Attachment 5 - USCG Ombudsman Notice.pdf
PDF 66 KB Posted
- Attached to
- USCGC KENNEBEC DRYDOCK FY 26
- Solicitation number
- 70Z08525QIBCT0024
About this file
This document is a Notice for Filing Agency Protests for the United States Coast Guard (USCG) Ombudsman Program. The notice outlines the process for interested parties to file protests regarding USCG procurement activities through an Alternative Dispute Resolution (ADR) forum. The Ombudsman Program for Agency Protests (OPAP) provides an independent review mechanism to investigate and resolve protest issues without litigation, offering essentially the same relief as the Government Accountability Office (GAO).
Interested parties can pursue two protest resolution paths: an informal forum or a formal agency protest. For the informal forum, parties should first contact the Contracting Officer and then the USCG Ombudsman if concerns remain unresolved. For a formal protest, parties must make best efforts to resolve issues with the Contracting Officer first. Formal protests can be filed with either the Contracting Officer or the Ombudsman, and contract award or performance will be suspended during the protest period. The agency aims to resolve protests within 35 calendar days, and protesters must provide specific information as outlined in FAR 33.103. Contact information is provided for filing protests, including an email (OPAP@uscg.mil), fax, phone, and alternative point of contact in Oakland, CA.
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Text version
NOTICE FOR FILING AGENCY PROTESTS
United States Coast Guard Ombudsman Program
It is the policy of the United States Coast Guard (USCG) to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the Government Accountability Office (GAO).
Interested parties are encouraged to seek resolution of their concerns within the USCG as an Alternative
Dispute Resolution (ADR) forum rather than filing a protest with the GAO or some external forum.
Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the Contracting Officer or Ombudsman.
Informal Forum with the Ombudsman. Interested parties who believe a specific USCG procurement is unfair or otherwise defective should first direct their concerns to the applicable Contracting Officer. If the
Contracting Officer is unable to satisfy their concerns, interested parties are encouraged to contact the U.S.
Coast Guard Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, Contracting Officer, and solicitation closing date (if applicable).
Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the Contracting Officer through open and frank discussions. If the protester’s concerns are unresolved, an Independent Review is available by the
Ombudsman. The protester may file a formal agency protest to either the Contracting Officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency’s goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth in FAR 33.103. If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. To be timely protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be submitted to:
COMMANDANT (CG-9131)
U S COAST GUARD
OMBUDSMAN PROGRAM FOR AGENCY PROTESTS
EMAIL: OPAP@uscg.mil
Fax: 202-372-8447
Phone: 202-475-5786
More information about the Ombudsman Program for Agency Protests (OPAP) can be found at http://www.uscg.mil/acquisition/business/ombudsman.asp
Alternative Point of Contact:
United States Coast Guard
Surface Forces Logistics Center
Attn: Natalie J. Rodriguez
1301 Clay Street, Suite 807N
Oakland, CA 94612
Email: Natalie. J.Rodriguez@uscg.mil
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