Attachment 14 - AFCEC Chemistry Data Quality Fact Sheet.pdf

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MISSISSIPPI GROUP OPTIMIZED REMEDIATION CONTRACT AT COLUMBUS AIR FORCE BASE, MISSISSIPPI KEESLER AIR FORCE BASE, MISSISSIPPI
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FA890326R0001
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This document is an informational guide for the Air Force Civil Engineer Center (AFCEC) Performance Evaluation Program, which establishes quality assurance procedures for analytical chemistry data used in the Environmental Restoration program. The program ensures laboratory competence and data defensibility through two primary mechanisms: proficiency testing (PT) samples provided by third-party vendors with customizable analytes and verified concentrations, and split samples sent to reference laboratories using site-specific matrices. PT samples offer controlled analytes and concentrations but may not match actual site conditions, while split samples provide representative matrices but offer unknown analyte concentrations and single-laboratory evaluation. The PE strategy must be documented in the project work plan using worksheets from the Uniform Federal Policy for Quality Assurance Project Plans (UFP-QAPP) Workbook.

For implementation, contractors must notify the AFCEC PE Program Manager at least one month prior to sampling via email at afcec.czte.chemistry@us.af.mil. The Field Team Leader receives PT samples, ships them with field samples to ensure identical processing, and arranges split sample collection and transmission to reference laboratories. AFCEC covers all costs for PT samples and reference laboratory analysis. Testing results flow from contract laboratories to the prime contractor, who forwards PT results to AFCEC; split sample results are sent directly to AFCEC and then to the contractor. Unexpected results trigger investigation and corrective action. For individual task orders, PE samples are incorporated into project requirements, while optimized remediation contracts use project management plans identifying high-risk, high-cost, or politically sensitive sites for PE program inclusion. Typical frequency is two PE events per year per base, dependent on analysis types and laboratory count.

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Ensuring Chemistry Data Quality - AFCEC Performance Evaluation Program Laboratory Performance Evaluation Analytical chemistry data provide the basis for multiple decisions in the Environmental Restoration program, including whether remedial action is required, monitoring clean-up progress, and closing out a site. The defensibility of these decisions directly relates to the defensibility of the data coming from the laboratory. One way of confirming a laboratory’s competence and reinforcing data defensibility is the implementation of a laboratory performance evaluation (PE) program. A full PE program consists of proficiency testing (PT) samples produced by a third-party PT vendor, and samples split between the contract laboratory and a reference laboratory. PT samples have the advantage of customizable analytes and concentrations, which are verified at multiple reference laboratories. However the matrix used in the PT samples, especially soils, may not match the site matrix, making the samples less representative and also identifiable by the contract laboratory. Splitting samples from the site and sending one to a reference laboratory alleviates these matrix problems, but analytes and concentrations are not known ahead of time and performance is usually only evaluated by one reference laboratory.

Once sites have been identified, AFCEC will work with the contractor to determine appropriate PT and split samples, and their scheduling. PT samples should have analytes that reflect the chemicals of possible concern at concentrations similar to what is expected to be found at the site. Split samples should be collected from sites where quantifiable concentrations of contaminants are expected.

Split samples are especially important for solid matrices.

Proper homogenization prior to splitting is critical for the success of split samples. The PE strategy should be documented in the project work plan. Worksheets 18, 20, 31, and 32 of the Uniform Federal Policy for Quality Assurance Project Plans (UFP-QAPP) Workbook all contain entry fields for pertinent information. At least one month prior to the sampling at the site where PE samples will be implemented, the contractor’s Chemist, or Project Manager will notify the AFCEC PE Program Manager of the upcoming sampling by email to afcec.czte.chemistry@us.af.mil. AFCEC will confirm the list of parameters to be evaluated and order the PT samples from the PT vendor or arrange analysis of split samples with a reference laboratory. PT samples are shipped directly to the prime contractor’s Field Team Leader. The Field Team Leader will then ship the PT and field samples together to the laboratory, ensuring to the best extent practicable that the PT samples are processed and packaged the same as the field samples. The Field Team Leader would also ensure that split samples are collected properly and sent to the reference laboratory.

AFCEC pays for the PT samples and the reference laboratory analysis.

Evaluating The Results

Testing results from the contract laboratory will be sent to the prime contractor, who will then forward the PT sample results to the AFCEC PE Program Manager. Split sample results from the reference laboratory will be sent to the

AFCEC PE Program Manager and then forwarded to the prime contractor. If any unexpected results occur, the result will be investigated and corrective actions will be implemented. A contract laboratory’s performance in the

PE program and its effect on the usability of the related data for the project should be discussed in the Data Usability or

Data Evaluation portion of the project report.

Any questions, please contact afcec.czte.chemistry@us.af.mil.

PE Program For individual task orders, PE samples should be incorpo-rated into project requirements. For optimized reme-diation cotract awards, the contractor develops a project manage-ment plan (PMP) that outlines the work that will be accomplished at the sites covered under the contract.

AFCEC will review the PMP, and recommend sites that will benefit from association with a PE program, or other extra surveillance measures. Sites that warrant additional attention may include high-risk, high-cost, or politically sensitive sites. The total amount and frequency of PE events will be dependant on the types of analyses and number of laboratories being used, but 2 events/year/base will be typical.

Integrity • Service • Excellence April 2020 mailto:afcec.chemistry.support@us.af.mil� mailto:afcec.chemistry.support@us.af.mil�

PE Program Flowchart

Integrity • Service • Excellence April 2020 afcec.czte.chemistry@us.af.mil

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<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> /ENU (Use these settings to create Adobe PDF documents best suited for high-quality prepress printing. Created PDF documents can be opened with Acrobat and Adobe Reader 5.0 and later.)

/Namespace [ (Adobe) (Common) (1.0) /OtherNamespaces [ /AsReaderSpreads false /CropImagesToFrames true /ErrorControl /WarnAndContinue /FlattenerIgnoreSpreadOverrides false /IncludeGuidesGrids false /IncludeNonPrinting false /IncludeSlug false /Namespace [ (Adobe) (InDesign) (4.0) /OmitPlacedBitmaps false /OmitPlacedEPS false /OmitPlacedPDF false /SimulateOverprint /Legacy /AddBleedMarks false /AddColorBars false /AddCropMarks false /AddPageInfo false /AddRegMarks false /ConvertColors /ConvertToCMYK /DestinationProfileName () /DestinationProfileSelector /DocumentCMYK /Downsample16BitImages true /FlattenerPreset << /PresetSelector /MediumResolution /FormElements false /GenerateStructure false /IncludeBookmarks false /IncludeHyperlinks false /IncludeInteractive false /IncludeLayers false /IncludeProfiles false /MultimediaHandling /UseObjectSettings /Namespace [ (Adobe) (CreativeSuite) (2.0) /PDFXOutputIntentProfileSelector /DocumentCMYK /PreserveEditing true /UntaggedCMYKHandling /LeaveUntagged /UntaggedRGBHandling /UseDocumentProfile /UseDocumentBleed false >> setdistillerparams /HWResolution [2400 2400] /PageSize [612.000 792.000] >> setpagedevice

File details come from the government source that posted it. Updated .