36C24725R0071 Solicitation.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24725R0071

X 2/27/2025

619-25-1-5454-0003

619-20-103 36C247 Department of Veterans Affairs VISN 7 Network Contracting Office CAVHCS - West Campus 215 Perry Hill Rd - Building 7 Room 216 Montgomery AL 36109 Email only. Send to contract specialist:

ryan.crispin@va.gov cc: margaret.yeaton@va.gov

No physical documents will be accepted.

Ryan Crispin 706 231 7600 Project No./Title: 619-20-103, "Correct FCA Deficiencies in Boiler Plant, Building #14" Project Location: CAVHCS - West Campus - 215 Perry Hill Rd. Montgomery AL 36109

This acquisition is 100% Set-aside for Services Disabled Veteran Owned Small Businesses (SDVOSB) only.

The SDVOSB Business must be 51% or more owned and controlled by one or more service-connected veterans.

Offeror required to complete VAAR 852.219-75. Limitations on Subcontracting. (Complete Attachment 2)

MAGNITUDE OF CONSTRUCTION: Between $10,000,000 and $20,000,000 NAICS Code: 236220; Small Business Standard: $45 Million

To be eligible for award, the offeror shall be registered at the following websites: System for Award Management at https://sam.gov with completed electronic annual representations certifications, VetCert at https://veterans.certify.sba.gov/ and comply with VETS 4212, Federal Contractor Veterans Employment Report. Offerors MUST ensure registration in these websites are accurate, complete, and have not expired prior to proposal due date or thereafter.

Offerors who have not done business with VA must complete VA10091 to register in financial database. (Attachment 6)

Site Visit: An organized site visit is scheduled for March 13, 2025, at 11:00 AM Eastern Time (ET).

Location: Boiler Plant, Building 14.

(Information provided at the site visit shall not alter the terms and conditions of the solicitation and terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. Offerors are required to submit all questions in writing to the Contracting Officer following the site visit.)

Requests for Information (RFIs): Due Date: March 24,2025, 1:00 PM ET, via email to contacts listed in Block 8 above.

Late RFIs may not be accepted and offerors are responsible of ensuring questions are received on time.

Responses will be provided in question and answer form via a posted amendment at www.sam.gov.

Offer guarantee will be accepted via email only if received before the date/time specified in block 13a below to the email contacts specified in Block 8 above. Hand-delivered and/or mailed offer guarantees will not be accepted.

x x

52.211-10 X

1 electronic

1:00 PM

EST

April 10, 2025 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Complete Price Offer Schedule

36C247 Department of Veterans Affairs VISN 7 Network Contracting Office CAVHCS - West Campus 215 Perry Hill Rd - Building 7 Room 216 Montgomery AL 36109

Austin Payment Center Department of Veteran Affairs

PO Box 149971 Austin TX 78714-8971

(877) 353-9791

(512) 460-5545

Margaret Yeaton

VA-VHA-2020-7E2249EB

(To be completed by Government)

Table of Contents

A.3 PRICE OFFER SCHEDULE

Delete lightning protection system replacement from the project.

Delete renovation of offices and bathroom work in both the East and West Mezzanine from the project as described in the drawings.

Delete windows being replaced that are not required for boiler replacement from work as described in the drawings.

Delete all work associated with Boiler Room flooring repairs and finish replacement as described in the drawings.

Delete all work associated with boiler flue economizer as described in the drawings.

Delete all work associated with existing paint removal and refinishing for wall and ceilings as described in the drawings.

A single award will be made on Item No. 1, but in the event the offer exceeds the funds available, a single award will be made on Item No. 2, or No. 3, in that order, based on available funding. Bidders shall price each item. Bidders who do not bid each item may be determined non-responsive. The Period of Performance includes submittal phase the completion of all punch list items.

Period of Performance: All construction work shall be completed within 915 calendar days of issuance of the Notice to Proceed.

ATTACH YOUR ITEMIZED COST BREAKDOWN

Offerors are to include a construction price/cost breakdown using Attachment 4.

Note: Payment in advance of installation for materials stored off-site is not authorized under this contract.

A.3 STATEMENT OF WORK

A. GENERAL GUIDANCE

1. Title of Project: Correct FCA Deficiencies in Boiler Plant, Building 14.

2. Project Overview: This project will replace the boiler system and completely renovate building 14. It will correct several FCA deficiencies identified in the 2012, 2016, and 2021 Facility Conditions Assessment (FCA).

3. Scope of Work: The contractor shall provide all labor, supervision, transportation, materials, cranes, and all other incidentals to facilitate a successful construction project.

1. This project replaces the boilers and connected piping and equipment. This will include the design of replacement of boiler plant, which include the alternate fueling system, emergency and normal electrical system, pumping system, electrical control system, structural system, replacing windows, refinishing interior painted surfaces, and temporary boilers.

a. This project shall repair or replace exterior concrete and brick wall repair, metal casework replacement in boiler room, roof replacement, deaeration tank replacement, oil water separator installation. replace all domestic water lines inside building, restricted access design, replace sump pump in basement to provide duplex unit, increased steam tunnel remediation of piping supports and associated abatement, testing, and design. the length of tunnel remediation included is 240 ft, increased steam tunnel lighting replacement. A N+ 1 temporary boiler configuration with platforms for boiler personnel use along with a boiler personnel operation trailer.

b. This project shall include installation, and commissioning of fire protection sprinkler system for the entire building, the electrical system, and the boilers. These modifications will not change to the exterior of the building.

c. The construction work does not require coordination with SHPO.

1. Applicable Codes and Standards:

2. Existing Conditions:

The boiler plant is in need of renovation to include the replacement all major components. The two 400 HP and one 150 HP boilers are beyond their useful life and require replacement. The building infrastructure needs renovation to comply with present occupancy, workplace use, and safety codes.

a. Building 14

i. The last major boiler replacement was approximately 45 years ago. All major systems and component require replacement.

ii. The building infrastructure both internally and externally is crumbling and require significant repair. The physical improvements will include a new roof, blast resistant storefront windows, energy efficient lights, fresh paint, new flooring, two unisex restrooms with lockers and dressing spaces.

4. Location of Work: Central Alabama Veteran Health Care System, 215 Perry Hill Road Montgomery, AL 36109.

5. Period of Performance: The required period of performance will be 915 calendar days from notice to proceed.

6. Work Hours: The contractor shall be available during normal business hours of 8:00 am – 4:30 pm, Monday – Friday excluding Federal Holidays. Contract will require contractor to work after hours and on weekends and shall be coordinated with the COR at least 14 business days in advance.

7. Type of Contract: This shall be a Firm Fixed Price Contract.

B. GENERAL REQUIREMENTS

1. The contractor shall provide the COR with a list of contractor employees expected to enter facilities. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility.

2. An access badge will be given to the contractor’s employee upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward.). The contractor’s employees must return the access badge(s) to the COR or designee when the work is complete.

3. It is the responsibility of the contractor’s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with each facility COR.

4. CAVHCS does not validate or make reimbursement for parking violations of the contractor’s personnel under any circumstance.

C. GOVERNMENT RESPONSIBILITIES

The Government shall be responsible for making the building available to Contractor during normal business hours 8:00 am - 4:30 pm. If there is a need for work to be done after hours, the Government will plan for Contractor to have access to the building.

D. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS

The contractor shall be required to comply with all security policies/requirements. All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract.

Temporary Badges for all workers will be required to access the facilities. Coordinate with the COR for receipt of the temporary badge.

E. INTERFERENCE TO NORMAL FUNCTION

Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment, and carts.

1. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.

2. Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with COR or designee.

F.

Page 1 of Page 1 of

F. PAYMENT FOR MATERIALS STORED OFF-SITE

Payment in advance of installation for materials stored off-site is not authorized under this contract.

A.4 PROPOSAL PREPARATION AND EVALUATION INFORMATION

I. Proposal Submission

This is a competitive Request for Proposal (RFP) that represents the best value to the Government conducted under Federal Acquisition Regulation (FAR) Subpart 15.1 using the tradeoff process and evaluated in accordance with FAR Subpart 15.3, Source Selection. This section describes the method for evaluating and selecting offers for this procurement.

A. Proposal Submission:

1. Submit one (1) Electronic Proposal to the email addresses indicated on page 1, block 8 of the Standard Form 1442. The Subject Line of the email should include “Company Name, RFP number, Project Title.”

2. The size of your file shall not exceed 10 MB. If you have multiple documents, please submit them as separate emails. Emails larger than this may be rejected by the network servers and will be considered non-responsive.

3. Interested firms are responsible for ensuring electronic submission delivery by the time and the date specified. It is highly recommended that interested firms confirm that the Contracting Officer has received electronic submissions. Failure to provide a proposal in its entirety before the deadline will render the proposal non-compliant.

B. Proposal Preparation and Format Instructions:

Offerors must provide all requested information for each factor. Proposals must separately address each element of each factor as applicable to be considered responsive to this RFP. Factor headings should be highlighted in yellow or typed in bold text for identification. It is the contractor’s responsibility to ensure the submitted proposal is in the proper format and that the provided information is clearly understood and free of ambiguities.

Offerors proposals should consist of past performance and price proposals, as described below.

1. TAB A: General Information:

(1) Cover Page with Solicitation Number, Project Title

(2) Table of Contents

(3) Signed offer/Acknowledgement of Amendments (SF1442)

(4) Copy of current VetCert SDVOSB certification

(5) SAM UEI Number

(6) Offer Guarantee Bond (DO NOT SEND HARD COPY) Electronic copy acceptable and should be emailed to Point of Contact(s) listed on page 1, block 8.

(7) Safety or Environmental Violations and Experience Modification (EMR) Rate

* Submit information regarding current experience modification rate form (See Attachment 1). An EMR of greater than 1.0 may disqualify the bidder/offeror.

(8) 852.219-75 VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction (Jan 2023) (Deviation), (See Attachment 2).

(9) Provide evidence of VETS-4212 Reporting (if applicable)

2. TAB B: Past Performance

(1) Offeror must submit a minimum of one (1) but no more than three (3) references utilizing page one of Attachment 3 for projects similar in scope, size, and complexity within the past five (5) years from the date of the posting of this solicitation to SAM.gov. Completed Past Performance Questionnaires (PPQs) must be received directly from the client/customer for which the construction project was performed. If a CPARS is available for any of the projects submitted, they should also be submitted.

(2) The Government reserves the right to contact references for verification or additional information. The Government’s inability to contact any of the offeror’s references or the references unwillingness to provide the information requested may affect the Government’s evaluation of this factor.

(3) PPQs should be emailed to the construction contract administrator of the entity (Government or civilian) for which the construction was completed and emailed to Ryan Crispin at email ryan.crispin@va.gov, and CC: Margaret Yeaton, margaret.yeaton@va.gov.

NOTE: If utilizing past performance of a subcontractor, subcontractors identified in the proposal must remain on the contract for its duration unless there is a compelling reason to replace them. Prime contractor will need to obtain approval from the contracting officer before making changes to key subcontractors.

3. TAB C: Price Proposal

(1) Complete the price offer schedule in section A.3.

(2) Price shall be addressed using the attached price breakdown worksheet, which is included in Attachment 4.

(3) Provide supporting documentation showing quotes/price breakdowns for both prime and subcontractors.

NOTE: Price breakdown shall be indicative of showing at least 15 percent of the cost of the contract performance incurred for personnel will be spent on the concern's employees or the employees of other eligible service-disabled veteran-owned small business concerns in accordance with VAAR 852.219-73(d)(3).

II. EVALUATION CRITERIA/OVERVIEW

The evaluation is subjective based on the information provided in response to the information requested in the evaluation factors. The two (2) factors to be evaluated include past performance and price. Offerors proposal shall address the following:

A. FACTOR 1 - PAST PERFORMANCE:

Past Performance will be evaluated to assess recency and relevancy, resulting in a performance confidence assessment rating. For evaluation purposes, past performance will be significantly more important than price.

1. Past Performance: The basis of the evaluation will be the degree to which past performance evaluations and all other past performance information reviewed by the Government reflect a trend of satisfactory performance considering 1) compliance with the contract requirements, 2) effectiveness of the Offeror's on-site management; 3) use of appropriate personnel for contract requirements); 4) timeliness in the submission of schedules, reports, and submittals; 5) adherence to the construction schedule; 6) coordination and control of subcontractors; 7) ability to effectively deal with the customer and other Government personnel; 8) cooperativeness in solving problems and negotiating changes; 9) response to warranty notifications, and other pertinent information obtained from past performance evaluations that have affected the overall performance of previous or ongoing projects.

2. The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources, including sources outside of the Government. Other sources may include but are not limited to past performance information retrieved through the (CPARS), for Contractors who are part of a partnership or joint venture identified in the offeror’s proposal, inquiries of owner representative(s), and any other known sources not provided by the offeror.

3. In evaluating past performance, the government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this solicitation. Common aspects of relevancy include similarity of service/support, complexity, dollar value, contract type, and degree of subcontract/teaming.

4. Relevant is defined as performance similar or greater in scope, magnitude, and complexity than the effort described in this solicitations scope of work, to include boiler system replacement and building renovations IE: exterior concrete and brick wall repair, installing a fire protection sprinkler system, ensuring electrical systems meet standard, or Equipment Installation including phasing. This relevant work can be a portion of a larger requirement, which was issued by the VA, Federal, State, Local Government agencies, and/or commercial facilities.

5. Recent is defined as performance within the last five (5) years, to include ongoing projects.

Table 1. Past Performance Relevancy Ratings

6. Past performance evaluation will allow the government to assess the offeror’s ability to perform the effort described in this solicitation based on the offeror’s demonstrated present and past performance. The assessment process will result in an overall performance confidence assessment of Substantial Confidence, Satisfactory Confidence, Limited Confidence, No Confidence or Neutral/Unknown Confidence.

Table 2. Performance Confidence Assessments

7. Respondents with no previous past performance shall state this when addressing the selection criteria. Where there is no record of past performance, the proposal will be evaluated neither favorably nor unfavorably. Superior performance ratings on relevant projects may be considered more favorably in the evaluation.

B. FACTOR 2 - PRICE PROPOSAL:

The government may use various price analysis techniques and procedures to determine price reasonableness. Price will be evaluated for Price Reasonableness. The Government reserves the right to evaluate proposals and award a contract without discussions (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a performance and price standpoint. The Government will evaluate price based on the total price.

III. EVALUATION AND BASIS FOR AWARD:

A. FAR 15.101-1 shall apply to the government’s evaluation of proposals. The factors that shall be used to evaluate offers are Past Performance and Price. Past Performance is significantly more important than Price.

B. Discussions: The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Offerors should not automatically assume that they will have an opportunity to participate in discussions or be asked to submit a revised offer. Communications conducted to resolve minor or clerical errors would not constitute discussions. The Government reserves the right to conduct discussions if the Contracting Officer later determines them necessary.

C. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, past performance, and price considered. The proposals must conform to the RFP's requirements and evaluated to represent the Best Value to the Government. The Best Value is the most advantageous offer, consistent with the Government's stated importance of evaluation criteria. This may result in award being made to a high-rated, higher-priced offeror where the Contracting Officer determines that it is worth the price premium to do so.

D. Offerors must provide all requested information for each factor. Proposals must separately address each of the factors as applicable to be considered responsive to this RFP. It is the contractor’s responsibility to ensure the submitted proposal is in the proper format the provided information is clearly understood and free of ambiguities (Reference Proposal Preparation and Format Instruction).

E. In order to determine which proposal represents the best overall value, the Government will conduct a tradeoff analysis, comparing the strengths and weaknesses of the competing proposals to determine which proposal represents the best value to the Government and thus shall receive contract award.

F. The Government reserves the right to accept other than the lowest priced offer. The right is also reserved to reject any and all offers. The basis of award will be a conforming offer, the price or cost of which may or may not be the lowest. If other than the lowest offer, it must be sufficiently more advantageous than the lowest offer to justify the payment of additional amounts.

G. Award will result in a firm-fixed-price contract. It is the Offeror’s responsibility to ensure the submitted price proposal includes all costs for total project requirements and completion in accordance with the specifications and drawings herein. The Offeror assumes all risk for omissions in prime and/or subcontractor proposals.

H. The Government evaluation team will consider all information provided in the proposal individually. Once these individual analyses are completed, the team will meet and determine a rating by consensus decision.

I. Exceptions to the contractual terms and conditions of the solicitation (e.g., standard company terms and conditions) may result in a determination to reject a proposal.

J. Failure to submit all the data in the format indicated in this section may be cause for determining a proposal incomplete and, therefore, not considered for evaluation and for subsequent award.

K. A Determination of Responsibility will be accomplished for the apparent awardee prior to processing the award. Information obtained from government and commercial systems, will be used to determine responsibility. Any information received by the Government that would be cause for an adverse Determination of Responsibility will make the offeror ineligible for award.

SDVOSB Verification: The Government will review SBA certification database (https://veterans.certify.sba.gov/ ) to confirm Service-Disabled Veteran-owned Small Business (SDVOSB) status certification for the submitted proposals. Evaluations will be performed on proposals submitted by verified SDVOSBs only. Subsequent confirmation of SDVOSB certification status will be performed for the apparent award. For a Joint Venture to be considered eligible as an SDVOSB if the joint venture 13 CFR 128.402 and the managing joint venture partner makes the representations under paragraph (c) of this clause. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph 852.219-73(d) of the clause will be performed by the aggregate of the joint venture participants. Failure of a prospective SDVOSB to meet these certification requirements by the SBA shall result in elimination from consideration. Joint Venture -- Any offeror submitting a proposal as a joint venture must provide a certification from each SDVOSB joint partner, signed by an authorized official of each partner to the joint venture, stating that the parties to the joint venture:

1) have entered into a joint venture agreement that fully complies with paragraph (c) of 13 CFR § 128.402; and

2) will perform the contract in compliance with the joint venture agreement. Failure to submit the certification with the offeror’s proposal will render the offeror ineligible for award.

L. Limitations on Subcontracting Certificate. VAAR 852.219-75 - VA Notice of Limitations on Subcontracting—Certificate of Compliance for Services and Construction: The formal certification required by VAAR 852.219-75 must be completed, signed, and returned with the offeror’s proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award. Thus, offerors must properly complete and return all pages of Attachment 2 to the Solicitation.

M. To be eligible for an award, if applicable, offerors must have submitted the required Federal Contractor Veterans’ Employment Report (VETS-4212 Report) with respect to the preceding fiscal year if the contractor was subject to the reporting requirements in accordance with 52.222-37.

N. Safety or Environmental Violations and Experience Modification Rate (EMR):

1. Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

2. Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidder’s/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, the Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the EMR, and the anticipated date the EMR may be reduced to 1.0 or below.

3. Self-insured contractors or other contractors who cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation.

4. Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

5. If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, the Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that is has assigned Bidder/Offeror a Unity Rating of 1.0.

6. The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

7. This requirement applies to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.”

A.5 GENERAL SOLICITATION INFORMATION

I. GENERAL PROPOSAL INFORMATION

A. PROPOSAL MATERIALS

Proposal materials consisting of drawings, specifications, contract forms, and any issued Amendments will be posted at www.sam.gov. This is the only official location where these documents can be obtained, and updates are posted. No ‘hard copy’ proposal materials are available.

B. WAGE DETERMINATION:

Wages for all contractors and subcontractors must comply with Construction Wage Rate Requirements (Reference 52.222-6 for further information). The current determination is General Decision AL20250093 01/03/2025 Attachment 5. Be advised the determination that is current at the time of the contract award is the determination that will apply to the contract. Current determinations are always available at https://sam.gov.

II. DATABASE REGISTRATION INFORMATION

A. SYSTEM FOR AWARD MANAGEMENT REGISTRATION

The System for Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Registrations require that federal contractors register in SAM at www.sam.gov and enter all mandatory information into the system.

B. THE EXCLUDED PARTIES LIST SYSTEM (EPLS)

To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at www.sam.gov for each person or business providing services under this contract. During the performance of this contract, the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

C. VETS-4212 REPORTING REQUIREMENT

Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. For more information on this requirement and/or for completing the web-based reporting form, visit https://www.dol.gov/agencies/vets/programs/vets4212. See FAR provision 52.222-38 (JUN 2020), Compliance with Veterans' Employment Reporting Requirements (FEB 2016) under the Representations, Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports on Veterans (JUN 2020) under the General Conditions.

III. BONDING INFORMATION

A. BID GUARANTEE

A bid guarantee is required in an amount not less than 20 percent of the proposal price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount by the proposal submission date and time shall require rejection in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard Form 24 (see FAR 28.106-1), and the form must be a scanned copy of an original (no whiteouts, clear signatures, seals must be evident and visible) and contain the proper solicitation number, proposal due date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties have to be acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety.

B. PERFORMANCE AND PAYMENT BONDS

In accordance with Contract Clause 52.228-15 and FAR 28.102, Contractors are reminded that any amount awarded between $35,000.00 to $150,000 shall require a Payment Bond (SF 25A) and awards exceeding$150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award as instructed by the contracting officer. The bonds shall contain no whiteouts or other corrections. Payment and Performance bonds are required in the penal sum of 100% of the contract's price.

IV. SECURITY/BADGING

A. Contractor employee (s) may be required to obtain security screenings and/or ID badges for employees through VA prior to the start of any work on site depending upon length of work time on site. The contractor must coordinate badge requests with the respective Contracting Officer Representative (COR). Any PIV Badging requires two (2) trips to a VA facility and the time required to complete the necessary paperwork. One trip is for completing the electronic fingerprinting, and the other to pick up the PIV Badge.

B. ROSTER: Within 15 days after issuance of the notice to proceed or as agreed to with the Contracting Officer, the Contractor should provide a roster of Contractor and Subcontractor employees to the COR to begin their background investigation.

C. FORMS: Contractor personnel will need to complete the forms listed below depending upon the length of facility access needed:

D. Employee access for less than 6 months: Fingerprint request form (PIV Office Fingerprint Request Form (Updated 3-1-2020)) and SAC form (SAC FORM (NEW)) Any VA PIV facility can take fingerprints; not necessarily where the work is to be performed.

E. Employee access for les greater than 6 months: Fingerprint request form, SAC form, Contractor Background Investigation Request (Contractor Background Investigation Request Form 06-03-2021), OPM optional form 306 (of306) Personnel shall submit all required information related to their background investigations utilizing the Office of Personnel Management’s (OPM) Electronic Questionnaire for Investigations Processing (e-QIP) after receiving an email notification from the Security and Investigation Center (SIC). Emails will be sent to employees requiring completion.

F. BADGING STEPS: After completing forms, the following steps need to be followed to obtain a badge.

1) Fingerprints: Need to schedule fingerprinting in coordination PIV Office. Fingerprint request form and SAC form must be brought to the PIV office along with two forms of valid ID when Contractor gets fingerprinted. Contractor informs COR of employees that have been fingerprinted and sends COR all the required forms. Only electronic fingerprints are authorized.

2) Adjudication: COR submits the paperwork to the required office for adjudication. COR receives confirmation that the Contractor is favorably adjudicated, or contractor answers follow up questions. The Contractor, when notified of an unfavorably adjudicated background investigation on a Contractor employee as determined by the Government, shall withdraw the employee from consideration in working under the contract.

3) Sponsor: COR will let the Contractor know when they have been sponsored.

4) Badging: Contractor schedules an appointment using https://portal.usaccess.gsa.gov/scheduler. Note: This link is best used in Google Chrome. Contractor personnel must bring two forms of valid ID when picking up a badge.

C. COMPLIANCE: Failure to comply with the Contractor personnel security investigative requirements may result in loss of physical and/or logical access to the VA Facility and systems by Contractor and Subcontractor employees. Employees must follow all HSPD-12 policies and procedures and use and protect their assigned identity credentials per VA policies and procedures, display their badges at all times, and return the identity credentials upon termination of their relationship with VA.

NOTE: VA SECURITY PROCEDURES ARE SUBJECT TO CHANGE WITHOUT NOTICE.

V. INVOICES:

A. All payments by the Government to the contractor will be made in accordance with: FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER – SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

B. Invoices shall be submitted per FAR 52.232-5 Payments under Fixed-Price Construction Contracts (May 2014) and 852.232-70 Payments Under Fixed-Price Construction Contracts (Without NAS-CPM). (NOV 2018). For detailed instructions, refer to Attachment 6 Invoicing.

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.201-1 ACQUISITION 360: VOLUNTARY SURVEY (SEP 2023)

(a) All actual and potential offerors are encouraged to provide feedback on the preaward and debriefing processes, as applicable. Feedback may be provided to agencies up to 45 days after award. The feedback is anonymous, unless the participant self-identifies in the survey. Actual and potential offerors can participate in the survey by selecting the following link: https:// www.acquisition.gov/360.

(b) The Contracting Officer will not review the information provided until after contract award and will not consider it in the award decision. The survey is voluntary and does not convey any protections, rights, or grounds for protest. It creates a way for actual and potential offerors to provide the Government constructive feedback about the preaward and debriefing processes, as applicable, used for a specific acquisition.

(End of Clause)

3.2 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2025)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 236220.

(2) The small business size standard is $45 Million.

(3) The small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(i) Is set aside for small business and has a value above the simplified acquisition threshold;

(ii) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(iii) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

[ ] (i) Paragraph (d) applies.

[ ] (ii) Paragraph (d) does…