Attachment 1d Schedule of Deliverables.pdf
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- Solicitation number
- 75R60226R00026
About this file
Task Order 1 Schedule of Deliverables Summary
This is a Schedule of Deliverables document for Task Order 1 under the MCHB IDIQ Solicitation #75R60226R00026, titled "Support for Evidence Reviews and Newborn Screening Processes." The document outlines all required deliverables, formats, due dates, and distribution/approval requirements across eight primary task categories plus three optional tasks. All digital deliverables must comply with Section 508 Standards (WCAG 2.0 Level A and AA) and be accompanied by the HHS Section 508 Accessibility Compliance Checklist.
The deliverables span organizational tasks, evidence review processes, and clinical documentation. Key deliverables include Records Management Training Certificates (within 30 days of contract start), Draft and Final Clinical Evidence Review Reports for Biliary Atresia (within 4-5 months), consumer-friendly summaries (within 4 months, 8th grade reading level, maximum 12 pages), a Manual of Procedures and accompanying training materials (within 3-4 months), comprehensive evidence protocols for rare genetic conditions (within 3 months), and condition-specific evidence review reports covering 10-15 conditions (within 6-12 months). Additional critical deliverables include a Project Timeline for Concurrent Evidence Reviews (within 6 months), Environmental Scan Summary (within 30 days), and security-related documentation including an Incident Report (within 1 hour of discovery), Device Encryption FIPS 140 Validation Documentation, AI Compliance and Risk Management Plan (if applicable, before implementation), and HRSA Disposition Plan & Media Sanitization Certification (at contract closeout). Optional tasks address policy briefs, meeting materials, and journal supplement manuscripts. The Contracting Officer's Representative (COR) serves as the primary approval authority for most deliverables, with some requiring additional stakeholder working group or national NBS working group input.
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Attachment 1d – Task Order 1 Schedule of Deliverables Support for Evidence Reviews and Newborn Screening Processes
MCHB IDIQ Solicitation #75R60226R00026
Note: All digital deliverables must conform to Section 508 Standards (WCAG 2.0 Level A and AA) and be accompanied by the HHS Section 508 Accessibility Compliance Checklist.
Task / Ref Deliverable Name Format Due Date (From EDOC unless noted) Distribution / Action
Task 1.3
Records Management Training Completion Certificates
Certificates / Listing
Within 30 days of EDOC (and upon new staff onboarding; annually)
COR (Review & File)
Task 2.1
Draft Kickoff Meeting Agenda & Materials MS Word Within 10 business days of EDOC COR (Review & Accept)
Task 2.1
Kickoff Meeting Minutes & Revised Contract Timeline
MS Word Within 14 business days of Kickoff Meeting COR (Approval)
Task
2.2 Monthly Meeting Agenda Electronic 3 business days before
each meeting COR (Review & Accept)
Task 2.2
Meeting Notes & Draft Summary / Revised Project Timeline
MS Word Within 2 business days of each meeting COR (Review & File)
Task 3.2/3.3
Proposed cERG Members & SME Panel List (Biliary Atresia)
Written List Prior to initiating substantive review activities
COR (Approval)
Task 3.2/3.3
Conflict of Interest (COI) Screenings & Signed NDAs
Signed Forms Prior to initiating substantive review activities
COR (Review & File)
Task 3.4
Draft Clinical Evidence Review Report (Biliary Atresia)
Written Report Within 4 months of
EDOC
COR & Stakeholder
WG
Task 3.4
Final Clinical Evidence Review Report (Biliary Atresia)
Written Report Within 5 months of
EDOC
COR (Approval & Public Release)
Task 3.5
Draft Consumer-Friendly Summary (8th Grade Level, Max 12 pages)
Written Summary
Within 4 months of
EDOC
COR (Review & Comment)
Task 3.5
Final Consumer-Friendly Summary (Biliary Atresia)
Written Summary
Within 14 days of receiving COR comments COR (Approval)
Task 4.1
Environmental Scan Summary (Evidence Review Processes)
Brief Written Summary Within 30 days of EDOC COR (Review &
Accept)
Task 4.2
Draft Framework or Manual of Procedures
(MOP)
Written Document
Within 3 months of
EDOC
COR & National NBS
WG
Task 4.3
Final MOP (Incorporate Stakeholder Feedback)
Written Document
Within 4 months of EDOC COR (Approval)
Task 4.4
Accompanying MOP Training Materials
Training Materials
Within 4 months of
EDOC
COR & National NBS
WG
Task 5.1
Comprehensive Evidence Protocol (Rare Genetic Conditions)
Written Protocol
Within 3 months of
EDOC
COR (Approval Required)
Task 5.3
Draft Condition-Specific Evidence Summary Reports (10–15 Conditions)
Written Reports
Within 6 months of
EDOC
COR & Stakeholder
WG
Task 5.4
Final Summary Reports (Incorporate WG Feedback)
Written Reports
Within 2 weeks of receipt of feedback COR (Approval)
Task 5.5
Final Cohesive Narrative Report (Map Evidence to
MOP)
Written Narrative
Following synthesis of Tasks 5.3–5.4
COR (Review & Accept)
Task 6.2
Project Timeline for Concurrent Evidence Reviews
Written Timeline
Within 6 months of
EDOC
COR (Approval Required)
Task 6.3/6.4
Proposed ERG and Technical Expert Panel (TEP) Lists
Written Lists Prior to initiating substantive review activities
COR (Approval)
Task 6.5
Draft Condition-Specific Evidence Review
Written Reports
Within 10 months of
EDOC
COR (Review & Comment)
Reports (Up to 10 Conditions)
Task 6.6
Final Condition-Specific Evidence Review Reports
Written Reports
Within 12 months of
EDOC
COR (Approval / Publication)
Task 6.7
Consumer-Friendly Summary per Condition Reviewed
Written Summary
Within 12 months of EDOC COR (Approval)
Task 7.0
Incident Report (If security/privacy breach occurs)
Immediate Report
Within 1 hour of discovery hrsacsirt@hrsa.gov, COR, CO
Task 7.0
Incident and Breach Response Plan Written Plan Upon request from government COR / CO
Task 7.0
Device Encryption FIPS 140 Validation Documentation
Written Verification
Upon contract initiation / request COR
Task 7.0
HRSA Disposition Plan & Media Sanitization Certification
Written Certificate
At contract closeout/expiration CO / COR
Task 8.0
AI Compliance and Risk Management Plan (If AI/GenAI is used)
Written Plan Before implementing any AI tools
CO / COR (Approval Required)
Opt.
Task 1
Policy/Research Briefs, Toolkits, Reports to Congress (RTCs)
508 Compliant Deliverable
Per executed Optional Task timeline
COR (Review & Approve)
Opt.
Task 2
Briefing Books, Meeting Materials, & Minutes
508 Compliant Docs
Minutes within 10 days of convening COR
Opt.
Task 2
Draft & Final Meeting Summary/Next Steps Report
Written Report Following meeting conclusion COR (Approval)
Opt.
Task 3
Journal Supplement Timelines, Concepts, Outlines & Manuscripts
Written Deliverables
Per executed Optional Task timeline
COR & Journal Editors
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