Attachment 2 SOW.pdf

Statement of Work Page 1 Duplex Construction August 2025

STATEMENT OF WORK

Fort Thompson Service Unit, Fort Thompson SD

1. Project Description

A. Title: Duplex Construction

B. Location: This project is at the Fort Thompson Health Center.

C. Period of Performance: 365 calendar days from Notice to Proceed.

D. Description: The project defined within this Statement of Work is the construction of one (1) new Duplexes to be used as staff quarters with the options of constructing one additional duplexe.

E. Background: The construction site is leased to the Indian Health Service for the purpose of constructing Duplexes for quarters that support the staffing needs of the health center. A complete design has been completed to include civil, electrical, mechanical, plumbing, and architectural.

F. Related Documents

a. All codes and standards called out in the Plan Sheets and Specifications shall be adhered to.

G. Common Acronyms or Definitions

a. IHS – Indian Health Service

b. FT – Fort Thompson

c. CO – Contracting Officer

d. COR – Contracting Officer’s Representative

e. ADA – Americans with Disabilities Act

f. PM – Project Manager

g. IGCE – Independent Government Cost Estimate

h. RFI – Request For Information

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2. Statement of Work

This project includes all the work shown within the Plan Sheets and Specifications for the Duplex Construction Project, plans attached. Plan Sets (Crawlspace) dated July 18, 2022, Specifications dated July 18, 2022, Civil Site Plans dated July 18, 2022, and the Geotechnical Evaluation Report dated May 18, 2022.

The contractor shall provide all engineering, design, material, labor, equipment and supervision required to accomplish the following:

A. Fort Thompson: All site grading and utilities shall be established for two duplex locations utilizing the Civil Site Plans. Utilize Civil Site Plan sheets pertaining to the Fort Thompson Site Only (Sheets C004, C104, C204, C308, C309, & C310) Duplex 012 shall be constructed with the 100% Plans for Crawlspace Construction.

a. Optional services. Each of the following Option CLINs can be located in the following attachment:

i. (013): civil site plan sheet C204

B. Warranty: In addition to the warrantees laid out in the specifications, the Contractor shall provide a one-year warranty from the time of substantial completion on the entirety of this project. Warranty shall include parts, all labor, travel, and expenses with no deductibles.

C. Safety: Provide all necessary materials and labor to secure work site surroundings and insure a safe working environment. Traffic management will be the responsibility of the contractor and will include all necessary personnel, safety flags, cones, barriers, signs, etc. OSHA regulations shall be adhered to for all aspects of this project.

D. Staging Area: Prior to mobilizing, the contractor, Facility Manager, and COR shall agree upon a staging area.

E. Waste Management & Clean Up: Submit a Waste Management Plan per specification 01 74 19. Jobsite shall be cleaned daily. All materials and equipment shall be secured from wind damage and to keep materials from being carried by the wind onto other areas. Any damage to property caused by unsecure material or equipment, will be the responsibility of the contractor. The construction areas involved shall be free of any debris, rubbish and left-over material scraps upon completion of the project. Trash receptacles used for the collection of this debris and their removal from the project site shall be provided by the contractor. The site will be inspected by the COR prior to final payment to ensure the sites return to their original condition prior to construction.

F. Site Restoration: The construction site shall be free of any materials, debris and/or rubbish. The contractor will be responsible for the removal of this debris and must restore any property outside the construction limits on the plans, to its original condition as approved by the project engineer. Photos are to be taken before construction begins for documentation the sites original condition by the contractor.

3. Submittals

A. Submittals shall follow the specification 01 33 00 and shall be submitted to the COR for approval. A submittal schedule can be provided upon request. Any substitutions shall follow specification 01 33 00.

B. All materials shall be submitted and approved by the COR prior to ordering.

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4. Schedule/Meetings

A. The general contractor shall submit a detailed schedule, in Gantt chart form, to the COR for approval within (14) calendar days of the Notice to Proceed.

B. Pre-Construction Meeting: One Pre-Construction meeting shall be conducted prior to the start of the construction of the contract.

C. Progress Meetings: Progress meetings shall be conducted at regular intervals as merited by the progress of the work, but no less than every other week.

D. Substantial Completion: One substantial completion meeting shall be held following notification of the Project Officer by the General Contractor that the project is Substantially Complete. Substantial completion means the project is fit for its intended use, with only minor lingering details to finish. When a project is substantially complete, the owner can occupy and use the facility to its full capacity.

E. Final Completion: One final completion meeting shall be held following determination that the project is 100% complete.

5. Miscellaneous

A. Security Requirements:

a. All contractors are required to check-in with the Facility Manager/Housing Manager before commencing work on any project.

b. The contractor will be fully responsible for the security of the work site. The hospital and the Indian Health Service staff shall not be responsible for the security of the contractor’s tools, equipment, or material during the course of the project. Any and all property that is damaged or stolen is the responsibility of the contractor to repair or replace. The contractor is responsible for fencing off the site and locking the site when workers are not present.

B. Protection of Government Property: The contractor shall protect all Government property against damage, to include but not limited to dust, fumes, impact, scratching, water, paint, joint compound, power failure, power surges, weather, heavy equipment, etc.

a. All damage caused by the contractor, whether to equipment, roads, landscaping, building components or any other type of Government property encountered at or near the project site shall be repaired or replaced to match the existing and to the satisfaction of the Project Officer at no cost to the Government.

b. The Contractor assumes responsibility for any and all damage and/or injury to persons or property resulting from any action of prime contractor and subcontractor employees (at any tier).

c. The Contractor, at the Contractor’s expense, shall maintain adequate public liability and property damage insurance during the continuance of this contract, insuring the Contractor against all claims for injury or damage.

d. The Contractor shall maintain Workers’ Compensation and other legally required insurance with respect to the Contractor’s own employees and agents.

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e. The Government shall in no event be liable or responsible for damage or injury to any person or property occasioned through the use, maintenance, or operation of any vehicle or other equipment by, or the action of, the Contractor or the Contractor’s employees and agents in performing under this contract, and the Government shall be indemnified and held harmless against claims for damage or injury in such cases.

C. Occupancy of Government Facilities. The contractor shall be responsible for properly informing the COR of any condition which would jeopardize the building or its contents, such as loss of heat, air conditioning, danger of pipes freezing, loss of electrical power, water, sewer or loss of building security.

D. Temporary Utilities: The contractor shall be responsible for providing all temporary utilities related to this project.

E. Correspondence: All correspondence shall be addressed to the COR. Each letter, document, etc., shall contain the following information:

a. Date

b. Project Numbers, Contract Number, Delivery Order Number and Service Unit Name/Location.

c. Name of those who were sent copies.

F. Superintendent. The prime contractor shall have an onsite, a superintendent for this project while any and all work is being performed unless prior approval is granted from the COR. Submit for approval, the proposed Superintendent with full resume, to the COR prior to Notice to Proceed.

G. Tribal Requirements:

a. The Contractor and all subcontractors engaging in work on the Crow Creek Indian Reservation will be required to comply with the Indian preference and Indian preference program requirements administered by the Crow Creek Sioux Tribe Tribal Employment Rights Office

(TERO).

b. Before commencing work, contractors and sub-contractors are required to submit an acceptable “Compliance Agreement” to the TERO office. Copies of this form can be obtained from the TERO office.

c. Contractors are strongly encouraged to contact the TERO office at (605) 245-2228 for an explanation of tribal requirements. Other fees may apply.

H. Construction Materials and Storage

a. All materials shall be stored and handled according the manufacturers’ recommendations.

b. The contractor(s) shall be present and on site to receive all construction material, equipment, or products. IHS staff will not be present, responsible, nor receive, or provide any type of offloading equipment for construction materials, products, or equipment. It is solely the contractor(s) responsibility to properly receive any and all construction equipment, products, and materials on site.

c. The contractor(s) shall provide their own means of storing any and all construction materials, products, or equipment required for installation. IHS staff will not be responsible or provide any means of storing construction material, products, or equipment before or during construction.

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All material, products, or equipment remain the contractor(s) property until the project has been deemed substantially completed by all parties.

I. Hours of Operation

a. The work hours shall be 8:00am – 5:00pm, Monday – Friday. Weekends and after-hours work must be approved by the COR prior to any commencement.

J. Redlines. The prime contractor is responsible for maintaining an accurate set of drawings during the time of construction. This includes all disciplines and all drawing pages. The set shall be maintained on sight and be bound in one continuous copy and labeled on the front title page as “Official Redline As- Builts”. The set shall be made available to the COR during the construction of the project for inspection.

A clean, non-damaged, full project drawing redline set, shall be submitted for approval at the end of the project. The set shall be signed and dated by the prime contractor’s Project Manager and Superintendent as final redline set.

6. Payments to the Contractor

A. The Government will pay the Contractor a fixed price, as indicted below, which will constitute full compensation for all Contractor professional and incidental services, travel expenses, and materials necessary to furnish complete project as required and specified in this SOW.

B. Progress payments will be paid following acceptance by the Government of that particular schedule item and a properly submitted and approved invoice.

7. Contracting Officer’s Representative

The Contracting Officer Representative will be appointed via a separate memorandum at time of award. Any change in COR designation will be documented by the Contracting Officer in writing.

8. Closeout Documents

The Contractor shall submit one hard copy set of all final, installed submittal items, accessories, and all installation/operation/maintenance documents to the COR for approval. These shall be in delivered in labeled 3-ring binders. The final installed submittal package and O&M shall also be sent electronically to the COR. In addition, submit final redline as-builts per section 6.J above.

9. Invoice Processing Platform (IPP)

The Indian Health Service (IHS) is in the process of implementing an electronic invoicing system. In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award resulting from this solicitation will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL). Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register- however, we encourage you make sure

Statement of Work Page 6 your organization and designated IPP user accounts are valid and up to date. The IPP website address is:

https://www.ipp.gov

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973- 3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973-3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov