Badging.pdf.docx
DOCX document 23 KB Posted
- Solicitation number
- 36C24726R0028
About this file
This is a security and badging requirements document for contractor personnel working on Veterans Affairs (VA) facilities. The document outlines mandatory procedures for obtaining security clearances and identification badges for all contractor and subcontractor employees based on the duration of facility access required.
Contractors must provide a roster of employees within 15 days of the notice to proceed to initiate background investigations. For employees requiring access less than 6 months, contractors must complete a fingerprint request form and SAC form. For access exceeding 6 months, additional documentation is required including a Contractor Background Investigation Request form and OPM Optional Form 306, with employees subsequently completing the Electronic Questionnaire for Investigations Processing (e-QIP). The badging process involves four steps: scheduling electronic fingerprinting at any VA PIV facility with two forms of valid identification, submitting completed forms to the Contracting Officer Representative (COR) for adjudication, awaiting sponsorship notification, and scheduling a badge pickup appointment through the GSA USAccess portal. PIV badges are mandatory for all work performed at Central Alabama Veterans Health Care System (CAVHCS) facilities. Non-compliance with personnel security requirements may result in loss of physical and logical access to VA facilities and systems. Employees must adhere to HSPD-12 policies, display badges at all times, and return credentials upon contract termination. The document notes that VA security procedures are subject to change without notice.
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SECURITY/BADGING
A. Contractor employee (s) may be required to obtain security screenings and/or ID badges for employees through VA prior to the start of any work on site depending upon length of work time on site. The contractor must coordinate badge requests with the respective Contracting Officer Representative (COR). Any PIV Badging requires two (2) trips to a VA facility and the time required to complete the necessary paperwork. One trip is for completing the electronic fingerprinting, and the other to pick up the PIV Badge.
B. ROSTER: Within 15 days after issuance of the notice to proceed or as agreed to with the Contracting Officer, the Contractor should provide a roster of Contractor and Subcontractor employees to the COR to begin their background investigation.
C. FORMS: Contractor personnel will need to complete the forms listed below depending upon the length of facility access needed:
D. Employee access for less than 6 months: Fingerprint request form (Contractor - Employee Fingerprint Resource Form_v 20250716) and SAC form (SAC FORM (NEW) 4). Any VA PIV facility can take fingerprints; not necessarily where the work is to be performed.
E. Employee access for greater than 6 months: Fingerprint request form, SAC form, Contractor Background Investigation Request (Contractor Background Investigation Request Form REV 02-04-2025), OPM optional form 306 (of306) Personnel shall submit all required information related to their background investigations utilizing the Office of Personnel Management’s (OPM) Electronic Questionnaire for Investigations Processing (e-QIP) after receiving an email notification from the Security and Investigation Center (SIC). Emails will be sent to employees requiring completion.
F. BADGING STEPS: After completing forms, the following steps need to be followed to obtain a badge.
1) Fingerprints: Need to schedule fingerprinting in coordination PIV Office. Fingerprint request form and SAC form must be brought to the PIV office along with two forms of valid ID when Contractor gets fingerprinted. Contractor informs COR of employees that have been fingerprinted and sends COR all the required forms. Only electronic fingerprints are authorized.
2) Adjudication: COR submits the paperwork to the required office for adjudication. COR receives confirmation that the Contractor is favorably adjudicated, or contractor answers follow up questions. The Contractor, when notified of an unfavorably adjudicated background investigation on a Contractor employee as determined by the Government, shall withdraw the employee from consideration in working under the contract.
3) Sponsor: COR will let the Contractor know when they have been sponsored.
4) Badging: Contractor schedules an appointment using https://portal.usaccess.gsa.gov/scheduler. Note: This link is best used in Google Chrome. Contractor personnel must bring two forms of valid ID when picking up a badge.
G. COMPLIANCE: Failure to comply with the Contractor personnel security investigative requirements may result in loss of physical and/or logical access to the VA Facility and systems by Contractor and Subcontractor employees. Employees must follow all HSPD-12 policies and procedures and use and protect their assigned identity credentials per VA policies and procedures, display their badges at all times, and return the identity credentials upon termination of their relationship with VA.
H. PIV Badges are required for work to be performed on any CAVHCS facility.
I. NOTE: VA SECURITY PROCEDURES ARE SUBJECT TO CHANGE WITHOUT NOTICE.
File details come from the government source that posted it. Updated .