Attachment_1_-_Reqd_Attchmnts___Mandatory_Bus_Checklist.pdf
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- Solicitation number
- 0000037434
- Issued by
- Sacramento County, Sacramento City, West Sacramento City, California
About this file
This is a Required Attachments and Mandatory Business Documents Checklist for the California Arts Council's RFP-25-005, which solicits proposals for an event producer to manage and execute the Council's 50th Anniversary Awards Ceremony. The event will recognize the impact and legacy of the Council's founding members, California artists, arts leaders, and arts organizations that have contributed to the state's cultural and civic life. All bid proposals must be submitted by the specified deadline to Procurement@arts.ca.gov. The contract budget is up to $90,000, and the California Arts Council intends to award the contract to a single vendor. Eligible bidders include California independent contractors, individuals, sole proprietors, partnerships, California Certified Small Business (SB) entities, Disabled Veteran Business Enterprises (DVBE), 501(c)(3) organizations registered in California, private for-profit organizations, and organizations with a joint powers agreement based in California.
For a bid to be responsive, all required attachments must be submitted in PDF format except the Cost Proposal Worksheet, which must be submitted in Excel. Required documents include the Bidder/Proposer Certification Sheet, Bidder Declaration, Confidentiality Statement, Cost Proposal Worksheet, Darfur Contracting Act certification, Workers' Compensation Certification (if applicable), Payee Data Records, Contractor Certification Clauses, Generative AI Notification Clause and Reporting, DVBE Declaration (if applicable), and relevant business documentation such as California Secretary of State registration, business license, liability insurance, and IRS 501(c)(3) designation letter (if applicable). The proposal narrative is limited to 10 pages, excluding resumes and the cost proposal worksheet, and must include team description and roles, capacity and risk management information, at least two work examples, and at least three professional references with resumes or CVs for each team member.
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California Arts Council
RFP-25-005
50th Anniversary Event Producer
ATTACHMENT 1 – REQUIRED ATTACHMENTS & MANDATORY BUSINESS
DOCUMENTS CHECK LIST
A complete bid package will consist of the items identified below. Complete this checklist to confirm the items in your bid. Place a check mark or “X” next to each item that you are submitting to the State. For your bid to be responsive, all applicable required attachments (forms), mandatory business documents (if applicable) and proposal requirements must be included with your bid package all in PDF except the Cost Proposal Worksheet which must be in Excel.
Bidder Name: ______________________________________
REQUIRED ATTACHMENTS
(in PDF)
Checkmark or N/A
Attachment 1: Required Attachments and Mandatory Business Documents Checklist
Attachment 2: Bidder/Proposer Certification Sheet
Attachment 3: Bidder Declaration GSPD-05-105
Attachment 4: Confidentiality Statement
Attachment 5: Cost Proposal Worksheet (must be submitted in Excel)
Attachment 6: Darfur Contracting Act
Attachment 7: Individual & Sole Proprietor Statement (if applicable)
Attachment 8: Workers’ Compensation Certification (if applicable)
Attachment 9: Payee Data Records STD 204
Attachment 10: Contractor Certification Clauses CCC 04/2017
Attachment 11: Gen AI Notification Clause & Reporting
Attachment 12: DGS PD 843 DVBE Declaration (if applicable)
Attachment 13: Confirmation Letter Form DVBE Subcontractor (if applicable)
Reference Only Attachment 14: Evaluation Plan and Scoring Rubric
Reference Only Attachment 15: Commercially Useful Function Worksheet (prime and subcontractors)
Awarded Bidder only Attachment 16: Standard Agreement STD 213 (example only)
Post Award only Attachment 17: Prime Contractor’s Certification DVBE Subcontractor Report STD 817 (if applicable and upon completion of contract)
California Arts Council
RFP-25-005
50th Anniversary Event Producer
REQUIRED MANDATORY BUSINESS DOCUMENTS
(in PDF)
Checkmark or N/A Copy of the prime/bidder’s California Small Business (SB) Certificate, if applicable.
If applicable, copy of each subcontractor(s) California Small Business (SB) Certificate.
Copy of prime/bidder’s CA DVBE certification, if applicable.
Copy of subcontractor’s CA DVBE certification, if applicable.
Copy of the bidder’s registration with the California Secretary of State.
Copy of IRS designation letter showing org has the 501(c)(3) federal tax-exempt status, if applicable.
Copy of Joint Powers of Agreement, if applicable.
Copy of the bidder’s business license or business tax certificate.
Copy of the bidder’s liability insurance coverage.
Other business document(s) as needed by CAC.
PROPOSAL REQUIREMENTS
(in PDF)
Checkmark or N/A Proposal Narrative – 10-page limit not including resumes & cost proposal worksheet
Team Description & Roles
Capacity and Risk Management
Work Examples – At least 2 examples
Cost Proposal Worksheet (Attachment 5, in Excel)
References – At least 3 professional references
Resumes/CVs for each team member – Bios will not be accepted
File details come from the government source that posted it. Updated .