Attachment 3 SOW -Install Center Pivot Irrigation System - Miles City 12-21-13.docx

Install Center Pivot Irrigation System – Miles City, MT

Install Center Pivot Irrigation System

Fort Keogh Livestock and Range Research Laboratory USDA-ARS, Miles City, MT

Project Title: Install Center Pivot Irrigation System

1. Government Points of Contact

a) Contracting Specialist/Officer (CS/CO): TBD

b) Occupational Health and Safety Representative:

Elliott Welker 701-239-1211 elliott.welker@usda.gov

c) Engineer Project Manager (EPM)/Contracting Officer’s Representative (COR):

d) Location Monitor (LM):

Luke Shurtliff 406-874-8239 luke.shurtliff@usda.gov

2. Location: The site of work is the US Agricultural Research Service location, located at the Fort Keogh Livestock and Range Research Laboratory in Miles City, MT

3. Site Visit: A site visit and inspection tour is required. Vendors will be notified of the exact time and date to attend the site visit.

4. Project Requirements: Contractor shall furnish a technical and cost proposal to install a new center pivot irrigation system at the Fort Keogh Livestock and Range Research Laboratory site in Miles City, MT. The purpose of installing a new system at Fort Keogh is to increase efficiency in water application over specified areas to increase better crop yields thereby supporting the research mission of the site. The project includes several phases of work and contractor shall bid project as indicated in section 6 below. Contractor shall provide a turn-key product including proper installation of all material and equipment per manufacturer’s recommendations. Contractor shall provide a detailed cost and technical proposal which demonstrates unit priced labor and materials costs. The contractor shall work with the site personnel to ensure project is accomplished in a timely manner.

5. Supporting Documentation:

· Site Overview Document – Fort Keogh Livestock and Range Research Site

· Center Pivot Irrigation System – Technical Specifications

· Center Pivot Irrigation System – Materials List

· River Pump Site – Technical Specifications

6. Description of Work:

BASE BID (CLIN 0001): North Line – Phase I (Pivots #9 & #10)

· Contractor shall install the “North Line – Phase I” designed and specified center pivot irrigation water piping network, electrical infrastructure, and controls platform as demonstrated in the site overview document, technical specifications, and material list provided in the supporting documentation to this solicitation. The new North Line – Phase I system shall include water piping and electrical infrastructure only for existing Pivot #9 and installation of water piping, electrical infrastructure and pivot irrigation network for Pivot #10. Pivots #9 and #10 represent 317.45 and 245.5 Acres of area respectively. New pivot irrigation network/system for Pivot #10 shall consist of 1745’ Valley Center Pivot Model 8000 or equivalent. Contractor shall strictly follow identified specifications and include, at a minimum, but not limited to all materials identified in the materials list provided. Reference supporting documentation.

OPTION I (CLIN 0002): Pump Equipment (River Pump Site)

· Contractor shall install the pressure and submersible pumps and supporting equipment identified in the technical specifications, and materials list provided and at the location demonstrated on the site overview document. Reference supporting documentation.

OPTION II (CLIN 0003): South Line – Phase I

· Contractor shall install the “South Line – Phase I” designed and specified center pivot irrigation water piping and electrical infrastructure, controls platform, and pivot irrigation network/system, as demonstrated in the site overview document, technical specifications, and material list provided in the supporting documentation to this solicitation. The new South Line – Phase I system shall include Pivots #1 through #4 which comprise 72.5, 61.72, 99.2, & 59.2 Acres of area respectively. New pivot irrigation networks/systems shall be Valley Center Pivot Model 7000 or equivalent and consist of 1,314’ Pivot #1, 1,194’ Pivot #2, 1,552’ Pivot #3, and 806’ Pivot #4. Contractor shall strictly follow identified specifications and include, at a minimum, but not limited to all materials identified in the materials list provided. Reference supporting documentation.

7. Utility Outages: The contractor is fully responsible for coordinating utility outages needed for the performance of this task order. Contractor shall up-date the COR and LM with all relevant details of any outages or challenges related to the utility provider coordinated outages. Contractor is responsible for any fees associated with planned/scheduled utility outages.

8. References & Standards: All construction shall comply with ARS Facilities Design Standards (ARS Manual 242.1, 5-01-12), ARS Energy, Water, and Sustainability Policy (ARS Policy & Procedures 134.2, 11-12-13), ARS Energy, Water, and Sustainability Policy Bulletin (ARS Policy & Procedures Bulletin 15-134.2), governing Building Codes, and all applicable local, regional, State, and Federal regulations. Where one or more Codes or regulations conflict, the more stringent shall apply.

9. Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

10. Existing Installations/Demolition:

a) Contractor shall modify existing installations as needed to accommodate the new installation. Where applicable contractor shall coordinate demolition or modification of existing installations with the Owner. All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disconnecting equipment that may potentially jeopardize in-progress research.

11. Quality Control: The work performed under this contract shall be subject to continuous audit by the Location Monitor. Quality control is the exclusive responsibility of the Contractor.

12. Temporary Facilities:

a) Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor shall maintain and protect all such utilities during the course of construction and shall repair or replace any items damaged through its own negligence.

b) Should the Contractor require any power or utility shutdowns during construction, the Contractor shall obtain approval for such shutdown from the Location Monitor three working days prior to the need

13. Site Cleanup: The construction site shall be kept clean and free of debris at all times. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

14. Submittals:

a) For all proposed material contractor shall provide relevant illustrations, standard schedules, performance charts, instructions, brochures, diagrams, manufacturer descriptive literature, or catalog data.

b) The descriptive literature shall be annotated/highlighted to show its conformance with contract requirements.

c) Submittals are required for all building materials and equipment and shall be provided to the CO and COR for review and approval.

d) Contractor is responsible for any costs incurred for equipment ordered without prior approval.

15. Final Inspection:

a) The Contractor shall notify the Contracting Officer and Owner in writing 10 days prior to the date that the project will be ready for final inspection. An inspection of the project will be made by the Contracting Officer and Contractor at a mutually agreed upon time. COR and contractor shall compile a “punch list” prior to final acceptance of the installation and submit completed warranty documentation to manufacturer.

16. Warranty:

a) In addition to any other warranties set out elsewhere in this contract, the Contractor warrants that work performed under this contract conforms to the contract requirements and is free of any defect of equipment, material or design furnished, or workmanship performed by the Contractor or any of his subcontractors or suppliers at any tier. Such warranty shall continue for a period of one year from the date of final acceptance of the project. Under this warranty, the Contractor shall remedy at his own expense any such failure to conform or any such defect. In addition, the Contractor shall remedy at his own expense any damage to Government owned or controlled real or personal property, when that damage is the result of the Contractor's failure to conform to contract requirements or any such defect of equipment, material, workmanship, or design. The Contractor shall also restore any work damaged in fulfilling the terms of this clause. The Contractor's warranty with respect to work repaired or replaced hereunder will run for one year from the date of such repair or replacement.

17. Notification and Compliance: The Government shall notify the Contractor in writing within a reasonable time after the discovery of any failure, defect, or damage. Should the Contractor fail to remedy any failure, defect, or damage within a reasonable time after receipt of notice thereof, the Government shall have the right to replace or repair and have the cost billed to the Contractor.

18. Latent Defects:

a) The Warranty specified herein shall not limit the Government’s rights with respect to latent defects, gross mistake, or fraud.

19. Acceptance:

a) Upon satisfactory submittal of the above documents the Contracting Officer shall issue to the Owner a certificate recommending final acceptance of the project. Minor unfinished items of work may be listed on the certificate and accepted from final acceptance. A sum sufficient to cover the cost of completing these unfinished items of work will be withheld by the Owner from the final payment. All other funds including retainage shall be due and payable upon receipt by the Owner of the Contracting Officer's certificate. Upon certification by the Contracting Officer that the items of work have been completed, all monies withheld by the Owner shall be due the Contractor.

END

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