ATTACHMENT 2_ RFP 004_25 Large Kitchen Equipm.pdf

RFP 004-25 Large Kitchen Equipment for School Nutrition Page 2 of 95 Initial Here _____ “Proponent must return each and every page of the RFP.”

SCHEDULE OF EVENTS

EVENT DATE OR DEADLINE

Eastern Standard Time (EST)

RFP Release October 4 , 2024 Pre-Proposal Conference Passcode ID # 414945 October 15, 2024 @ 10:30 a.m.

Non-Mandatory Site Visits The week of October 21 - 25, 2024

Deadline for Submission of Questions October 31, 2024 @ 3:00 p.m.

Submit questions to:

purchasing@clayton.k12.ga.us

Answers Posted to Website by Addendum November 5, 2024 @ 3:00 p.m.

RFP Submission Deadline November 13, 2024 @ 3:00 p.m.

Proposal Opening Passcode ID # 934167 November 13, 2024 @ 3:00 p.m.

Oral Presentations/Interviews or Demonstrations, if necessary Week of November 19 - 21, 2024

Procurement Representative Rose Tookes

RESPONSE SUBMISSION FORM

This form must be completed in its entirety and signed by the authorized representative or official submitting the response. This form must be returned with each response. Failure to do so will render a Proposal non-responsive.

Company Name:

Mailing Address:

(Street, City, State, Zip Code) Email Address:

Phone Number:

Fax Number:

Social Security or Tax ID#:

Name of Authorized Representative:

(printed or typed only)

Title of Authorized Representative:

Signature of Authorized Representative:

Date of Signature:

ATTACHMENT 2

mailto:purchasing@clayton.k12.ga.us

RFP 004-25 Large Kitchen Equipment for School Nutrition Page 8 of 95 Initial Here _____ “Proponent must return each and every page of the RFP.”

during the course of this conference call shall be considered to modify, alter or change the requirement of the solicitation documents, unless it shall be subsequently incorporated into an addendum to the solicitation documents.

6. Non-Mandatory Site Visits: The week of October 21 – 25, 2024.

7. Solicitation Questions: Any questions regarding this RFP should be submitted on or before Tuesday, October 22, 2024 at 3:00 p.m., EST. All questions must be submitted in writing to the Director, CCPS Purchasing Department by email with the RFP name and number in the subject line to purchasing@clayton.k12.ga.us.

Questions received after the designated period may not be considered. Verbal responses are not authoritative. Answers to questions will be made by addendum posted to the CCPS website no later than 3:00 p.m., EST on Tuesday, October 29, 2024. It is the responsibility of each Proponent to obtain a copy of any Addendum issued for this solicitation by monitoring the CCPS website at http://www.clayton.k12.ga.us/cms/One.aspx?portalId=54515&pageId=95198 .

8. Prohibited Contacts: All Proponents and representatives of Proponents are strictly prohibited from contacting CCPS employees, CCPS Officials, Elected Officials or any third party representatives of CCPS on any matter having to do with this RFP.

All communications by any Proponent concerning this RFP must be made in writing to the CCPS Purchasing Department.

9. Oral Presentations/Interviews: Responsive Proponents may be required to make an oral presentation of their proposed solution to a CCPS Evaluation Committee.

Technically competent representatives from the Proponent’s team with the ability to respond to questions posed by CCPS must be active participants in the oral presentation. If required, oral presentations and interviews will be held during the week of November 19 - 21, 2024. CCPS will notify responsive Proponents of the date, time and location for the presentation and interview, and will supply an agenda or topics for discussion.

10. Examination of Response Documents:

10.1 Each Proponent is responsible for examining with appropriate care the complete RFP and all Addenda and for informing itself with respect to all conditions.

10.2 Each Proponent shall promptly notify CCPS in writing should the Proponent find discrepancies, errors, ambiguities or omissions in their Response Documents, or should their intent or meaning appear unclear or ambiguous, or should any other question arise relative to the RFP. Replies to such notices may be made in the form of an addendum to the RFP, which will be posted to the CCPS website.

10.3 CCPS may in accordance with applicable law, by Addendum, modify any provision or part of the RFP at any time prior to the Response due date and time.

mailto:purchasing@clayton.k12.ga.us http://www.clayton.k12.ga.us/cms/One.aspx?portalId=54515&pageId=95198 http://www.clayton.k12.ga.us/cms/One.aspx?portalId=54515&pageId=95198