36C24726R0028.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________

(hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24726R0028

X

02-26-2026

619-26-1-5377-0001

619A4-23-103

36C247

Department of Veterans Affairs

VISN 7 Network Contracting Office

2400 Hospital Rd.

Building 68 Room 72-79

Tuskegee AL 36083

Email only. Send to contract specialist:

joseph.osborn@va.gov and CC: joyce.powers1@va.gov

No physical documents will be accepted.

Joseph Osborn 205-561-8857

Project No./Title: 619A4-23-103, "Replace the Fire Alarm System for Bldgs. 14, 15, 65, 68, 88, 90 & 93"

Project Location: Central Alabama Veterans Health Care System, East Campus, 2400 Hospital Road, Tuskegee, AL 36083

This acquisition is 100% Set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs) only.

The SDVOSB Business must be 51% or more owned and controlled by one or more veterans.

Offerors are required to complete VAAR 852.219-75, Limitations on Subcontracting (See Attachment 2).

MAGNITUDE OF CONSTRUCTION: Between $10,000,000.00 and $25,000,000.00

NAICS Code: 236220; Small Business Standard: $45 Million

To be eligible for award, the offeror shall be registered at the following websites: System for Award Management at sam.gov with completed electronic annual representations certifications, SBA at certifications.sba.gov and comply with VETS 4212, Federal Contractor Veterans Employment Report. Offerors MUST ensure registration in these websites are accurate, complete, and have not expired prior to proposal due date or thereafter.

Offerors who have not done business with VA must complete VA10091 to register in financial database (see Attachment 6).

Site Visit: An organized site visit is scheduled for Thursday, March 12, 2026, at 10:00 AM CST.

Location: CAVHCS, East Campus, Fire Station Bldg. 15, 2400 Hospital Road, Tuskegee, AL 36083

Information provided at the site visit shall not alter the terms and conditions of the solicitation and terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. Offerors are required to submit all questions in writing to the Contracting Officer following the site visit.

Requests for Information (RFIs) are due by Tuesday, March 19, 2026, by 1:00 PM CST, via email to joseph.osborn@va.gov.

Late RFIs may not be accepted, and offerors are responsible of ensuring questions are received on time.

Responses to RFIs will be provided in question-and-answer form via a posted amendment at www.sam.gov.

Offer guarantee will be accepted via email only if received before the date/time specified in block 13a below to the

Email specified in block 8 above. Hand-delivered and/or mailed offer guarantees will not be accepted.

30 365 x x

X

1 electronic 1300 CST

03-30-2026

X

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your

Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Complete Price Offer Schedule

36C247

Department of Veterans Affairs

VISN 7 Network Contracting Office

2400 Hospital Road

Building 68 Room 72-79

Tuskegee AL 36083

Austin Payment Center

Department of Veteran Affairs

PO Box 149971

Austin TX 78714-8971

(877) 353-9791 (512) 460-5545

Joyce Powers

VA-VHA-RPOE-2026-0011

(To be completed by Government)

36C24725R0028

Table of Contents

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 PRICE OFFER SCHEDULE

2.2 PROPOSAL PREPARATION AND EVALUATION INFORMATION

2.3 GENERAL SOLICITATION INFORMATION

2.4 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS-SECONDARY SITE

OF THE WORK. (DEVIATION NOV 2025)

2.5 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS UNDER TRADE AGREEMENTS (MAY 2014) ALTERNATE II (NOV 2023)

2.6 52.228-1 BID GUARANTEE (SEP 1996)

2.7 52.233-2 SERVICE OF PROTEST. (SEP 2006) (DEVIATION NOV 2025)

2.8 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.9 52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

2.10 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE

RESOLUTION (OCT 2018)

2.11 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.12 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES

INCORPORATED BY REFERENCE (JAN 2008)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (DEVIATION

NOV 2025)

3.2 52.209-12 CERTIFICATION REGARDING TAX MATTERS (OCT 2025)

3.3 52.209-13 Violation of Arms Control Treaties or Agreements-Certification.

(DEVIATION NOV 2025)

3.4 52.216-1 TYPE OF CONTRACT. (DEVIATION NOV 2025)

3.5 52.219-1 Small Business Program Representations. (FEB 2024) (DEVIATION NOV

2025)

3.6 52.240-90 SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS

AND CERTIFICATIONS (DEVIATION NOV 2025)

3.7 VAAR 852.209-70 ORGANIZATIONAL CONFLICTS OF INTEREST (OCT 2020) ..38

GENERAL CONDITIONS

4.1 52.203-14 DISPLAY OF HOTLINE POSTER(S) (NOV 2021)

4.2 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2020)

(DEVIATION NOV 2025)

4.3 52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(DEVIATION NOV 2025)

4.4 52.223-3 Hazardous Material Identification and Safety Data. Alternate I (JUL 1995)

(Deviation NOV 2025)

4.5 52.223-20 AEROSOLS (MAY 2024)

4.6 52.223-21 FOAMS (MAY 2024)

4.7 52.223-9 ESTIMATE OF PERCENTAGE OF RECOVERED MATERIAL CONTENT

FOR EPA-DESIGNATED ITEMS (MAY 2008)

4.8 52.225-11 BUY AMERICAN-CONSTRUCTION MATERIALS UNDER TRADE

AGREEMENTS. ALTERNATE I (NOV 2023) (DEVIATION NOV 2025)

4.9 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.10 52.240-91 SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

(DEVIATION)

4.11 52.240-93 BASIC SAFEGAURDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (DEVIATION) (NOV 2025)

4.12 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.13 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

4.14 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

4.15 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.16 VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

4.17 VAAR 852.204-70 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR

PERSONNEL (MAY 2020)

4.18 VAAR 852.219-73 VA NOTICE TO TOTAL SET-ASIDE FOR CERTIFIED

SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS (JAN 2023)

(DEVIATION)

4.19 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

4.20 VAAR 852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899

(DEVIATION)(APR 2025)

4.21 VAAR 852.223-71 SAFETY AND HEALTH (SEP 2019)

4.22 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.23 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

4.24 VAAR 852.232-70 PAYMENTS UNDER FIXED-PRICE CONSTRUCTION

CONTRACTS (WITHOUT NAS– CPM) (NOV 2018)

4.25 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.26 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.27 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.28 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.29 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.30 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) ..84

4.31 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.32 List of Attachments

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO

BIDDERS/OFFERORS

2.1 PRICE OFFER SCHEDULE

Description U/I QTY UNIT

PRICE

TOTAL

PRICE

1. CAVHCS East Campus Tuskegee is seeking a general contractor to provide all labor, materials, equipment, supervision, and perform all work necessary to replace the fire alarm systems in Buildings 14, 15, 65, 68, 88, 90, and 93. Please refer to the

Statement of Work for detailed project-specific requirements, as they are too extensive to include in the line item for pricing. The construction must be carried out in accordance with the project drawings and specifications associated with this project.

Completion Time: 365 Calendar Days from

Notice to Proceed (NTP)

JB

A single award will be made on line item 1 for which funds are determined available.

The Period of Performance includes submittal phase and the completion of all punch list items.

ATTACH YOUR ITEMIZED COST BREAKDOWN: Offerors are to include a construction price/cost breakdown using Attachment 4.

Project Title: 619A4-23-103 Replace the Fire Alarm System for

Building 14, 15, 65, 68, 88, 90 & 93

A. GENERAL GUIDANCE

BACKGROUND:

Existing buildings 14, 15, 65, 68, 88, 90 and 93 are included in the scope of work for complete fire alarm replacement/upgrade. The campus has an obsolete fire alarm fiber optic network (token ring 4120) with network interface cards that are no longer in production/available after this year. The existing network connects all nodes on campus with a single multimode 6-strand fiber that originates and terminates in

Building 4 (main node) and B15 Graphics Command Center (GCC) (single loop topology). There are two additional 6-stand fiber lines whose paths are unknown at this time. The Graphical Command Center for the network is located in Building 15 which houses the fire department.

The GCC is very antiquated and unserviceable. It is inaccurate since devices are missing. It also requires an emulator to log-in and modify the system due to the archaic operating system on which the software is running.

The fiber optic backbone is in very poor condition. The fiber is older and has been spliced many times. The exact pathways are unknown, and it is likely down to a single pair of usable fibers to carry out the missing-critical communications backbone of a life-safety system.

This fiber network along with all existing network interface cards, FACP’s, and the GCC present a significant risk to the facility and the safety of patients and staff.

Furthermore, mass-notification calls are being made over the overhead paging system

(which does not have a visual notification, nor is listed for such use) because no voice/alarm functionality can be made campus-wide through the fire alarm system. Only two buildings on campus have local voice/alarm systems.

Building 14 is node 20 on the current network, with a 4100-fire alarm panel. Building 14 contains engineering offices and the engineering shop on a one level construction with block wall. The existing 4100 panel is located in room ‘Office 105A’. The existing local controller contains 4100 CPU, 4120 Network interface, IDNET 250 points, and a SPS and XPS 120VAC DOM. The current audio devices in this building are horns.

Building 15 is node 10 on the current network, with a 4100-fire alarm panel. Building 15 contains the fire department and grounds facilities in a one level construction with block wall. The existing 4100 panel is located in room ‘Garage Fire Dept 105’. This building also contains the only GCC (Graphic Command Center) on campus.

There is potentially an annunciator in Building 4 which contains the Campus Police that may serve as a backup to the GCC. The existing local controller unit contains a 4100+

Master Controller, 4120 Network Interface, a power supply/charger, MAPNET interface, 3 Input Call A Signal, Remote Unit Interface (RUI), and a 4-point 10-amp relay with feedback. The current audio devices in this building are horns besides the alarm for the

GCC which is a Klaxon sound horn.

Building 65 is node 16 on the current network, with a 4100-fire alarm panel. Building 65 is two levels, basement and first floor, and is block wall construction. The existing 4100 panel is located in room ‘Uniform Storage EMS 109A’ on the first floor. Building 65 contains Storage in the basement and EMS functions on the first floor. The existing local controller unit contains a 4100+ Master Controller, 4120 Network

Interface, a power supply/charger, MAPNET interface, 6 circuit Class A signal (IAC), and a 8-point 3-amp relay with feedback. The current audio devices in this building are horns.

Building 68 is node 14 on the current network, with a 4100-fire alarm panel. Building 68 contains three floors and a penthouse with block wall construction. The basement contains Engineering, Safety, Union, and Program offices. The first floor contains HR and EMS offices. The second floor contains Contacting and Admin offices. The existing

4100 panel is located in room ’Stor CDCE 29’ on the ground floor. There are also annunciator/remote panels located on the first and second floor. This building also includes an elevator with elevator modules. The existing local controller unit contains a

4100+ Master Controller, 4120 Network Interface, a power supply/charger, two

MAPNET interfaces, three 3 Input Class A Signals, Remote Unit Interface (RUI), and a

4-point 10-amp relay with feedback. The current audio devices in this building are horns.

Building 88 is not currently connected to the current network This building contains the

Main warehouse supply storage and offices on a one level block wall construction. The fire alarm control panel for the building is located in the ‘Coor Common 102’.

Building 90 is node 18 on the current network, with a 4100-fire alarm panel. Building 90 has three floors, a basement, first, and second floor, and block wall construction. The basement is mechanical and electrical equipment room. The first floor has recreational spaces such as a pool, billiards, and bowling alley, along with a theater, kitchen and dining room, and a retail store. These first-floor spaces will require special systems to be replaced such as kitchen hood suppression. The second floor contains space for mechanical and electrical equipment and engineering. The existing 4100 panel is located in the ‘Lobby Common RCC114R’ and contains the voice evacuation panel. The existing local controller unit contains a 4100+ Master Controller, 4120 Network

Interface, a power supply/charger, two MAPNET interfaces, three 3 Input Class A

Signals, and an audio controller. The current audio devices in this building are speakers with voice alarm notification and voice evacuation capability

Building 93 is node 11 on the current network, with a 4100 fire alarm panel. Building 93 is a one floor block wall construction containing the chapel and offices. The existing

4100 panel is located in room ‘Chapel Pastoral Care 110’. The existing local controller unit contains a 4100+ Master Controller, 4120 Network Interface, a power supply/charger, MAPNET interface, 3 Input Class A Signals, and a 4-point 10-amp relay with feedback. The current audio devices in this building are horns.

Building 97 is not currently connected to the network and is a two-story chiller plant.

This building contains a LIU that the fire alarm token-ring passes through and is located in ‘Elec Rm Engineering RCCG01R’ on the ground floor. The fire alarm devices are horns and must be served from an adjacent building.

STATEMENT OF WORK:

CAVHCS East Campus Tuskegee is seeking a general contractor to furnish all labor, materials, equipment, and supervision and perform all work necessary to complete the replace the fire alarm system for building 14, 15, 65, 68, 88, 90, & 93. The construction shall be in accordance with the project drawing and specification.

Location of Work:

Central Alabama Veteran Health Care System, East Campus, 2400 Hospital Road, Tuskegee, AL 36083

Period of Performance:

The required period of performance will be 365 calendar days from the date of contract award or notice to proceed.

Work Hours:

Work within the designated construction area will be completed Monday-Saturday 8a.m.

to 4:30p.m. Contractor to include overtime and weekend work to accomplish all aspects of the project during the period of performance. Contractor must request for an approval from COR to work additional hours, weekends, or holidays.

B. GENERAL REQUIREMENTS

1. The contractor shall provide COR with a list of contractor employees expected to enter facilities. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

2. All contractor employees will be required to receive a VA issued badge prior to the start of work. Current badging process takes two separate trips to the VA. This is subject to change and contractor shall comply with rules, regulations, and procedures governing the conduct of personnel and the operation of the facility at no additional cost to the government. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward). The contractor’s employees must return the access badge(s) to the COR or designee when the work is complete.

3. All work will be done according to VA specifications, Design Guides, Infection Control guidelines and all applicable codes. The work will be structured to require minimum interruption of space function during construction. All work shall meet the most current edition of NFPA/Life Safety Code and comply with all applicable building codes.

4. Contractor is required to have all submittals approved before work can begin. The

Government reserves the right to authorize the final style and color of any component prior to installation.

5. Contractor shall field verify all measurements.

6. It is the responsibility of the contractor’s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with each facility

COR.

7. CAVHCS does not validate or make reimbursement for parking violations of the contractor’s personnel under any circumstance.

C. GOVERNMENT RESPONSIBILITIES

The Government shall be responsible for making the building available to Contractor during work hours. If there is a need for work to be done after hours, the Government will make arrangements for Contractor to have access to the building.

D. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

The contractor shall be required to comply with all security policies/requirements. All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

E. INTERFERENCE TO NORMAL FUNCTION

Contractors may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts.

In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.

Contractor shall inform the COR to gain access to secure areas. If access is required to secure areas, prearranged scheduling will be made with COR.

End of Scope of Services

2.2 PROPOSAL PREPARATION AND EVALUATION INFORMATION

I. PROPOSAL SUBMISSION

This is a competitive Request for Proposal (RFP) that represents the best value to the

Government conducted under Federal Acquisition Regulation (FAR) Subpart 15.1 using the tradeoff process and evaluated in accordance with FAR Overhaul Subpart 15.2, Evaluation and Award. This section describes the method for evaluating and selecting offers for this procurement.

A. Proposal Submission:

1. Submit one (1) Electronic Proposal to the email addresses indicated on page 1, block 8 of Standard Form 1442. The Subject Line of the email should include

“Company Name, RFP number, Project Title.”

2. The size of your file shall not exceed 10 MB. If you have multiple documents, please submit them as separate emails. Emails larger than this may be rejected by the network servers and will be considered non-responsive.

3. Interested firms are responsible for ensuring electronic submission delivery by the time and the date specified. It is highly recommended that interested firms confirm that the Contracting Officer has received electronic submissions.

Failure to provide a proposal in its entirety before the deadline will render the proposal non-compliant.

B. Proposal Preparation and Format Instructions:

Offerors must provide all requested information for each factor. Proposals must address each element of each factor as applicable to be considered responsive to this RFP. Factor headings should be highlighted in yellow or typed in bold text for identification. It is the contractor’s responsibility to ensure the submitted proposal is in the proper format and that the information provided is clearly understood and free of ambiguities.

Offerors’ proposals should consist of past performance and price proposals, as described below.

1. TAB A: General Information:

(1) Cover Page with Solicitation Number, Project Title

(2) Table of Contents

(3) Signed offer/Acknowledgement of Amendments (SF1442)

(4) Copy of current SDVOSB MySBA Certification.

(5) SAM UEI Number

(6) Offer Guarantee Bond (DO NOT SEND HARD COPY) Electronic copy acceptable and should be emailed to Point of Contact(s) listed on page 1, block 8.

(7) Safety or Environmental Violations and Experience Modification (EMR)

Rate

*Submit information regarding current experience modification rate form

(See Attachment 1). An EMR of greater than 1.0 may disqualify the bidder/offeror.

(8) 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of

Compliance for Services and Construction (Jan 2023) (Deviation), (See

Attachment 2).

(9) Provide evidence of VETS-4212 Reporting (if applicable)

2. TAB B: Relevant and Recent Past Performance Experience

3. TAB C: Price Proposal

II. EVALUATION CRITERIA AND FACTORS

A. The evaluation is subjective based on the information provided in response to the information requested in the evaluation factors. The two (2) factors to be evaluated include past performance and price.

B. Relevant and Recent Past Performance Experience will be evaluated to assess recent and relevant past performance resulting in a performance confidence assessment rating. For evaluation purposes, past performance will be significantly more important than cost or price.

C. Offerors proposal shall address the following:

1. FACTOR 1 – RELEVANT AND RECENT PAST PERFORMANCE

EXPERIENCE:

***Relevant is defined as performance similar or greater in scope, magnitude, and complexity than the effort described in this solicitations scope of work, to include

Replacement of Fire Alarm Systems per project SOW, Drawings, Specifications, and solicitation documents. This relevant work can be a portion of a larger https://certifications.sba.gov/ requirement, which was issued by the VA, Federal, State, Local Government agencies, and/or commercial facilities.

***Recent is defined as performance within the last five (5) years, to include ongoing projects.

Proposal shall include:

(1) Offeror must submit a minimum of one (1) but no more than three (3) references.

(2) The submission shall include a brief description of the project, the

Contracting Officer’s Representative (COR) contact information for references, Contract Number, and Dollar Value.

(3) Provide a brief narrative describing the firms (primary and sub) specialized experience working with Replacement of Fire Alarm Systems per project

SOW, Drawings, Specifications, and solicitation documents.

i. Further note: If utilizing the past performance of a subcontractor, subcontractors identified in the proposal must remain on the contract for its duration unless there is a compelling reason to replace them. The prime contractor will need to obtain approval from the contracting officer before making changes to key subcontractors.

(4) Respondents with no previous past performance shall state this when addressing the selection criteria. Where there is no record of past performance, the proposal will be evaluated neither favorably nor unfavorably. Superior performance ratings on relevant projects may be considered more favorably in the evaluation.

(5) The Government will evaluate the offeror’s past performance on active and completed contracts. The Government will contact the offeror’s submitted references on contracts if deemed necessary. Past performance information may be obtained from any other sources available to the

Government, to include, but not limited to: Contract Performance

Assessment Reporting System (CPARS) or other databases, past performance questionaries, and interviews with Program Managers, Contracting Officers, and/or Contracting Officer Representatives. The past performance evaluation will assess the relative risks associated with an offeror’s likelihood of success in performing the scope of work requirements as indicated by the offeror’s record of past performance.

(6) The following evaluation documents are acceptable:

i. Contractor Performance Assessment Report System (CPARS), or

ii. Past Performance Questionnaire (PPQ) evaluation (Attachment 3).

(7) If a completed CPARS evaluation is available, it shall be submitted with the proposal. If using Attachment 3 PPQ, it should be emailed to the construction contract administrator of the entity (Government or civilian) for which the construction was completed and emailed to Joseph Osborn at email joseph.osborn@va.gov, and CC: joyce.powers1@va.gov.

2. FACTOR 2 – PRICE PROPOSAL:

(1) Complete the price offer schedule in section A.3.

(2) Price shall be addressed using the attached price breakdown worksheet, which is included in Attachment 4 to include cost elements such as:

a. Labor (Direct & Indirect),

b. Materials, Material Markups, Materials overhead,

c. Equipment

d. Subcontractor Cost

e. Other Direct Costs

f. Overhead expenses

g. Indirect Cost

h. Profit

i. Bonds

j. Breakdown of G&A expenses inclusive of all project staff and general requirements of the Prime Contractor.

(3) Provide supporting documentation showing quotes/price breakdowns for both prime and subcontractors.

NOTE: Price breakdown shall be indicative of showing at least 15% of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran owned small business concerns in accordance with VAAR 852.219-73(d)(3).

III. EVALUATION CRITERIA/OVERVIEW

A. Proposals will be evaluated on the basis of two evaluation criteria: Past

Performance and Price. Past performance will be evaluated for relevancy and recency for a confidence assessment rating. . Past performance will be considered significantly more important than price.

B. Past Performance: The basis of the evaluation will be the degree to which past performance evaluations and all other past performance information reviewed by the Government reflect a trend of satisfactory performance considering 1) compliance with the contract requirements, 2) effectiveness of the Offeror's on-site management; 3) use of appropriate personnel for contract requirements); 4) timeliness in the submission of schedules, reports, and submittals; 5) adherence to the construction schedule; 6) coordination and control of subcontractors; 7) ability to effectively deal with the customer and other Government personnel; 8) cooperativeness in solving problems and negotiating changes; 9) response to warranty notifications, and other pertinent information obtained from past performance evaluations that have affected the overall performance of previous or ongoing projects.

C. The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources, including sources outside of the

Government. Other sources may include but are not limited to past performance information retrieved through the (CPARS), for Contractors who are part of a partnership or joint venture identified in the offeror’s proposal, inquiries of owner representative(s), and any other known sources not provided by the offeror.

D. In evaluating past performance, the government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation. Common aspects of relevancy include similarity of service/support, complexity, dollar value, contract type, and degree of subcontract/teaming.

E. Past performance evaluation will allow the government to assess the offeror’s ability to perform the effort described in this solicitation based on the offeror’s demonstrated present and past performance. The assessment process will result in an overall performance confidence assessment of Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence or Neutral/Unknown

Confidence.

F. In evaluating price, the government may use various price analysis techniques and procedures to determine price reasonableness. Price will be evaluated for Price

Reasonableness. The Government reserves the right to evaluate proposals and award a contract without discussions (except clarifications as described FAR

Overhaul 15.202(a)(2)(i-iv)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a performance and price standpoint. The Government will evaluate price based on the total price.

IV. EVALUATION AND BASIS FOR AWARD:

A. FAR Overhaul 15.103-1 shall apply to the government’s evaluation of proposals.

The factors that shall be used to evaluate offers are Past Performance and Price.

Past Performance is significantly more important than Price.

B. Discussions: The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR

Overhaul 15.202(a)(2)(i-iv)). Offerors should not automatically assume that they will have an opportunity to participate in discussions or be asked to submit a revised proposal. Communication conducted to resolve minor or clerical errors would not constitute discussions. The Government reserves the right to conduct discussions if the Contracting Officer later determines them necessary.

C. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation, will be most advantageous to the Government, past performance, and price considered. The proposals must conform to the RFP's requirements and be evaluated to represent the Best Value to the Government. The Best Value is the most advantageous offer, consistent with the Government's stated importance of evaluation criteria.

This may result in award being made to a high-rated, higher-priced offeror where the Contracting Officer determines that it is worth the price premium to do so.

D. Offerors must provide all requested information for each factor. Proposals must separately address each of the factors as applicable to be considered responsive to this RFP. It is the contractor’s responsibility to ensure the submitted proposal is in the proper format and that the information provided is clearly understood and free of ambiguities (Reference Proposal Preparation and Format Instruction).

E. To determine which proposal represents the best overall value, the Government will conduct a tradeoff analysis, comparing the strengths and weaknesses of the competing proposals to determine which proposal represents the best value to the Government and thus shall receive contract award.

F. The Government reserves the right to accept other than the lowest priced offer.

The right is also reserved to reject any and all offers. The basis of the award will be a conforming offer, the price or cost of which may or may not be the lowest. If other than the lowest offer, it must be sufficiently more advantageous than the lowest offer to justify the payment of additional amounts.

G. Award will result in a firm-fixed-price contract. It is the Offeror’s responsibility to ensure the submitted price proposal includes all costs for total project requirements and completion in accordance with the specifications and drawings herein. The Offeror assumes all risk for omissions in prime and/or subcontractor proposals.

H. The Government evaluation team will consider all information provided in the proposal individually. Once these individual analyses are completed, the team will meet and determine a rating by consensus decision.

I. Exceptions to the contractual terms and conditions of the solicitation (e.g., standard company terms and conditions) may result in a determination to reject a proposal.

J. Failure to submit all the data in the format indicated in this section may be cause for determining a proposal incomplete and, therefore, not considered for evaluation and for subsequent award.

K. A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. Information obtained from government and commercial systems will be used to determine responsibility. Any information received by the Government that would be cause for an adverse Determination of Responsibility will make the offeror ineligible for award.

SDVOSB Verification: The Government will review SBA certification database

(https://certifications.sba.gov/) to confirm Service-Disabled Veteran-owned Small

Business (SDVOSB) status certification for the submitted proposals. Evaluations will be performed on proposals submitted by verified SDVOSBs only. Subsequent confirmation of SDVOSB certification status will be performed for the apparent award. For a Joint Venture to be considered eligible as a SDVOSB if the joint venture 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph

852.219-73(d)(3) of the clause will be performed by the aggregate of the joint venture participants. Failure of a prospective SDVOSB to meet these certification requirements by the SBA shall result in elimination from consideration. Joint

Venture -- Any offeror submitting a proposal as a joint venture must provide a https://veterans.certify.sba.gov/ certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating the parties to the joint venture:

1) Have entered into a joint venture agreement that fully complies with paragraph

(c) of 13 CFR § 128.402; and

2) Will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offeror’s proposal will render the offeror ineligible for award.

L. Limitations on Subcontracting Certificate. The prospective offeror must complete certification -- 852.219-75 VA Notice of Limitations on Subcontracting—

Certificate of Compliance for Services and Construction (Jan 2023) (DEVIATION)

M. To be eligible for an award, if applicable, offerors must have submitted the required Federal Contractor Veterans’ Employment Report (VETS-4212 Report) with respect to the preceding fiscal year if the contractor was subject to the reporting requirements in accordance with 52.222-37.

N. Safety or Environmental Violations and Experience Modification Rate (EMR):

a. Offerors shall submit information pertaining to their past Safety and

Environmental record. The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

b. Offerors shall submit information regarding their current Experience

Modification Rate (EMR). This information shall be obtained from the

Bidder’s/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, the Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the EMR, and the anticipated date the EMR may be reduced to 1.0 or below.

c. Self-insured contractors or other contractors who cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation.

d. Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

e. If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, the Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the

NCCI indicating that is has assigned Bidder/Offeror a Unity Rating of 1.0.

f. The above information, along with other information obtained from

Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

g. This requirement applies to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

2.3 GENERAL SOLICITATION INFORMATION

I. GENERAL PROPOSAL INFORMATION

A. PROPOSAL MATERIALS

Proposal materials consisting of drawings, specifications, contract forms, and any issued Amendments will be posted at www.sam.gov. This is the only official location where these documents can be obtained, and updates are posted. No

‘hard copy’ proposal materials are available.

B. WAGE DETERMINATION:

Wages for all contractors and subcontractors must comply with Construction

Wage Rate Requirements (Reference 52.222-6 for further information). The current determination is General Decision AL20260078 dated 1/2/2026, Attachment 5. Be advised the determination that is current at the time of the contract award is the determination that will apply to the contract. Current determinations are always available at https://sam.gov.

http://www.sam.gov/ https://sam.gov/

II. DATABASE REGISTRATION INFORMATION

A. SYSTEM FOR AWARD MANAGEMENT REGISTRATION

The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration

(CCR including FedReg), Online Representations and Certifications Application

(ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition

Registrations require that federal contractors register in SAM at www.sam.gov and enter all mandatory information into the system.

Please Note: System updates may lag policy updates. The System for Award

Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—

Commercial Products and Commercial Services. Contracting Officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

B. THE EXCLUDED PARTIES LIST SYSTEM (EPLS)

To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and

1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at www.sam.gov for each person or business providing services under this contract. During the performance of this contract, the Contractor is prohibited from using any individual or business listed on the List of Excluded

Individuals/Entities.

C. VETS-4212 REPORTING REQUIREMENT

Contractors are required to submit a required annual Form VETS-4212, Federal

Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year.

Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C.

4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process.

For more information on this requirement and/or for completing the web-based reporting form, visit https://www.dol.gov/agencies/vets/programs/vets4212.

Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports on Veterans (JUN 2020) under the General Conditions.

III. BONDING INFORMATION

A. BID GUARANTEE

A bid guarantee is required in an amount not less than 20 percent of the proposal price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount by the proposal submission date and time shall require rejection in all cases except those listed in Federal Acquisition

Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard Form

24 (see FAR 28.106-1), and the form must be a scanned copy of an original (no whiteouts, clear signatures, seals must be evident and visible) and contain the proper solicitation number, proposal due date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties have to be acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by

Standard Form 28 Affidavit of Individual Surety.

B. PERFORMANCE AND PAYMENT BONDS

In accordance with Contract Clause 52.228-15 and FAR 28.102, Contractors are reminded that any amount awarded between $35,000.00 to $150,000 shall require a Payment Bond (SF 25A) or an Irrevocable Letter of Credit (ILC), and awards exceeding $150,000.00 shall require both Payment and Performance

Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award as instructed by the contracting officer. The bonds shall contain no whiteouts or other corrections. Payment and Performance bonds are required in the penal sum of 100% of the contract's price.

IV. SECURITY/BADGING

A. Contractor employee (s) may be required to obtain security screenings and/or

ID badges for employees through VA prior to the start of any work on site depending upon length of work time on site. The contractor must coordinate badge requests with the respective Contracting Officer Representative (COR).

Any PIV Badging requires two (2) trips to a VA facility and the time required to complete the necessary paperwork. One trip is for completing the electronic fingerprinting, and the other to pick up the PIV Badge.

http://www.dol.gov/agencies/vets/programs/vets4212

B. ROSTER: Within 15 days after issuance of the notice to proceed or as agreed to with the Contracting Officer, the Contractor should provide a roster of

Contractor and Subcontractor employees to the COR to begin their background investigation.

C. FORMS: Contractor personnel will need to complete the forms listed below depending upon the length of facility access needed:

D. Employee access for less than 6 months: Fingerprint request form (PIV Office

Fingerprint Request Form (Updated 3-1-2020)) and SAC form (SAC FORM

(NEW)) Any VA PIV facility can take fingerprints; not necessarily where the work is to be performed.

E. Employee access for les greater than 6 months: Fingerprint request form, SAC form, Contractor Background Investigation Request (Contractor Background

Investigation Request Form 06-03-2021), OPM optional form 306 (of306)

Personnel shall submit all required information related to their background investigations utilizing the Office of Personnel Management’s (OPM) Electronic

Questionnaire for Investigations Processing (e-QIP) after receiving an email notification from the Security and Investigation Center (SIC). Emails will be sent to employees requiring completion.

F. BADGING STEPS: After completing forms, the following steps need to be followed to obtain a badge.

1) Fingerprints: Need to schedule fingerprinting in coordination PIV Office.

Fingerprint request form and SAC form must be brought to the PIV office along with two forms of valid ID when Contractor gets fingerprinted.

Contractor informs COR of employees that have been fingerprinted and sends COR all the required forms. Only electronic fingerprints are authorized.

2) Adjudication: COR submits the paperwork to the required office for adjudication. COR receives confirmation that the Contractor is favorably adjudicated, or contractor answers follow up questions. The Contractor, when notified of an unfavorably adjudicated background investigation on a

Contractor employee as determined by the Government, shall withdraw the employee from consideration in working under the contract.

3) Sponsor: COR will let the Contractor know when they have been sponsored.

4) Badging: Contractor schedules an appointment using https://portal.usaccess.gsa.gov/scheduler. Note: This link is best used in https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fportal.usaccess.gsa.gov%2Fscheduler&data=05%7C02%7C%7Ce36d9f33ce144b6c603b08dd131b1f72%7Ce95f1b23abaf45ee821db7ab251ab3bf%7C0%7C0%7C638687729419852310%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=UymXGgaOPR20eif3lR%2FO4vYKb1afhgI%2FRc8tWiLs%2FQw%3D&reserved=0

Google Chrome. Contractor personnel must bring two forms of valid ID when picking up a badge.

C. COMPLIANCE: Failure to comply with the Contractor personnel security investigative requirements may result in loss of physical and/or logical access to the VA Facility and systems by Contractor and Subcontractor employees.

Employees must follow all HSPD-12 policies and procedures…