Attachment 4 General Info For March ARB.pdf

REPAIR AC PAVING

07 MAR 2026

SUMMARY

• Project REPAIR AC PAVING

• Number PDPG262483

• Government 163 ATKW CAANG MARB

• Contractor

• Contract W50S7426CAXXX

• Contract Amount $

• Notice of Award NOA 2026

• Admin Submittals NLT NOA +10 2026

• Notice To Proceed 1 NTP 1 2026

• Material Submittals NLT NTP 1 +30 2026

• Notice to Proceed 2 NTP 2 2026

• Closeout Submittals NLT NTP 2 +120 2026

• Period of Performance POP 120 2026

CONTRACTOR

• PM Project Manager

• SV Supervisor

• QC Quality Control

• IN Inspector

GOVERNMENT

• JEREMY HEBB KO Contracting Officer

• DAVID MORENO KA Contracting Administrator

• TONY ALVES COR Contracting Officer Representative

CONTRACTING OFFICER

JEREMY HEBB KO

• Only person authorized to bind the Government for Money, Time, or Quality

CONTRACTING ADMINISTRATOR

DAVID MORENO KA

• Administer the contract

• Responsible to assure compliance with Federal Acquisition Regulations

CONTRACTING OFFICER REPRESENTATIVE

TONY ALVES COR

• Inspect and accept work

• Interpret Plans and Specs

• Respond to RFI’s

• Review submittals

• Review schedules

• Prepare PCOs

• Review RFPs

• Approve pay requests

• Prepare No Cost Changes

• Prepare Daily Reports

COR Cannot

• Stop or direct KTR

• Make changes to the contract

• Make changes that affect

• Cost

• Time

• Quality

• Quantity

• Delivery

GOV POC

• EMERGENCY (951) 655 2911 (Off Base 911)

• CIVIL ENGINEERING (951) 655-5456

• SAFETY (951) 655-2381

• SECURITY (951) 655-4413

• FIRE DEPARTMENT (951) 655-2084

• ENVIRONMENTAL (951) 655-4305

RISK MANAGEMENT

• KTR responsible for Job Site and Personnel

• Report issues to COR

• SECURITY

• Base at FPCON: BRAVO

HEALTH

• Base at HPCON: BRAVO

SAFETY

• OSHA - Federal and State Regulations

• Designate outdoor smoking area 50’ min from any door

SUPERINTENDENT

• Superintendent required when subcontractors are on site

• May assume roles of QC Manager & Safety Manager

• Submit Daily Reports grouped as determined by COR

• Submit Team contact information. Changes to key personnel from those proposed shall be approved by KO in advance

• Prior to construction complete Anti Terrorism AT Level 1 Training

• https://jko.jten.mil/courses/AT-level1/launch.html. Post Certificate

• Train onsite workers and post signed workers list of acknowledgment

BASE ACCESS

• PASSES

• Contractors will be vetted and issued temporary access passes

• Compete GOV provided vetting form and allow 2 weeks for processing each form.

• Visitor Control Center will issue passes

• INSPECTION

• Commercial vehicles will be inspected for each entry

• GOV will escort material delivery vehicles

CONSTRUCTION

Coordinate with COR

SITE ACCESS

• KTR to designate entry responsible for access to the site location

• No employees allowed outside designated location

TEMPORARY UTILITIES

• Electricity and Water provided by GOV

GOVERNMENT PROPERTY

• Protect KTR material

• Protect existing facilities & site

OPERATION & STORAGE

• Erection and removal of temporary buildings and/or utilities

• Authorized use of roadways

CLEAN UP

• Keep Job site clean at all times

PERMITS

• Burn Permit 452 Fire Department

• Dig Permit 163 CES

ADMINISTRATIVE SUBMITTALS

KTR to COR & KA

• AF3000-0 GOV provided template in Acrobat PDF Portfolio

• AF3000-1 BONDS & COI

• BONDS Bid, Performance & Payment

• COI Certificate of Insurance

• AF3000-2 SOV, CPM & SS

• SOV Schedule Of Values

• CPM Schedule

• SS Submittal Schedule – AF66 or equal

• AF3000-3 AHA, APP, CQC

• AHA Activity Hazard Analysis

• APP Accident Prevention Plan

• CQC Construction Quality Control

• VETTING GOV provided template

MATERIAL SUBMITTALS

• AF3000-0 GOV provided template in Acrobat PDF Portfolio

• AF3000-4.1 Revised submittal

• Submit product data for all materials

• Group as practical to facilitate processing

• Submit Hot & Long Lead items first

• Substitutions submitted as RFI during bidding. Compare salient qualities to specified material. GOV will evaluate and if acceptable will issue amendment to bidders. Substitutions submitted after award may be rejected

• GOV will not catch you up from late submittals

• KTR is at risk proceeding without approved submittal

CLOSEOUT SUBMITTALS

• AF3000-0 GOV provided template in Acrobat PDF Portfolio

• Asbuilts Construction Drawings Redlines

• O & M Operating & Maintenance

• Warranty Extended Material or Maintenance

CLOSEOUT DOCUMENTS

GOV to KTR

• Substantial Completion Certificate

• DD1354 Real Property Form if Applicable

• POP Extension Mod if Applicable

• Release of Claims

SCHEDULE

• CPM – Critical Path Method

• Include Submittals - Administration, Materials, and Closeout

• Update as required for CO cost or time extension

SCHEDULE OF VALUES

• Include COR signature approval block

• List Bonds first

• List Submittals – Administration, Materials, and Closeout

• List Cost Mod by CLIN

• Assign percentage of each item value of total project cost

• Assign separate item for stored materials

• Assigned values total must equal 100% - No retainage

• Do not front-end load or inflate value of completed work

REQUEST FOR INFORMATION

• RFI 1 First

• RFI 1.1 Revised

• Send to COR & KA

• Address issues as completely as possible

• Do not proceed on answer if time/cost applicable unless directed by the KO

INSPECTIONS & TESTS

• Schedule Inspection with COR at start and end for each Trade

• Inspection Reports

• Provide reports as a submittal

• Submit timely IAW submittal process

• Test Results

• Submit timely IAW submittal process

• GOV may conduct additional inspections and tests

PAYMENT

CONTRACT & SOV

• Upload signed docs into WAWF on DODAAC F7S3E1

APPLICATION FOR PAYMENT

• Include Certified Invoice, SOV & CPM

• Submit to COR for acceptance. COR will sign SOV

• Upload into WAWF on correct CLIN

• If rejected contact WAWF 800-756-0572

• COR will approve in WAWF

• Submit Final Payment after project is complete

ITEMS

• Bonds with paid receipts as verification

• Material stored on site - itemize on 3064

• Completed and accepted work

DISTRIBUTION

• Payment 14 days from receipt at designated billing office

• Subcontractors shall be paid within 7 days from Payment

• Subcontractors Flow Down clause is required

APPLICATION FOR PAYMENT

• FAR 52.232-5(c) Invoice Certification

KTR must certify that the amount of the invoice is only for performance required by the contract and that the KTR has paid their subcontractors and suppliers from previous payments received and timely payments will be made form the proceeds of this payment. The certification must also state that the amount of the invoice does not include any amounts the prime contractor is withholding or retaining from a subcontractor or supplier.

Use the Application for Payment in Handbook

RELEASE OF CLAIMS

• FAR 52.232-5 Payments Under Fixed Price Construction Contracts

WITHHOLDING OF FUNDS

• Failure to submit timely payrolls

• Violations of DOL requirement-discrepancy amount can be withheld

• FAR 22.406-9 Withholding from our suspension of contract payments

• FAR 52.222-7 Withholding of funds

• Payment for bonds - MUST have paid receipt FAR 52.232-5(g)

• Unearned amounts

• FAR 52.232-27 Prompt payment for construction contracts\

• Prime may be allowed to withhold funds from Sub for unsatisfactory performance if KTR has agreement with Sub

• Must provide agreement documentation to KO

• RETAINAGE FAR 52.232-5(e)

• Reason: Behind Schedule/ Unsat progress

• Maximum retainage 10%

• Retain from previously withheld & future payments

• LIQUIDATED DAMAGES Applies to contracts over $700,000

JOB PROGRESS MEETINGS

• COR coordinates the meetings

• KTR to prepare Meeting Minutes

• Important tool for tracking issues and is used to determine if contractor is on schedule and actions to be taken if not on schedule

• Minutes distributed to all attendees and interested parties

• Schedule of JPM’s may vary during POP

• Meeting will be maximum of 1 hr duration

NO COST FIELD CHANGES

• Field Changes not affecting cost/time or quality on applicable form

• Assigned a number and written up in field between PM/Super/COR and submitted to KA

• KO acknowledges and includes in file and future modification

MODIFICATIONS

• KO is the only person authorized to change the contract

• KA will issue RFP to KTR

• KTR will provide KA a PCO for requests for cost or time on on AF3052

Construction Cost Estimate Breakdown or equal

• Breakdown includes Materials, Labor, Sub Costs, Overhead, Profit, Insurance, Bonds

• Forward Pricing Rates apply

• KO will issue CO to KTR for GOV accepted PCO

• Under no conditions shall KTR perform any work outside the scope of the contract without prior written instructions from the contracting officer

• Contact KA if you are being directed to perform additional work prior to written authorization

• Failure to do so may cause the additional work to be performed at the KTR expense

CHANGES CLAUSE

• Changes Clause- FAR 52.243-4 Changes to a Construction Contract

(unilateral or bilateral)

• KTR may not always agree with KO

• Specification

• Method or manner of performance of work

• Government Furnished Property (GFP)

• Directing acceleration in the performance of work

PAYROLL SUBMISSION

• Davis Bacon - Construction Wage Rates Requirements

• Subcontractors List – Submit SF1413 to KA PRIOR to Subs onsite http://contacts.gsa.gov/webforms.nsf/0/70B4872D16EE95A785256A26004 F7EA8/$file/Sf1413.pdf

• Classification and wage rates

• Weekly payrolls required – No Exceptions

• Review all payroll documentation before submission

• Submit Payrolls & Affidavits to KA

• Apprentice program documents required with first payroll

• Payment will be delayed if payrolls are wrong or non-existent

• KTR is responsible to review sub payrolls before they are submitted for accuracy and adherence with regulations

PAYROLL DOCUMENTATION

• Optional Form WH 347 Payrolls or Statement of Compliance DD Form 879

(or approved forms) required within 7 days of payroll date

• Submit No Work Letter / No Work WH347 for each no work week

• Samples are provided in Handbook

• EXCEPTIONS

• Subcontractor contracts that are under $2,000 are not bound by the requirements of Davis-Bacon

• Owners and salaried employees are not required to submit itemized information

TYPICAL PAYROLL PROBLEMS

• Not submitted weekly

• Submitted with pay request will delay approval of pay request

• Fringes not listed

• Classifications not identified

• Apprentices/Journeyman ratio

• Overtime (Contract Work Hours Safety Standards Act)

APPRENTICE CERTIFICATIONS

• U.S. DOL Employee & Training Administration http://www.doleta.gov/

Proper ratio of journeymen to apprentice verification (Determined by appropriate program)

• If the KTR fails to prove that the employee is enrolled in an approved program, the employee is entitled to the full wages for that job classification

WORK HOURS ACT

• All laborers and mechanics shall not work more than 40 hrs per week unless paid 1 ½ times the basic rate (fringes not included)

• Violations - Fines and potential debarment from future contracts

LABOR CHECKS

• Compliance by KA or any GOV personnel

• At any time coordinated with job superintendent

• Later verified against payroll records

COPELAND ANTI-KICKBACK ACT

• DD Form 879 Statement of Compliance

• Unlawful to threaten/force or intimidate employee dismissal to give up any part of their compensation to which that person is entitled

• KTR & subs to submit statement of compliance with payroll

JOB SITE POSTING

• Wage Determination

• Davis-Bacon poster (WH1321) and Equal Opportunity is the Law

• Wage & Hour Publication 1321 http://www.dol.gov/esa/regs/compliance/posters/pdf/fedprojc.pdf

• Equal Employment Opportunity (EEO) It’s the Law http://www.dol.gov/esa/regs/compliance/posters/pdf/7975epos.pdf

PERFORMANCE EVALUATION

• Applies to contracts over $700,000

• CPARS performance evaluation will be posted on GOV database

• KTR have a PKI card (Sec 0800) to access

• Notify KO with name of individual who will have access within 30 days of award or at any time name changes

• KTR has 30 days to address concerns or questions

• If no concerns document becomes part of the database

• If KTR does not agree with the evaluation, a written response from

KTR will be posted along with GOV comments

• Interim reports issued for contracts exceeding 365 days

• Reports may be issued during POP and at the discretion of the KO

REPORTING

• Federal Funding Accountability & Transparency Act of 2006 (FFATA)

• SubAward Reporting Clause 52.204-10

• Required for all awards $25k and over

• Report

• Executive compensation at certain dollar levels

• Subcontract awards

• Prime is required to report data at

• FFATA Subaward Reporting System www.fsrs.gov

• Electronic Subcontract Reporting System (ESRS) module

• Agency Codes and Treasury Account Symbol (TAS)

• Awarding Agency Code 2100

• Funding Agency Code 5700

• TAS 57 3830

• Refer to Handbook

SETTLING ISSUES

• First attempt to settle issues that arise at the lowest level

• All parties need to understand the issues and elevate them according to the chain of command when necessary

• Elevate sooner than later if necessary

GOALS FOR THE PROJECT

• Commitment

• Equity

• Trust

• Development of mutual goals & objectives

• Implementation & continuous evaluation

• Timely responsiveness

• Improved engineering efforts

• Improved morale and professionalism in the workforce

• Generate harmonious business relations