Attachment 2 SOW ATC Mobile Facilities Maintenance Final.pdf

STATEMENT OF WORK

FOR FACILITIES MAINTENANCE SERVICES

U.S. COAST GUARD AVIATION TRAINING CENTER

MOBILE, ALABAMA

TABLE OF CONTENTS FOR

STATEMENT OF WORKFOR FACILITIES MAINTENANCE SERVICES AT USCG AVIATION TRAINING CENTER

MOBILE, AL

PARA TITLE

1.0 Introduction

2.0 Background

2.1 Background Information/Location

2.2 Physical Description

3.0 Scope

3.1 Normal Working Hours

3.2 Work Coordination in Special Areas

3.3 Physical Security

3.4 Key Control

3.5 Energy and Utilities Conservation Program

3.6 Equipment Warranties

3.7 Environmental Program

3.8 Inspection By Regulatory Agencies

3.9 Safety Requirements and Reports

3.10 Transition/Phase-Out of Contractor Operations

3.11 Required Plans

3.12 Permits and Licenses

4.0 Applicable References and Technical Data

5.0 Tasks

5.1 General Tasks

5.2 Rework

5.3 Work Control

5.4 Job Cost proposals

5.5 Records and Reports

5.6 Installed Building Equipment Replacement

5.7 Digging Operations

5.8 Work Coordination

5.9 Contractor Office

5.10 Maintenance and Repair

5.11 Transportation, Operation and Maintenance (O & M) Services

5.12 Operation, Maintenance and Repair of Electrical Systems

5.13 Operation, Maintenance and Repair of Heating Systems

5.14 Operation, Maintenance and Repair of Water Distribution

Systems

5.15 Operation, Maintenance and Repair of Sewage Systems

PARA TITLE

5.16 Operation, Maintenance and Repair of Air Conditioning and Refrigeration Plans and Systems

5.17 Maintenance and Repair of Buildings and Structures

5.18 Grounds Maintenance

5.19 Surfaced Areas Maintenance

5.20 Trash Collection and Disposal

5.21 Fire Protection Systems Maintenance and Fire Prevention Services

5.22 USCGATC Command Sponsored Special Events & Functions

6.0 Deliverables

7.0 Personnel Requirement/Qualifications

7.1 General

7.2 Staffing

7.3 Qualifications/Certifications

7.4 Contingencies

7.5 Security Requirements

7.6 Vehicle Registration/Identification

8.0./8.1 Quality Control Plan (QCP)

8.2 Quality Control Files

8.3 Quality Control Reports

8.4 Quality Assurance

8.5 Performance Evaluation Meetings

9.0./9.1 Quality Assurance Surveillance Plan

10.0 Government Furnished/Contractor Furnished Equipment/Facility

10.1 Government Furnished Property and Services

10.2 Services

10.3 Government Furnished Property Control System

10.4 Contractor-Furnished Items

SOW FOR FACILITIES MAINTENANCE

AT USCG Aviation Training Center MOBILE, AL

1.0. INTRODUCTION

The Contractor shall provide all services, materials, supplies, plant supervision, labor, and equipment, except as specified as Government-furnished, required to operate, maintain, repair, improve, and construct real property facilities and equipment; and provide services, including but not limited to Food Service Equipment, Transportation Services, Electrical Systems, Heating Systems, Water Distribution Systems, Sewage Systems, Air Conditioning and Refrigeration Plant and Systems, Buildings and Structures, Grounds Maintenance, Surfaced Area Maintenance, Trash Collection and Disposal, Fire Protection Systems, and Fire Preventions Services as specified in strict accordance with all terms, conditions, drawings, and Technical Exhibits (TE) contained herein and incorporated by reference. These services shall be performed in accordance with applicable national codes, technical manuals, publications, manufacturer’s recommendations, and federal, state, and local laws.

The Contractor shall provide all services, materials, supplies, plant supervision, labor and equipment, required to operate, maintain, repair, real property facilities and government furnished equipment as specified in accordance with all terms, conditions, drawings, and Technical Exhibits contained herein and incorporated by reference. These services shall be performed in accordance with applicable National Codes, Technical Manuals, Publications, manufacturer’s recommendations and Federal, State and Local laws.

2.0 BACKGROUND

This requirement stems from various federal, environmental, safety and health regulations, which require that federal buildings and property be maintained in a manner that ensures the safety and health of federal employees and members of the public. This Statement of Works shall be the basis for determining and estimating all labor, manpower, materials and services necessary to perform Aviation Training Center Mobile Public Works requirements and responsibilities.

2.1 BACKGROUND INFORMATION/LOCATION:

Work shall be performed at or dispatched from the U.S. Coast Guard Aviation Training Center (ATC) and the tenant command of Gulf Strike Team (GST) and Coast Guard Exchange System (CGES). The Aviation Training Center is located on the north side of Bates Field, Mobile, Alabama. Technical Exhibit 7 contains a plot plan of the Aviation Training Center.

2.2 PHYSICAL DESCRIPTION:

2.2.1. ACREAGE: ATC consists of approximately 221 acres.

2.2.2. BUILDINGS AND STRUCTURES: ATC has approximately 60 buildings and structures, with square footage listed in Technical Exhibit 3H. Types of occupancy and usage include dormitories, classrooms, office buildings, warehouses, industrial shops and recreation facilities.

2.2.3. GENERATION EQUIPMENT: ATC has permanent emergency generation equipment, with generators varying in size from 12KW to 200KW, in eight buildings. In addition, there are three portable generators to provide emergency power for communications or other equipment in the event of power failure.

2.2.4. ELECTRIC: Normal electrical power is purchased by the Coast Guard from the Alabama Power Company.

2.2.5. NATURAL GAS: Natural gas is utilized for emergency power generation, heating and hot water systems throughout the base. Gas service is received from Mobile Gas Company via commercial line distribution system.

2.2.6. HEATING PLANTS: All individual buildings are heated by separate heating systems. All heating plants utilize natural gas or electric heat pumps with back-up strips.

2.2.7. WATER: Potable water is purchased from the Mobile Water Service System. Water is supplied to the Aviation Training Center via two 10-inch line, with over 10,000 linear feet of major lines on base.

2.2.8. SEWAGE DISPOSAL: Raw sewage is processed for disposal by the Mobile Water Service System through its sewage treatment plant for which payment is made by the Coast Guard. There is one sewage lift station located on land parcel #6, which is the responsibility of the city of Mobile.

Approximately 8,070 linear feet of Government-owned sewage lines feed into the City’s municipal sewage system.

2.2.9. ROADS AND GROUNDS: The 221 acres on the Aviation Training Center includes a 10.69-acre park, a softball field, numerous landscaped areas, and approximately 10 acres of paved areas (roads, parking lots, sidewalks, etc.).

2.2.10. FACILITIES: Additional information on the facilities is provided in Technical Exhibit 3H.

3.0 SCOPE

The Contractor shall include all personnel planning, programming, administration and management services and supplies necessary to provide all services as specified. The work shall be conducted in strict accordance with the contract and all applicable Federal, State and local laws, regulations, codes, or directives including those documents listed in Paragraph 4.0, Applicable References and Technical Data.

The Contractor shall perform all related Contractor administration services necessary to perform the work, such as supply, quality control, work order shop operation, financial control, and maintenance of accurate and complete records, files, and libraries of documents to include Federal, State and local regulations, codes, laws, technical manuals, and manufacturer’s instructions and recommendations, which are necessary and related to the functions being performed. The Contractor shall provide related services such as formatting data for automated system inputs and data base maintenance, preparing and providing required reports, compiling historical data, performing administrative work and submitting necessary information as specified. Tasks shall be performed in such a manner as to conform to the standards specified or referenced in this contract. Quality of work shall meet manufacturer's specifications, applicable documents as listed in Paragraph 4.0 Applicable References and Technical Data, and the Quality Control Plan. Contractor shall not provide or conduct repairs that are inconsistent with the manufacture's technical manual for repair or replacement. Repairs using a foreign material or substance that is unassociated with a specific system or machinery is prohibited, i.e., JB weld or syntho-glass patch, etc., unless directed by Contracting Officer Representative (COR) for conducting emergency repairs to maintain facilities operations until necessary services can be accomplished.

The following task list was generated for this effort to provide facilities maintenance:

Food Service Equipment Transportation Services Electrical Systems Heating Systems Water Distribution Systems Sewage Systems Air Conditioning and Refrigeration Plant and Systems Buildings and Structures Grounds Maintenance Surfaced Area Maintenance Trash Collection and Disposal Fire Protection Systems and Fire Preventions Services

3.1 NORMAL WORKING HOURS:

3.1.1. Unless otherwise specified in this SOW, the Contractor shall accomplish routine inspection, overhaul, maintenance and repair work, during normal working hours, which are 7:00 A.M. to 4:00 P.M., Monday through Friday excluding Federal holidays and any other days specifically designated by the Contracting Officer or COR. The Contractor shall ensure that contractor employees are accountable for specified work hours and those designated otherwise, i.e. “coffee break”. If the Contractor and employees fail to adhere to those specified work hours, the Contractor will be notified of the deficiency in writing with a Contract Discrepancy Report (CDR), shown in Technical Exhibit 6-1-1 and a copy will be provided to the LOG-9 Contracting Officer. All emergency work shall be accomplished whenever required in accordance with Paragraph 5.1.6.a, Priority 1 – Emergency. Any work that will cause a disruption of utility service or otherwise make a facility unusable by or unavailable to its occupants, may, at the COR’s direction, be performed outside of normal working hours. An example of work that may be required outside of normal working hours is the regular inspections required for several HalonSytemsThe Contractor shall operate under a 24-hour-a-day, 7-day-per-week schedule wherever indicated in this statement of work. The Contractor’s Project Manager, or individual(s) designated to act for the Project Manager, shall be available to be reached within 15 minutes, 24 hours per day, 7 days per week, to respond to emergency situations in accordance with Paragraph 5.1.6.g, RESPONSE AND COMPLETION.

The Contractor shall leave phone numbers of these emergency response personnel with the COR.

They shall be available, in accordance with Paragraph 7.1.1, Project Manager, to assist in rectifying emergency situations, if necessary.

3.1.2 HOLIDAYS

The days specified below are Federal holidays.

New Year’s Day 1st Day of January Martin Luther King, Jr’s Birthday

3rd Monday of January

President’s Day 3rd Monday of February Memorial Day Last Monday of May Juneteenth National Independence Day

19th of June

Independence Day 4th of July Labor Day 1st Monday of September Columbus Day 2nd Monday of October Veteran’s Day 11th of November Thanksgiving Day 4th Thursday of November Christmas Day 25th of December

Designated holidays falling on Saturdays shall be observed on the previous Friday. Designated holidays falling on Sundays shall be observed on the following Monday.

3.2 WORK COORDINATION IN SPECIAL AREAS:

3.2.1 FACILITY CLOSURES: The Contractor must request permission from the COR to close any facility that requires closing for work to be performed. Responsibility for coordinating access to closed facilities with the COR resides with the Contractor as set forth in Paragraph 5.9, Work Coordination.

3.2.2 FEDERAL HOLIDAYS: Except as otherwise specified in Paragraph 3.1.2 HOLIDAYS, routine work shall not be scheduled on Federal holidays. When a service is required less than three times per week and the schedule for that work falls on a holiday, the work shall be accomplished on the day following or preceding the holiday.

3.2.3. SECURE AREAS: The Contractor shall comply with secure area procedures and instructions.

The Contractor personnel working in secure areas as designated in Paragraph 7.5.1, Secure Areas, may be required to sign in and out and state the nature of business. Work in secure areas after normal duty hours will normally not be permitted. When working in secure areas outside normal working hours is required, the work shall be coordinated with the respective area Security Officer through the COR.

3.2.4. OCCUPIED AREAS: Government personnel will be working in occupied areas during working hours. The Contractor service or maintenance work shall not, as determined by the Contracting Officer or COR, unduly interfere with Government work in the area. In the event a Government building supervisor so requests, the Contractor shall temporarily cease work in the area and immediately report the instructions, to include name of the Government person involved, to the COR for resolution.

3.3. PHYSICAL SECURITY:

The Contractor shall ensure the physical security of all assigned buildings, facilities, accountable and non-accountable property as defined in the Property Management Manual (COMDTINST M4500.5A), equipment, and inventory furnished by the Government for the performance of this work. The Contractor shall not allow entry to any area by any person other than Government officials, and Contractor employees who are performing authorized work.

3.4 KEY CONTROL:

The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the Coast Guard are not lost, misplaced, or used by unauthorized persons. No keys issued to the Contractor by the Coast Guard shall be duplicated unless specifically authorized by the COR. The Contractor’s key control procedures shall be included in the security plan.

3.4.1 The Contractor shall report the occurrence of a lost key immediately to the COR, or, after normal working hours, to the Aviation Training Center Officer of the Day.

3.4.2. The Contractor may be required to replace, re-key, or reimburse the Government for replacement of locks or re-keying as a result of the Contractor losing keys. In the event a master key is lost or duplicated, the Government may replace all locks and keys for that system and the total cost deducted from the monthly payment due the Contractor.

3.4.3. It is the responsibility of the Contractor to prohibit the use of keys issued by the Coast Guard by any persons other than the Contractor’s authorized employees or authorized Government personnel. The Contractor shall not open locked areas to permit the entrance of unauthorized persons.

3.4.4. The Contractor shall provide key inventories when directed by the COR. Two copies of the inventory shall be given to the COR within 2 working days of the date the inventory is ordered. This requirement occurs approximately once per year.

3.5. ENERGY AND UTILITIES CONSERVATION PROGRAMS:

3.5.1. ENERGY CONSERVATION: The Contractor shall participate in the Aviation Training Center’s energy conservation activities. The Contractor shall evaluate and recommend measures that can be taken to:

a. Reduce general operating costs.

b. Minimize energy losses.

c. Add insulation or make other changes for savings.

d. Use load shedding devices to promote energy savings.

3.5.2. The Contractor shall comply with Commandant Instruction M11000.6, Shore Facilities Energy Management. For example, the Contractor shall:

a. Train personnel to conserve energy by turning off unneeded equipment.

b. Allow only authorized persons to adjust the controls for heating, ventilation and air conditioning systems.

c. Ensure correct temperature settings.

d. Recommend use of energy-efficient materials and equipment.

3.5.3. The Contractor shall instruct Contractor employees in utilities conservation practices and require them to operate under conditions that preclude waste of Government-furnished utilities. The Contractor’s instructions and programs shall include, but not be limited to, the following:

a. Using installed lights only in areas where work is actually being performed.

b. Turning off water faucets, valves and equipment after required usage has been accomplished.

3.5.4. The Contractor shall comply with published rules and regulations issued by the U.S. Department of Energy; 10 CFR Part 490: Emergency Building Temperature Restriction, July 5, 1979 (44FR39354).

3.6. EQUIPMENT WARRANTIES:

3.6.1. The Contractor shall protect all warranties by fully complying with provisions and restrictions of warranties. The Contractor shall exercise all existing manufacturer’s commercial warranties on Government equipment. The Contractor shall report to the COR any difficulty in exercising manufacturer warranties and request assistance as necessary. Copies of current existing warranties will be provided to the Contractor by the Government prior to contract start date.

3.6.2. The Contractor shall maintain a file of the original warranties on new equipment installed. This file shall be turned over to the Government upon the completion or termination of the contract. All warranties shall be made out to the Government.

3.6.3. Equipment installed by the Contractor that fails within a warranty period due to Contractor’s poor workmanship, or by not following manufacturer’s installation, operation or maintenance instructions, shall be replaced or repaired at the Contractor’s expense. The Contracting Officer will make this determination.

3.6.4. WARRANTED EQUIPMENT: Warranted equipment and component parts thereof, other than equipment or parts installed under this contract, shall not be repaired, removed or replaced while under warranty of the manufacturer or the installer; all defects in workmanship or materials, defective parts or improper installation found by the Contractor shall be reported to the Contracting Officer so that necessary action can be taken. The Contractor is responsible for knowledge of the equipment and components that are covered by original warranty and the duration of the warranty. The necessary information will be available by means of the instruction books and other documents to be provided by the Government prior to the contract start date.

3.7. ENVIRONMENTAL PROGRAM:

3.7.1. REGULATIONS/LAWS: The Contractor shall comply with all Federal, State, and local laws, regulations and standards regarding environmental protection. The Government on a no-notice basis may inspect any of the Government facilities operated by the Contractor.

3.7.2. CITATIONS: Citations of Contractor-operated Government facilities for noncompliance with environmental standards are a matter for resolution between the Contractor and the issuing office of Environmental Protection Agency (EPA) or State of Alabama regulatory authorities. The Contractor shall pay any fines, penalties or charges associated with citations issued by Federal, State or local officials for noncompliance with environmental standards.

3.7.3. SPILLS: For any oil or hazardous materials spills caused by or resulting from the Contractor’s action or inaction, the Contractor shall provide all necessary manpower, equipment and material to respond, contain, cleanup and report as required by Federal, State and local laws, regulations, standards and plans referenced in Paragraph 4.0, Applicable References and Technical Data. The Contractor or a designated representative shall immediately notify the COR, the Aviation Training Center Officer of the Day, or the Contracting Officer should a spill occur.

3.8. INSPECTION BY REGULATORY AGENCIES:

The Contractor shall notify the COR immediately of any inspection visit, planned or actual, by an agent or agents of any Government regulatory agency. The Contracting Officer will issue instructions as to how to proceed in cooperating with the inspector. The Contractor shall submit a written report to the Contracting Officer, by close of business of the next working day following completion of the inspection/visit, to include the names, identification numbers, agency of the inspectors and the reason for the visit. A copy of any report received, and samples collected, if provided, shall be included. A statement signed by the inspector validating their authenticity shall accompany samples.

3.9. SAFETY REQUIREMENTS AND REPORTS:

All work shall be conducted in a safe manner and shall comply with applicable Occupational Safety and

Health Administration (OSHA) requirements. If the Contractor fails or refuses to comply promptly with safety requirements, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken.

3.9.1. ACCIDENT, FIRE AND DAMAGE REPORTS: The Contractor shall maintain a record of property damage, accidents, and fires and shall report damage, fires, or accidents to the COR/Contracting Officer.

3.9.2. CONTRACTOR SAFETY PLAN: The Contractor shall develop and submit a Contractor Safety Plan in accordance with Paragraph 3.11.3, Safety Plan. Prior to the commencement of work, the Contractor shall meet in conference with the Contracting Officer and the Aviation Training Center Ground Safety Officer to discuss and develop mutual understandings relative to the administration of the Safety Program. The Contractor’s personnel shall at all times wear or use proper personal safety clothing or equipment appropriate to the work being done. Self-contained breathing apparatus (SCBA) shall be worn when there is a hostile breathing environment.

3.9.3. HAZARDOUS OR TOXIC MATERIAL: The Contractor is solely responsible for Contractor-owned or generated hazardous or toxic material. This includes any hazardous or toxic materials encountered while performing maintenance and repairs specified herein. If hazardous or toxic materials are utilized or encountered, the Contractor shall notify the COR and handle the materials in accordance with Paragraphs 3.9.3.a. through 3.9.3.d. below. The Contractor Safety Plan required by Paragraph

3.11.3 shall contain a section specifically addressing handling these materials, including asbestos. The Contractor shall request authority from the COR verbally 2 hours prior to making final arrangements to transport any hazardous or toxic materials onto the Aviation Training Center. The verbal notification shall be followed in writing within 48 hours.

a. HANDLING HAZARDOUS OR TOXIC MATERIAL: The Contractor shall adhere to all safety requirements as specified by Federal and State Laws, and EPA and OSHA regulations pertaining to the handling of hazardous or toxic material. The Contractor shall provide all necessary training, materials and equipment for personnel handling hazardous or toxic materials.

b. ASBESTOS: Asbestos, used in the production of heat and acid resistant fabric and insulation, has been classified as a hazardous material. In dealing with asbestos the Contractor shall accomplish the following:

1) The Contractor shall comply with current regulations issued by the EPA, Bureau of

Mines, and the National Institute for Occupational Safety and Health for handling asbestos. These regulations include procedures for the use of respirators, special clothing, protective masks and disposal.

2) The Contractor shall treat and handle with caution insulation, clothing and other tangible items containing asbestos.

3) The Contractor shall provide and display prescribed “CAUTION” signs in all areas where handling, cutting, insulating, repairing and removing asbestos is taking place. Signs shall be posted at such a distance from these locations that an employee may read the signs and take necessary protective steps before entering the area marked by the signs. Signs shall be posted at all approaches to such locations. Signs shall be at least 20” x 14” and display the following legend:

ASBESTOS – 1” LETTERS DUST HAZARD – 3/4” LETTERS

AVOID BREATHING DUST – WEAR ASSIGNED PROTECTIVE EQUIPMENT – 1/4”

LETTERS DO NOT REMAIN IN AREA UNLESS YOUR WORK REQUIRES IT – 1/4”

LETTERS

BREATHING ASBESTOS DUST MAY BE HAZARDOUS TO YOUR HEALTH – 1/4”

LETTERS

c. DISPOSAL: Hazardous wastes and empty hazardous material containers generated in performance of the contract shall be handled and disposed of by the Contractor in accordance with

Federal, State and Local law. Asbestos waste, scrap, debris, bags, containers, equipment, and asbestos contaminated clothing consigned for disposal shall be collected and disposed of in sealed impermeable bags, or other closed impermeable containers, as required by applicable Federal, State, and local laws and regulations.

d. LEAD ABATEMENT: The Contractor shall understand that lead based paints, plaster or other similar surface coatings and compounds are classified as a Hazardous Material (HAZMAT). The Contractor shall take all necessary actions to avoid removing, sanding, abrading, or disturbing lead containing material. All work that involves scraping, drilling, sanding, burning, or removing surface coatings containing lead which exceeds 0.06% by weight shall be completed using lead abatement procedures. The State of Alabama requires that all Contractors be licensed for performing such work.

The Contractor shall verbally notify the COR within one hour of discovery of lead containing materials and follow-up with written notification within 24 hours. The Contractor shall conduct site investigations and arrange and pay for any testing required prior to performing any work and forward all results to the COR. Written submission to and approval by the COR of a lead abatement plan is required prior to starting any work that may potentially disturb lead containing materials. Copies of these documents shall be submitted to the Contracting Officer (KO) prior to commencement of work. This includes, but is not limited to: window caulk replacement, interior/exterior paint removal, pipe joint materials, etc. The Contractor shall provide and display “Warning” or “Danger” signs in all areas where lead abatement is taking place.

The Contractor shall post these signs at such a distance that personnel may read the signs but not be in contact with potentially existing lead material. The Contractor shall post these signs IAW 29 CFR 1910.145, paragraph (d)(4). If beyond the scope of the approved work order, the Contractor shall submit a new work request. All abatement and/or containment work shall be completed IAW SOW requirements and all applicable Federal, State and Local laws. The Contractor shall be solely responsible for all facets of the abatement project including, but not limited to, planning, designing, State EPA notification, training, disposal packaging and transfer to the "less than 90-day storage facility". The Contractor shall ensure all lead paint removal operations are performed within a lead control area so that airborne lead concentrations outside the control boundary area are at less than 30 micrograms per cubic meter of air at all times. At no time will outdoor lead-based paint removal operations be conducted when wind conditions exceed 10 miles per hour. The Contractor shall remove and package for disposal any paint and miscellaneous materials containing lead in excess of the above standard encountered while performing work. The Contractor shall also be responsible for the proper documentation, record keeping and clearance sampling/testing.

3.9.4. The Contractor shall designate one person in writing who will act as the Contractor’s Hazardous Materials Point Manager. The designated person will attend subject training once per year as defined by the Aviation Training Center’s HAZMAT officer. The Government will pay tuition for the one-day training and the Contractor shall pay the employee’s salary for the day.

3.10. TRANSITION/PHASE-OUT OF CONTRACTOR OPERATIONS:

3.10.1. GENERAL: The Contractor shall be responsible for all operations required by this contract as of the contract start date.

3.10.2. TRANSITION PERIOD: During the 20 calendar days immediately prior to the contract start date, the successor Contractor’s personnel may observe any operations of the incumbent Contractor to include office functions, procedures and operations; repair and maintenance operations; and any other operations as deemed necessary by the successor Contractor that will enable their personnel to become both knowledgeable in, and familiar with, their assigned areas of responsibility. The Contractor shall fully cooperate with the succeeding Contractor and the Government so as not to interfere with operations or duty responsibilities

3.10.3. PHASE-OUT: During the 20-calendar day period immediately prior to the end of this contract the incumbent Contractor shall permit the successor Contractor or Government employees to observe and become familiar with any and all operations under this contract. The incumbent Contractor shall not defer any needed repairs or maintenance for the purpose of avoiding responsibility to the successor Contractor. The incumbent Contractor shall fully cooperate with the successor Contractor and the Government so as not to interfere with their work or duties. The Contractor shall develop a Phase-out Plan to ensure a smooth and orderly transfer of responsibilities to a succeeding Contractor. This plan shall be submitted to the KO for approval 60 days prior to performance period completion. The plan shall fully describe how the Contractor shall, at a minimum, approach the following issues:

Employee notifications.

Retention of key personnel.

Turnover and assumption of work-in-progress.

Property inventories, removal of Contractor owned property, data and information transfers and any other actions required to ensure continuity of operations.

Joint inventory by the incumbent Contractor and the Government.

Reconciliation of all property accounts, requisitions, turn-in of excess property, clean-up of Contractor work areas, specialized equipment and utilities, and security debriefings.

Other pertinent information relative to Contractor transition issues.

3.10.4 COSTS: All costs of transition and phase-out are the Contractor’s responsibility.

3.11. REQUIRED PLANS:

The Contractor shall submit the following plans (with the exception of the Hurricane Plan and Quality Control Plan) with their proposal. All plans must include, but are not limited to, the sections indicated below. The Contractor shall update and resubmit these plans annually, or as directed by the COR/Contracting Officer.

3.11.1. Management Plan: The Management Plan is required to be initially submitted as part of the Contractor’s proposal in accordance with Section 52.212-2 of the solicitation documents. The initial Management Plan is used to evaluate the Contractor’s standard management practices and procedures for planning, organizing, staffing, directing, and controlling each function depicted on the organizational structure, including the proposed interface and relationships between major functional areas for project management and administration. The Contractor shall submit a Management Plan with their proposal. The Management Plan will be incorporated as part of the contract document at time of award and will remain in effect through the life of the contract.

3.11.2. Technical Plan: The Technical Plan is required to be initially submitted as part of the Contractor‘s proposal. The plan is due with the proposal. This plan shall address, at a minimum, the Contractor’s: Technical approach to performing SOW tasks, to include work processes and procedures for organizing and controlling work, and any innovations to be used, Key Personnel Resumes, staffing plan and how the offeror developed his basis of estimate for accomplishing each SOW task. The Contractor shall provide an Excel spreadsheet detailing the time estimates to perform each SOW task. Organization Chart showing structure, supervisory positions, and the number of personnel. The Contractor shall submit a Technical Plan with the proposal. The Technical Plan will be incorporated as part of the contract document at time of award and will remain in effect through the life of the contract.

3.11.3. HURRICANE PLAN: The Contractor shall follow the Aviation Training Center Base Hurricane Plan and provide support during pre-hurricane season preparation and ATC checklist exercises that may be requested prior to the start of Hurricane Season. The support requires but is not limited to the drop-load testing of generators, the boarding up of any or all building windows or the filling of the water buffalo and may include the necessary materials to ensure this is accomplished. Historically, only one building is normally required to be boarded up for the Hurricane exercises. This request will be considered standing work and considered an annual requirement. The Contractor shall ensure that all loose gear, equipment and machinery is secured, water buffalo is filled to capacity and tested by health services staff prior to departure of the Contractor employees or as directed by COR or the Contracting Officer. The Contractor shall provide a lead electrician that will remain on site to work with Aviation Training Center Facility Engineering personnel to meet the challenges presented by any heavy weather incident. Upon anticipation of Hurricane condition one, the lead electrician will remain on site, and Aviation Training Center will provide shelter for their immediate family (spouse and children). The family will be expected to adhere to all Aviation Training Center procedures and policies.

3.11.4. SECURITY PLANS:

a. Procedures for providing Local Background Checks and other security inquires through

NACI.

b. Security Procedures

c. Key Control Plan

3.11.3 SAFETY PLAN: The Contractor shall develop a comprehensive Safety Plan. The Contractor’s safety plan shall comply with all Federal and State laws, including OSHA and regulations set forth in 29 CFR 1910 and 29 CFR 1926, Commandant Instructions M5100.29 and M11000.11 and all applicable elements of the U.S Army Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1) Appendix A. Prior to commencing work, the Contractor shall meet with the COR to discuss approaches and procedures relative to the administration of an effective safety plan. The Contractor shall ensure that all work performed is in compliance of all applicable Federal, State, local and installation safety standards and requirements. The Government reserves the right to inspect for safety compliance standards and requirements at any time. As a minimum, the Contractor’s Safety Program shall address all applicable elements of Appendix A of EM 385-1-1 and the following:

Proposed compliance measures for all Federal, State, local and installation safety codes, regulations and directives.

List of Designated Contractor Safety Monitors/Representatives.

Safety Indoctrination and Recurring Training.

Safety Inspections, Reports and Control of Hazards.

General Housekeeping and Cleanup Requirements.

Protection of Employees (SP & Government) and Public.

Material Storage and Handling Procedures.

Protective Clothing and Equipment Requirements (Types and Uses).

Tools and Equipment - Equipment upkeep requirements, operator qualifications Existing hazards and precautionary measures.

Motor Vehicle Operation (seat belt use, prohibited cell phone use while operating a vehicle/machinery, proper tire treading, general safety related maintenance requirements, etc.).

Specific Control of Occupational Hazards (e.g., Employee exposure to chemicals (solvents, pesticides/herbicides etc.), airborne hazards, (asbestos, dust, petroleum vapors etc.), climatic conditions (exposure, lightening, sun/wind burn, etc.)

Respiratory Protection procedures.

Emergency Response procedures.

Fire Prevention procedures and equipment.

Medical and First Aid equipment and training.

Severe weather procedures.

Electrical safety training and procedures.

Hazard communication plan.

3.11.4. CONTINGENCY PLAN: (see Paragraph 7.4)

3.11.5. FACILITIES MAINTENANCE PLAN:

a. Preventive Maintenance Plan including Systems Cleaning and Protection

b. Corrective Maintenance Procedures

c. Emergency Response Procedures

d. Winterization Plans and Procedures for All Outdoor and Exposed Equipment Including

Vehicles.

e. Annual Work Plan for Level I Standing Work Requirements.

The Contractor shall develop and submit a Facilities Maintenance Plan within fifteen (15) calendar days after award. (See Deliverables 8.0) and as updated annually or whenever changed by the Contractor.

3.11.6. QUALITY CONTROL PLAN (see Paragraph 8.0)

3.12. PERMITS AND LICENSES:

The Contractor shall obtain all appointments, licenses, and permits, and insurance required for performance of work and for complying with all applicable Federal, State and local laws. Evidence of such permits and licenses shall be provided to the Contracting Officer before commencing work.

4.0 APPLICABLE REFERENCES AND TECHNICAL DATA

4.1. GENERAL: The Government will furnish, or make available for Contractor use, all Coast Guard and Aviation Training Center specific documents described below. The Contractor is responsible for obtaining all other reference documents, as they are required for performance of this contract. All referenced Federal laws, codes, directives, instructions listed below shall be considered mandatory as applicable to the service or function to be performed. Supplements or amendments to mandatory publications shall be considered mandatory as applicable to the service or function to be performed.

Supplements or amendments to mandatory publications shall be considered to be in full force and effect upon publication. The Contractor is obligated to follow and adhere to the documents listed below. If these references or technical data provide multiple options to conduct the specified test, maintenance or repair, etc., the COR will decide the option to be utilized.

4.1.1 REFERENCES AND TECHNICAL DATA

PUBLICATION

NUMBER

PUBLICATION TITLE DATE

PUBLIC LAWS

PL 91-190 National Environmental Policy Act of 1969 1969 PL 91-596 Occupational Safety and Health Act of 1970 1970 PL 92-574 Noise Control Act of 1972 1972 PL 93-205 Endangered Species Act of 1973 1973 PL 93-523 Safe Drinking Water Act of 1974 1974 PL 94-217 Clean Water Act of 1977 (Rev 92) 1977/92 PL 94-469 Toxic Substances Control Act of 1976 1976 PL 94-580 Resource Conservation and Recovery Act

(RCRA) of 1976. Note: Revisions currently before Congress

PL 95-95 Clean Air Act of 1977 (Rev 92) 1977/92 PL 96-510 Comprehensive Environmental Response

Compensation and Liability Act of 1980 (CERCLA). Includes SARA Amendments of

PL 261-267 EPA Hazardous Waste Regulations (Referenced in PL 94-5801)

PL 110-140 Energy Independence and Security Act of

CODE OF FEDERAL

REGULATIONS (CFR)

PUBLICATION TITLE DATE

10 CFR, Part 490 Emergency Building Temperature Restriction

N/A

14 CFR, Part 107 Airport Security Program N/A 15 CFR, Part 2601 Toxic Substance Control Act of 1976 N/A 29 CFR, Part 1910 Occupational Safety and Health Standards N/A 29 CFR, Part 1910.1200 OSHA Hazardous Communications

Standards N/A

29 CFR, Part 1926 Safety and Health Regulations for Construction

N/A

33 CFR, Part 153 Control of Pollution by Oil and Hazardous Substances, Discharge Removal

N/A

40 CFR, Part 100-149 Part 400-699

Clean Water Act of 1977 (Rev 92) N/A

40 CFR, Part 61 National Emission Standards for Hazardous Air Pollutants

N/A

40 CFR, Part 112 Oil Pollution Prevention N/A 40 CFR, Part 117 List of Hazardous Materials N/A 40 CFR, Part 165 Regulations for Acceptance of Certain

Pesticides and Recommended Procedures for the Disposal and Storage of Pesticides and Pesticide Containers

N/A

40 CFR, Part 243 Guidelines for Solid Waste Storage and Collection

N/A

40 CFR, Parts 260-271 Hazardous Waste Management System:

General

N/A

40 CFR, Part 761 Polychlorinated Biphenyls (PCBs):

Manufacturing, Processing, Distribution in Commerce, and Use Prohibitions

N/A

40 CRF, Parts 1500-1508 The National Environmental Policy Act

(NEPA)

N/A

40 CFR, Parts 171-178 Performance-Oriented Packaging and Hazard Communications Standards HM-181

N/A

40 CFR, Parts 100-199 Department of Transportation Hazardous Material Regulations Department of Labor (DOL), Service Contract

N/A

40 CFR, Part 1510 National Oil and Hazardous Substances Contingency Plans

N/A

EXECUTIVE ORDERS PUBLICATION TITLE DATE

EO 11514 Protection and Enhancement of Environmental Quality

Mar

EO 11593 Protection and Enhancement of the Cultural Environment

May

EO 11643 Environmental Safeguards Feb

EO 11752 Prevention, Control and Abatement of Environmental Pollution at Federal Installations

Dec

EO 12088 Federal Compliance with Pollution Control Standards

Oct

EO 13423 Strengthening Federal Environmental Energy and Transportation Management

Jan 2007

COAST GUARD

INSTUCTIONS

DESCRIPTION

DHS Directive (MD) 025-

Sustainable Practices for Environmental, Energy and Transportation Management

COMDTINST M5100.47 Safety and Environmental Health Manual Series

COMDTINST M5100.48 Confined Space Entry Manual Series

COMDTINST M6000.1B Medical Manual Series

COMDTINST M6240.4A Food Service Sanitation Manual Series

COMDTINST M6260.16 Asbestos Exposure Control Manual Series

COMDTINST M10360.3 Coasting and Color Manual Series

COMDTINST M11000.6 Shore Facilities Energy Management Series

COMDTINST M11000.11A Civil Engineering Manual Series

COMDTINST M11240.9A Motor Vehicle Manual Series

COMDTINST M16478.1B Hazardous Waste Management Manual Series

AVIATION TRAINING

CENTER

INSTRUCTIONS

DESCRIPTION

ATCINST 5090 Petroleum Spill Prevention, Control, and Countermeasure Plan (SPCC)

N/A

ATCINST 5103.1 Forklift Operator Qualification N/A

ATCINST 5400 ATC Organization Manual N/A

INDUSTRY

STANDARDS/REFERENC

ES

DESCRIPTION

ANSI C2 National Electrical Safety Code 1993

ANSI/IEEE STD 142 Practice for Grounding of Industrial and Commercial Power Systems

ANSI/NFPA 70 National Electrical Code 1993

ANSI 2245.1 Safety Requirements for Refuse Collection and Compaction Equipment

ANSI/ASME A17.1 Safety Code for Elevator and Escalators

ANSI/ASME A17.2 Guide for Inspection of Elevators, Escalators and Moving Walks

ANSI/ASME A17.3a Safety Code for Existing Elevators and Escalators

ANSI/ASME A18.1 Safety Standards for Platform Lifts and Stairway Chairlifts

INDUSTRY STANDARDS/

REFERENCES

DESCRIPTION DATE

AWWA C601-68 Standards of Disinfecting Water Mains 1968 AWWA M-20 Water Clarification Principles and

Practices

BOCA National Building Code 1993 BOCA National Mechanical Code 1993 BOCA National Plumbing Code 1993 IEEE STD 64 Guide for Acceptance and Maintenance of

Insulating Oil in Equipment

IEEE STD 446 Recommended Practice for Emergency and Standby Power Systems

NFPA Codes, Volumes1-11 National Fire Protection Association, Codes and Standards

NFPA 13A Inspection, Testing & Maintenance of Sprinkler Systems

NFPA 101 Life Safety Code 1994 UL Underwriters Laboratory Standards Latest UFC Unified Facilities Criteria – Operations and Maintenance: Inspection, Testing and Maintenance of Fire Protection Systems

Series

5.0. TASKS

5.1. GENERAL TASKS:

The Contractor shall perform the general tasks specified in Paragraphs 5.1.1 through 5.22 below. The

Contractor shall provide all services and management required to perform the work described and meet all performance standards as specified. Standards are specified in the Performance Work Statement, attached Performance Requirement Summary (TE- 1), Technical Exhibits, and Mandatory Publications for the required work. Where publications containing standards are advisory in nature, acceptance of the work shall be based on the reasonable and logical judgment of the Contracting Officer using the standards as guidance. The Contracting Officer may also use improvements in "State-of- the-Art" in such determinations. The Contractor shall be aware of improvements in "State- of-the-Art" for all functions covered under the contract.

5.1.1. TYPES OF WORK: There are three generic types of work.

a. STANDING WORK: The Contractor is responsible for performing all standing work in accordance with the contract specifications and Contractor prepared schedules approved by the Contracting Officer. Standing work includes, but not limited to, grounds and surfaced areas maintenance, trash collection and disposal, and preventive maintenance. Preventive Maintenance (PM) work job plans are provided in Technical Exhibit # 8, and/or will be provided by the COR if requested by the Contractor. Preventive maintenance shall be logged in the Coast Guard’s Shore Asset Management (SAM) facility management program and shall include the respective equipment number and location number reference from Technical Exhibit #9. Standing work is specified in Paragraphs

5.10 through 5.22. Standing Work Order checklists will be provided by the COR if requested by the Contractor. Any discrepancies noted while performing Preventive Maintenance shall be reported in accordance with Paragraph 5.1.1.c., Contractor Identified Work, unless the required repair is Standing Work.

b. SERVICE WORK: The Contractor is responsible for the performance of all properly issued

Level II work orders for service work in accordance with this contract specification. The Contractor is also responsible for providing Job Cost Proposals, upon request, for all Level III work in accordance with Paragraph 5.4, Job Cost Proposals, and for performing all Level III Job Orders in accordance with the accepted Job Cost Proposals and these contract specifications. NOTE: Emergency work may be ordered verbally by the KO in accordance with Paragraph 5.1.6.a, Priority 1 - Emergency.

c. CONTRACTOR IDENTIFIED WORK: The Contractor and employees are fully responsible for reporting all Contractor Identified Work to the COR within 3 working days of discovery. On the daily Quality Control Report, the Contractor shall submit a Work Order request for all Contractor Identified Work. The COR will review the Work Request and may assign a priority and issue a Work Order to the Contractor. If contractor fails to notify COR within 3 working days and identified work becomes a level III, because of the delay in notification, the Contractor will be held financially accountable for all associated costs to repair or replace. For Level III jobs, the Contractor shall submit a Job Cost Proposal. The Contracting Officer or his designated representative will review the Job Cost Proposal and, if accepted, will issue a Job Order to the Contractor with a required delivery date (RDD).

5.1.2. LEVELS OF WORK:

a. WORK LEVEL I: The Contractor shall operate and maintain the facilities, equipment, and other items specified in Technical Exhibit 2 & 3. This level of work is the Contractor’s responsibility under the firm fixed-price portion of the contract. This work includes all Standing Work (e.g., grounds maintenance, trash collection, preventive maintenance, fire suppression system and other scheduled maintenance). The Contractor is responsible for preventive maintenance on new equipment during the warranty period or until it is added to Technical Exhibit 2 &3, but not to exceed one year from date of install. The COR may issue Level II work orders for preventive maintenance on new equipment, to keep the equipment in proper condition until such time as the contract can be modified, provided that the work does not exceed the Level II thresholds as established in Paragraph 5.1.2.b., Work Level II.

Preventive maintenance work shall be logged in the Coast Guard’s SAM facility management program by the contractor and shall include the respective equipment number and location number reference. The COR shall be notified if the contractor is unable to find the corresponding equipment number reference from Technical Exhibit #9. The contractor shall maintain an itemized list of hours and cost materials associated with each specific craft as described in Technical Exhibit 4 & 5 for up to three years and provided to the COR upon request for the documentation of historical data. Each preventive maintenance occurrence will be considered a new work order. (i.e. Monthly preventive maintenance on a new piece of equipment will require a new work order each month.) Any modifications to reflect new equipment will normally be made at the start of each option year.

b. WORK LEVEL II: This level of work is the Contractor’s responsibility under the firm fixed-price portion of the contract. This work includes any service work (see definition of "service work" in Attachment #5.) that does not exceed total two thousand dollars ($2,000). Government-furnished property (i.e. carpet, machinery, stock items, etc.) supplied will not contribute to direct material costs.

Direct materials costs include all direct costs for parts, supplies, installed equipment, components, appliances, and fixtures and other materials required to complete the job or to maintain current level of operations during repairs. Freight and sales tax may be included in direct material costs. Direct materials costs do not include any indirect or overhead costs. The Contractor is responsible for completing all service work requirements in Paragraphs 5.10 through 5.22 on all Government owned facilities and equipment on the Aviation Training Center. This includes facilities and/or equipment not specifically described in Technical Exhibit 2 & 3. Technical Exhibit 2 &3 will be modified when requirement changes to incorporate any changes. Contractor shall monitor all work order submissions via email system and if any have not been designated or submitted with a priority and/or cancelled/deferred via email or the SAMs program, Contractor shall inquire status from COR(s) or SAMs ATC manager within 24 hours. All work orders shall be logged in SAMs and shall contain the respective equipment number and location number reference from Technical Exhibit #9. The COR shall be notified if the contractor is unable to find the corresponding equipment number reference from Technical Exhibit #9.

Contractor shall not…