Attachment 2_Specifications.pdf

MAB Building 6403 Renovation

FINAL TURNOVER SUBMITTAL

October 17, 2025

CEI Project No. 212431

USDA APHS

Final Turnover Submittal

October 17, 2025 www.coffman.com

TABLE OF CONTENTS

INTRODUCTION

Scope Items

Project Specifications

INTRODUCTION

The Arthropod Containment Facility (Building 6403) at Moore Air Base has aging equipment and building components that need replacement. The building laboratory spaces require modifications to the floor area, cabinetry, and ventilation for operational requirements and to meet mission capabilities.

Scope Items

The scope and phasing of this project, as developed through the pre-design and design phases, is as follows:

Base Bid scope items:

1. Completely replace the chilled water system with all new air-cooled chillers, pumps, controls, piping, and accessories. New piping will be routed on top of the building roof instead of exposed in the occupied spaces.

2. Remove and replace all of the existing air handling units and exhaust fans throughout the facility. Replace all ductwork and grilles, registers, and diffusers throughout the building.

3. Replace the entire building DDC controls system.

4. Completely replace the steam boiler system including the associated feedwater treatment system, appurtenances, piping, etc.

5. Remove abandoned mechanical piping throughout the facility.

6. Replace the ceiling tile and lighting in all occupied rooms of the facility except for the 4 rooms identified as Alternate 01.

7. Completely replace the building roofing to include the roof soffits and gutters. Install new fall protection rail along the roof perimeter where mechanical equipment is within ten feet of the roof edge.

8. Access control, door, and door hardware modifications and replacements throughout the building.

9. Remodel the entry and bathroom areas to reduce the number of showers and provide locker space for employees. New plumbing fixtures, door and wall locations, ceilings, floors, and lighting.

10. Install new air curtains at laboratory access points.

11. Remodel Laboratory Rm 114 and infill the existing emergency exit. Install a new fume hood, a new emergency shower, and new floor drain in the room.

12. Install a new 100% outside air energy recovery unit to serve laboratory systems, complete with new ductwork, flow control valves and reheat coils for zone control.

13. Replace flooring in laboratory rooms and head house.

14. Replace casework and modify electrical in laboratory rooms 114, 101, and 107. Replace sinks and install new point-of-use instant water heaters at the sink locations.

15. Install a new steam capture hood over the existing autoclave.

16. Install new drainage piping for the sink in the headhouse. Install a new RO pipe and faucet for this sink. Install a detachable drench hose at the sink.

17. Install a new bottle filler drinking fountain in the headhouse.

Alternate 01:

1. Replace the flooring, wall base, lighting, and lighting controls in Autoclave, Passageway, Test Intake, and Test rooms. Repair ceiling damage and repaint all of these rooms.

Alternate 02:

1. Demo the exterior electrical panelboard by the greenhouses.

2. Repaint the entire building exterior.

Alternate 03:

1. Repair the six environmental growth chambers to include new controls, pumps, stands, and connections to the building chilled water and steam systems.

Alternate 04:

1. Remove existing door, frame and hardware from Maintenance 105 and infill the opening.

Install new door and doorway on north wall of room.

Project Specifications

10/17/2025 TABLE OF CONTENTS

APHIS MAB Building 6403 Renovation Page - 1

TABLE OF CONTENTS

011000 – Summary

012300 - Alternates

012500 - Substitution Procedures

012600 - Contract Modification Procedures

012900 - Payment Procedures

013100 - Project Management and Coordination

013300 - Submittal Procedures

014000 - Quality Requirements

014200 - References

015000 - Temporary Facilities and Controls

016000 - Product Requirements

017300 - Execution

017419 - Construction Waste Management and Disposal

017700 - Closeout Procedures

017823 - Operation and Maintenance Data

017839 - Project Record Documents

017900 - Demonstration and Training

024119 - Selective Demolition

030130 - Maintenance of Cast-In-Place Concrete

031000 - Concrete Forming and Accessories

032000 - Concrete Reinforcing

033000 - Cast-In-Place Concrete

040110 - Masonry Cleaning

040120.63 - Brick Masonry Repair

042000 - Unit Masonry

042200 - Concrete Unit Masonry

061000 - Rough Carpentry

070150.19 - Preparation for Reroofing

072100 - Thermal Insulation

072600 - Vapor Retarders

072713 - Modified Bituminous Sheet Air Barriers

072726 - Fluid-Applied Membrane Air Barriers

075423 - Thermoplastic-Polyofelin (TP) Roofing

076200 - Sheet Metal Flashing and Trim

077200 - Roof Accessories

078413 - Penetration Firestopping

078443 - Joint Firestopping

079200 - Joint Sealants

081113 - Hollow Metal Doors and Frames

081116.13 - Interior Aluminum Doors and Frames

081416 - Flush Wood Doors

087100 - Door Hardware

088000 - Glazing

APHIS MAB Building 6403 Renovation Page - 2

092216 - Non-Structural Metal Framing

092900 - Gypsum Board

093013 - Ceramic Tiling

095123 - Acoustical Tile Ceilings

096513 - Resilient Base and Accessories

096516 - Resilient Sheet Flooring

096519 - Resilient Tile Flooring

099113 - Exterior Painting

099123 - Interior Painting

102113.17 - Phenolic-Core Toilet Compartments

102600 - Wall and Door Protection

102800 - Toilet and Shower Accessories

105129 - Phenolic Lockers

115313 - Laboratory Fume Hoods

123553.13 - Metal Laboratory Casework

123661.16 - Solid Surfacing Countertops

220500 - Common Work for Plumbing

220700 - Plumbing Insulation Systems

221100 - Water Distribution Systems

221300 - Sanitary Sewerage Systems

223000 - Plumbing Equipment

224000 - Plumbing Fixtures

230500 - Common Work Results for HVAC

230540 - Vibration and Seismic Controls for HVAC

230550 - Identification for Piping and Equipment

230590 - Testing Adjusting and Balancing

230700 - HVAC Insulation Systems

230800 - Commissioning

230900 - Instrumentation and Control Systems

230915 - Variable Frequency Drives

231123 - Natural Gas Piping

232100 - Hydronic Piping

232123 - Hydronic Pumps

232213 - Steam and Condensate Heating Piping

233100 - Metal Ducts and Casings

233300 - Air Duct Accessories

233400 - HVAC Fans

233600 - Air Terminal Units

233700 - Air Inlets and Outlets

234100 - Particulate Air Filtration

235100 - Breechings, Chimneys, and Stacks

235200 - Steam Boilers

236400 - Water Chillers

237500 - Packaged Outdoor HVAC Equipment

238200 - Heating and Cooling Units

260010 - General Provisions

260500 - Common Work Results for Electrical

APHIS MAB Building 6403 Renovation Page - 3

260519 - Power Conductors and Cables

260526 - Grounding and Bonding For Electrical Systems

260529 - Hangers and Supports

260533 - Raceway and Fittings

260540 - Outlet, Junction, and Pull Boxes

260553 - Identification For Electrical Systems

260923 - Lighting Control Devices

260943 - Network Lighting Controls

262726 - Wiring Devices

262813 - Fuses

262816 - Enclosed Switches and Circuit Breakers

265100 - Lighting

10/17/2025 SUMMARY

APHIS MAB Building 6403 Renovation 011000 - 1

SECTION 011000 - SUMMARY

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Project information.

2. Work covered by Contract Documents.

3. Contractor's use of site and premises.

4. Coordination with occupants.

5. Work restrictions.

6. Specification and Drawing conventions.

B. Related Requirements:

1. Section 015000 "Temporary Facilities and Controls" for limitations and procedures governing temporary use of Owner's facilities.

1.2 PROJECT INFORMATION

A. Project Location: U.S. Department of Agriculture (USDA), Animal and Plant Health Inspection

Service (APHIS), Plant Protection Quarantine (PPQ), Science and Technology (S&T), Arthropod Containment Building 6403.

Moore Air Base

Building 6403

22675 N. Moorefield Rd.

Edinburg, TX 78541

B. Owner: USDA Moore Air Base.

1. Contracting Officer (CO): Jim Roloff.

2. Contracting Officers Representative (COR): see Owner contract specifications.

3. Program Project Manager (PPM): Ralph O�Neal.

4. Engineering Project Manager (EPM): Toni Mitchell.

C. Engineer: Coffman Engineers, Inc.

1. Engineer's Representative: Parker Matthews, PE, Coffman Engineers, Inc.

D. Designer of Record: Coffman Engineers. Coffman has prepared the Contract Documents:

APHIS MAB Building 6403 Renovation 011000 - 2

1.3 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work of Project is defined by the Contract Documents and consists of the following:

Project Background: Building 6403 has a failing chiller plant and aging mechanical equipment. Laboratory spaces are not sufficient for the work performed in the building, and the mechanical HVAC system insufficient for providing the pressure zones required to meet ARS standards.

1.4 CONTRACTOR'S USE OF SITE AND PREMISES

A. Limits on Use of Site: Limit use of Project site to areas within the Contract limits indicated. Do not disturb portions of Project site beyond areas in which the Work is indicated.

1. Limits on Use of Site: Confine construction operations to building exterior unless otherwise requested for approval.

2. Driveways, Walkways, and Entrances: Keep driveways loading areas, and entrances serving premises clear and available to Owner, Owner's employees, and emergency vehicles at all times. Do not use these areas for parking or for storage of materials.

B. Condition of Existing Building: Maintain existing building condition and operation throughout construction period. Repair damage caused by construction operations.

C. Condition of Existing Grounds: Maintain portions of existing grounds, landscaping, and hardscaping affected by construction operations throughout construction period. Repair damage caused by construction operations.

1.5 COORDINATION WITH OCCUPANTS

A. Full Owner Occupancy: Owner will occupy site and existing building(s) during entire construction period. Cooperate with Owner during construction operations to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner's day-to-day operations. Maintain existing exits unless otherwise indicated.

1.6 WORK RESTRICTIONS

A. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions:

1. Notify Owner not less than 14 days in advance of proposed service interruptions.

2. Obtain Owner's written permission before proceeding with service interruptions.

3. Outages to be limited to weekend, non-occupied hours as dictated by owner. Temporary power to be provided if Owner�s restrictions cannot be accommodated or if an outage is required of more than 4hrs.

4. Provide temporary power if unexpected conditions result in a service interruption in excess of the approved length.

APHIS MAB Building 6403 Renovation 011000 - 3

B. Noise, Vibration, Dust, and Odors: Coordinate operations that may result in high levels of noise and vibration, dust, odors, or other disruption to Owner occupancy with Owner.

1. Notify Owner not less than 5 days in advance of proposed disruptive operations.

2. Obtain Owner's written permission before proceeding with disruptive operations.

C. Smoking and Controlled Substance Restrictions: Use of tobacco products, alcoholic beverages, and other controlled substances on Owner's property is not permitted.

D. Employee Identification: Owner will provide identification tags for Contractor personnel working on Project site. Require personnel to use identification tags at all times.

E. Employee Screening: Comply with Owner's requirements for drug and background screening of

Contractor personnel prior to working on Project site.

1. Maintain list of approved screened personnel with Owner's representative.

1.7 SPECIFICATION AND DRAWING CONVENTIONS

A. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Imperative mood and streamlined language are generally used in the Specifications. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

2. Text Color: Text used in the Specifications, including units of measure, manufacturer and product names, and other text may appear in multiple colors or underlined as part of a hyperlink; no emphasis is implied by text with these characteristics.

3. Hypertext: Text used in the Specifications may contain hyperlinks. Hyperlinks may allow for access to linked information that is not residing in the Specifications. Unless otherwise indicated, linked information is not part of the Contract Documents.

4. Specification requirements are to be performed by Contractor unless specifically stated otherwise.

B. Division 00 Contracting Requirements: General provisions of the Contract, including General and Supplementary Conditions, apply to all Sections of the Specifications.

C. Division 01 General Requirements: Requirements of Sections in Division 01 apply to the Work of all Sections in the Specifications.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 011000

10/17/2025 ALTERNATES

APHIS MAB Building 6403 Renovation

0123000 - 1

SECTION 012300 - ALTERNATES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for alternates.

1.2 DEFINITIONS

A. Alternate: An amount proposed by bidders and stated on the Bid Form for certain work defined in the bidding requirements that may be added to or deducted from the base bid amount if the

Owner decides to accept a corresponding change either in the amount of construction to be completed or in the products, materials, equipment, systems, or installation methods described in the Contract Documents.

1. Alternates described in this Section are part of the Work only if enumerated in the

Agreement.

2. The cost or credit for each alternate is the net addition to or deduction from the Contract

Sum to incorporate alternates into the Work. No other adjustments are made to the

Contract Sum.

1.3 PROCEDURES

A. Coordination: Revise or adjust affected adjacent work as necessary to completely integrate work of the alternate into Project.

1. Include as part of each alternate, miscellaneous devices, accessory objects, and similar items incidental to or required for a complete installation whether or not indicated as part of alternate.

B. Execute accepted alternates under the same conditions as other work of the Contract.

C. Schedule: A schedule of alternates is included at the end of this Section. Specification Sections referenced in schedule contain requirements for materials necessary to achieve the work described under each alternate.

PART 2 - PRODUCTS (Not Used)

10/17/2025 ALTERNATES

APHIS MAB Building 6403 Renovation

0123000 - 2

PART 3 - EXECUTION

3.1 SCHEDULE OF ALTERNATES

A. Alternate 01, Additional Room Finishes.

1. In rooms Test Room 108, Test Intake 109, Autoclave 110B, and Passageway 110C refinish rooms to include:

a. Repair of damaged ceiling in Test Room 108.

b. Re-finish and repaint walls and door frames.

c. Replace flooring and wall base throughout.

d. Replace lighting and lighting controls.

B. Alternate 02, Facility Exterior.

1. Demolish the existing exterior greenhouse electrical panelboard.

2. Repaint the entire building exterior.

C. Alternate 03, Environmental Growth Chambers.

1. Repair the six (6) chilled water environmental growth chambers to include new chamber controls, pumps and stands, and connections to facility chilled water and steam systems.

D. Alternate 04, Maintenance 105 Door Relocation.

1. Remove the existing flush solid-core wood door, frame, and hardware on the south wall and infil the opening. Create a new opening on the north wall and install door, hardware, and new metal frame. Finish both sides to match adjacent.

END OF SECTION 012300

10/17/2025 SUBSTITUTION PROCEDURES

APHIS MAB Building 6403 Renovation 012500 - 1

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.2 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to

Contractor or Owner.

1.3 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use form acceptable to COR and Engineer.

2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation method cannot be provided, if applicable.

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section.

Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

APHIS MAB Building 6403 Renovation 012500 - 2

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects, with project names and addresses as well as names and addresses of Engineer and Owner.

h. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for Project, from ICC-ES.

j. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall

Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. Engineer's Action: If necessary, Engineer will request additional information or documentation for evaluation within seven days of receipt of a request for substitution.

Engineer will notify Contractor of acceptance or rejection of proposed substitution within

15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or

Engineer's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Engineer does not issue a decision on use of a proposed substitution within time allocated.

1.4 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.5 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

APHIS MAB Building 6403 Renovation 012500 - 3

1.6 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Engineer will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Engineer will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Not allowed.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012500

10/17/2025 CONTRACT MODIFICATION PROCEDURES

APHIS MAB Building 6403 Renovation 012600- 1

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for handling and processing

Contract modifications.

1.2 MINOR CHANGES IN THE WORK

A. The Contracting Officer�s Representative (COR) will issue supplemental instructions authorizing minor changes in the Work, not involving adjustment to the Contract Sum or the

Contract Time, on USDA Form.

1. Work Change Proposal Requests issued by the COR are not instructions either to stop work in progress or to execute the proposed change.

1.3 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: The COR will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Work Change Proposal Requests issued by the COR are not instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request or 20 days, when not otherwise specified, after receipt of Proposal Request, submit a quotation estimating cost adjustments to the

Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

B. Contractor-Initiated Proposals: If latent or changed conditions require modifications to the

Contract, Contractor may initiate a claim by submitting a request for a change to the COR.

1. Include a statement outlining reasons for the change and the effect of the change on the

Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

10/17/2025 CONTRACT MODIFICATION PROCEDURES

APHIS MAB Building 6403 Renovation 012600- 2

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's construction schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the

Contract Time.

6. Comply with requirements in Section 012500 "Substitution Procedures" if the proposed change requires substitution of one product or system for product or system specified.

1.4 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Work Change Proposal Request, the Contracting Officer will issue a

Change Order for signatures of Owner and Contractor on USDA Form.

1.5 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: The COR may issue a Construction Change Directive on

USDA Form. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the

Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the

Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012600

10/17/2025 PAYMENT PROCEDURES

APHIS MAB Building 6403 Renovation 012900 - 1

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process

Applications for Payment. See Owner contract specifications for requirements.

1.2 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with items required to be indicated as separate activities in Contractor's construction schedule.

2. Submit the schedule of values to the COR and Engineer at earliest possible date, but no later than seven days before the date scheduled for submittal of initial Applications for

Payment.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Arrange schedule of values consistent with format of AIA Document G703 or form provided by owner.

2. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Provide multiple line items for principal subcontract amounts in excess of five percent of the Contract Sum.

3. Provide a separate line item in the schedule of values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

a. Differentiate between items stored on-site and items stored off-site.

4. Allowances: Provide a separate line item in the schedule of values for each allowance.

Show line-item value of unit-cost allowances, as a product of the unit cost, multiplied by measured quantity. Use information indicated in the Contract Documents to determine quantities.

5. Overhead Costs: Include total cost and proportionate share of general overhead and profit for each line item.

6. Overhead Costs: Show cost of temporary facilities and other major cost items that are not direct cost of actual work-in-place as separate line items.

10/17/2025 PAYMENT PROCEDURES

APHIS MAB Building 6403 Renovation 012900 - 2

7. Closeout Costs. Include separate line items under Contractor and principal subcontracts for Project closeout requirements in an amount totaling five percent of the Contract Sum and subcontract amount.

8. Schedule of Values Revisions: Revise the schedule of values when Change Orders or

Construction Change Directives result in a change in the Contract Sum. Include at least one separate line item for each Change Order and Construction Change Directive.

1.3 APPLICATIONS FOR PAYMENT

A. See Owner contract requirements.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012900

10/17/2025 PROJECT MANAGEMENT AND COORDINATION

APHIS MAB Building 6403 Renovation 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General coordination procedures.

2. Coordination drawings.

3. RFIs.

4. Digital project management procedures.

5. Project meetings.

B. Related Requirements:

1. Section 017300 "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

1.2 INFORMATIONAL SUBMITTALS

A. Subcontract List: Prepare a written summary identifying individuals or firms proposed for each portion of the Work, including those who are to furnish products or equipment fabricated to a special design. Include the following information in tabular form:

1. Name, address, telephone number, and email address of entity performing subcontract or supplying products.

2. Number and title of related Specification Section(s) covered by subcontract.

3. Drawing number and detail references, as appropriate, covered by subcontract.

1.3 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the

Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

APHIS MAB Building 6403 Renovation 013100 - 2

B. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule.

2. Preparation of the schedule of values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Project closeout activities.

7. Startup and adjustment of systems.

C. Contractor Responsibility: The Contractor�s onsite superintendent or another designee of the

Contractor shall be responsible for the performance and actions of their subcontractors while onsite, and shall be onsite at all times a subcontractor is onsite.

1.4 REQUEST FOR INFORMATION (RFI)

A. General: Immediately on discovery of the need for additional information, clarification, or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI to the COR and Engineer in the form specified.

1. The COR will return without response those RFIs submitted to by other entities controlled by Contractor.

2. Coordinate and submit RFIs in a prompt manner to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Owner name.

2. Owner's Project number.

3. Name of COR and Engineer.

4. Project number.

5. Date.

6. Name of Contractor.

7. RFI number, numbered sequentially.

8. RFI subject.

9. Specification Section number and title and related paragraphs, as appropriate.

10. Drawing number and detail references, as appropriate.

11. Field dimensions and conditions, as appropriate.

12. Contractor's suggested resolution. If Contractor's suggested resolution impacts the Contract

Time or the Contract Sum, Contractor shall state impact in the RFI.

13. Contractor's signature.

14. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

C. RFI Forms: AIA Document G716, or USDA Form to be provided, or software-generated form with substantially the same content as indicated above, acceptable to Engineer.

APHIS MAB Building 6403 Renovation 013100 - 3

D. Engineer's Action: Engineer will review each RFI, determine action required, and respond. Allow seven days for Engineer's response for each RFI. RFIs received by Engineer after 1:00 PST p.m.

will be considered as received the following working day.

1. The following Contractor-generated RFIs will be returned without action:

a. Requests for approval of submittals.

b. Requests for approval of substitutions.

c. Requests for approval of Contractor's means and methods.

d. Requests for coordination information already indicated in the Contract Documents.

e. Requests for adjustments in the Contract Time or the Contract Sum.

f. Requests for interpretation of Engineer's actions on submittals.

g. Incomplete RFIs or inaccurately prepared RFIs.

2. Engineer's action may include a request for additional information, in which case

Engineer's time for response will date from time of receipt by Engineer of additional information.

3. Engineer's action on RFIs that may result in a change to the Contract Time or the Contract

Sum may be eligible for Contractor to submit Change Proposal according to

Section 012600 "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the

Contract Sum, notify Engineer in writing within five days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number.

Submit log weekly. Use software log that is part of web-based Project management software.

Include the following:

1. Project name.

2. Name and address of Contractor.

3. Name and address of Engineer.

4. RFI number including RFIs that were returned without action or withdrawn.

5. RFI description.

6. Date the RFI was submitted.

7. Date Engineer's response was received.

F. On receipt of Engineer's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Engineer within seven days if Contractor disagrees with response.

1.5 DIGITAL PROJECT MANAGEMENT PROCEDURES

A. Engineer's Data Files Not Available: Engineer will not provide Engineer's CAD drawing digital data files for Contractor's use during construction.

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B. PDF Document Preparation: Where PDFs are required to be submitted to Engineer, prepare as follows:

1. Assemble complete submittal package into a single indexed file incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item.

2. Name file with submittal number or other unique identifier, including revision identifier.

3. Certifications: Where digitally submitted certificates and certifications are required, provide a digital signature with digital certificate on where indicated.

1.6 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

B. Preconstruction Conference: Owner will schedule and conduct a preconstruction conference before starting construction, at a time convenient to Owner and Engineer, but no later than 15 days after execution of the Agreement.

1. Attendees: Authorized representatives of Owner, Engineer, and their consultants;

Contractor and its superintendent; major subcontractors; suppliers; and other concerned parties shall attend the conference. Participants at the conference shall be familiar with

Project and authorized to conclude matters relating to the Work.

2. Agenda: Discuss items of significance that could affect progress, including the following:

a. Responsibilities and personnel assignments.

b. Tentative construction schedule.

c. Phasing.

d. Critical work sequencing and long lead items.

e. Designation of key personnel and their duties.

f. Lines of communications.

g. Use of web-based Project software.

h. Procedures for processing field decisions and Change Orders.

i. Procedures for RFIs.

j. Procedures for testing and inspecting.

k. Procedures for processing Applications for Payment.

l. Distribution of the Contract Documents.

m. Submittal procedures.

n. Sustainable design requirements.

o. Preparation of Record Documents.

p. Use of the premises and existing building.

q. Work restrictions.

r. Working hours.

s. Owner's occupancy requirements.

t. Responsibility for temporary facilities and controls.

u. Procedures for moisture and mold control.

v. Procedures for disruptions and shutdowns.

w. Construction waste management and recycling.

x. Parking availability.

y. Office, work, and storage areas.

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z. Equipment deliveries and priorities.

aa. First aid.

bb. Security.

cc. Progress cleaning.

3. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes.

C. Progress Meetings: Conduct progress meetings at biweekly intervals.

1. Coordinate dates of meetings with preparation of payment requests.

2. Attendees: In addition to representatives of Owner and Engineer, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.

3. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do

so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Resolution of BIM component conflicts.

4) Status of submittals.

5) Status of sustainable design documentation.

6) Deliveries.

7) Off-site fabrication.

8) Access.

9) Site use.

10) Temporary facilities and controls.

11) Progress cleaning.

12) Quality and work standards.

13) Status of correction of deficient items.

14) Field observations.

15) Status of RFIs.

16) Status of Proposal Requests.

17) Pending changes.

18) Status of Change Orders.

19) Pending claims and disputes.

20) Documentation of information for payment requests.

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4. Minutes: Contractor will record and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 013100

10/17/2025 SUBMITTAL PROCEDURES

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SECTION 013300 - SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section Includes:

1. Submittal schedule requirements.

2. Administrative and procedural requirements for submittals.

1.2 DEFINITIONS

A. Action Submittals: Written and graphic information and physical samples that require Engineer's responsive action. Action submittals are those submittals indicated in individual Specification

Sections as "action submittals."

B. Informational Submittals: Written and graphic information and physical samples that do not require Engineer's responsive action. Submittals may be rejected for not complying with requirements. Informational submittals are those submittals indicated in individual Specification

Sections as "informational submittals."

1.3 SUBMITTAL SCHEDULE

A. Submittal Schedule: Submit, as an action submittal, a list of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, ordering, manufacturing, fabrication, and delivery when establishing dates. Include additional time required for making corrections or revisions to submittals noted by Engineer and additional time for handling and reviewing submittals required by those corrections.

1.4 SUBMITTAL FORMATS

A. Submittal Information: Include the following information in each submittal:

1. Project name.

2. Date.

3. Name of Engineer.

4. Name of Construction Manager.

5. Name of Contractor.

6. Name of firm or entity that prepared submittal.

7. Names of subcontractor, manufacturer, and supplier.

8. Unique submittal number, including revision identifier. Include Specification Section number with sequential alphanumeric identifier; and alphanumeric suffix for resubmittals.

9. Category and type of submittal.

10. Submittal purpose and description.

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11. Number and title of Specification Section, with paragraph number and generic name for each of multiple items.

12. Drawing number and detail references, as appropriate.

13. Indication of full or partial submittal.

14. Location(s) where product is to be installed, as appropriate.

15. Other necessary identification.

16. Remarks.

17. Signature of transmitter.

B. Options: Identify options requiring selection by Engineer.

C. Deviations and Additional Information: On each submittal, clearly indicate deviations from requirements in the Contract Documents, including minor variations and limitations; include relevant additional information and revisions, other than those requested by Engineer on previous submittals. Indicate by highlighting on each submittal or noting on attached separate sheet.

D. Electronic Submittals: Prepare submittals as PDF package, incorporating complete information into each PDF file. Name PDF file with submittal number.

E. Submittals for Utilizing Web-Based Project Management Software: Prepare submittals as PDF files, or other format indicated by Project management software.

1.5 SUBMITTAL PROCEDURES

A. Prepare and submit submittals required by individual Specification Sections. Types of submittals are indicated in individual Specification Sections.

1. Email: Prepare submittals as PDF package, and transmit to Engineer by sending via email.

Include PDF transmittal form. Include information in email subject line as requested by

Engineer.

2. Web-Based Project Management Software: Prepare submittals in PDF form, and upload to web-based Project management software website. Enter required data in web-based software site to fully identify submittal.

3. Paper: Prepare submittals in paper form, and deliver to Engineer.

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Submit all submittal items required for each Specification Section concurrently unless partial submittals for portions of the Work are indicated on approved submittal schedule.

3. Submit action submittals and informational submittals required by the same Specification

Section as separate packages under separate transmittals.

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C. Processing Time: Allow time for submittal review, including time for resubmittals, as follows.

Time for review shall commence on Engineer's receipt of submittal. No extension of the Contract

Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

1. Initial Review: Allow 15 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Engineer will advise Contractor when a submittal being processed must be delayed for coordination.

2. Resubmittal Review: Allow 15 days for review of each resubmittal.

D. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

E. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

F. Use for Construction: Retain complete copies of submittals on Project site. Use only final action submittals that are marked with approval notation from Engineer's action stamp.

1.6 SUBMITTAL REQUIREMENTS

A. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard published data are unsuitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer's catalog cuts.

b. Manufacturer's product specifications.

c. Standard color charts.

d. Statement of compliance with specified referenced standards.

e. Testing by recognized testing agency.

f. Application of testing agency labels and seals.

g. Notation of coordination requirements.

h. Availability and delivery time information.

4. For equipment, include the following in addition to the above, as applicable:

a. Wiring diagrams that show factory-installed wiring.

b. Printed performance curves.

c. Operational range diagrams.

d. Clearances required to other construction, if not indicated on accompanying Shop

Drawings.

5. Submit Product Data before Shop Drawings, and before or concurrent with Samples.

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B. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop

Drawings on reproductions of the Contract Documents or standard printed data unless submittal based on Engineer's digital data drawing files is otherwise permitted.

1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

a. Identification of products.

b. Schedules.

c. Compliance with specified standards.

d. Notation of coordination requirements.

e. Notation of dimensions established by field measurement.

f. Relationship and attachment to adjoining construction clearly indicated.

g. Seal and signature of professional engineer if specified.

C. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other materials.

1. Transmit Samples that contain multiple, related components such as accessories together in one submittal package. Send samples to:

Mr. Dan Flores, Building 6414

22675 North Moorefield Rd.

Edinburg, Tx., 78542

2. Identification: Permanently attach label on unexposed side of Samples that includes the following:

a. Project name and submittal number.

b. Generic description of Sample.

c. Product name and name of manufacturer.

d. Sample source.

e. Number and title of applicable Specification Section.

f. Specification paragraph number and generic name of each item.

3. Email Transmittal: Provide PDF transmittal. Include digital image file illustrating Sample characteristics, and identification information for record.

4. Web-Based Project Management Software: Prepare submittals in PDF form, and upload to web-based Project software website. Enter required data in web-based software site to fully identify submittal.

5. Paper Transmittal: Include paper transmittal including complete submittal information indicated.

6. Disposition: Maintain sets of approved Samples at Project site, available for quality-control comparisons throughout the course of construction activity. Sample sets may be used to determine final acceptance of construction associated with each set.

a. Samples that may be incorporated into the Work are indicated in individual

Specification Sections. Such Samples must be in an undamaged condition at time of use.

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b. Samples not incorporated into the Work, or otherwise designated as Owner's property, are the property of Contractor.

7. Samples for Initial Selection: Submit manufacturer's color charts consisting of units or sections of units showing the full range of colors, textures, and patterns available.

a. Number of Samples: Submit one full set(s) of available choices where color, pattern, texture, or similar characteristics are required to be selected from manufacturer's product line. Engineer will return submittal with options selected.

8. Samples for Verification: Submit full-size units or Samples of size indicated, prepared…