Attachment 2 - Spec_Chiller_Replacement_1258_1259_20240422.pdf

Chiller Replacement - Bldgs 1258 and 1259

CHILLER REPLACEMENT

BUILDINGS 1258 AND 1259

NAVAL UNDERSEA WARFARE CENTER

DIVISION NEWPORT, RI

DATE: 4/22/24

PROJECT TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 SUMMARY OF WORK

01 14 00 WORK RESTRICTIONS

01 20 00 PRICE AND PAYMENT PROCEDURES

01 30 00 ADMINISTRATIVE REQUIREMENTS

01 32 16.00 20 SMALL PROJECT CONSTRUCTION PROGRESS SCHEDULE

01 33 00 SUBMITTAL PROCEDURES

01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS

01 42 00 SOURCES FOR REFERENCE PUBLICATIONS

01 45 00.00 20 QUALITY CONTROL

01 50 00 TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS

01 57 19 TEMPORARY ENVIRONMENTAL CONTROLS

01 78 00 CLOSEOUT SUBMITTALS, STARTING, AND ADJUSTING

01 78 23 OPERATION AND MAINTENANCE DATA

DIVISION 02 – EXISTING CONDITIONS

02 41 00 DECONSTRUCTION

DIVISION 23 – HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

23 03 00.00 20 BASIC MECHANICAL MATERIALS AND METHODS

23 05 15 COMMON PIPING FOR HVAC

23 05 93 TESTING, ADJUSTING, AND BALANCING FOR HVAC

23 07 00 THERMAL INSULATION FOR MECHANICAL SYSTEMS

23 64 10 WATER CHILLERS, VAPOR COMPRESSION TYPE

DIVISION 26 – ELECTRICAL

26 05 00.00 40 BASIC ELECTRICAL MATERIALS AND METHODS

26 20 00 INTERIOR DISTRIBUTION SYSTEM

SECTION 01 11 00

SUMMARY OF WORK

08/15, CHG 2: 08/21

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for all submittals.

1.2 WORK COVERED BY CONTRACT DOCUMENTS

1.2.1 Project Description

The work includes replacement of quantity 1 315 ton chiller in Building 1258, quantity 1 360 ton chiller in Building 1259, and incidental related work.

All work shall be in accordance with Naval Station Newport Instruction

5090.10 Ozone Depleting Substances (included in 01 57 10 TEMPORARY

ENVIRONMENTAL CONTROLS).

Provide an asbestos survey for all substances disturbed as part of the project work (refer to specification section 01 57 10 TEMPORARY ENVIRONMENTAL CONTROLS for details).

1.2.2 Location

The work is located at the Mechanical Rooms of 1258 and 1259 as indicated.

The exact location will be shown by the Contracting Officer.

1.3 OCCUPANCY OF PREMISES

Buildings will be occupied during performance of work under this Contract.

Before work is started, arrange with the Contracting Officer a sequence of procedure, means of access, space for storage of materials and equipment, and use of approaches, corridors, and stairways.

1.4 EXISTING WORK

In addition to FAR 52.236-9 Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements:

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work must be in a condition equal to or better than that which existed before new work started.

PART 2 PRODUCTS

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PART 3 EXECUTION

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Section 01 14 00 Page 5

SECTION 01 14 00

WORK RESTRICTIONS

11/11, CHG 14: 02/22

]1.2 CONTRACTOR ACCESS AND USE OF PREMISES

1.2.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic and security regulations. Keep within the limits of the work and avenues of ingress and egress. Wear appropriate personal protective equipment (PPE) in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry.

1.2.1.1 Subcontractors and Personnel Contacts

Provide a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.2.1.2 Identification Badges and Installation Access

a. A Visit Request is mandatory for all visitors to NUWCDIVNPT, government and civilian, regardless of the duration or classification of the visit. Access to NUWCDIVNPT will not be granted under any circumstances without a valid visit authorization request on file. Due to the number of visit requests received, along with current vetting requirements, SEVEN (7) WORKING DAYS PROCESSING TIME is required for all visit requests whether received through the Joint Personnel Adjudication System (JPAS), by fax, or by email. All incomplete visit requests will be denied. Visitors who arrive prior to the seven-day processing window will not be guaranteed access. For questions regarding visit requests, contact NUWCDIVNPT Visitor Control at (401) 832-2152.

To submit a visit request either:

a. Submit through JPAS. Use SMO code 666045

b. Fax request to (401) 832-4396

c. Send an encrypted email file through the Secure Access File Exchange (SAFE) located at https://safe.amrdec.army.mil/SAFE

Regardless of how the request is submitted, the request MUST BE ON COMPANY LETTERHEAD. If your company does not have company letterhead, either stamp the paper with a company address stamp or attach a business card; something to demonstrate that you are a legitimate business. Please TYPE up the visitor request so the information can be legible.

Include ALL of the flowing information on your visit request:

Section 01 14 00 Page 6

Company or Organization Name, Complete Address, Telephone Number, and Fax Number

Facility to be visited (Naval Undersea Warfare Center Division, Newport, RI)

Facility Sponsor

Visitor(s) Full Name(s) (As it appears on government issued ID - i.e.

Driver's License)

Visitor(s) Full Social Security Number

Visitor(s) Date of Birth

Visitor(s) Place of Birth (City & State) If born outside the U.S., you MUST provide a Naturalization Number or Passport Number

Visitor(s) Citizenship

Level of Clearance (UNCLASSIFIED)

Visitor(s) in possession of a CAC card

Visitor(s) in possession of a Military ID

Visitor(s) in possession of a DBIDS card

Visitor(s) Email Address

Specific Date(s) of Visit, Including Year

Purpose of Visit

Contract / Purchase Order Number (N/A or as appropriate) - if there is no contract number, visits will be limited to a maximum of 30 days.

Authorized Signature: Name, Title, and Signature of Requesting Company Authorizing Official (MUST be a US Citizen). Individuals MUST NOT sign their own request

In addition to a visit request, individuals not in possession of a Common Access Card or Military ID will be required to obtain a Defense Biometric Identification Data System (DBIDS) card for positive identification. Access will NOT be granted without a valid CAC, Military ID, or DBIDS card.

DBIDS cards can be obtained from the Naval Station Newport (NAVSTA) Pass and ID Office located in Building 1377, Cloyne Ct, Newport, RI 02840. The application MUST be submitted by a Government employee (security personnel) and includes the same information required for a NUWCDIVNPT Visit Request. To ensure that proper information can be collected and forwarded for vetting, provide a DBIDS application spreadsheet, indicating the individuals requesting a DBIDS card and including all required information, along with the visitor request. When submitting a DBIDS application spreadsheet with five (5) or more employees, please submit through the Secure Access File Exchange (SAFE). The processing time is SEVEN (7) WORKING DAYS and is concurrent with the NUWCDIVNPT Visit Request Process. NUWC will submit the first vetting application to NAVSTA, but the contractor is responsible for

Section 01 14 00 Page 7 sending the requests for subsequent vetting. Vetting is required every 90 days.

DBIDS cards can be issued for up to a year, but the vetting every 90 days must still occur or the card will be cancelled. For more information or to check on the status of your DBIDS application contact NAVSTA Pass & ID Office at (401) 841-3126.

b. Delivery and other large vehicles may obtain their DBIDS cards at the Commercial Vehicle Inspection Station (CVIS) located at NAVSTA Gate 17. The driver must have a work/purchase order or contract on hand to verify the legitimacy of the visit and must be in a commercial vehicle and will need to go through the commercial vehicle lane at Gate 17.

c. Vehicles in need of access to NUWCDIVNPT are required to obtain a vehicle pass at a Commercial Vehicle Inspection Station (CVIS). Vehicles larger than a box truck shall obtain their vehicle pass and DBIDS credentials at NAVSTA Gate

17. All other vehicles shall obtain their vehicle pass at the NAVSTA Pass & ID Office.

d. Facility Access Determinations (FAD):

The program above allows contractors to work on the NUWC grounds outside of buildings. In order to perform work within existing buildings, a FAD must be submitted. The FAD is a process whereby commanding officers, in their responsibilities under the Internal Security Act of 1950 to protect persons and property under their command against the actions of untrustworthy persons, may request personnel scrutiny investigations and review the results to determine whether to allow the identified person(s) access to facilities under their control. The FAD program also complies with the requirements of Homeland Security Presidential Directive 12 (HSPD-12) to have a background investigation on all individuals who access federal facilities. FADs are required when:

Unescorted access to the installation is required for a non-classified contract. A request for a photo ID is submitted. Photo ID’s are only given when the contractor will be on site for a minimum of 3 days per week for a period not less than 90 days. When there is no other background investigation that meets the requirement of HSPD-12 such as a prior NAC, NACI, or TWIC.

e. The FAD Process consists of the following:

Company submits a complete visit request for the individual. Visit request forms are available from the Security Department or NUWC Website.

The NUWC POC submits a badge card for the individual after verifying that the individual needs access for a minimum of three days per week for a period of at least 90 days.

During the badge card review process, the individual does not have a background investigation that meets the requirements of HSPD-12.

The individual, and the individual’s company, are provided the SF-85 form through the electronic Questionnaire for Investigation Processing (eQip) The eQip is reviewed and the individual is fingerprinted to verify citizenship through a valid birth certificate or US Passport. OPM conducts the NAC or NACI.

Only a determination of Favorable will result in the individual’s unescorted access to NUWCDIVNPT.

If derogatory information occurs after the badge is issued, the contractor will be advised that the issuance of a NUWC badge is the sole prerogative of the commanding officer. If the commanding officer determines, upon review of the facts, that allowing a person to perform certain duties or to access certain

Section 01 14 00 Page 8 areas, would pose an unacceptable risk, that decision is final. No due process procedures are required.

f. Arrival Instructions

Confirm the acceptance of a valid NUWCDIVNPT Visit Request with the NUWCDIVNPT Project Manager prior to attempting access to NUWCDIVNPT. Additionally, if DBIDS card(s) are required, confirm the status with the NAVSTA Pass & ID prior to attempting to access NUWCDIVNPT.

Upon arrival, proceed directly to NUWCDIVNPT Visitor Control located in NUWCDIVNPT Building 80 to obtain your NUWCDIVNPT Visitor Badge. If a DBIDS card is required, proceed to NAVSTA Pass & ID or CVIS as stated above. Once all badging is complete, contact the NUWCDIVNPT Project Manager to coordinate your arrival.

1.2.1.3 No Smoking Policy

Smoking is prohibited within and outside of all buildings on installation, except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer will identify designated smoking areas.

1.2.2 Working Hours

Regular working hours will consist of an 8 1/2 hour period established by the Contracting Officer, between 7 a.m. and 3:30 p.m., Monday through Friday, excluding Government holidays.

1.2.3 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval.

Make application 15 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Contracting Officer may approve work outside regular hours. During periods of darkness, the different parts of the work must be lighted in a manner approved by the Contracting Officer. Make utility cutovers after normal working hours or on Saturdays, Sundays, and Government holidays unless directed otherwise.

1.2.4 Occupied Buildings

The Contractor shall be working in existing buildings which are occupied. Do not enter the buildings without prior approval of the Contracting Officer.

The existing buildings and their contents must be kept secure at all times.

Provide temporary closures as required to maintain security as directed by the Contracting Officer.

The contractor shall supply phasing coordination drawings for areas where work will take place to assure safety to the building occupants and to keep cooling operational in the building. The existing chiller will be replaced and the existing temporary chiller will remain operational to serve the

Section 01 14 00 Page 9 building at all times. Utility shutdown and outages may be required to be done during off hours as to not interfere with the cooling of the building.

The drawings will be submitted prior to the work commencing and will be approved and coordinated with government personnel.

1.2.5 Utility Cutovers and Interruptions

a. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays. Conform to procedures required in paragraph WORK OUTSIDE REGULAR HOURS.

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

c. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, and fire alarm are considered utility cutovers pursuant to the paragraph WORK OUTSIDE REGULAR HOURS. This time limit includes time for deactivation and reactivation.

d. Operation of Station Utilities: The Contractor must not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, and steam services. The Government will operate the control devices as required for normal conduct of the work. The Contractor must notify the Contracting Officer giving reasonable advance notice when such operation is required.

Not Used

Section 01 20 00 Page 10

SECTION 01 20 00

PRICE AND PAYMENT PROCEDURES

11/20, CHG 2: 08/21

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. ARMY CORPS OF ENGINEERS (USACE)

EP 1110-1-8 (2021) Engineering and Design -- Construction

Equipment Ownership and Operating Expense Schedule

1.2 SCHEDULE OF PRICES

1.2.1 Data Required

Within 45 calendar days of notice of award, prepare and deliver to the Contracting Officer a Schedule of Prices and an Earned Value Report (construction Contract) as directed by the Contracting Officer. Provide a detailed breakdown of the Contract price, giving quantities for each of the various kinds of work, unit prices and extended prices. Contractor overhead and profit including salaries for field office personnel, if applicable, must be proportionately spread over all pay items and not included as individual pay items.

1.2.2 Payment Schedule Instructions

Payments will not be made until the Schedule of Prices has been submitted to and accepted by the Contracting Officer.

1.3 CONTRACT MODIFICATIONS

In conjunction with the Contract Clause DFARS 252.236-7000 Modification Proposals-Price Breakdown, and where actual ownership and operating costs of construction equipment cannot be determined from Contractor accounting records, base equipment use rates upon the applicable provisions of the EP 1110-1-8.

1.4 CONTRACTOR'S INVOICE AND CONTRACT PERFORMANCE STATEMENT

1.4.1 Content of Invoice

Requests for payment will be processed in accordance with the Contract Clause FAR 52.232-27 Prompt Payment for Construction Contracts and FAR 52.232-5 Payments Under Fixed-Price Construction Contracts. The requests for payment shall include the documents listed below.

a. The Contractor's invoice, on NAVFAC Form 7300/30 furnished by the

Government, showing in summary form, the basis for arriving at the amount

Section 01 20 00 Page 11 of the invoice. Form 7300/30 must include certification by Quality Control (QC) Manager as required by the Contract.

b. The Contract Performance Statement on NAVFAC Form 7300/31 furnished by the Government, showing in detail: the estimated cost, percentage of completion, and value of completed performance for each of the construction categories stated in this contract.

c. Updated Project Schedule and reports required by the contract.

d. Contractor Safety Self Evaluation Checklist.

e. Other supporting documents as requested.

f. Updated copy of submittal register.

g. Invoices not completed in accordance with contract requirements will be returned to the Contractor for correction of the deficiencies.

1.4.2 Submission of Invoices

If NFAS Clause 5252.232-9301 is included in the contract, the documents listed in paragraph "CONTENT OF INVOICE" shall be provided in their entirety as attachments in Wide Area Work Flow (WAWF) for each invoice submitted. The maximum size of each WAWF attachment is two megabytes, but there are no limits on the number of attachments. If a document cannot be attached in WAWF due to system or size restriction it shall be provided as instructed by the Contracting Officer.

1.4.3 Final Invoice

Final invoices not accompanied by the Contractor's Final Release and required certification of Transportation of Supplies by Sea will be considered incomplete and will be returned to the Contractor.

1.5 PAYMENTS TO THE CONTRACTOR

Payments will be made on submission of itemized requests by the Contractor which comply with the requirements of this section, and will be subject to reduction for overpayments or increase for underpayments made on previous payments to the Contractor.

1.5.1 Obligation of Government Payments

The obligation of the Government to make payments required under the provisions of this Contract will, at the discretion of the Contracting Officer, be subject to reductions and suspensions permitted under the FAR and agency regulations including the following in accordance with FAR 32.103 Progress Payments Under Construction Contracts:

a. Reasonable deductions due to defects in material or workmanship;

b. Claims which the Government may have against the Contractor under or in connection with this Contract;

c. Unless otherwise adjusted, repayment to the Government upon demand for overpayments made to the Contractor; and

Section 01 20 00 Page 12

d. Failure to maintain accurate "as-built" or record drawings in accordance with FAR 52.236.21.

1.5.2 Payment for Onsite and Offsite Materials

Progress payments may be made to the Contractor for materials delivered on the site, for materials stored off construction sites, or materials that are in transit to the construction sites under the following conditions:

a. FAR 52.232-5(b) Payments Under Fixed Price Construction Contracts.

b. Materials delivered on the site but not installed, including completed preparatory work, and off-site materials to be considered for progress payment must be major high cost, long lead, special order, or specialty items, not susceptible to deterioration or physical damage in storage or in transit to the construction site. Examples of materials acceptable for payment consideration include, but are not limited to, structural steel, non-magnetic steel, non-magnetic aggregate, equipment, machinery, large pipe and fittings, precast/prestressed concrete products, plastic lumber (e.g., fender piles/curbs), and high-voltage electrical cable.

Materials not acceptable for payment include consumable materials such as nails, fasteners, conduits, gypsum board, glass, insulation, and wall coverings.

c. Materials to be considered for progress payment prior to installation must be specifically and separately identified in the Contractor's estimates of work submitted for the Contracting Officer's approval in accordance with Earned Value Report requirement of this Contract.

Requests for progress payment consideration for such items must be supported by documents establishing their value and that the title requirements of the clause at FAR 52.232-5 Payments Under Fixed-Price Construction Contracts have been met.

d. Materials are adequately insured and protected from theft and exposure.

e. Provide a written consent from the surety company with each payment request for offsite materials.

Section 01 30 00 Page 13

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

11/20, CHG 2: 05/22

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent

EM 385-1-1 (2014) Safety -- Safety and Health Requirements

Manual

1.2 PROGRESS AND COMPLETION PICTURES

Photographically document site conditions prior to start of construction operations. Provide monthly, and within one month of the completion of work, digital photographs, 1600x1200x24 bit true color minimum resolution in JPEG file format showing the sequence and progress of work. Take a minimum of 20 digital photographs each week throughout the entire project from a minimum of ten different viewpoints selected by the Contractor unless otherwise directed by the Contracting Officer. Submit with the monthly invoice two sets of digital photographs, each set on a separate compact disc (CD) or data versatile disc (DVD), cumulative of all photos to date. Indicate photographs demonstrating environmental procedures. Provide photographs for each month in a separate monthly directory and name each file to indicate its location on the view location sketch. Also provide the view location sketch on the CD or DVD as a digital file. Include a date designator in file names.

Photographs provided are for unrestricted use by the Government.

1.3 SUPERVISION

1.3.1 Superintendent Qualifications

Provide project superintendent with a minimum of 10 years experience in construction with at least 5 of those years as a superintendent on projects similar in size and complexity. The individual must be familiar with the requirements of EM 385-1-1 and have experience in the areas of hazard identification and safety compliance. The individual must be capable of interpreting a critical path schedule and construction drawings. The qualification requirements for the alternate superintendent are the same as for the project superintendent. The Contracting Officer may request proof of the superintendent's qualifications at any point in the project if the performance of the superintendent is in question.

For projects where the superintendent is permitted to also serve as the Quality Control (QC) Manager as established in Section 01 45 00.00 20 QUALITY CONTROL, the superintendent must have qualifications in accordance with that section.

Section 01 30 00 Page 14

1.3.2 Minimum Communication Requirements

Have at least one qualified superintendent, or competent alternate, capable of reading, writing, and conversing fluently in the English language, on the job-site at all times during the performance of Contract work.In addition, if a Quality Control (QC) representative is required on the Contract, then that individual must also have fluent English communication skills.

1.3.3 Duties

The project superintendent is primarily responsible for managing subcontractors and coordinating day-to-day production and schedule adherence on the project. The superintendent is required to attend Red Zone meetings, partnering meetings, and quality control meetings. The superintendent or qualified alternative must be on-site at all times during the performance of this contract until the work is completed and accepted.

1.3.4 Non-Compliance Actions

The Project Superintendent is subject to removal by the Contracting Officer for non-compliance with requirements specified in the contract and for failure to manage the project to ensure timely completion. Furthermore, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders is acceptable as the subject of claim for extension of time for excess costs or damages by the Contractor.

1.4 PRECONSTRUCTION

After award of the contract but prior to commencement of any work at the site, meet with the Contracting Officer to discuss and develop a mutual understanding relative to the administration of the value engineering and safety program, preparation of the schedule of prices or earned value report, shop drawings, and other submittals, scheduling programming, prosecution of the work, and clear expectations of the "Interim DD Form 1354" Submittal.

Major subcontractors who will engage in the work must also attend.

1.5 PARTNERING

To most effectively accomplish this contract, the Government requires the formation of a cohesive partnership within the Project Team whose members are from the Government, the Contractor and their Subcontractors. Key personnel from the Supported Command, the End User (who will occupy the facility), the Government Design and Construction team and Subject Matter Experts, the Installation, the Contractor and Subcontractors, and the Designer of Record will be invited to participate in the Partnering process. The Partnership will draw on the strength of each organization in an effort to achieve a project that is without any safety mishaps, conforms to the Contract, and stays within budget and on schedule.

The Contracting Officer will provide Information on the Partnering Process and a list of key and optional personnel who should attend the Partnering meeting.

1.5.1 Informal Partnering

Section 01 30 00 Page 15

a. The Contracting Officer will organize the Partnering Sessions with key personnel of the project team, including Contractor personnel and Government personnel.

b. The Initial Informal Partnering session may be held concurrently with the

Pre-Construction meeting. Partnering sessions will be held at a location mutually agreed to by the Contracting Officer and the Contractor, typically at a conference room on-base or at the Contractor's temporary trailer. The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by Contracting Officer. The Partners will determine the frequency of the follow-on sessions, at no more than three to six month intervals.

Section 01 32 16.00 20 Page 16

SECTION 01 32 16.00 20

SMALL PROJECT CONSTRUCTION PROGRESS SCHEDULES

08/18, CHG 1: 08/20

SD-01 Preconstruction Submittals

Baseline Construction Schedule; G

SD-07 Certificates

Monthly Updates

1.2 PRE-CONSTRUCTION SCHEDULE REQUIREMENT

Prior to the start of work, prepare and submit to the Contracting Officer a Baseline Construction Schedule in the form of a Bar Chart Schedule in accordance with the terms in Contract Clause FAR 52.236-15 Schedules for Construction Contracts, except as modified in this contract.

The approval of a Baseline Construction Schedule is a condition precedent to:

a. The Contractor starting demolition work or construction stage(s) of the contract.

b. Processing Contractor's invoice(s) for construction activities/items of work.

c. Review of any schedule updates.

Submittal of the Baseline Construction Schedule, and subsequent schedule updates, is understood to be the Contractor's certification that the submitted schedule meets the requirements of the Contract Documents, represents the Contractor's plan on how the work will be accomplished, and accurately reflects the work that has been accomplished and how it was sequenced (as-built logic).

1.3 SCHEDULE FORMAT

1.3.1 Schedule Submittals and Procedures

Submit Schedules and updates in hard copy and on electronic media that is acceptable to the Contracting Officer. Submit an electronic back-up of the project schedule in an import format compatible with the Government's scheduling program.

1.4 SCHEDULE MONTHLY UPDATES

Update the Construction Schedule at monthly intervals or when the schedule has been revised. Keep the updated schedule current, reflecting actual activity progress and plan for completing the remaining work. Submit copies

Section 01 32 16.00 20 Page 17 of purchase orders and confirmation of delivery dates as directed by the

a. Narrative Report: Provide with schedule updates. Identify and justify the following:

(1) Progress made in each area of the project;

(2) Date/time constraint(s), other than those required by the contract;

(3) Changes in the following; added or deleted activities, original and remaining duractions for activities that have not started, logic, milestones, planned sequence of operations, and critical path

(4) Status of Contract Completion Date and interim milestones;

(5) Current and anticipated delays (describe cause of delay and corrective actions(s) and mitigation measures to minimize);

(6) Description of current and future schedule problem areas.

For each entry in the narrative report, cite the respective Activity ID and Activity Name, the date and reason for the change, and description of the change.

1.5 Contract Modification

Submit a Time Impact Analysis (TIA) with each cost and time proposal for proposed change. TIA must illustrate the influence of each change or delay on the Contract Completion Date or milestones. No time extensions will be granted nor delay damages paid unless a delay occurs which consumes all available Project Float, and extends the Projected Finish beyond the Contract Completion Date.

a. Each TIA must be in both narrative and schedule form. The narrative must define the scope and conditions of the change; provide start and finish dates of impact, successor and predecessor activity to impact period, responsible party, describe how it originated, and how it impacts the schedule. The schedule submission must consist of three native files:

(1) Fragnet used to define the scope of the changed condition

(2) Most recent accepted schedule update as of the time of the proposal or claim submission that has been updated to show all activity progress as of the time of the impact start date.

(3) The impacted schedule that has the fragnet inserted in the updated schedule and the schedule "run" so that the new completion date is determined.

b. For claimed as-built project delay, the inserted fragnet TIA method must be modified to account for as-built events known to occur after the data date of schedule update used.

c. All TIAs must include any mitigation, and must determine the apportionment of the overall delay assignable to each individual delay. The associated narrative must clearly describe the findings in a chronological listing beginning with the earliest delay event.

Section 01 32 16.00 20 Page 18

(1) Identify types of delays as follows:

(a) Excusable Delay: Force-Majeure (e.g. weather) - Contractor may receive time extension, but time will not be compensable.

(b) Inexcusable Delay: Contractor Responsibility - Contractor will not receive time extension.

(c) Compensable Delay: Government Responsibility - Contractor may receive compensable time extension.

(2) If a combination of delay types occurs, it is considered Concurrent Delay, which is defined in the following combinations:

(a) Excusable Delay and Compensable Delay results in Excusable Delay

(b) Excusable Delay and Inexcusable Delay results in Inexcusable Delay

(c) Compensable Delay and Inexcusable Delay results in Excusable Delay

d. Submit Data disks containing the narrative and native schedule files.

e. Unless the Contracting Officer requests otherwise, only add conformed contract modifications into the Project NAS.

1.5 3-WEEK LOOK AHEAD SCHEDULE

Prepare and issue a 3-Week Look Ahead schedule to provide a more detailed day-to-day plan of upcoming work identified on the Construction Schedule.

Key the work plans to activity numbers when a NAS is required and update each week to show the planned work for the current and following two-week period.

Additionally, include upcoming outages, closures, preparatory meetings, and initial meetings. Identify critical path activities on the Three-Week Look Ahead Schedule. The detail work plans are to be bar chart type schedules, maintained separately from the Construction Schedule on an electronic spreadsheet program and printed on 8-1/2 by 11 inch sheets as directed by the Contracting Officer. Activities must not exceed 5 working days in duration and have sufficient level of detail to assign crews, tools and equipment required to complete the work. Deliver three hard copies and one electronic file of the 3-Week Look Ahead Schedule to the Contracting Officer no later than 8 a.m. each Monday, and review during the weekly CQC Coordination or Production Meeting.

1.6 CORRESPONDENCE AND TEST REPORTS:

Correspondence (e.g., letters, Requests for Information (RFIs), e-mails, meeting minute items, Production and QC Daily Reports, material delivery tickets, photographs) must reference Schedule Activities that are being addressed. Test reports (e.g., concrete, soil compaction, weld, pressure) must reference Schedule Activities that are being addressed.

1.7 ADDITIONAL SCHEDULING REQUIREMENTS

Any references to additional scheduling requirements, including systems to be inspected, tested and commissioned, that are located throughout the remainder of the Contract Documents, are subject to all requirements of this section.

Section 01 32 16.00 20 Page 19

Section 01 33 00 Page 20

SECTION 01 33 00

SUBMITTAL PROCEDURES

08/18, CHG 4: 02/21

1.1 DEFINITIONS

1.1.1 Submittal Descriptions (SD)

Submittal requirements are specified in the technical sections. Submittals identified by the Submittal Description (SD) numbers and titles follow:

Submittals that are required prior to or commencing with the start of work on site.

Certificates Of Insurance

Surety Bonds

List Of Proposed Subcontractors

List Of Proposed Products

Construction progress schedule

Submittal Register

Schedule Of Prices Or Earned Value Report

Health and Safety Plan

Work Plan

Quality Control (QC) plan

Environmental Protection Plan

SD-02 Shop Drawings

Drawings, diagrams and schedules specifically prepared to illustrate some portion of the work.

Diagrams and instructions from a manufacturer or fabricator for use in producing the product and as aids to the Contractor for integrating the product or system into the project.

Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be coordinated.

SD-03 Product Data

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Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.

Samples of warranty language when the contract requires extended product warranties.

SD-04 Design Data

Design calculations, mix designs, analyses or other data pertaining to a part of work.

SD-05 Test Reports

Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. Unless specified in another section, testing must have been within three years of date of contract award for the project.

Report that includes findings of a test required to be performed on an actual portion of the work or prototype prepared for the project before shipment to job site.

Report that includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

Investigation reports

Daily logs and checklists

Final acceptance test and operational test procedure

SD-06 Certificates

Statements printed on the manufacturer's letterhead and signed by responsible officials of manufacturer of product, system or material attesting that the product, system, or material meets specification requirements. Must be dated after award of project contract and clearly name the project.

Document required of Contractor, or of a manufacturer, supplier, installer or Subcontractor through Contractor. The document purpose is to further promote the orderly progression of a portion of the work by documenting procedures, acceptability of methods, or personnel qualifications.

Confined space entry permits

Text of posted operating instructions

SD-07 Manufacturer's Instructions

Preprinted material describing installation of a product, system or material, including special notices and (SDS)concerning impedances, hazards and safety precautions.

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SD-08 Operation and Maintenance Data

Data provided by the manufacturer, or the system provider, including manufacturer's help and product line documentation, necessary to maintain and install equipment, for operating and maintenance use by facility personnel.

Data required by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.

Data incorporated in an operations and maintenance manual or control system.

SD-09 Closeout Submittals

Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.

Submittals required for Guiding Principle Validation (GPV) or Third Party Certification (TPC).

Special requirements necessary to properly close out a construction contract.

For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase contract.

1.1.2 Approving Authority

Office or designated person authorized to approve the submittal.

1.1.3 Work

As used in this section, on-site and off-site construction required by contract documents, including labor necessary to produce submittals, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction. In exception, excludes work to produce SD-01 submittals.

1.2 SUBMITTALS

Government approval is required for all submittals. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

Submittal Register

1.3 PREPARATION

1.3.1 Transmittal Form

Transmit each submittal, except sample installations and sample panels to the office of the approving authority using the transmittal form prescribed by the Contracting Officer. Include all information prescribed by the transmittal form and required in paragraph IDENTIFYING SUBMITTALS. Use the submittal transmittal forms to record actions regarding samples.

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1.3.2 Source Drawings for Shop Drawings

1.3.2.1 Source Drawings

The entire set of source drawing files (DWG) will not be provided to the Contractor. Request the specific Drawing Number for the preparation of shop drawings. Only those drawings requested to prepare shop drawings will be provided. These drawings are provided only after award.

1.3.2.2 Terms and Conditions

Data contained on these electronic files must not be used for any purpose other than as a convenience in the preparation of construction data for the referenced project. Any other use or reuse is at the sole risk of the Contractor and without liability or legal exposure to the Government. The Contractor must make no claim, and waives to the fullest extent permitted by law any claim or cause of action of any nature against the Government, its agents, or its subconsultants that may arise out of or in connection with the use of these electronic files. The Contractor must, to the fullest extent permitted by law, indemnify and hold the Government harmless against all damages, liabilities, or costs, including reasonable attorney's fees and defense costs, arising out of or resulting from the use of these electronic files.

These electronic source drawing files are not construction documents.

Differences may exist between the source drawing files and the corresponding construction documents. The Government makes no representation regarding the accuracy or completeness of the electronic source drawing files, nor does it make representation to the compatibility of these files with the Contractor hardware or software. The Contractor is responsible for determining if any conflict exists. In the event that a conflict arises between the signed and sealed construction documents prepared by the Government and the furnished source drawing files, the signed and sealed construction documents govern.

Use of these source drawing files does not relieve the Contractor of the duty to fully comply with the contract documents, including and without limitation the need to check, confirm and coordinate the work of all contractors for the project. If the Contractor uses, duplicates or modifies these electronic source drawing files for use in producing construction data related to this contract, remove all previous indication of ownership (seals, logos, signatures, initials and dates).

1.4 QUANTITY OF SUBMITTALS

1.4.1 Number of SD-04 Samples

Submit two copies of each required item. One approved sample or set of samples will be retained by approving authority and one will be returned to Contractor.

1.5 VARIATIONS

Variations from contract requirements require Contracting Officer approval pursuant to contract Clause FAR 52.236-21 Specifications and Drawings for Construction, and will be considered where advantageous to the Government.

1.5.1 Considering Variations

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Discussion of variations with the Contracting Officer before submission will help ensure that functional and quality requirements are met and minimize rejections and resubmittals. For variations that include design changes or some material or product substitutions, the Government may require an evaluation and analysis by a licensed professional engineer hired by the contractor. When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering Change Proposal

(VECP).

Specifically point out variations from contract requirements in a variation submittal. Failure to point out variations may cause the Government to require rejection and removal of such work at no additional cost to the Government.

1.5.2 Proposing Variations

When proposing variation, deliver a submittal, clearly marked as a "VARIATION" to the Contracting Officer, with documentation illustrating the nature and features of the variation including any necessary technical submittals and why the variation is desirable and beneficial to Government.

If lower cost is a benefit, also include an estimate of the cost savings. In addition to documentation required for variation, include the submittals required for the item. Clearly mark the proposed variation in all documentation.

1.5.3 Warranting that Variations are Compatible

When delivering a variation for approval, the Contractor warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.

1.5.4 Review Schedule Extension

In addition to the normal submittal review period, a period of 10 working days will be allowed for the Government to consider submittals with variations.

1.6 SUBMITTAL REGISTER

Prepare and maintain submittal register, as the work progresses. Do not change data which is output in columns (c), (d), (e), and (f) as delivered by Government; retain data which is output in columns (a), (g), (h), and (i) as approved. A submittal register showing items of equipment and materials for which submittals are required by the specifications is provided as an attachment. This list may not be all inclusive and additional submittals may be required.

Column (c): Lists specification section in which submittal is required.

Column (d): Lists each submittal description (SD No. and type, e.g. SD-02 Shop Drawings) required in each specification section.

Column (e): Lists one principal paragraph in specification section where a material or product is specified. This listing is only to facilitate locating submitted requirements. Do not consider entries in column (e) as limiting project requirements.

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Thereafter, the Contractor is to track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the Government.

1.6.1 Use of Submittal Register

Submit submittal register. Submit with QC plan and project schedule. Verify that all submittals required for project are listed and add missing submittals.

Coordinate and complete the following fields on the register submitted with the QC plan and the project schedule:

Column (a) Activity Number: Activity number from the project schedule.

Column (g) Contractor Submit Date: Scheduled date for approving authority to receive submittals.

Column (h) Contractor Approval Date: Date Contractor needs approval of submittal.

Column (i) Contractor Material: Date that Contractor needs material delivered to Contractor control.

1.6.2 Contractor Use of Submittal Register

Update the following fields with each submittal throughout contract.

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (j) Action Code (k): Date of action used to record Contractor's review when forwarding submittals to QC.

Column (l) List date of submittal transmission.

Column (q) List date approval received.

1.6.3 Approving Authority Use of Submittal Register

Update the following fields in the Government-furnished submittal register program or equivalent fields in program utilized by Contractor.

Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.

Column (l) List date of submittal receipt.

Column (m) through (p) List Date related to review actions.

Column (q) List date returned to Contractor.

1.6.4 Copies Delivered to the Government

Deliver one copy of submittal register updated by Contractor to Government with each invoice request.

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1.7 SCHEDULING

Schedule and submit concurrently product data and shop drawings covering component items forming a system or items that are interrelated. Submit pertinent certifications at the same time. No delay damages or time extensions will be allowed for time lost in late submittals.

a. Coordinate scheduling, sequencing, preparing, and processing of submittals with performance of work so that work will not be delayed by submittal processing. The Contractor is responsible for additional time required for Government reviews resulting from required resubmittals.

The review period for each resubmittal is the same as for the initial submittal.

b. Resubmit the submittal register and annotate it monthly with actual submission and approval dates. When all items on the register have been fully approved, no further resubmittal is required.

c. Carefully control procurement operations to ensure that each individual submittal is made on or before the Contractor scheduled submittal date shown on the approved "Submittal Register.

1.8 GOVERNMENT APPROVING AUTHORITY

When the approving authority is the Contracting Officer, the Government will:

a. Note the date on which the submittal was received from the QC manager.

b. Review submittals for approval within the scheduling period specified and only for conformance with project design concepts and compliance with contract documents.

c. Identify returned submittals with one of the actions defined in paragraph

REVIEW NOTATIONS and with comments and markings appropriate for the action indicated.

Upon completion of review of submittals requiring Government approval, stamp and date submittals. One copies of the submittal will be retained by the Contracting Officer and one copy of the submittal will be returned to the Contractor.

1.8.1 REVIEW NOTATIONS

Submittals will be returned to the Contractor with the following notations:

a. Submittals marked "approved" or "accepted" authorize proceeding with the work covered.

b. Submittals marked "approved as noted" or "approved, except as noted, resubmittal not required," authorize proceeding with the work covered provided that the Contractor takes no exception to the corrections.

c. Submittals marked "not approved," "disapproved," or "revise and resubmit" indicate incomplete submittal or noncompliance with the contract requirements or design concept. Resubmit with appropriate changes. Do not proceed with work for this item until the resubmittal is approved.

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d. Submittals marked "not reviewed" indicate that the submittal has been previously reviewed and approved, is not required, does not have evidence of being reviewed and approved by Contractor, or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals returned for lack of review by Contractor or for being incomplete, with appropriate action, coordination, or change.

1.9 DISAPPROVED SUBMITTALS

Make corrections required by the Contracting Officer. If the Contractor considers any correction or notation on the returned submittals to constitute a change to the contract drawings or specifications, give notice to the Contracting Officer as required under the FAR clause titled CHANGES. The Contractor is responsible for the dimensions and design of connection details and the construction of work. Failure to point out variations may cause the Government to require rejection and removal of such work at the Contractor's expense.

If changes are necessary to submittals,…