Attachment 1_Statement of Work.doc

Statement of Work

For

Construction Services Renovate Building 6403 Containment Lab at Moore Air Base June 24, 2026

1.0 CONTRACT PROJECT:

1.1 Title: Renovation of building 6403 Moore Air Base

1.2 Location: USDA-APHIS-PPQ Containment Lab

Building 6403

22675 N Moorefield Rd.

Moore Air Base

Edinburg, TX 78541

1.3 Project Background: The Science and Technology (S&T) Mission Lab’s Arthropod Quarantine (AQ) Facility is a high security containment facility intended to support biological control programs, new insect strain developments, and invasive species testing. The facility consists of an AQ office, receiving lab, identification lab, three laboratories, three main hallways, twelve walk-in environmental growth chambers (EGCs), two EGC walkways, a headhouse/potting area adjacent to five separately controlled greenhouses, extended greenhouse foyer, a pot and clothing washing area, storage area, lunchroom, emergency exit room, secured-access exterior autoclave room, interior autoclave room, separate male & female dressing rooms with showers, bathrooms, ante-room, sign-in room, and foyer. The facility needs major renovation. The project will upgrade mechanical, electrical, and plumbing systems and refresh interior finishes.

1.4 Project Description: Contractor shall furnish and install all labor, materials, and equipment to perform all work stated in the final contract documents prepared by Coffman Engineers: drawings, dated October 17, 2025, and specifications, dated October 17, 2025.

1.5 Project Data: The following information and design criteria are available for the contractor’s use and compliance:

· Design Documents (Drawings and Specifications) prepared by Coffman Engineers, dated October 17, 2025.

· APHIS 5170.1 APHIS Policy for Planning, Designing, and Constructing Modernized Laboratory Facilities https://www.aphis.usda.gov/sites/default/files/aphis-5170-1-laboratory-design-guidelines.pdf

· ARS Facilities Design Standards http://www.afm.ars.usda.gov/ppweb/PDF/242-01M.pdf

· Executive Order (EO) 13717 – Establishing a Federal Earthquake Risk Management Standard:

http://www.nehrp.gov/pdf/EO13717.pdf

· APHIS Environmental Protection Program:

http://inside.aphis.usda.gov/mrpbs/publications/ep_manual/downloads/environmental_protection_program.pdf

· Advanced Metering (all utility meters, water, gas, steam, electricity, etc.)

http://energy.gov/eere/femp/downloads/federal-building-metering-guidance-usc-8253e-metering-energy-use

· Preferred Biobased Products found at http://www.biopreferred.gov/ProposedAndFinalItemDesignations.aspx

· Recommended Recycled-Content Construction Material found at http://www.epa.gov/epawaste/conserve/tools/cpg/products/index.htm#construct

· Designated Green Products for Federal Procurement (see separate Excel Spreadsheet: All_Green_Products_07-09.xls).

· USDA Green Purchasing Affirmative Procurement Program: http://greening.usda.gov/gpapp08.pdf

· USDA Sustainable Buildings Implementation Plan http://www.dm.usda.gov/emd/docs/SustainableBuildingsImpPlan.pdf

1.6 Attachments to this Statement of Work: The following attachments are provided for the Contractor’s use and compliance:

· USDA Guidance on Electric Metering.pdf

· All_Green_Products_07-09.xls

· USDA Sustainable Building Implementation Plan

· 2025.10.17 FTO Design Manual

· 2025.10.17 FTO Drawings

2.0 PROJECT CONTACTS:

2.1 Contracting Officer (CO):

Jim Roloff

USDA, APHIS, ASD

250 Marquette Ave

Minneapolis, MN 55401-2329

Tel. No.: 612-336-3223

James.G.Roloff@usda.gov

2.2 Engineering Project Manager (EPM):

Gordon Limbaugh

USDA, APHIS, ASD, ESB

1400 Independence Ave Suite 2616-A

SW Washington DC 20250

Cell: 202-652-5692 gordon.limbaugh@usda.gov

2.3 APHIS PPQ Facilities Manager (FM):

Gabriel Lopez

USDA APHIS PPQ – Moore Air Base

22675 N. Moorefield Rd, Bldg 6407

Edinburg, TX 78541

Phone: 956-205-7608

Cell: 956-207-9594 gabriel.lopez@usda.gov

2.4 Designer of Record (DOR), Coffman Engineers:

Traci Hanegan

Coffman Engineers

10 N. Post Street, Suite 500

Spokane, WA, 99201

509-328-2994 traci.hanegan@coffman.com

2.5 Program Project Manager (PPM) for Moore Air Base:

Ralph “Randy” O’Neal

Facility Operations Specialist

USDA, APHIS, PPQ Field Operations Raleigh, North Carolina 27606

Office (919) 855-7363

Mobile (919) 559-6152

Email: Ralph.w.oneal@usda.gov 2.6 PPQ Safety & Occupational Health Specialist

Heather Schneider

Safety and Occupational Health Manager

USDA APHIS PPQ Field Operations

2150 Centre Ave. Bldg. B

Fort Collins, CO 80526

Office: 970-494-7090

Cell: 970-291-1615

Email: Heather.Schneider@usda.gov 2.7 PPQ Supervisory Maintenance Mechanic Javier Caltzontzint

USDA, APHIS, PPQ FO

22675 North Moorefield Rd, Bldg 6415

Edinburg, TX 78541

Phone: 956-205-7734

Cell: 956-330-1145 javier.caltzontzint@usda.gov 2.8 PPQ Project Manager (PM):

Mandy Radloff

Program Specialist

608-479-1824 mandy.radloff@usda.gov

3.0 SCOPE OF SERVICES:

3.1 Preconstruction Phase Services: The Contractor shall provide all professional services necessary for the accomplishment of the contract project as described in this Statement of Work and per the Design Documents developed by Coffman Engineers. If clarification is required for items identified in this SOW and per the Design Documents, it should be brought to the attention of EPM. The Contractor shall provide Preconstruction Phase Services for the following tasks marked by an "X".

[X] Participate in the Pre-Bid Meeting at the construction site. Date TBD

[X] Participate in Field Investigation and Site Survey to confirm existing conditions.

[X] Provide an itemized proposal and proposed construction schedule for the base bid and add alternates.

[X] Participate in the post award meeting.

[X] Provide shop drawings, product data submittals, QC and Safety Plan submission for review and approval

[X] Provide submittal register for review and approval

3.2 Construction Phase Services: Construction Services shall be performed strictly as required by the rules, regulations, standards, codes, ordinances and laws of Local, State and Federal Governments and all other authorities that have legal jurisdiction over the site.

[X] Participate in construction progress meetings with the Project Team.

[X] Notify the CO, COR, PPM and EPM two weeks prior to final inspection for coordination.

[X] Record deficiencies during final inspection and provide Punch List to COR, DOR and EPM.

[X] Obtain warranties and turn over to CO.

[X] Provide training to users per the specifications.

[X] Provide written certification to the CO that the project was constructed in compliance with design documents and is ready for final acceptance.

[X] Transfer as-built information to record CADD drawings and PDF format.

Furnish record drawings and specifications as follows:

Two half size sets of prints and electronic files to FM, PPM and EPM.

4.0 OTHER PROJECT REQUIREMENTS:

4.1 Field Investigation and Site Survey: The contractor shall coordinate, schedule, and conduct site investigations with the PPQ FM.

4.2 Compliance with Building Codes: In accordance with Public Law 100-678, Federal Agencies must comply with National Building Codes, Local Building Codes, and Zoning Ordinances.

4.3 Code Analysis: The Contractor shall submit a code analysis indicating compliance with applicable codes and environmental permitting. The topics for the code analysis are applicable codes, occupancy classifications, type of construction, fire resistance ratings, interior finishes, flame spread, and smoke develop ratings, egress, fire suppression, fire detection and alarm systems, combustible and flammable liquids, compressed gas storage, structural live loads and dead loads, wind loads, seismic design, frost depth, and sediment/erosion control.

4.4 Submittals: The Contractor shall provide product data submittals including manufacturing specifications to the CO for distribution to the DOR, EPM, COR and CIC for review and approval prior to incurring costs.

4.5 Regular Progress Meetings: Regular Progress Meetings: USDA will hold regular progress meetings (cadence to be determined) to track construction progress. The Contractor shall be in attendance and shall prepare a two-week look ahead and two-week look back along with progress photos for each progress meeting.

4.6 Meeting Minutes for meeting other than Biweekly Progress Meetings: The Contractor shall document and distribute all project meeting minutes. A copy of all meeting minutes shall be included in each progress submission. The meeting minutes need only record the date, time, location, attendees, major issues discussed, and conclusions reached.

4.7 Construction Scheduling Requirements: The contractor shall ensure that their work does not interfere with any other ongoing construction at Moore Air Base. There is expected to be construction on the new NWS production facility at the north end of Moore Air Base, and addons to the NWS dispersal facility on the south end, as well as hangar repairs and support infrastructure for the NWS construction.

4.8 Cost Proposal and Schedule: Based upon this SOW, the Contractor shall prepare an itemized proposal, reflecting a complete breakdown of prices to complete this project. A lump sum proposal without the required breakout is unacceptable.

5.0 PROJECT SCHEDULE SUBMITTAL: The schedule provided indicates project requirements for each submission and review stage. It is provided for negotiation with the Contractor for setting contract time requirements for meeting contract submissions and construction deadlines. A minimum of 10 working days for review time will be required by the Government.

(Working days)

Shop Drawings, Product Data Submittals

14 days

Notice to Proceed for Construction within 5 days

Construction Period

120 days

Close out/ Warranty

14 days

6.0 SUBMITTAL DISTRIBUTION:

Itemized Proposal and Schedule for Base Bid and Add Alternates (Electronic)

Contracting Officer (Jim Roloff):

Product Data Submittals and Shop Drawings (Electronic)

Contracting Officer (Jim Roloff)

Facility Manager/COR (Gabriel Lopez)

Designer of Record (Coffman Engineers)

Engineering Project Manager (Gordon Limbaugh)

Plant Protection & Quarantine (Randy O’Neil)

Warranty and Final Closeout Documents (Electronic)

Contracting Officer (Jim Roloff)

Facility Manager/COR (Gabriel Lopez)

Designer of Record (Coffman Engineers)

Engineering Project Manager (Gordon Limbaugh)

Plant Protection & Quarantine (Randy O’Neil)

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