Attachment 6 - FRANK DREW DD FY21 J_As (Redacted).pdf

August 2020

JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION

SIMPLIFIED ACQUISITION PROCEDURES (SAP) FAR 13.106-1(b)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO

SUPPORT A SOLE SOURCE PURCHASE.

PURCHASE REQUEST OR REQUISITION

NUMBER

2121851P45330

PROJECT/TASK NUMBER

Frank Drew DD FY21 Repairs

WI D-022 & WI D-057

ESTIMATED AMOUNT (Over Micro- Purchase Threshold, but up to the SAT)

IDENTIFICATION OF THE AGENCY AND THE CONTRACTING OFFICE, AND SPECIFIC IDENTIFICATION OF THE DOCUMENT AS A “JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION.” PLEASE CITE THE

AUTHORITY AND TYPE OF JUSTIFICATION.

The Department of Homeland Security, U.S. Coast Guard, Surface Forces Logistics Center (SFLC) Icebreaker, Buoy & Construction Tender Product Line (IBCTPL), proposes to enter into a contract on a basis of other than full and open competition for the subject Work Items (WI) in accordance with FAR 13.106-1(b).

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE.

Per paragraph 3.1.2 of Work Item 022 and 057, the Contractor shall provide the services of qualified Tech Rep, who is familiar with the Rolls Royce (formerly Bird Johnson) equipment/system, to accomplish the following tasks – on site:

• Provide manufacturer's proprietary information, software, and tools pertinent to the equipment/system.

• Assist with proper repair methods, and ensure compliance with manufacturer's procedures and standards during disassembly, inspection, repair, modification, calibration, and reassembly of the equipment/system.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER

SUPPLIES OR SERVICES CAN BE USED.

In accordance with FAR 13.106-1(b), only OEM manufacturer that has the techniques, design specifications, testing, quality assurance capability, and documentation of the work items, equipment. As such, only an qualified/ licensed technical representative are qualified to provide the manufacturer's procedures and standards during disassembly, inspection, repair, modification, cal bration, and reassembly of the equipment/system.

A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM AS MANY

POTENTIAL SOURCES AS PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS HERE).

Much of the technical information is proprietary to the OEM and unavailable for the Government to evaluate alternate technical representatives. Any decision to repair the existing equipment with equipment that can be sustained, commissioned or properly cal brated will have to be done to achieve this goal. The specification package containing these work items may be solicited on open marked, to be awarded without limitations. There are currently multiple venders on open market that can fulfill the requirements of these work items.

In an effort to promote competition and solicit as many potential vendors as poss ble, a sources sought notice was posted on Contract Opportunities on 14 October 2020. Additionally, USCG intends to make this justification publically available along with the solicitation pursuant to FAR 6.305 on Contract Opportunities.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL

AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

The Thruster Overhaul and Thruster Pinon Seal Renewal must conform to design, materials, and operational requirements. Any attempt to overhaul the thruster and renew the pinion seal without using proprietary information and technical data could cause the thruster not to operate safely. Any failure in restoring the thruster back to proper configuration in equipment damage and impact operational readiness.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY

BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED.

USCG will continue to conduct market research; however, without proprietary technical information descr bed above, obtaining full and open competition is not realistic. The Coast Guard cannot require any vendor to release proprietary information.

SIGNATURE AND TITLE OF CUSTOMER CODE

USCG-SFLC-IBCT-PDM-

APM1

TELEPHONE

NUMBER

757-628-4606

DATE

SIGNATURE OF CONTRACTING OFFICER CODE

USCG-SFLC-IBCT-CPD

TELEPHONE

NUMBER

510-637-5414

DATE

SIGNATURE OF LEVEL ABOVE APPROVAL CODE

USCG-SFLC-IBCT-CPD

TELEPHONE

NUMBER

DATE

01/19/2021

01/19/2021

Ac ing Section Chief

410-762-6883 02/09/2021

SIMPLIFIED ACQUISITION PROCEDURES (SAP) FAR 13.106-1(b)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO

SUPPORT A SOLE SOURCE PURCHASE.

PURCHASE REQUEST OR REQUISITION

NUMBER

2121851P45330

PROJECT/TASK NUMBER

Frank Drew DD FY21 Repairs

WI D-035

ESTIMATED AMOUNT (Over Micro- Purchase Threshold, but up to the SAT)

IDENTIFICATION OF THE AGENCY AND THE CONTRACTING OFFICE, AND SPECIFIC IDENTIFICATION OF THE DOCUMENT AS A “JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION.” PLEASE CITE THE

AUTHORITY AND TYPE OF JUSTIFICATION.

The Department of Homeland Security, U.S. Coast Guard, Surface Forces Logistics Center (SFLC) Icebreaker, Buoy & Construction Tender Product Line (IBCTPL), proposes to enter into a contract on a basis of other than full and open competition for the subject Work Item (WI) in accordance with FAR 13.106-1(b).

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE.

Per paragraph 3.1.2 of Work Item 035, the Contractor shall provide the services of an OEM authorized/ licensed Tech Rep for the Boss® Model 2.2T-107 YM OWS system to accomplish the following on site:

• Provide manufacturer's proprietary system/ equipment information, software, and tools.

• Assist with and ensure compliance with manufacturer's procedures and standards during disassembly, inspection, repair, modification, cal bration, and reassembly of the equipment/system.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER

SUPPLIES OR SERVICES CAN BE USED.

In accordance with FAR 13.106-1(b), only OEM manufacturer that has the techniques, design specifications, testing, quality assurance capability, and documentation of the work items, equipment. As such, only an qualified/ licensed technical representative are qualified to provide the manufacturer's procedures and standards during disassembly, inspection, repair, modification, cal bration, and reassembly of the equipment/system.

A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM AS MANY

POTENTIAL SOURCES AS PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS HERE).

While other systems and parts may exist within the commercial marketplace, these systems were selected for installation on the 175’ WLM Cutters. Much of the technical information is proprietary to the OEM and unavailable for the Government to evaluate alternate technical representatives and parts. Replacing the existing equipment with equipment that can be sustained, commissioned or properly calibrated will have to be done to achieve this goal.

In an effort to promote competition and solicit as many potential vendors as poss ble, a sources sought notice was posted on Contract Opportunities on 14 October 2020. Additionally, USCG intends to make this justification publically available along with the solicitation pursuant to FAR 6.305 on Contract Opportunities.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL

AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

The replacement Oily Water Separator must conform to design, materials, and operational requirements. The listed item is part of an approved Time Compliance Technical Order (TCTO) configuration currently being installed in the engine room of 175’ WLM Coastal Buoy Tenders. Any attempt to install new units other than the listed item/s without proprietary information and technical data could cause the separator system not to operate safely. Any failure of substituted parts may result in substantial environmental damage and impact crew safety.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY

BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED.

USCG will continue to conduct market research; however, without proprietary technical information descr bed above, obtaining full and open competition is not realistic. The Coast Guard cannot require any vendor to release proprietary information.

SIGNATURE AND TITLE OF CUSTOMER CODE

USCG-SFLC-IBCT-PDM-

APM1

TELEPHONE

NUMBER

757-628-4606

DATE

SIGNATURE OF CONTRACTING OFFICER CODE

USCG-SFLC-IBCT-CPD

TELEPHONE

NUMBER

510-637-5414

DATE

SIGNATURE OF LEVEL ABOVE APPROVAL CODE

USCG-SFLC-IBCT-CPD

TELEPHONE

NUMBER

DATE

Acting Section Chief

01/19/2021

SIMPLIFIED ACQUISITION PROCEDURES (SAP) FAR 13.106-1(b)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLY AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION WHICH LIMITS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENT’S REQUIREMENT. STATEMENTS SUCH AS "ONLY KNOWN SOURCE" OR "ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE" ARE INADEQUATE TO

SUPPORT A SOLE SOURCE PURCHASE.

PURCHASE REQUEST OR REQUISITION

NUMBER

2121851P45330

PROJECT/TASK NUMBER

Frank Drew DD FY21 Repairs

WI D-052

ESTIMATED AMOUNT (Over Micro- Purchase Threshold, but up to the SAT)

IDENTIFICATION OF THE AGENCY AND THE CONTRACTING OFFICE, AND SPECIFIC IDENTIFICATION OF THE DOCUMENT AS A “JUSTIFICATION FOR OTHER THAN FULL AND OPEN COMPETITION.” PLEASE CITE THE

AUTHORITY AND TYPE OF JUSTIFICATION.

The Department of Homeland Security, U.S. Coast Guard, Surface Forces Logistics Center (SFLC) Icebreaker, Buoy & Construction Tender Product Line (IBCTPL), proposes to enter into a contract on a basis of other than full and open competition for the subject Work Item (WI) in accordance with FAR 13.106-1(b).

BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED, AND THE INTENDED USE.

Per paragraph 3.1.2 of Work Item 052, the Contractor shall provide the services of an OEM authorized/ licensed Tech Rep for the Machinery Plant Control and Monitoring System (MPCMS) and TANOnet to accomplish the following on site:

• Provide manufacturer's proprietary system/ equipment information, software, and tools.

• Assist with and ensure compliance with manufacturer's procedures and standards during disassembly, inspection, repair, modification, cal bration, and reassembly of the equipment/system.

UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER

SUPPLIES OR SERVICES CAN BE USED.

In accordance with FAR 13.106-1(b), only OEM manufacturer that has the techniques, design specifications, testing, quality assurance capability, and documentation of the work items, equipment. As such, only an qualified/ licensed technical representative are qualified to provide the manufacturer's procedures and standards during disassembly, inspection, repair, modification, cal bration, and reassembly of the equipment/system.

A DESCRIPTION OF EFFORTS MADE TO ENSURE THAT QUOTATIONS OR OFFERS ARE SOLICITED FROM AS MANY

POTENTIAL SOURCES AS PRACTICABLE (INCLUDE YOUR MARKET RESEARCH EFFORTS HERE).

Much of the technical information is proprietary to the OEM and unavailable for the Government to evaluate alternate technical representatives. Any decision to repair the existing equipment with equipment that can be sustained, commissioned or properly cal brated will have to be done to achieve this goal. The specification package containing these work items may be solicited on open marked, to be awarded without limitations. There are currently multiple venders on open market that can fulfill the requirements of these work items.

In an effort to promote competition and solicit as many potential vendors as poss ble, a sources sought notice was posted on Contract Opportunities on 14 October 2020. Additionally, USCG intends to make this justification publically available along with the solicitation pursuant to FAR 6.305 on Contract Opportunities.

REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES.

EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL

AND OPEN COMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

The Machinery Plant Control and Monitoring System (MPCMS) and TANOnet must conform to design, materials, and operational requirements. Any attempt to groom the system without using proprietary information and technical data could cause the equipment not to operate safely. Any failure in restoring the equipment back to proper configuration in equipment damage and impact operational readiness.

PROVIDE A STATEMENT OF ACTIONS, IF ANY, THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY

BARRIERS TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED.

USCG will continue to conduct market research; however, without proprietary technical information described above, obtaining full and open competition is not realistic. The Coast Guard cannot require any vendor to release proprietary information.

SIGNATURE AND TITLE OF CUSTOMER CODE

USCG-SFLC-IBCT-PDM-

APM1

TELEPHONE

NUMBER

757-628-4606

DATE

SIGNATURE OF CONTRACTING OFFICER CODE

USCG-SFLC-IBCT-CPD

TELEPHONE

NUMBER

510-637-5414

DATE

SIGNATURE OF LEVEL ABOVE APPROVAL CODE

USCG-SFLC-IBCT-CPD

TELEPHONE

NUMBER

DATE

01/19/2021 Acting Section Chief