Attachment 2 Statement of Work .pdf

STATEMENT OF WORK

Headquarters Space Operations Command Communications Directorate (S6) and SpOC 21st Communications Squadron

Hot Aisle Containment with

Sixteen Server Racks

Schriever Space Force Base

3 September 2024

UNCLASSIFIED

1. SCOPE

1.1. Introduction. This Statement of Work (SOW) describes the requirements for the purchase and installation of sixteen (16) Information Technology (IT) cabinet racks and supporting equipment in a hot aisle containment configuration. This installation is intended to serve as a model for how future IT cabinet racks are to be installed to increase resiliency through energy efficient airflow management practices and to enable optimal Heating, Ventilation, and Cooling (HVAC) operations.

The total Period of Performance is 90 days from Notice-To-Proceed. Requests to alter these time limits shall be submitted in writing to the Contracting Officer at least ten (10) working days in advance.

1.2. Background. Building 400 on Schriever Space Force Base is divided into many separate modules (mods) to provide housing for IT equipment. Most of the equipment in building 400 was not installed to optimize energy efficiency nor to accommodate resilient operations. The goal of this project is to demonstrate proper hot aisle containment configuration that enables optimal HVAC operations and increases operations resiliency throughout building 400 and others throughout the Space Force.

2. APPLICABLE DOCUMENTS

2.1. Van Geet, O. & Sickinger, D. (2024). Federal Energy Management Program (FEMP) Best Practices Guide for Energy-Efficient Data Center Design. NREL Report [Link]

2.2. Unified Facilities Criteria (UFC) 3-410-01, Heating, Ventilating, and Air Conditioning Systems, With Change 9. Section 3-6.8 Data Processing Centers and Server Rooms. Page 16 (PDF page 27):

“HVAC designs for data processing centers and server rooms must follow DOE-FEMP “Best Practices Guide for Energy-Efficient Data Center Design unless specific manufacturer’s guidance exceeds the criteria contained within.”; 1 July 2013, Change Date: 9 January 2024 [Link]

2.3. Unified Facilities Criteria (UFC) 3-600-01, Fire Protection Engineering for Facilities; Change 6, 6 May 2021 [Link]

2.4. Schriever Air Force Base Instruction 17-201, Cyberspace—C4 Systems Configuration Management, 5 April 2021 [Link]

2.5. Schriever Air Force Base Installation Facilities Standards (IFS), 23 October 2019 (Document to be provided at RFQ)

2.6. Merrick (2024). HVAC System Study, Technical Building 400. GLEN 20-4004 (FOUO) (Document to be provided at RFQ)

2.7. National Fire Protection Association 75 (NFPA 75), Standard for the Fire Protection of Information Technology Equipment, Edition 2024 [Link]

3. GENERAL CONDITIONS

Provided in this section is a brief overview of security and safety requirements.

3.1. Security Requirements

3.1.1. Compliance. The Contractor shall comply with all Space Base Delta 1 security requirements.

Schriever Space Force Base (SFB) is a controlled/restricted area and special security procedures are utilized to deter espionage, sabotage, and theft of Space Force resources. The Contractor shall be responsible for security of his work areas in cooperation with applicable base agencies. All Contractor personnel must have legal United States residency and work authorization status. Contractors will be responsible to verify legal work status in accordance with US Code, Section 274a. 2., regarding 1-9 (Employment Eligibility Verification Form). The Contracting Officer will resolve all security issues/problems between the Contractor and Security Forces.

3.1.2. Operational Delays. The Contractor and their personnel shall leave Schriever SFB upon notification by the Contracting Officer (CO), his/her technical representative, or constituted authority when directed, that operational requirements or emergencies dictate. Also, official snow call or late reporting may affect the Contractor’s production for which the Contracting Officer will not consider reimbursement for lost work time. Normal delay should not exceed one hour in duration.

3.1.3. Personnel Access. The Contractor shall furnish a list of Contractor personnel requiring entry to Schriever SFB and the restricted area (RA). This list will be provided as soon as possible, but NLT 10 calendar days after contract award and maintained current as Contractor personnel are added or dismissed from the contract/project. The Program Manager or designee will coordinate installation and restricted area entry with the resource managers of the areas on Schriever SFB and with the 50th Security Forces Squadron (50 SFS) and will assist the Contractor with initiating security reviews (e.g., local and national agency checks) and requesting restricted area badges as described below.

3.1.4. Restricted Area. Within the Schriever SFB boundary there is a permanent restricted area.

Restricted means, by definition, contains priority resources and is established pursuant to Department of Defense (DoD) Directive 5200.8, Security of DoD Installations and Resources. Because priority resources are contained within the restricted area, a single security system and circulation controls are required.

3.1.5. Circulation Control. Restricted Area Badge for Unescorted Entry only (i.e., not requiring or authorized access to classified information) may be issued to Contractor personnel meeting the following qualifications:

Subject will be employed for six or more months.

Contract is for more than six months.

Subject has initiated a Tier 1 (T-1) Investigation.

Subject has received a favorable local agency/files check initiated by 50 SFS/SFAC.

NOTE: Badges authorized under the aforementioned provisions are only for Area 7 on Schriever SFB.

No other areas, restricted or controlled, will be entered on the badge. Badges will not be electronically coded for any module or controlled by the Advance Entry Control System. If any other areas are required, the badge will be issued only upon completion of the Tier 1 investigation.

Only a limited number of Contractor personnel will receive Restricted Area Badges. The unit Security Manager will determine who will receive an RA Badge. All other Contractor personnel will be issued daily Schriever SFB Visitor (V) Badges. V-badged personnel always require escort when within the RA.

3.1.5.1. Security Forces personnel will verify the identity and authorization of each Contractor employee requesting entry to the installation or restricted area and may conduct searches of any hand-carried item, container, or vehicle used by the Contractor under this contract.

3.1.5.2. Personnel who require entry to the restricted area must produce two original identity source documents. The identity source documents must be bound to that applicant and shall be neither expired nor cancelled. If the two identity source documents bear different names, evidence of a formal name change must be provided. Acceptable documents:

U.S. Passport or a U.S. Passport Card Permanent Resident Card or an Alien Registration Receipt Card (Form I-551) Foreign passport Employment Authorization Document that contains a photograph (Form I-766) Driver's license or an identification (ID) card issued by a state or possession of the United States provided it contains a photograph U.S. Military ID card U.S. Military dependent's ID card Personal Identity Verification card

3.1.5.3. The Contractor shall absorb all costs associated with delays at the installation entry points, restricted area entry points, or any other locations affected by security entry/circulation control measures.

3.1.6. Escorts. The Government Program Manager (PM) or Project Manager shall be responsible for providing security escorts for Contractor personnel working inside the RA for the duration of this contract.

3.1.7. Restricted Area Visitor Badge. Contractor employees requiring entry, but not requiring unescorted entry, will be issued a visitor badge and will be under direct surveillance, at all times, of a government employee possessing a permanent restricted/controlled area badge with escort authority.

Contractor employees entering Schriever Space Force Base will obtain their visitor badge from the 50th SFS, Building 200. The visitor badge will be returned to the North Entry Control Facility (NECF) each time the employee departs the Schriever SFB controlled area. While within the Schriever SFB controlled area, Contractor personnel will display the visitor badge on their outer garment above the waist and shall always remain within view of the escort official. Procedures are as follows: The Government escort official will identify and verify the official need of all visitors and give them the escort briefing prior to taking them into the restricted area. Prior to entry into the restricted area, the escort official will search hand carried items (and vehicle, if applicable) in possession of escorted personnel. Items identified as not necessary for use within the area must be secured by the escort and will not be left at the ECF. The escort official will enter the restricted area through the special portal.

Each escorted person will then process through the portal, one at a time. Once inside the area, the escort official is responsible for the conduct of the visitor. The escort official may turn over escort duties to anyone authorized unescorted entry. Personnel being escorted will depart the area through the special portals prior to the escort official.

3.1.8. Restricted Area Escorted Entry. Employees without unescorted entry authority will be continuously escorted while in the Schriever Space Force Base restricted area. The restricted area visitor badge shall only be valid for the employee's term of employment or for the duration of the contract, whichever is shorter. Upon employee termination, the Contractors shall surrender Visitor badge to building 200 NECF as soon as processed out of the RA.

3.1.9. Reporting Lost Badge. The Contractor shall immediately report the occurrence of lost badge(s) to the Contracting Officer’s Representative (COR), who will in turn report to 50 SFS. If the COR is not available, the loss shall be reported directly to 50 SFS within one duty day of loss. Replacement badge(s) will not be issued until reporting procedures are satisfactorily completed.

3.1.10. Contractor Vehicle Passes. The Contractor shall request vehicle passes for all vehicles used in the performance of this contract through the 21st Communications Squadron - Operating Location S

(21 CS OL-S) Security Assistant. The Contractor shall provide proper state registration, proof of insurance, valid driver's license, and other documentation as needed to obtain a vehicle entry pass, to register the vehicle, and to drive on base. All vehicles will be operated in accordance with Air Force Manual 31-116, Air Force Motor Vehicle Traffic Supervision. All vehicles attempting to gain access to Schriever SFB must be available for inspection. All commercial vehicles will present themselves at the Schriever SFB West Entry Gate for inspection prior to gaining access to Schriever SFB. Additionally, commercial vehicles entering the Restricted Area must enter through the West Vehicle Entrapment for a second inspection prior to entry of the RA. Prominently display company name on all Contractor vehicles operating on Schriever SFB.

3.1.11. Verify/Identify Before Entry. 50th Security Forces Squadron personnel will verify the identity and entry authorization of each Contractor employee and vehicle, and may conduct a search of any baggage, articles, or vehicles on Schriever SFB.

3.1.12. Information Access. Contractor access to classified information is prohibited. When Contractor performance occurs within restricted or controlled areas, or within physical proximity of classified information, Contractor compliance with various levels of security instructions is required.

3.1.13. Communications Security Monitoring. Contractor personnel are advised that any time they place a call or receive a call from a DoD organization, they are subject to Communications Security (COMSEC) procedures, such as monitoring. All communications with DoD organizations are subject to COMSEC review. Telecommunications networks are continually subject to intercept by unfriendly intelligence organizations. The DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from or termination of DoD organizations. The contractor is responsible for ensuring all contractor employees are informed of the provisions of this paragraph.

3.1.14. Right to Deny Entry. The Installation Commander or designated representative reserves the right to deny entry to any Contractor whose National Agency Check with Inquiries is unfavorable, and the right to terminate the entry authorization of any Contractor employee upon disclosure of information which indicates the individual’s continued entry to Schriever SFB is not in the best interest of the U.S. Air Force and/or U.S. Space Force. Additionally, the violation of or any deviation from established security procedures by the Contractor’s employee may result in the confiscation of restricted area badge or visitor badge and the denial of future entry to Schriever SFB.

3.1.15. Recording Devices. Cameras, personal digital assistant devices, Blackberrys, cellular (cell) phones, smart watches, and all other recording devices shall not be allowed in Restricted Areas or sensitive compartmented information facility (SCIF) areas, unless approved by the 50 CES prior to the start of the project. The Contractor shall obtain written approval from the 50 CES prior to bringing such devices into the RA. These devices will be approved on a case-by-case basis. Contractor cell phones are permitted within the RA if they meet the following criteria:

The phone must be approved through the 50 CES PM/CM, if necessary for the project The phone must be assigned to the company, not an individual The user of the phone must sign and meet all rules/guidelines within the following documents, prior to use/authorization: Department of the Air Force Mobile Device User Agreement (DAF 4433); Cell Phone Authorization Letter

3.1.16. Photography. Procedures for taking photographs within the restricted area are established to ensure that only authorized personnel take photos and only for authorized purposes. Photographs, drawings, videotaping, sketches, cell phones with digital cameras, or any like method of recording operations within the restricted area for other than approved official use is strictly prohibited.

3.1.17. Site Access and Activity Regulations. Ensure that contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, traffic, and security regulations. Keep within the limits of the work and avenues of ingress and egress. Wear appropriate personal protective equipment in designated areas. Do not enter any restricted areas unless required to do so and until cleared for such entry. Mark Contractor equipment for identification.

3.2. Safety Requirements and Reports. The contractor shall perform work in a safe manner as required by Occupational Safety and Health Administration Safety and Health Requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five calendar days of each occurrence.

4. REQUIREMENTS

The work required by this contract shall be performed in accordance with this SOW. All parts and quantities are described in the parts list, Attachment A. Refer to Attachment C for rack/equipment layout in Building 400, Mod 3.

4.1. The contractor shall purchase, deliver, and install sixteen (16) seismic compliant IT Cabinet Racks in two hot aisle containment (HAC) configurations. Each HAC will have two rows of four cabinets for a total of eight cabinets per HAC. (See room schematic w/ aisle spacing)

4.2. Each rack shall be fitted with a brush grommet rail kit, a copper bus bar, a vertical cable bar kit, blanking/filler panels, remote power distribution units (rPDU), rPDU bracket sets for vertical mounting in rear cabinet corner, ganging kits for the cabinets, and temperature sensors (see paragraphs

4.2.1 and 4.2.2).

4.2.1. External Temperature Sensors - One (1) temperature sensors per cabinet mounted externally on the front of the cabinet to measure incoming air and connected to the rPDU.

4.2.2. Internal Temperature Sensors - One (1) temperature sensor per cabinet mounted on the rear of the cabinet (the hot aisle side) and connected to the rPDU.

4.2.3. Grounding the Racks - To protect personnel, equipment, and to minimize electrostatic discharge, each rack will be properly grounded and bonded IAW Schriever AFB Instruction 17-201 and applicable military and commercial standards. [NOTE: Exothermic welding is likely required.]

4.3. Containment Doors - Hot aisle(s) shall have containment doors mounted on each end of the hot aisle

4.4. Door Locks - Biometric Door Locks installed on the front and rear of each cabinet. These locks shall be networked to the main control server (see paragraph 4.7).

4.5. LED Strips - External rear mounted LED strips shall be placed on every other rack inside the hot aisle and connected to a normally open (off) motion sensor for lighting inside the hot aisle containment unit.

Each LED strip shall be offset from the rack across from it.

4.6. Thermal Curtains - Thermal breakaway curtains shall be installed from top of the cabinets to the ceiling of the mod—approximately 30 inches. The curtains will break away in the event of fire and will not impede operation of any overhead sprinklers. They shall avoid contact with the ground as to not become a tripping hazard. They shall comply with the UFC and NFPA 75, it may also require an inspection with the site Fire Marshal with respect to the sprinkler heads.

4.7. Main Control Server – A server with workstation, network time protocol server (Inter-Range Instrumentation Group [IRIG-B]), and network switch (this server will also be used to control/monitor the biometric locks).

4.8. Floor Tiles - Purchase and install new floor tiles directly inside, under, and surrounding the two new HACs (excluding where floor vents shall be placed). See Attachment A and Attachment C.

4.9. Floor Vents - Purchase and install twelve (12) manually adjustable-flow floor vents, 3 facing each cold side of each HAC. These vents shall be adjustable in vector as well as air flow output. Vents can be set and adjusted based on unique rack load. See Attachment C.

4.10. Ceiling Vents - Purchase and install six (6) return air, drop-ceiling vents; three (3) for each hot aisle.

4.11. Temperature, Airflow, and Power Measurements

4.11.1. Pre-installation measurements - All test equipment shall be calibrated. Measure airflow and temperature from all currently existing vents within Mod 3 (~25), take at least 12 dispersed temperature measurements at a height of 4 feet within Mod 3. Record these on a room schematic where measurements were taken from and provide these to the program and project manager. With respective time stamps to correlate with power load at that time and number of people present within the mod at that time. This data shall be provided prior to build-out.

4.11.2. Post-installation measurements - All test equipment shall be calibrated. Measure airflow and temperature from all currently existing vents within Mod 3 (~25), take at least 12 dispersed temperature measurements at a height of 4 feet within Mod 3. Record these on a room schematic where measurements were taken from and provide these to the program and project manager. This data shall be provided at project after build-out.

4.12. Hot Work Permit - A hot work permit is required for the following activities: brazing, cutting, heating, soldering, welding, or similar type work in accordance with OSHA 20 CFR1910.252. Low temperature soldering (e.g., hot air pencils and soldering irons) are exempt from permit requirements unless the location or nature of the work poses a significant fire hazard. Hot Work Permits (AF Form

592) shall be coordinated with the Schriever SFB Fire Department and submitted 14 days prior to need. Contact the Schriever SFB Fire Department at 719-567-3370 to schedule an inspector to review the work area, who will in turn fill out the AF Form 592. The form can be found here [Link]. Note:

Permits are valid for 24 hours only.

5. GENERAL WORK REQUIREMENTS

5.1. Contract Performance Conditions. The project shall conform to all applicable Federal, State and local laws, regulations and base-specific standards and applicable Unified Facilities Criteria. Where there is a conflict between the referenced standards, the most stringent shall take precedence. All work accomplished by the Contractor shall comply with the contract criteria unless a waiver is obtained from the Space Force when conditions warrant such consideration. All installation work shall be subject to work stoppages and delays due to critical Schriever SFB mission requirements. All work shall be coordinated with Base Civil Engineering via the Contracting Officer or his/her Representative.

This includes infrastructure (i.e., electrical, mechanical, communications) support interruptions, quality control reviews, and final work inspections.

5.2. Location. The work will be performed in Area 7, Building 400, Module 3, Room 1 on Schriever Space Force Base, Colorado.

5.3. Period of Performance. The total Period of Performance is 90 days from Notice-To-Proceed. Requests to alter these time limits shall be submitted in writing to the Contracting Officer at least ten (10) working days in advance.

5.4. Work Schedule. Normal duty hours for work are from 0730 to 1600 hours, Monday through Friday, except for federal holidays. Requests for additional work requires written approval from the Contracting Officer seven (7) calendar days in advance of the proposed work period.

U.S. federal holidays are as follows: New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

The Contractor may be required to temporarily suspend work for operational requirements, special events, installation exercises, or while Distinguished Visitor familiarization visits/tours are conducted.

5.5. Minimum Insurance Requirements. Provide the minimum insurance coverage required by FAR 28.307-2 Liability, during the entire period of performance under this contract. Provide other insurance coverage as required by Colorado state law.

6. GOVERNMENT POINTS OF CONTACT

7. ATTACHMENTS

Attachment A Parts List Attachment B HVAC System Study, Technical Building 400 Attachment C Room Layout and Equipment Configuration Diagram