Attachment 2 - MAHG 23-00002 Supplemental Information 20240521.pdf

SUPPLEMENTAL INFORMATION

Radio Frequency Site Relocation Requirements

Keesler AFB MS

21 May 2024

Attachment 2

FA301024R0005

Radio Frequency Site Relocation Supplemental Information

Table of Contents

SUPPLEMENTAL INFORMATION

1.0 SCOPE

2.0 GENERAL INFORMATION

2.1. Period of Performance (PoP)

2.2. Place of Performance

2.3. Hours of Operation

2.4. Holidays/Down Days

2.5. Base Access

2.6. Base Support

2.7. Permits

2.7.1. Digging permit

2.8. Underground Utilities Markings

2.9. Site Restoration

2.10. Service Outages

2.11. Traffic Control

3.0 SAFETY REQUIREMENTS

3.1. VEHICLE SAFETY AND TRAFFIC LAWS

3.2. Confined Space

3.2.1. Confine space entry permit

3.3. Accident/Incident Reporting and Investigation

3.4. Work Area(s)

4.0 Security Requirements

4.1. Security Clearances

4.2. Operational Security (OPSEC)

4.3. Controlled Unclassified Information (CUI)

5.0 ENVIRONMENTAL

5.1. Environmental Compliance

5.2. Waste Materials

5.3. Hazardous Materials

5.4. Storm Water Management

6.0 CONTRACTOR PERSONNEL

6.1. Integrated Process Team (IPT)

6.2. Project Manager

6.3. Quality Assurance

6.4. Minimum Contractor Qualifications

7.0 OUTSIDE PLANT REQUIREMENTS

7.1. Grounding and Bonding

7.2. Excavation/Building Penetrations

8.0 TESTING AND ACCEPTANCE

8.1. Test and Acceptance/Installation Test Plan

8.2. Acceptance/Installation Test Report

8.3. Testing Prior to Acceptance

8.4. Final Acceptance IAW AFTO 747, Cyberspace Infrastructure System Acceptance

9.0 DELIVERABLES

9.1. Warranty

9.2. Manuals and Practices

9.3. Installation Schedules

9.4. Weekly Status Reports

9.5. Drawings

9.5.1. As-Built Drawings

10.0 APPENDIX A: APPLICABLE STANDARDS

1.0 SCOPE

This document provides general and supplemental information for the Contractor to relocate the Land Mobile Radio (LMR) repeater site at Keesler AFB, MS. The Contractor shall be responsible for providing all equipment, tools, materials, supplies, transportation, labor, supervision, management, and other incidentals necessary to meet the requirements stated in the individual Statement of Objectives (SOO), and/or Contractor developed Statement of

Work (SOW).

All electronics equipment (with the exception of existing RF site equipment), supplies, and materials to be installed shall be new and not refurbished.

2.0 GENERAL INFORMATION

2.1. Period of Performance (PoP)

The Period of Performance will be 487 days after the Notice to Proceed is issued.

2.1.1. No work shall begin until all submittals related to that work have been received and approved.

2.1.2. Punch list items noted during the acceptance process shall be fixed before the end of the PoP or the project will be considered past due.

2.2. Place of Performance

The place of performance is Keesler AFB, MS

2.3. Hours of Operation

Normal work hours are between the hours of 7:00 AM and 5:00 PM. However, mission requirements may necessitate work outside normal hours (nights and/or weekends), especially if existing service must be interrupted. Any site work requested by the Contractor to be performed outside of normal duty hours shall be coordinated with the 81 CS/SCXP and approved by the Contracting Officer at least 10 calendar days in advance.

2.4. Holidays/Down Days

The Contractor shall not perform under this contract on the following Federal holidays

(or the day the Federal Government observes these holidays) or site-unique down-days unless expressly authorized by the CO and coordinated with the 81 CS/SCXP.

New Year's Day Labor Day

Martin Luther King, Jr.'s Birthday Columbus Day

Washington's Birthday Veteran's Day

Memorial Day Thanksgiving Day

Independence Day Christmas Day

Juneteenth

2.5. Base Access

Passes for Contractor employees may be requested via email through 81 CONS or 81

CS/SCXP. Requests shall include the full name of the employee as it appears on their picture ID, length of pass needed (up to 30 days), days needed (M – F), and hours needed (7am – 5pm).

***Do NOT include Driver’s License number, Birthdate, or other Personally

Identifiable Information via email for pass requests.

2.5.1. Paperwork requirements for picking up passes:

2.5.1.1. Vehicle operators will need to show a current, valid driver license, vehicle registration, and proof of insurance.

2.5.1.2. Non-vehicle operators will need to show a current, valid driver license, passport, or Government issued photo ID.

2.5.2. Airfield Driving:

2.5.2.1. Any person accessing the airfield on Keesler AFB by vehicle or foot, shall coordinate with airfield management to obtain the required training and certifications in accordance with base procedures.

2.5.2.2. All Contractors must receive airfield drivers training prior to receiving notice to proceed or prior to driving on the airfield IAW the Keesler AFB supplement to AFI 13-213. This training will be provided by Airfield

Management at building 233, telephone (228) 377-2215.

2.6. Base Support

The Contractor shall identify any base support requirements (for example, laydown and storage areas) necessary to complete this project in their proposal. The contractor shall return all government furnished lay-down and storage areas to their original condition upon completion of the project.

2.6.1. Lay down/staging areas shall be kept neat and free of loose debris at all times.

Grass shall be cut and maintained regularly. Height and maintenance shall be consistent with Base standards and consistent with the immediate area.

2.6.2. Lay down/staging areas shall be enclosed with a 6’ chain link fence with brown fabric screening unless otherwise noted. Materials and equipment may be stored inside storage units. Items stored in the lay down area shall be arranged neatly.

2.6.3. All temporary storage trailers and storage containers shall present a neat and clean appearance and shall be in a state of good repair, and located within the fenced area described in the paragraph above.

2.6.4. If allowed by the contract, and approved by the CO, an office mobile unit may be located outside of a fenced area. At a minimum, this unit shall be in a paved area and shall present a neat, professional appearance. Unit shall be of Keesler AFB standard colors and have presentable skirting and access stairs. Ancillary items, such as porches and canopies, shall be neat and painted Keesler brown.

Contractor shall submit a picture of the proposed unit for approval prior to unit being moved to the Base.

2.6.5. The Government shall have access at any and all times to the Contractor’s equipment, materials, supplies, assigned areas, and sites of operation for inspection purposes.

2.7. Permits

Contractors shall be required to obtain permits as required by Keesler in the performance of their work. Contractors shall post or have readily available all permits before work is commenced. Processing will be coordinated through 81 CS/SCXP.

2.7.1. Digging permit

AF Form 103 shall be submitted through Akima/CES 14 calendar days in advance of digging activities. The Contractor is responsible for maintaining all markings and for ensuring AF Form 103 remains current.

2.7.1.1. All utility markings, flags, etc. shall be maintained by the contractor after the responsible work center/shop identifies/locates them and ensure that the

AF Form 103 remains current. The contractor shall take precautions to protect existing infrastructure. If a utility is severed or damaged due to neglect or if attributed to the fault of the contractor, then the contractor shall repair and return the utility back to the same condition it was in prior to the damage. Any marking flags shall be removed by the Contractor upon completion of work in the marked area.

2.7.1.2. The Contractor shall mark and barricade open trenches IAW OSHA

Standards.

2.7.2. Burn Permit

Burn Permits shall be obtained from the Keesler AFB Fire Department.

2.8. Underground Utilities Markings

The Contractor shall coordinate with base agencies to ensure markings are placed over existing base infrastructure prior to digging or horizontal directional boring and shall take precautions to protect existing infrastructure. The Contractor shall be responsible for repair of any damage caused during installation when the infrastructure is clearly marked. The Contractor is responsible for maintaining all markings and for ensuring

AF Form 103 (Dig Permit) remains current.

2.9. Site Restoration

The Contractor shall restore all disturbed grounds to the “as found” condition or better after installation. The Contractor shall comply with all base grounds restoration requirements. Common use areas shall be restored with sod.

2.10. Service Outages

The Contractor shall be responsible for preventing any unscheduled (i.e. cutting or disabling any in- service cables or equipment.), Contractor-caused, interruptions of communications capabilities that are properly identified. The Contractor shall coordinate planned outages with the 81 CS / SCXP at least 10 calendar days in advance of the outage if the implementation necessitates disruption of service, (e.g., communications, electrical, or other utilities).

2.11. Traffic Control

In the event base vehicular traffic is to be disrupted by trenching or horizontal directional boring, the Contractor shall notify the 81 CS/SCXP no later than 10 calendar days in advance so that they can coordinate with base Security Forces and

Emergency Services personnel of the planned disruptions. The coordination request shall include: Start and Stop date for the disruption, a short description of the steps and/or process to be used to cordon the disrupted area, and a map or drawing of the area showing where the disruption will happen and alternate routes available for traffic to avoid the disruption.

3.0 SAFETY REQUIREMENTS

The Contractor shall comply with all Federal, State, county, and base security and safety laws, regulations, policies, and requirements.

3.1. VEHICLE SAFETY AND TRAFFIC LAWS

3.1.1. The use of cellular phones while operating a vehicle is prohibited while on

Keesler AFB.

3.1.2. The Contractor and its employees shall comply with all base traffic laws and regulations.

3.1.3. The Contractor shall ensure employees have a current, valid driver’s license and commercial permits/licenses for the type of vehicle being operated, before allowing the employee to operate a Contractor-owned or rental vehicle on Keesler

AFB.

3.1.4. The Contractor shall provide all vehicles necessary to perform the requirements of the contract. All vehicles shall be in operable condition and meet local, state, and federal safety requirements, and be specifically designed for the purpose intended for use. Vehicles shall have the Contractor company name and any required

Department of Transportation (DOT) markings clearly visible on each side.

3.2. Confined Space

The Contractors and Sub-contractors entering spaces on Keesler AFB (KAFB) MS are responsible for the safety of their personnel and for their own confined space program as outlined in AFMAN 91-203, as well as, local, state, federal (OSHA CFR 29 Part

1910-268) compliance standards. The Primary Contractor (Prime) is responsible for all sub-contractor confined space operations. The Contractor shall notify the KAFB Fire

Department on-duty dispatch controller twenty four (24) hours prior to entering any maintenance hole.

3.2.1. Confine space entry permit

AF Form 1024 shall be coordinated through the base safety office prior to start of work. The Contractor shall be prepared to provide proof of their Confined Space

Training Program along with the AF Form 1024 to base safety.

3.3. Accident/Incident Reporting and Investigation

The Contractor shall record and report all available facts relating to each instance of injury to either Contractor or Government personnel. Notification shall be provided to the 81 CS/SCXP Project Manager, the Contracting Officer, and the Base Safety Office unless otherwise stated in the SOO. The Contractor shall secure the scene of any accident and wreckage until released by the accident investigative authority through the

Base POC. If the Government elects to conduct an investigation of the incident, the

Contractor shall cooperate fully and assist the Government personnel until the investigation is completed.

3.4. Work Area(s)

The Contractor shall maintain the work sites, including any staging or lay down areas, free from accumulations of waste, debris, and rubbish. At the end of each work day, the Contractor shall remove all debris and surplus materials from the site. Equipment and materials required to complete the work effort may remain on site as long as they are organized/stored in a manner that does not cause a safety hazard.

3.4.1. Open excavations shall be directly in progress or shall be covered directly after work is complete. Any open holes or trenches shall be completely enclosed by flexible orange construction safety fencing or other safety barriers and should be temporarily backfilled at the end of each day.

3.4.2. Safety barriers shall be in place to protect unfinished work sites at the end of each day.

3.4.3. The Contractor shall coordinate with 81 CS/SCXP to ensure that locking manhole covers are put back in place at the end of each day.

3.4.4. Should warnings of gale force winds or stronger be issued, the Contractor shall take every practical precaution to minimize danger to persons and damage to property. These precautions shall be coordinated through the CO and shall include closing all opening; removing all loose materials, tools, and equipment from exposed locations; securing all materials, tools, equipment, and construction work; as well as removing or securing scaffolding and other temporary work. The

Contractor shall also coordinate all efforts with the CO and follow the Base

Commander’s direction in the event of an upcoming storm or hurricane which may range from securing sites to complete demobilization of all equipment and material from the base.

4.0 SECURITY REQUIREMENTS

The Contractor shall process and provide a Site Visit Request Letter to 81 CS/SCXP within five calendar days after contract award. This spreadsheet shall identify the first and last names of the personnel who will be performing work under the contract, company name, contract number, start date and end date. The Contractor shall provide identification badges for their employees. All Contractor personnel shall wear these badges while working on the

Government site. The badges shall identify the individual, company name, and be clearly and distinctly marked as Contractor.

4.1. Security Clearances

Stated work and associated products shall be performed at the UNCLASSIFIED level.

However, some of this work may take place in secure areas where Contractor employees must be escorted at all times. The Contractor must coordinate access to secure areas at least five (5) calendar days ahead of time. It is the Government’s responsibility to provide escorts.

4.2. Operational Security (OPSEC)

Network infrastructure drawings (MHDS, MH/HH locations, fiber paths, etc.)

are on the 81 CS/SCXP Critical Information List and must be protected. The

Contractor shall take appropriate measures to protect detailed information pertaining to the EFI&T effort, to include appropriate marking of documents as

“Controlled Unclassified Information” (CUI), and ensuring limited distribution of documents and schematics/drawings to only those individuals with a valid need to know. IAW AFI 10-701, Operations Security, the contractor shall follow the OPSEC guidance/plan to ensure the protection of CUI data either furnished by the Government or produced by the Contractor. The Contractor shall coordinate with 81 CS OPSEC Coordinator after contract award and prior to beginning work to receive OPSEC training.

4.3. Controlled Unclassified Information (CUI):

The Contractor shall comply with Executive Order 13556, “Controlled

Unclassified Information”, regarding Controlled Unclassified Information and requirements. The DoD Instruction (DoDI) 5200.48, “Controlled Unclassified

Information”, sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding CUI material.

5.0 ENVIRONMENTAL

5.1. Environmental Compliance

Contractor personnel shall, at all times, perform all work and take such steps required to prevent any interference or disturbances to the ecological balance of the environment. All work must be performed in accordance with applicable Federal, State, Local, and Air Force environmental regulations. Use sound management practices to protect air, water, land and wildlife and to prevent noise, solid waste, radiant energy, dust and radioactive pollutants. In the event of a chemical or hazardous material spill, the Contractor must immediately notify the Keesler Fire Department at

911 (identify that you are located on Keesler AFB) and the Keesler BOS Contractor environmental representative at 228-377-1262.

5.2. Waste Materials

Unless otherwise specified, all waste materials, excess dirt and rubble, empty containers, etc., shall be disposed of at an approved off-base location in accordance with all applicable Federal, State, County and Municipal laws.

5.3. Hazardous Materials

In the event that hazardous materials will be used in the execution of this contract, the

Contractor will be required to provide a list of materials, quantities, and Safety Data

Sheets (SDS) to the Contracting Officer before work begins. The hazardous materials must be approved through the Keesler Hazardous Materials Management Program prior to being brought onto Keesler AFB. This approval process may take up to two weeks, which should be considered in the performance period of this contract. Unless otherwise specified, all unused hazardous materials should be removed from the base at the end of the project.

5.4. Storm Water Management

The Keesler AFB Small Municipal Separate Storm Sewer System (MS4) Permit requires Keesler AFB to maintain a file for each construction site. The file must contain the storm water training credentials of all Contractor personnel involved in storm water management at each construction site. The Contractor shall furnish

Akima/CEV copies of storm water training credentials for all pertinent employees prior to commencement of construction activities. Akima/CEV training information is available to the Contractor.

6.0 CONTRACTOR PERSONNEL

6.1. Integrated Process Team (IPT)

The Contractor shall chair a monthly (or as needed based on weekly reports), IPT meeting that includes Contractor representatives, the Government Contracting Officer

(CO), the CSI-B, the System Engineer(s), the Government Project Manager, and other base personnel as required. The Contractor shall provide an agenda NLT 1 working day prior to the scheduled meetings. The Contractor shall provide worldwide “Meet

Me” teleconference capability for the duration of the project. The purpose of the IPT meeting is to discuss project progress, problems being encountered, and other information necessary/beneficial to ensure success and timely completion of contract requirements. The Contractor shall record meeting minutes and distribute to the attendees NLT 1 working day after each meeting.

6.2. Project Manager

The Contractor shall designate in writing, a Project Manager (PM) and alternate(s) responsible for contract performance and continuity. The Contractor shall identify the

Project Manager’s or alternate' range of authority to act for the Contractor relating to daily contract operation. The PM’s shall be familiar with the project and at least one shall be on site at all times when work is in progress.

6.2.1. The PM’s shall be responsible for monitoring contract performance, ensuring quality assurance, and to act as the focal point for all work site communications with the Government, including quality, safety, and discrepancy matters.

6.2.2. The designated PM’s shall be able to read, write, speak, and understand English and shall be on site to coordinate permits, clearances, and receive shipments/material related to the contract.

6.3. Quality Assurance

The designated PM’s, or a separate quality assurance evaluator (if necessary), shall assist the Government representative in performing random spot checks and system acceptance tests. The Contractor shall be responsible for identifying system and outside plant deficiencies and/or discrepancies throughout the life of the project. A weekly report (electronic copy) shall be submitted indicating progress/status and listing any deficiencies and/or discrepancies found as well as the actions needed to correct them.

6.4. Minimum Contractor Qualifications

All work pertaining to the LMR equipment shall be performed by an experienced and

Certified Motorola Factory Service Technician.

7.0 OUTSIDE PLANT REQUIREMENTS

The following paragraphs contain the general Outside Plant Requirements. Keesler

AFB specific guidance is available and shall be followed. The Contractor shall identify any conflicts between commercial standards and Keesler specific guidance to 81 CS and the Contracting Officer for resolution.

7.1. Grounding and Bonding

In the Equipment room/Mechanical room in which the cable is to be terminated, there is either a telecommunications main grounding bus bar (TMGB) or a telecommunications grounding bus bar (TGB). If a grounding bus bar doesn’t exist in the equipment room/mechanical room, then the Contractor shall provide it and bond it to the electrical service equipment (power) ground. The grounding conductor shall be tagged with a nonmetallic tag as close as practicable to the point of termination in a readable position.

The information on the tag shall contain the following information “If this connector or wire is loose or must be removed, please call Base Communications Office” or some similar wording. Although it is not anticipated that any splicing will be required in a

Maintenance hole, should there be some practical reason that a splice be made, the cable shield (armor) shall be bonded and continuous throughout the cable length. In addition, the splice case shall be bonded to the Maintenance hole bonding ribbon, if it exists. Grounding hardware such as corrosion resistant wire, bonding ribbon, clamps, ground rod, etc. necessary to properly bond/ground the cable in MHs/HHs shall be provided by the contractor. Reference ANSI/TIA 607.

7.2. Excavation/Building Penetrations

All wall penetrations, including inside buildings, shall be restored to meet all applicable building fire codes and fire ratings.

8.0 TESTING AND ACCEPTANCE

8.1. Test and Acceptance/Installation Test Plan

The Contractor shall provide a test plan, (Soft Copy), within 10 calendar days after contract award, as to how the system shall be pre-tested, in-progress-tested and post-tested to demonstrate to the Government that the system is fully operational and meets all contract requirements. The Contractor shall perform testing and inspections of all systems solutions to ensure the technical adequacy and accuracy of all work, including reports and other documents required in support of that work.

8.2. Acceptance/Installation Test Report

The Contractor shall provide an installation test report of the results of the testing accomplished under the installation test plan NLT 10 business days after Government

Witness Testing is complete.

8.3. Testing Prior to Acceptance

The Contractor shall conduct on-site testing IAW OEM’s installation manuals, practices and the Contractor’s installation test plan. The Contractor shall furnish all test equipment and personnel required to conduct all required testing. During any testing phase, the Government reserves the right to perform any of the contractor performed inspections and tests to assure solutions conform to prescribed requirements. The

Contractor shall provide on-site support during the acceptance testing. The Contractor shall participate with the Government in testing the complete communications system.

When any system, subsystem, component or requirement test fails to meet the requirements of the test, Government acceptance and payment will be withheld until such time as the cause of the failure is corrected. After appropriate corrective action has been taken, all tests including those previously completed, related to the failed test and the corrective action shall be repeated and successfully completed prior to

Government acceptance.

8.4. Final Acceptance IAW AFTO 747, Cyberspace Infrastructure System Acceptance.

The Contractor shall schedule a final project walk-through with the Base POC. This should be scheduled at least 5 calendar days prior to acceptance. The Contractor shall route the AFTO 747 after the base has signed all necessary test reports and the walk-through has been completed.

9.0 DELIVERABLES

All deliverables are subject to Government acceptance and approval. They shall meet professional standards and the requirements set forth in the Contract. All deliverables shall be produced using recommended software tools/versions as accepted by the

Government. Additional deliverables are identified within the SOO and within the

Material Submittals Schedule (MSS). It is the Contractor’s responsibility to ensure all submittals and deliverables are provided regardless of whether they are listed on the

MSS.

9.1. Warranty

The Contractor shall provide a one-year warranty or manufacturer’s standard commercial warranty, whichever is longer. The warranty shall be, at a minimum, IAW the NETCENTS standard or equivalent. This warranty shall include a one-year workmanship warranty. The warranty period shall start from the date of final

Government acceptance of system and/or project. The Contractor shall provide written procedures and required information for warranty services at or prior to site acceptance.

9.2. Manuals and Practices

The Contractor shall provide the latest version of operation, installation, and maintenance manuals and practices/users guide for each system installed as provided by the original manufacturer with all new equipment.

9.3. Installation Schedules

The Contractor shall provide a complete milestone schedule using the AF Form 3064, which denotes project activities to include time-phased start and completion dates for the project and sub-projects associated with the installation of the components and system. All submissions shall be delivered electronically in MS Office- compatible format NLT 10 business days after contract award and as significant schedule changes occur.

9.4. Weekly Status Reports

The Contractor shall prepare a Weekly Status Report and distribute to the Government

Contracting Officer (CO), the System Engineer(s), and the Government Project

Manager. The purpose of the report is to document project progress, problems being encountered, and other topics necessary/beneficial to ensure success and timely completion of the contract requirements.

9.5. Drawings

9.5.1. As-Built Drawings

The Contractor shall provide updated drawings in Visio for building and rack elevation. Butterfly Drawings

10.0 APPENDIX A: APPLICABLE STANDARDS

The following list is not all-inclusive. The Contractor shall comply with all applicable commercial codes and standards.

ANSI/TIA-222-H- Standard for Antennas and the Supporting Structures for Antennas and

Small Wind Turbines

AFMAN 91-203 – Air Force Consolidated Occupational Safety Instruction

MOTOROLA R56-Standards and Guidelines for Communication Sites

NEMA TC 2- Electrical Polyvinyl Chloride (PVC) Tubing and Conduit

NFPA 70 - National Electric Code

OSHA CFR 29 Part 1910-268 – Telecommunications

RUS Bulletin 345-65 (PE-33) – Specification for Shield Bonding Connectors

RUS Bulletin 1751F-643 - Underground Plant Design

RUS Bulletin 1751F-644 - Underground Plant Construction Telecommunications

Engineering ShieldContinuity and Construction Manual (TE&CM) 451.2

RUS Bulletin 1751F-801 – Electrical Protection Fundamentals

RUS Bulletin 1753F-151 (515b) - Specifications and Drawings for Underground Cable

Installation

RUS Bulletin 1753F-201 (PC-4) – RUS Standard for Acceptance Tests and Measurements of

Telecommunications Plant

RUS Bulletin 1753F-207 (PE-87) – REA Specification for Terminating Cables

TIA-568-E Commercial Building Telecommunications (568C.1, 568C.2, 568C.3) Cabling

Standard

TIA-607-D Commercial Building Grounding (Earthing) and Bonding Requirements for

Telecommunications

TIA-569-E - Commercial Building Standard for Telecommunications Pathways and Spaces

TIA-570-D –Residential Telecommunications Infrastructure Standard

TIA-758B Customer-owned Outside Plant Telecommunication Infrastructure Standard

Unified Facilities Criteria 3-260-01

Unified Facilities Criteria 3-580