Attachment 6 - Base Access Procedues Pre Bid Site Visit.pdf
PDF 138 KB Posted
- Attached to
- Naval Undersea Warfare Center Building 1258 / 1259 Replace Chillers - the Naval Station Newport, Newport, RI
- Solicitation number
- N4008524R1367
About this file
This document is an attachment providing details about a mandatory pre-bid site visit for a federal contract opportunity. The site visit is scheduled for January 30, 2024 at 11:00 AM EST at the Naval Undersea Warfare Center in Newport, Rhode Island. All attendees must submit a base access request form (SECNAV 5512), visit authorization request, and contractor fall protection training documentation by January 22, 2024. The contract opportunity is for the replacement of chillers in Buildings 1258 and 1259 at the Naval Station Newport, Rhode Island. This solicitation is only open to the NEWPORT/NEW LONDON MACC holders listed in the federal contract opportunity details.
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1. Site Visit at Naval Undersea Warfare Center Newport Date: 30 January 2024 Time: 1100EST Meeting Location: *Please meet at Building 80, 80 Fleet Access Road, Newport, Rhode Island). We will then proceed to Building 1259*
***THE FOLLOWING NEEDS TO BE COMPLETD FOR ALL ATTENDEES THAT NEED BASE
ACCESS:
In order to gain access for the site visit, all attendees MUST submit the following:
1. 5512 Base Access Request Form
2. Visit Authorization Request (VAR)
3. Contractor Fall Protection Training Documentation Memo (Submitted to cameron.h.ormiston.civ@us.navy.mil NLT 22 January 2024 at 3:00PMEST)
As the site visit is located on the Naval Undersea Warfare Center you will also need to go submit a visitor authorization request after the general base pass (5512) for NUWC, allow seven (7) business days for the NUWC badge process.
*IMPORTANT* For NUWC Base Access, please follow instructions in the following link:
https://www.navsea.navy.mil/Home/Warfare-Centers/NUWC-Newport/Contact-Us/Mandatory-Visit- Request/
Send Visitor Base Access Requests (5512) via email to kim.a.prashaw.civ@us.navy.mil.
Allow five (5) business days for the badging process. Weekends, holidays, and the submission day of the badging request are not included in the five-day (5) timeframe.
Send Visitor Authorization Requests to the NUWC email referenced in the ‘NUWC Visit Authorization Request Form’: usn.newport.nuwcdivnewportri.mbx.visitor-control@us.navy.mil
As this site visit requires roof access, Send Completed ‘Attachment 10 - Contractor Fall Protection Sample Memo’ to the Contracting Officer, Cam Ormiston, NLT 22 January 2024 at 3:00PMEST. Failure to submit attachment 10 to the KO by this date and time will result in the site visit attendee being rejected for attendance to the site.
Please use Keith Boulds as the sponsor when completing your VAR form.
Name: Keith Boulds Position: Engineering Program Manager, Code 1021 Number: (401) 832-5468
Attachment 7-SECNAV FORM 5512- NSNPT - must be completed for each individual attendee who needs base access. Ensure to complete all highlighted fields and complete all information to ensure your forms are processed.
Deadline to submit base access forms is no later than (7) calendar days prior to site visit date. Base access forms shall be submitted electronically to Kim Prashaw, kim.a.prashaw.civ@us.navy.mil
***Please ensure you allow sufficient time the morning of the site visit to get to the pass office and for access processing. The wait times are expected to be longer than normal.
Please review the following information below to assist in completing the SECNAV form 5512:
1. Attachment 7-SECNAV FORM 5512-NSNPT is required for each individual with their signature and initials where required.. The attached version of form 5512 must be utilized. All other versions will be mailto:cameron.h.ormiston.civ@us.navy.mil https://www.navsea.navy.mil/Home/Warfare-Centers/NUWC-Newport/Contact-Us/Mandatory-Visit-Request/ https://www.navsea.navy.mil/Home/Warfare-Centers/NUWC-Newport/Contact-Us/Mandatory-Visit-Request/ mailto:kim.a.prashaw.civ@us.navy.mil mailto:usn.newport.nuwcdivnewportri.mbx.visitor-control@us.navy.mil mailto:kim.a.prashaw.civ@us.navy.mil rejected.
a. * * VERY IMPORTANT * * Provide SSN in Block 15. Without the SSN, the base access request will be rejected. Two forms of identification must be provided. See instructions on form 5512.
b. Complete Block 25 with the following info: Base Sponsor: Kim Prashaw; Sponsor Phone: 401-841- 7858; Sponsor Email: kim.a.prashaw.civ@us.navy.mil
c. Complete Block 28 in its entirety. Start date and end date shall be the day of the site visit. provide Destination (Building 1259)
d. For Blocks 29, 30, 31 & 32, these blocks MUST BE HAND WRITTEN and not typed.
Please note that the security office inspects the meta data on the files. Do not electronically alter a completed form to correct any errors. This is grounds for rejection.
Please submit each 5512 in .pdf format. Do not include copies of identification.
Please note that emails over 10mb may not be received, please keep total attachments under 10mb.
It is best that 5512’s for multiple people are not compiled into a single pdf. If there is an error with one page of multiple page submission, the entire package will be rejected. Please do not combine.
The Pass & ID office (outside Gate 1) phone is 401-841-3126 and the hours are 0700 to 1530 Monday through Friday. They are closed on Federal Holidays and weekends.
mailto:kim.a.prashaw.civ@us.navy.mil
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