Contractor - Employee Fingerprint Resource Form_v 20250716.pdf

Revised July 16, 2025 Previous Versions Obsolete

CONTRACTOR / EMPLOYEE INFORMATION

USACCESS FINGERPRINT SITE INFORMATION

1. Upon sponsorship in USAccess, the VA COR or SHRO will enter the correct SON/SOI for the subject. This is required prior to the enrollment appointment. If the subject attends the appointment and sponsorship is not completed, the enrollment cannot be completed. Use the appropriate SON as directed by your organization and use the PSAC’s SOI (VAS0) if using the PSAC to adjudicate the contractor or employee's fingerprints.

2. It is the responsibility of the VA COR or SHRO to ensure a VA PIV office transmits the fingerprints for the SAC, regardless of enrollment location. The PSAC does not use USAccess and cannot confirm enrollment or sponsor.

3. If PSAC is requested to adjudicate the SAC fingerprint check, check the “Include SAC” box when submitting a background investigation request form. For SAC results independent of an investigation request, use the separate SAC Request form. Do not submit both forms. If you have access to VA-CABS, you may also select “Request PSAC Adjudicate FP-SAC” under the Pre-Screening tab and also ensure the Billing Org. Code and Station Number have been completed under the Suitability/ Fitness Tab.

4. New investigation requests received by DCSA are required to have a current SAC (within the past 120 days). Not all requests received by the PSAC will result in a new investigation request being released to DCSA. Some cases do not require a new SAC. For example, an employee or contractor who is simply transferring from one location or contract to another and who already has a valid PIV card. Contact your local PIV office or the PSAC with questions about this process.

5. This form is being offered as a guide and tool for VA CORs, SHROs, contractors, and employees involved in the USAccess enrollment (fingerprinting) process. This form is not required to be uploaded to the PSAC resource site.

Personnel Security Adjudication Center (PSAC)

Contractor / Employee Fingerprint Resource Form Please complete the procedures outlined below to ensure a Special Agreement Check (SAC) (fingerprints) is/are transmitted and available for adjudication upon the enrollment of a contractor or employee in USAccess.

Department of Veterans Affairs (VA) Contracting Officer Representatives (COR) and Servicing Human Resource Offices (SHRO) must sponsor contractors and employees in USAccess before enrollment (fingerprinting) may occur. An appointment for enrollment cannot be completed without sponsorship in USAccess. Once enrolled into USAccess, transmission of the fingerprints is not automatic. If enrollment occurs at a non-VA location, the contractor or employee must notify the VA COR or SHRO when the appointment has been completed. The VA COR or SHRO will then notify their VA PIV office to transmit the fingerprints. Even if enrollment occurs at a VA PIV office, the PIV office must be informed to transmit the fingerprints.

USAccess Appointment Scheduling: https://portal.usaccess.gsa.gov/scheduler/home

Complete the fields below and return this form (or the information) to the VA COR or SHRO after your appointment.

A Full Legal Name (First, Middle, Last):

B Position Title:

C Contractor Company (If applicable):

The PSAC is not involved with scheduling PIV appointments or the issuing of PIV cards. Contractors and employees are required to contact their assigned VA COR, SHRO, or other POC if there are questions or concerns with the PIV process.

D USAccess Site Location:

E Contact Number (If Applicable):

F Date Fingerprinted:

Additional Notes and Instructions for VA CORs and SHROs: