request a Form 10091 at any time Users must be registered in
ID.Me to complete this form. Further instructions are at the website.
g. For assistance setting up e-lnvoice, the below information is provided:
* Tungsten Network e-lnvoice Setup Information: 1-877-489-6135
* Tungsten Network e-lnvoice email: VA.Registration@Tungsten-
ATTACHMENT 6- RFP 36C24726R0028
Network.com
* FSC e-lnvoice Contact Information: 1-877-353-9791
* FSC e-invoice email: vafsccshd@va.gov
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