Attachment 6. National Aircraft Services PWS 20251119.pdf

U.S. Marshals Service

Asset Forfeiture Division

Personal Property Unit

Performance Work Statement for National Aircraft & Related Services

TABLE OF CONTENTS

1 General

1.0 Introduction

1.1 Background

1.2 Objective

1.3 Scope of Work

1.3.1 Type of Contract Contemplated

1.3.2 Period of Performance

1.3.3 Place of Performance

1.3.4 Hours of Operation

2.0 Specific Requirements/Tasks

2.1 Universal Requirements

2.2 Relocation

2.3 Storage

2.4 Maintenance/Repairs/Mechanical Inspection

2.5 Assessment

2.6 Disposal

2.7 Invoicing

2.8 Contract Transition

3 Contractor Access to Systems, Data, and Information

3.1 Contractor Distribution of Data and Information

Note that while, as a matter of policy, some agencies require the government to prepare the PWS, the guidance at FAR 37.602(a) stipulates that “a Performance work statement (PWS) may be prepared by the Government or result from a Statement of objectives (SOO) prepared by the Government where the offeror proposes the PWS.”

https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2037_6.html#wp1074648

Performance Work Statement (PWS) for Aircraft & Related Services

1 GENERAL

1.0 Introduction

The U.S. Marshals Service (USMS) serves to protect, defend, and enforce the American justice system and is a key component within the U.S. Department of Justice (DOJ) Asset Forfeiture Program (AFP). Asset forfeiture plays a critical role in disrupting and dismantling illegal enterprises, depriving criminals of the proceeds of illegal activity, deterring crime, and restoring property to victims. The effective use of both criminal and civil asset forfeiture is an essential component of the DOJ’s efforts to combat the most sophisticated criminal actors and organizations including terrorist financiers, cyber criminals, fraudsters, human traffickers, and transnational drug cartels.

The USMS is the primary custodian of seized assets for the DOJ AFP. Such assets include but are not limited to real estate, jewelry, art, antiques, collectibles, vehicles, vessels, aircraft, animals, cash, financial instruments, and cryptocurrency. In addition to core fiduciary responsibilities associated with the management and disposal of assets, the USMS also provides vital support to U.S. Attorney’s Offices (USAO) and investigative agencies by assisting with pre-seizure planning and financial investigations. As a world leader in asset management and disposal, the USMS also receives requests for technical assistance from countries around the world.

As the departmental custodians of all seized and forfeited assets, this contract will support the USMS in providing national and international relocation, storage, maintenance, assessment, consultation, and disposal services for aircraft and related ancillary assets seized and forfeited under the DOJ AFP. Aircraft types typically covered within the scope of this effort include, but are not limited to, small fixed-wing general aviation aircraft; rotorcraft, airliners, and corporate size turbine powered aircraft, drones, and helicopters. Related assets may include, but are not limited to, avionic parts/equipment and aircraft hangars. The primary service area includes the United States, the Virgin Islands, and Puerto Rico. Services, although rare, may also be required in Guam and the Northern Mariana Islands. International services could be required, to be determined on a case-by-case basis. Specific service locations will be determined at time of need with potentially limited prior notice.

1.1 Background

The USMS has been managing assets since the inception of the Asset Forfeiture Program in 1984 following the Comprehensive Crime Control Act. Prior to 2022, the USMS took custody and disposed of primarily standard aircraft located nationally. Since then, the USMS has utilized expertise and contractual resources in the relocation, management, and disposal of airliners and other aircraft located both domestically and internationally. Today, as the anti-terrorism mission and other national/international efforts continue to grow, the USMS anticipates managing all types and locations of aircraft and related assets without limitation.

This follow-on procurement replaces prior Contract No.15M50026DA4400005 and incorporates lessons learned to standardize processes, strengthen data oversight, and enhance national and international operational readiness.

1.2 Objective

This contract will assist the USMS with managing and disposing of aircraft and related ancillary assets. These assets may be in various locations and conditions. This will require certified staff and industry standard practices employed in a manner that is professional, lawful, and consistent with DOJ and USMS policy. This contract will also streamline relocation, custody, maintenance, assessment, sale, and destruction processes for aircraft and related ancillary assets located nationally and internationally, while allowing for the diversification of the type, volume, and size of assets that can be handled under the Government’s forfeiture program.

The USMS has a duty to ensure all services in the contract provide maximum value while minimizing expenses. The USMS expects the Contractor, as its agent, to take prudent action and to act in good faith on the USMS’s behalf with the same level of care while augmenting our ongoing capacity requirements and efficiency regarding all services pertaining to the relocation, custody, management, and disposal of aircraft and related ancillary assets.

The USMS expects to refine its current custodial and disposal methods through this contract in several ways. Primarily this includes identifying potential efficiencies within all services, specifically related to storage of aircraft managed by this contract, while ensuring thorough and accurate administrative and accounting transactions. To that end, the Contractor shall provide comprehensive inventory control, administrative management and display financial stewardship to oversee tracking of the Government’s aircraft and related ancillary inventory.

A part of said system shall include the USMS’ ability to review contract funding, from the point of Contractor’s initial services through disposal.

1.3 Scope of Work

The purpose of this contract is to provide the full range of relocation, custody, management, assessment, consultation, and disposal services that are in line with industry, manufacturer, Federal Aviation Administration (FAA), and other government standards. This includes but is not limited to such activities as project oversight, consultation, travel, ground transportation, relocation preparation and logistics, sourcing supplies and sub-contractor services, log book review and re-creation, valuation/appraisal services, title and lien searches, storage arrangements, inspection, maintenance proposals and completions, mechanical repairs and assessments, inventory and intake, executing custody and sale procedures including marketing efforts, weather preparedness, financial stewardship, case file creation, database management, accounting and invoicing, customer service, and audit compliance.

The USMS may receive aircraft and related assets seized in all 50 states and the US territories of Puerto Rico, U.S. Virgin Islands, Guam, and the Northern Mariana Islands. The USMS may also participate in providing services to aircraft seized internationally.

The services performed by the contractor should reflect industry’s highest standards in accordance with the latest mechanical and aviation regulations. Each asset should be evaluated and assessed individually with the most economical approach considered. The Contractor shall recommend and advise on the proper storage, management, and mechanical services, as applicable, needed for the asset throughout the duration of custody. The Contracting Officer Representative (COR) will provide final approval before any actions commence.

The Contractor shall perform required functions in accordance with all Federal, State, and local laws and regulations applicable to the services being provided as well as any policies as specified by the

USMS.

The Contractor shall maintain rapid-response readiness to support seizure operations with as little as forty-eight hours (48) hours’ notice for CONUS seizure and up to ten (10) days for OCONUS or international operations. The contractor shall demonstrate, within its transition plan, established logistics partnerships capable of meeting this readiness standard.

All services shall comply with FAR 52.245-1 Government Property. The Contractor is a custodial agent, not an owner.

1.3.1 Type of Contract Contemplated

This contract will be a Small Business (SB) set aside, Indefinite Delivery Indefinite Quantity (IDIQ) that includes firm fixed price line items. Each Task Order shall specify the applicable CLIN, service location, and deliverable schedule in accordance with FAR 16.505.

Payment shall be made only for successfully accepted deliverables per FAR 32.905.

Accordingly, Task Orders will be issued on a Firm Fixed Price (FFP) basis.

Task Orders may include Not-To-Exceed Cost Reimbursement CLINs for unforeseen, mission-critical national or international activities (FAR 16.301-3). Such CLINs shall be used only when firm-fixed pricing is impractical due to exigent or remote-location costs.

1.3.2 Period of Performance

The period of performance shall begin upon contract award to include a base period of 12 months and four 12-month option periods. The option periods may be exercised by the government unilaterally. This contract will also include FAR clause 52.217-8 for an optional six-month extension.

1.3.3 Place of Performance

The primary place of performance includes the United States, the Virgin Islands, and Puerto Rico. Contractor storage and maintenance facilities shall meet all applicable safety and environmental requirements and be available for inspection by the COR upon 48-hour notice.

Services, although rare, may also be required in Guam and the Northern Mariana Islands.

This requirement does not stipulate a primary storage facility for operational support however the Contractor can propose a location for consolidation efforts. Historical asset density demonstrates a majority of the assets are located close to the Florida area. If a storage location is proposed, the Government will not offer or guarantee any minimum storage threshold.

Regardless if a primary storage location is presented, the Contractor shall also maintain continency subcontractor capacity nationwide and OCONUS to ensure operational coverage without geographic restriction.

Services outside the U.S. and its territories are not included within the scope or pricing basis of this contract. If the Government requires support for seized aircraft located in other countries (e.g., Mexico, Canada, etc.), such requirements will be handled through a separate task order or contract action with pricing negotiated at that time in accordance with FAR 16.505(b)(3) and FAR 15.404-1. No work shall commence outside the locations identified above without advance written authorization from the Contracting Officer and an agreed-upon pricing modification.

1.3.4 Hours of Operation

The Contractor shall designate a 24/7/365 primary point of contact (POC) and include a contact number and email address. Said POC shall always have access to personnel and shall have complete authority to manage and implement all matters related to the work outlined in this contract. The designated POC shall acknowledge COR communications within 2 hours and initiate required actions within 4 hours of notification to ensure 24/7 responsiveness.

2.0 Specific Requirements/Tasks

2.1 Universal Requirements

At all times during the contract and in all operations involving the USMS or USMS assets, the Contractor shall comply with the following standards:

• The Contractor shall maintain documentation verifying all personnel meet DOL Wage Determination classifications and FAA certification standards applicable to their duties.

• Perform all functions in accordance with all Federal, State, local, and FAA (or International Civil Aviation Organization (ICAO)) applicable laws, regulations, policies, and established industry best practices. The Contractor shall ensure all subcontractors engaged in international logistics or hazardous material handling are screened through applicable regulatory agencies either at a Federal or State Level;

and upon request proof of vetting shall be made available to the COR.

• Obtain COR final approval, in writing, before taking any actions with the assets.

All services performed or expenses incurred without prior written authorization by the COR will not be paid to the Contractor.

• For any expected expenses $2,500 or greater; provide a minimum of three estimates from competing sources for COR consideration.

• Always be responsive and professional.

• Maintain adequate, skilled, qualified and certified staff to perform all contract functions, including administrative duties, at all times during the life of the contract.

• A current roster of qualified personnel and certifications shall be submitted to the COR annually and upon request; additionally for each relocation, pilot certifications shall be submitted in advance of the effort commencing.

• At all times maintain insurance coverage commensurate with the type and value of all assets and the services being performed. Contractor is solely responsible for any and all insurance coverage from time of initial take-off (relocation) through disposal.

• Maintain adequate security to physically protect the assets, ensure no damage or deterioration to the assets, reduce risk to both staff and the public, and minimize access to assets.

• Execute all required documentation within USMS specified deadlines.

• Provide copies of any documentation or reports to the COR promptly on demand.

• Maintain records electronically for the duration of the contract plus five subsequent years and provide to the COR (or a COR representative) said records or portions thereof immediately upon request.

• Ensure all systems, networks, and data storage utilized in the performance of the contract if applicable, comply with all DOJ and USMS IT security requirements and standards. This includes compliance with DOJ-05 Security of Department Information and Systems (OCT 2023).

• All systems shall comply with FAR 52.204-21 and DOJ-05 (Oct 2023) security requirements, and software products shall meet OMB M-22-18 and M-23-16 Secure Software Attestation standards.

• A Sub-Task Order (STO) must be issued by the COR prior to the contractor commencing any non-emergency tasks.

o Sub-Task Order (STO): A written authorization from the COR to commence tasks presently ordered by the Contracting Officer; a STO may also be used by the COR to notify the contractor of other non-payment related tasks, (such as to inform the contractor of an authorized visitor, etc.).

o In the event of an emergency, Contractor shall take all reasonable steps to preserve personnel safety and all assets in custody. As soon as is practical after an emergency event, Contractor must contact COR for further guidance.

o Contractor shall only bill for services requested via STO.

o STOs will be issued prior to any seizure and will authorize all services expected for the entire period when the aircraft are in custody. Contractor shall inform the COR of any special circumstances or needs that arise during the custody period and receive a STO from the COR before proceeding with any services. The STO for any on-site seizure services will indicate date(s) of seizure, estimated number of aircraft, number of locations, the city(s)/state(s) they are located in, and any technical instructions specific to each seizure. Due to confidentiality concerns, information regarding the specific locations of aircraft will be provided near to the planned seizure date, but no later than the day of seizure. All information will be shared with the contractor by the USMS as soon as practical and safe to share.

2.2 Relocation

The Contractor will conduct all relocations in full compliance with all Federal, state, local, FAA, and International Civil Aviation Organization (ICAO)) applicable laws, regulations, policies, and established industry best practices. A written relocation plan shall be submitted to the COR for approval within three business days of task order issuance; if an extension is required it must be requested in writing by the contractor and approved in advance by the COR. All relocations must be executed in such a way as to minimize risk to all persons involved as well as ensuring the safety and security of the asset(s).

Contractor shall maintain a Rapid Deployment Plan (RDP) detailing crew mobilization, permitting, and logistics procedures. The RDP shall be submitted annually. Contractor shall demonstrate the ability to mobilize within forty-eight (48) hours (CONUS) or ten

(10) days OCONUS. These services shall be performed with minimized cost to the USMS.

The COR shall be made fully aware of any action prior to execution and full documentation/reporting of all aspects of the operation shall be made available immediately upon request.

Prior to each relocation, the Contractor shall provide the COR with a comprehensive written relocation plan with proposed option(s), recommended course, and deciding factors. Estimated costs shall be itemized in detail. The Contractor shall provide proof of compliance for all applicable licensing and permitting regulations for proposed pilot(s)/crew and shall receive explicit written approval from the COR before proceeding.

Relocation plan parameters and deadlines, if any, will be provided by the COR on a case-by-case basis and may require quick turnaround. The Contractor shall accept custody and bear sole and complete liability for any damages to the asset, personnel, 3rd parties, and/or other property that may occur during a relocation.

Each approved relocation shall be completed within five business days of COR approval unless otherwise directed. Any loss, damage, or incident must be reported immediately to the COR and no later than 24 hours after the incident. The Contractor shall achieve 100% compliance with FAA/ICAO safety standards.

For purposes of this contract, aircraft shall be categorized using a modified version of FAA standard weight classes.

• Rotorcraft – Any aircraft with lift primarily generated by one or more rotors. (e.g.

helicopters)

• Small – Any aircraft with a maximum takeoff weight of 12,500 pounds or less.

• Medium – Any aircraft with a maximum takeoff weight between 12,500 and 41,000 pounds.

• Large – Any aircraft with a maximum takeoff weight between 41,000 and 255,000 pounds.

• Heavy - Any aircraft with a maximum takeoff weight greater than 255,000 pounds.

2.3 International Movement Compliance

If an aircraft or component is to be transported outside U.S. territory, the Contractor shall comply with all applicable export, customs, and flight regulations, including:

1. U.S. Department of Commerce Export Administration Regulations (EAR)

2. U.S. Customs and Border Protection (CBP) export filing requirements under the Automated Export System (AES)

3. U.S. Department of the Treasury, Office of Foreign Assets Control (OFAC) advisories related to international operations.

4. Any other regulatory agency as identified by the Contractor or COR at any point during the movement period.

The Contractor shall not transfer, sell, or ship any asset internationally without written authorization from the COR and Contracting Officer

2.4 Storage

Upon request the Contractor shall provide the COR a written storage plan with proposed option(s) based upon USMS’ current inventory, the condition, needs, and nature of the asset, current asset location, and any other relevant factors. Condition inspections, including photographic documentation, shall be conducted at least every 30 days, and monthly inventory reports uploaded to the web-based asset system by the 5th business day of each month. The proposed storage plan must include a detailed itemized cost estimate.

Prior to any relocation, the Contractor shall receive written approval from the COR before proceeding. Storage needs and deadlines, if any, will be provided by the COR on a case-by-case basis and may require quick turnaround. The Contractor shall accept custody of aircraft inventory and bear sole and complete liability for any damages to the asset, personnel, 3rd parties, and/or other property that may occur while in storage.

As this is an indefinite duration, indefinite quantity (IDIQ) contract, the Contractor shall provide (CO) approved storage space to include the entire inventory of the USMS as said inventory expands or declines over the course of this contract and any extensions.

All storage arrangements shall include provisions for COR and/or designee to conduct periodic inspections at their sole discretion.

The Contractor shall maintain an Emergency Continuity Plan (ECP) identifying alternate storage locations to be utilized in the event of hurricanes, flooding, or other natural disaster scenarios. The plan must ensure uninterrupted custody of all assets under disaster scenarios.

The Contractor shall be responsible for ensuring the security and safety of all assets in inventory regardless of centralized or dispersed storage location. All assets shall be stored in such a way as to preserve, to the extent possible, the condition and value of the asset as it was at time of seizure. Assets are not to be used in any way except as necessary for maintenance and any ordered relocation. Under no circumstances may the Contractor or any sub-contractors put assets to personal use. Upon receipt of an asset, the Contractor will conduct a thorough analysis and develop a management plan for long-term storage, recurring maintenance and all measures necessary to preserve the asset from environmental degradation, including itemized cost estimates for all such efforts. All management plans shall be explicitly approved in writing by the COR prior to the incurring of any expenses.

In the event of an emergency (including but not limited to fire, flood, tornado, or hurricane), the Contractor shall take all reasonable measures to immediately secure all assets and prevent damage. As soon as practical after the emergency, the Contractor shall inform the COR of the event, any impact on any asset in custody, and provide a comprehensive plan to repair and/or mitigate any damages. The COR shall have sole and final discretion in determining whether an incident qualifies as an actual emergency after conclusion of the event. The Contractor shall notify the COR immediately of any loss, damage, or environmental event affecting Government assets and no later than 24 hours of occurrence.

In the event of any loss, damage, theft, or vandalism to any asset while in the Contractor’s custody, the Contractor shall report the incident to the relevant local legal authority immediately, inform the COR as soon as practical, and provide the COR a copy of the police report as soon as available. The Contractor shall also provide a recommendation to replace/repair any damages so as to make the government whole; any associated costs will be the sole responsibility of the Contractor. In the event of total loss of an asset, the Contractor shall provide payment equal to the full appraised value of the asset.

At all times, the Contractor shall maintain complete and accurate records of all aspects of the assets in their care. Specifically, evidence of compliance with all applicable laws and regulations. Photographic and written documentation of the condition of each asset shall be provided at time of initial intake and periodically while in storage. The Contractor shall also maintain records of all maintenance/repairs performed.

The Contractor shall provide a web-based asset management system or portal, accessible by the COR, that provides real time tracking and reporting, to include status of assets and services pending and/or in the planning stages. At minimum, the system should provide access to all documentation and records relating to all services provided by the Contractor.

The system should also include expenses incurred to date and contract budget tracking, on a per asset basis as well as in aggregate. Any system proposed for use by the Contractor shall meet all USMS and DOJ security requirements and is subject to approve by the contracting officer (CO).

2.5 Maintenance/Repairs/Mechanical Inspection

The Contractor shall conduct a thorough evaluation by a certified Aircraft Airframe and Powerplant (A&P) mechanic of all assets prior to any relocation, immediately upon receipt for storage, periodically while the asset remains in storage, and whenever requested by the COR. Mechanical inspections shall occur prior to relocation, at initial intake, every 180 days or as manufacturer guidelines dictate during storage, and before any disposal action.

Any evaluation is to include comprehensive photographic documentation of the overall condition of the plane as well as any damage. Upon completion of any mechanical evaluation, the Contractor shall provide the COR with a comprehensive report of the physical condition of the asset, any damage or malfunction detected, and recommendations for any maintenance or repairs that may be needed; to include itemized cost estimates for any such maintenance or repairs and copies of all photographs taken as part of the evaluation. The COR shall explicitly approve all mechanical services in writing prior to the start of any work. The Contractor shall upload all inspection reports and photographs to the asset management system within 72 hours of completion and may not initiate any repair without written COR authorization. The Contractor shall conduct all maintenance/repairs in full compliance with all applicable local, state, and federal laws, regulations, and industry best practices; as efficiently as possible in terms of both time and expenses; and transparently, with full documentation of all work performed.

The Contractor shall accommodate and assist a full facility and complete asset inspection by USMS representative (s) at least every 30 days, including scheduled and unannounced inspections. All aircraft shall be inspected immediately following any severe weather event, for structural integrity, electrical safety, and environmental compliance. Inspections results shall be uploaded to the Contractor’s Asset Management System within 48 hours of completion.

2.6 Assessment

For each asset, upon initial arrival at the approved storage location, Contractor shall conduct a complete physical assessment of the asset, to include comprehensive photography of the overall condition of the asset and any damage or degradation present at time of intake. Contractor shall provide a written summary of this intake assessment and copies of all photographs within five business days of asset arrival at the storage location.

When requested by the COR, the Contractor shall conduct research into an asset (which may include assets not yet taken into custody, physical inspection of the asset may or may not be possible). All assessments shall be completed and submitted within ten business days of COR request. Each report shall include asset ID, appraisal summary, ownership/lien results, and recommended disposition. Such requests may include but are not limited to professional appraisals of asset value, determining any and all ownership interests or liens applicable to an asset, and/or determining any official registrations or restrictions (either in the United States or with other countries) that may apply to an asset.

If in the Contractor’s opinion there is additional relevant information that is of interest, that may be included in any assessment. Any such assessment shall be summarized and documented in a comprehensive and professional written report to the COR. All expenses for any such research shall be pre-approved in writing by the COR.

The Contractor may need to provide or obtain other expert services (e.g. expert witness, court testimony, third party consultation, additional documentation, etc.), on a case-by-case basis. Such requests and deliverables may vary. All expenses for any expert services shall be pre-approved in writing by the COR. The COR shall have sole and final discretion in determining whether the consultation qualifies as a separate, billable service.

Contractor shall maintain all certifications and ensure appraisers are licensed under the relevant state or international jurisdiction.

2.7 Disposal

The Contractor shall propose methods for disposal for USMS assets in their custody as requested by COR. All approved disposal actions shall be initiated within 15 business days of COR authorization and completed within the time frame specified on the STO, with supporting documentation (sales receipts or destruction certificates) submitted within five business days post-completion. The COR shall review said methods and approve or modify in writing. The various disposal methods generally include, but are not limited to, sales, destruction, and release.

2.7.1 Sales

Any disposal process that generates income will be considered a sale.

When instructed by the COR, the Contractor shall provide the COR with a comprehensive sales plan in writing with proposed sales method and platform option(s), marketing details, recommended course, and deciding factors. The Contractor shall receive explicit written approval from the COR before proceeding with any sales activity. If any issue(s) arise after approval of a sales plan, the Contractor shall inform the COR immediately and propose recommendations for resolution.

Assets shall be sold “As Is, Where Is” with no warranty or guarantee made to the buyer.

All sales shall be made open to the public, barring only those individuals that are associated with the defendant from which the asset was initially seized, employees (direct and sub-contractors) of the Contractor, employees of the USMS (including contractors), any individual who would have non-public knowledge of the asset, and any immediate family members of prohibited individuals. The Contractor shall conduct all sales in full compliance with all applicable laws and regulations. The Contractor shall be responsible for resolving any title issues, liens, documentation signatures and transfers, correspondence with registry authorities, and any other matters that may be necessary to ensure complete transfer of ownership to the buyer. If any issues are discovered impacting sale, the Contractor is responsible for full resolution. The Contractor shall conduct all sales so as to maximize value received for the asset by USMS and minimize expenses incurred.

The Contractor shall make all arrangements necessary for any potential buyer to inspect the asset prior to purchase.

All expenses for any sales services shall be pre-approved in writing by the COR. The COR shall have sole and final discretion in determining whether the service qualifies as a separate, billable service.

All offers including highest and best offers shall be approved in writing by the COR prior to finalization of any sale.

The Contractor shall submit all sales documents to the COR within five business days from completion of the sale. The Contractor shall remit gross sales proceeds to the USMS via pay.gov or Electronic Funds Transfer (EFT) within five business days of receipt from the buyer.

At the sole discretion of the COR and only when specifically directed to do so in writing, the Contractor may deduct sales fees/commission (in accordance with the Pricing Schedule) from sales proceeds and submit the remaining balance to the USMS.

2.7.2 Destruction

When instructed by the COR, the Contractor shall provide a comprehensive destruction plan in writing with proposed option(s), recommended course, deciding factors, and estimated costs in itemized detail. Upon explicit written approval of the plan by the COR, the Contractor shall arrange for demolition of an asset and the appropriate disposal of any remnants.

Any such destruction shall be carried out in full compliance with all applicable laws, regulations, environmental standards, and industry best practices. The Contractor shall be solely responsible for the safety of all personnel involved and for ensuring that any hazardous material is handled/disposed appropriately. The Contractor shall maintain comprehensive records of any demolition, including photographic evidence of the asset before, during, and upon completion of the operation, as well as evidence of responsible final disposal of all debris in accordance with all applicable regulations. The Contractor shall submit all records of destruction, to include proof of compliance with environmental and other applicable regulations, to the COR within five business days following completion of the destruction. Any expenses related to destruction of an asset shall be approved by the COR in writing prior to the start of any work.

2.7.3 Release

Any transfer, other than via sale, of an asset to an authorized party will be considered a release. When instructed to do so by the COR, the Contractor shall coordinate the transfer with the indicated recipient and provide all logistical arrangements to achieve release of the asset in a timely and efficient manner. Specific parameters and timeframes, if any, such as in the event of a court order will be provided by the COR on a case-by-case basis and may require quick turnaround.

The Contractor shall be responsible for verifying and obtaining a copy of the recipient’s identification prior to transfer as well as executing any necessary documentation. The Contractor shall be solely responsible for the safety of the asset, the public, and all parties involved. The Contractor shall submit all records to the COR within five business days following completion of the release.

If any issue(s) arise surrounding the release, the Contractor shall inform the COR immediately and propose recommendations for resolution. All corrective measures and expenses, if any, shall be approved in writing by the COR prior to any action. The Contractor shall be responsible for full resolution of all issues.

2.8 Invoicing

The Contractor shall submit one monthly invoice electronically to the COR by no later than the 10th calendar day of the following month. The invoice shall be received Monday through Friday, excluding Federal Government holidays. Each invoice shall identify the task order, CLIN, and asset ID, and shall include the COR’s written acceptance certification. Payment is contingent upon COR acceptance pursuant to FAR 32.905(b) Any documentation not in U.S. dollars shall be accompanied by additional documentation detailing the date and source of the currency exchange rate used. Any documentation in a foreign language shall be accompanied by an English translation.

Any invoice submitted that is inaccurate, lacks adequate and complete supporting documentation, or otherwise does not meet these requirements will be rejected by the COR and require resubmission. Acceptability of any invoice/documentation is at sole discretion of the COR.

Invoices must comply with FAR 32.905(b) and include a Task Order Service Summary correlating billed line items to PWS task numbers. A performance log must be attached showing all deliverables completed during the billing cycle. The COR will reject any invoice lacking traceable deliverables.

2.9 Contract Transition

The Contractor, including the contractor’s facility(s), shall be fully equipped and ready to begin performance within 30 calendar days of the receipt of contract award. Upon contract award, the Contractor shall provide COR with a comprehensive Phase-In plan in writing with proposed option(s), recommended course and deciding factors; estimated costs in itemized detail for the relocation from incumbent vendors facility(s), new storage arrangements, and any required ongoing maintenance for all assets currently in inventory. All Phase-In actions shall be pre-approved by the COR before execution and/or the incurring of any expenses.

One revision or update to any required plan, report, or deliverable shall be included in the fixed price of the corresponding CLIN or task order. Any additional revisions or re-submissions requested due to Government oversight, omitted reviews, or scope changes beyond the original requirement shall be negotiated separately and executed only through a written Contracting Officer modification in accordance with FAR 43.102. The Contractor shall not perform or invoice for any additional revisions without such written authorization.

Phase-In Plan shall include: (1) contractor staffing roster and points of contact, (2) initial 90-day RDP and ECP submissions, (3) cybersecurity, and (4) CUI compliance plan for DOJ-05. All Due within 15 calendar days post-award. Upon contract termination, the Contractor shall provide full cooperation, access, and assistance for transition of all assets and records, as needed. There will be a 30-day transition period, unless otherwise specified by the COR, to complete the Phase-Out transition. Digital copies of all records shall be transferred to the COR at the completion of the contract. Final payment will be held, at zero interest, until the COR certifies that all assigned work is complete.

In accordance with the Contracting Officer’s memorandum dated 3 November 2025 (Subject: Exclusion of QASP for National Aircraft Services), the Government will rely on the performance metrics and Acceptable Quality Levels identified in Section 2.9 of this PWS for contract surveillance in lieu of a formal QASP.

2.10 Deliverables:

Task/Service Area

Deliverable / Output Performance Standard / Metric Acceptable Quality Level (AQL)

Monitoring / Acceptance Method

Relocation Relocation Plan (per task order)

Plan submitted within 3 business days of task order issuance;

relocation executed within 5 business days of COR approval.

100% on-time submission and execution; zero preventable loss incidents.

COR review of plan and post-mission report;

incident documentation.

Storage Monthly Inventory & Condition Report

Condition inspections conducted every 30 days; report uploaded by 5th business day of each month.

95% timeliness and accuracy across all assets in custody.

COR review of monthly report; random spot checks.

Maintenance / Repairs / Inspection

Mechanical Inspection Report

FAA A&P inspection at intake, before relocation, every 180 days in storage, and before disposal;

uploaded within 72 hours.

95% on-time completion and upload.

COR verification of uploaded reports.

Assessment / Appraisal

Assessment Report

Submitted within 10 business days of COR request; includes value, ownership, liens, and disposition recommendation.

100% complete, compliant, and timely.

COR review and acceptance.

Disposal Disposal Completion Package (sales report or destruction

Disposal completed within 15 business days of COR authorization;

documentation submitted within 5

100% timeliness and documentation

COR acceptance of package; record audit.

Task/Service Area

Deliverable / Output Performance Standard / Metric Acceptable Quality Level (AQL)

Monitoring / Acceptance Method certificate) business days post-completion. accuracy.

Invoicing Monthly Invoice

Submitted within 5 business days of month-end; includes CLIN, task order #, asset ID, and COR acceptance certification.

100% accuracy and timeliness.

CO/COR invoice review; UFMS reconciliation.

Transition-In Transition-In Plan Submitted within 30 days of award;

includes communication, key staff, inventory handover steps.

100% submission and acceptance by COR.

COR review and acceptance.

Transition-Out Transition-Out Plan Submitted 60 days before contract expiration; ensures full record and asset transfer.

100% completion and COR approval prior to expiration.

COR acceptance confirmation.

Data Management / Reporting

Web-Based Asset System Access

System updated with real-time asset status, maintenance records, and financial tracking.

≥ 98% system availability; 0 data discrepancies.

COR monitoring;

periodic data validation.

3 Contractor Access to Systems, Data, and Information

No Contractor access to USMS systems, services, and privileged information is required under this PWS. In the event that Contractor employees do receive access to such systems, services, and/or information, they shall safeguard that information against unauthorized disclosure or dissemination in accordance with pertinent laws and regulations governing the confidentiality of privileged information and safeguarding Controlled Unclassified Information (CUI) or For Official Use Only (FOUO) Information. The Contractor shall comply with OMB M-22-18 and M-23-16 Secure Software Attestation policies and maintain FISMA Moderate-level security controls per

DOJ APN 2024-08.

Any Contractor IT system or portal storing DOJ data must comply with NISP SP 800- 171 and FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems.

3.1 Contractor Distribution of Data and Information

All data generated under the performance of this contract shall be considered the property of the U.S. Government and is protected by unauthorized release and disclosure.

The CO will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO and/or the COR.

The Contractor shall not provide any information regarding operations or assets to any third party (e.g.: media outlets, attorneys, industry personnel, other government agencies, etc.).

Any requests for information shall be forwarded to the COR immediately upon receipt. The

Contractor shall be fined $100,000 per violation, and on the third violation the contract may be terminated.

Unauthorized disclosure of USMS records and technical system breaches shall be reported in accordance with A DOJ-05 Security of Department Information and Systems (OCT 2023) and USMS security incident reporting procedures and timeframes. The Contractor is responsible for maintaining appropriate access and systems technical controls to ensure protection and compliance.

All Government data shall be transferred only via DOJ-approved secure channels. The Contractor shall retain records electronically for five years following contract completion and shall not disclose any Government information without written COR authorization.

4 Contractor Insurance requirements

4.1 General

The Contractor shall maintain insurance coverage in amounts sufficient to protect both the Contractor and the Government from all claims or losses that may arise out of or result from the performance of this contract.

All insurance policies shall remain in effect throughout the entire period of performance, including all option periods and any extensions. Proof of insurance shall be submitted to the CO and the COR within 10 calendar days after contract award and updated annually or upon any policy change.

4.2 Required Coverage

The contractor shall maintain, at a minimum, the following types of insurance:

Type of Coverage Minimum Limit Purpose/What It Covers

Commercial General Liability (CGL)

$2,000,000 per occurrence / $4,000,000 aggregate

Covers bodily injury, property damage, or personal injury to third parties caused by Contractor operations.

Airframe & Machinery Insurance

Replacement value of each aircraft in custody

Covers physical loss or damage to aircraft while under Contractor care, custody, or control, whether in flight, stored, or under tow.

Protection & Indemnity (P&I) / Liability

$2,000,000 minimum Covers crew, third-party injury, collision, or damage arising from operations.

Pollution Liability (Environmental Insurance)

$1,000,000 per occurrence Covers cleanup, containment, and third-party damages resulting from fuel or oil spills. Must include coverage for costs under the Oil Pollution Act of 1990 (OPA 90).

Workers’ Compensation and Employer’s Liability

As required by state and federal law

Covers injuries to Contractor employees.

Property / Fire Insurance Value of facilities and stored assets

Protects against fire, theft, vandalism, and natural disaster at storage sites.

4.3 Certificates of Insurance

The Contractor shall provide certificates of insurance listing the Unites States of America, USMS as an additional insured under all liability and property policies. Each certificate shall show the policy number, effective dates, coverage limits, and the following statements:

“The U.S.A. and U.S.M.S. are named as Additional Insured as their interests may appear. Coverage applies to all operations performed under Contract No….xxxxxxx.. Policies include waiver of subrogation in favor of the U.S. Gov’t.

Certificates shall be submitted electronically to the Contracting Officer and COR and reviewed before expiration. Failure to maintain valid coverage may result in suspension of work or termination for default.

4.4 Deductibles and Self-Insurance

Any deductible or self-insurance retention must be disclosed to the Contracting Officer. The Contractor remains fully responsible for payment of all deductibles and any losses not covered by insurance.

4.5 Insurance For Sub-Contractors

The Contractor shall ensure that all subcontractors maintain insurance coverage equivalent to the requirements in this section. Copies of subcontractor insurance certificates shall be provided to the COR prior to the start of any subcontract work.

4.6 Notification of Changes or Claims

The Contractor shall notify the COR and Contracting Officer in writing within 24 hours of any claim, loss, or policy change that may affect this contract. This includes cancellation, non-renewal, reduction in coverage, or any incident that may lead to a claim against the Government.

4.7 Government Review

The Government’s acceptance of the Contractor’s insurance certificates shall not relieve the Contractor of liability for losses or damage to Gov’t property or for other claims arising from Contractor operations.

5 Asset In Custody

5.1 General

The Contractor acts only as a custodian of that property and does not gain any ownership, title, or disposal rights. The Contractor is responsible for the care, maintenance, and protection of all such property from the time it is received until it is released, sold or otherwise disposed of as directed in writing by the COR.

5.2 Custody and Control

The Contractor shall:

1. Maintain a detailed property log listing every aircraft and major component received, including tail number, engine serial numbers, location, and condition at intake.

2. Tag or label each aircraft or major Part with the appropriate Asset Identification Number and/or Item Number.

3. Not move, modify, or dispose of any aircraft or component without written authorization from the COR.

5.3 Accountability and Records

The Contractor shall maintain electronic property records for all aircraft, parts, and accessories in its possession. Submit monthly Property Status Reports showing each asset’s location, condition, and any changes since last report. Immediately notify the COR of any loss, theft, or damage. Provide full records and photos when requested for audit, investigation or litigation. These reports will become part of the permanent official record for each asset.

5.4 Loss, Damage, or Theft

If any Gov’t property (including a seized aircraft) is lost, stolen, damaged, or destroyed while under the Contractor’s control, the Contractor shall:

1. Immediately report the incident to the COR within 24 hours.

2. Provide a written report within five (5) business days describing the circumstances, estimated value, and corrective action taken.

3. Cooperate with any investigation by USMS, DOJ or other law enforcement authorities.

4. Replace, repair or reimburse the Gov’t for full cost of the loss or damage if negligence or willful misconduct is determined.

5.5 Inspections and Audit Rights

All assets managed by the Contractor shall be subject to inspection at any time by the COR, the Contracting Officer, or authorized federal auditors with COR pre-approval. The Contractor shall grant access to all contract locations and associated systems to verify property accountability.