Attachment_5_-_Cost_Proposal_Wrksht_v12.05.25.xlsx
XLSX spreadsheet 47 KB Posted
- Solicitation number
- 0000037434
- Issued by
- Sacramento County, Sacramento City, West Sacramento City, California
About this file
This is a Cost Proposal Worksheet for the California Arts Council's (CAC) 50th Anniversary Awards Ceremony Event Producer Request for Proposal (RFP-25-005). The solicitation seeks a qualified event producer to manage and execute the CAC's 50th Anniversary Awards Ceremony in collaboration with the Council's Ad Hoc 50th Anniversary Committee Members, CAC Executive Team, other CAC staff, and strategic partners. The event will recognize the impact and legacy of the original founding members of the Council, California artists, arts leaders, and arts organizations that have made significant contributions to the cultural and civic life of California. The contract is open to California Independent Contractors, Individuals, Sole Proprietors, Partnerships, California Certified Small Businesses (SB), Disabled Veteran Business Enterprises (DVBE), 501(c)(3) organizations registered in California, private for-profit organizations, and organizations with joint powers agreements based in California. Proposal submissions must be directed to Procurement@arts.ca.gov.
The cost proposal worksheet establishes a maximum contract amount of $90,000 for hourly fees. The budget structure includes direct labor costs organized by project milestones (Event Production Timeline & Master Plan, Intermediary Services, Vendor List and Signed Subcontractors, Run-of-Show and script, Final Event Budget & Fund Disbursement Plan and Policy, invitation design and distribution, Event Day Production, Final Vendor Payments, and Post-Event Summary Report), and other direct costs including Travel & Lodging (capped at $5,500 for travel and $7,500 for lodging), Venue, Catering, AV/Lighting and Technical Support, Decor, Entertainment, and Janitorial/Clean-Up Crew. The CAC requires bidders to provide detailed Budget Notes explaining any expenditures and reserves the right to request clarification regarding cost proposals. Bidders are expected to already possess all equipment, services, skills, permits, certifications, and licenses necessary to perform the work. Subcontracting is prohibited without prior written CAC approval. Non-consumable supplies and equipment require compelling rationale and may be negotiated or eliminated from the final contract budget at CAC's discretion.
View the file
Other files
Show all 19
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Cost Proposal Attachment 5: Cost Proposal CAC 50th Anniversary Event Producer RFP No: RFP-25-005
| The selected Bidder/Contractor will be contracted for a total amount based on hourly fees not to exceed $90,000. |
| California Arts Council (CAC) reserves the right to ask the bidder/contractor regarding their cost proposal for further |
| clarification and/or explanation. CAC requires the bidder to attach Budget Notes to explain any expenditures, as needed. |
| Note: Bidder may add additional rows/columns as needed. |
| Bidder is responsible for ensuring their cost proposal worksheet is accurate and includes the entire cost. |
| MILESTONES & DIRECT LABOR | ||||||
| MILESTONES | PERSONNEL NAME | TITLE | HOURS | |||
| (Whole Numbers) | RATE | TOTAL | ||||
| Event Production Timeline & Master Plan | $0.00 | $0.00 | ||||
| Intermediary Services | $0.00 | $0.00 | ||||
| Vendor List and Signed Subcontractors | $0.00 | $0.00 | ||||
| Run-of-Show and script | $0.00 | $0.00 | ||||
| Final Event Budget & Fund Disbursement Plan and Policy | $0.00 | $0.00 | ||||
| Facilitate design, distribution, and tracking of invitations and RSVP’s. | $0.00 | $0.00 | ||||
| Work collaboratively with event publicist. | $0.00 | $0.00 | ||||
| Event Day Production | $0.00 | $0.00 | ||||
| Final Vendor Payments | $0.00 | $0.00 | ||||
| Post-Event Summary Report (Lessons Learned) | $0.00 | $0.00 | ||||
| Subtotal | $0.00 |
| OTHER DIRECT COSTS (EXCEPT LABOR) | |||||
| COST TYPE | DESCRIPTION | QUANTITY | COST | TOTAL | |
| Travel & Lodging Cost (Itemized)* | Enter on Itemized Travel Tab | $0.00 | $0.00 | ||
| Venue | $0.00 | $0.00 | |||
| Catering | $0.00 | $0.00 | |||
| AV/Lighting and Technical Support | $0.00 | $0.00 | |||
| Décor | $0.00 | $0.00 | |||
| Entertainment (MC, DJ, live and performers) | $0.00 | $0.00 | |||
| Janitorial/Clean-Up Crew | $0.00 | $0.00 | |||
| Security Services (if needed) | $0.00 | $0.00 | |||
| OTHER DIRECT COSTS (EXCEPT LABOR) | $0.00 | $0.00 | |||
| Subtotal | $0.00 | ||||
| Total Bid: | $0.00 | ||||
| * Enter travel & lodging costs on the Itemized Travel tab in this workbook and ensure it reconciles to the total on the Cost Proposal. |
&"Arial,Italic"&16Attachment 5: Cost Proposal Worksheet
Itemized Travel
| TRAVEL ITEM | QUANTITY | COST | EXTENDED COST | LODGING | QUANTITY | COST | EXTENDED COST |
| $0.00 | $0.00 | $0.00 | $0.00 | ||||
| $0.00 | $0.00 | $0.00 | $0.00 | ||||
| $0.00 | $0.00 | $0.00 | $0.00 | ||||
| $0.00 | $0.00 | $0.00 | $0.00 | ||||
| $0.00 | $0.00 | $0.00 | $0.00 | ||||
| $0.00 | $0.00 | $0.00 | $0.00 | ||||
| $0.00 | $0.00 | $0.00 | $0.00 | ||||
| $0.00 | $0.00 | $0.00 | $0.00 | ||||
| $0.00 | $0.00 | $0.00 | $0.00 | ||||
| $0.00 | $0.00 | $0.00 | $0.00 | ||||
| $0.00 | $0.00 | $0.00 | $0.00 | ||||
| $0.00 | $0.00 | $0.00 | $0.00 | ||||
| $0.00 | $0.00 | $0.00 | $0.00 | ||||
| $0.00 | $0.00 | $0.00 | $0.00 | ||||
| $0.00 | $0.00 | $0.00 | $0.00 | ||||
| $0.00 | $0.00 | $0.00 | $0.00 | ||||
| $0.00 | $0.00 | $0.00 | $0.00 | ||||
| $0.00 | $0.00 | $0.00 | $0.00 | ||||
| $0.00 | $0.00 | $0.00 | $0.00 | ||||
| Subtotal* | $0.00 | Subtotal* | $0.00 | ||||
| *Travel Costs cannot exceed $5,500. | *Lodging Costs cannot exceed $7,500. |
PLS READ - Notes & Explanations NOTE 1: CAC expects the bidder to already possess all the equipment, services, skill, permits, certifications and/or license(s) they need to perform the work according to this solicitation. CAC may collect confirmation of the purchase of equipment(s) by requesting for invoices, receipts and/or other supporting documents.
NOTE 2: Contractor shall not subcontract work without prior to written approval of the State (CAC). Subcontracts must include all applicable terms of thie Agreement. Must comply with business license and insurance & liability requirements, indemination, nondiscrimination, etc.
NOTE 3: Generally, only consumable supplies can be included in your proposal budget. If you are requesting equipment or non-consumable supplies, provide budget notes that include a compelling rationale for the expenditures. If the Review/Evaluation Committee/CAC finds these expenditures to be non-critical and your proposal is selected, these budget items may be negotiated or eliminated from the final contract budget.
File details come from the government source that posted it. Updated .