Attachment 6 - Invoicing.docx
DOCX document 16 KB Posted
- Solicitation number
- 36C24725R0071
About this file
This is an invoicing instructions document that outlines the payment and invoice submission requirements for a construction project at the VA Boiler Plant (Building 14).
The document mandates electronic invoice submission through the Veterans Affairs Financial Services Center (VAFSC) using Tungsten Network e-Invoicing system, which is free for all VA vendors. Contractors must register with Tungsten Network by emailing VA.Registration@Tungsten-Network.com or calling 1-877-489-6135. All invoices require approval from the COR and/or CO before submission through the Tungsten Network portal. As of July 1, 2020, new vendors must update their information in the Customer Engagement Portal (CEP) at cep.fsc.va.gov, replacing the previous VA10091 form requirement. Users must be registered in ID.Me to complete this process.
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Text version
1. INVOICES:
a. All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)
b. Invoices shall be submitted in in accordance with and FAR 52.232-5 Payments under Fixed-Price Construction Contracts (May 2014) and 852.232-70 Payments Under Fixed-Price Construction Contracts (Without NAS-CPM). (NOV 2018)
c. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-489-6135 for Enrollment.
d. Contractor shall submit an electronic invoice after approval by COR and/or CO following performance of services to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135.
e. VA’s Electronic Invoice Presentment and Payment System – The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veteransaffairs/ to begin submitting electronic invoices, free of charge.
f. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only. Interested parties with no prior VA contracts can request a Form 10091 at any time Users must be registered in ID.Me to complete this form. Further instructions are at the website.
g. For assistance setting up e-Invoice, the below information is provided:
* Tungsten Network e-Invoice Setup Information: 1-877-489-6135
* Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com
* FSC e-Invoice Contact Information: 1-877-353-9791
* FSC e-invoice email: vafsccshd@va.gov
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