Attachment 13 - AR 1550-01 Department Training System.pdf

ADMINISTRATIVE REGULATION

COLORADO DEPARTMENT OF CORRECTIONS

REGULATION NUMBER

1500-01

PAGE NUMBER

CHAPTER: Training

SUBJECT: Department Training System

RELATED STANDARDS: ACA Standards: 2-CO-1C-

14, 2-CO-1D-01, 2-CO-1D-03, 2-CO-1D-04, 2-CO-1D-

06 through 2-CO-1D-10, 1-CTA-1A-12,1-CTA-1A-

14,1-CTA-3A-02 through 1-CTA-3A-05, 1-CTA-3A-07, 1-CTA-3A-08, 1-CTA-3A-10 through 1-CTA-3A-18, 1-

CTA-3A-21, 1-CTA-3A-21-1 through 1-CTA-3A-21-4, 2-CI-6C-7 through 2-CI-6C-7-2, 4-APPFS-3A-06 through 4-APPFS-3A-10, 4-APPFS-3A-12, 4-APPFS-

3A-13, 4-APPFS-3A-15 through 4-APPFS-3A-20, and

4-APPFS-3A-24. 5-ACI-1D-01, 5-ACI-1D-02, 5-ACI-

1D-03, 5-ACI-1D-04, 5-ACI-1D-05, 5-ACI-1D-06, 5-

ACI-1D-07, 5-ACI-1D-11, 5-ACI-1D-13, 5-ACI-1D-14,

5-ACI-1D-15, 5-ACI-1D-16, 5-ACI-1D-22.

EFFECTIVE DATE: July 1, 2023

SUPERSESSION: 05/01/21

Moses (André) Stancil

Executive Director

OPR: DOP REVIEW MONTH: APRIL

I. POLICY

It is the policy of the Colorado Department of Corrections (DOC) to provide DOC personnel with planned, organized, and evaluated training programs which develop and improve job performance and skill levels in order to elevate the level of professionalism among all participants. The Department provides an annual report on its training plan and provides for ongoing formal evaluation of all pre-service, in-service, and specialized training programs. [5-ACI-1D-05]

II. PURPOSE

The purpose of this administrative regulation (AR) is to establish standards, define elements and structure, and assign responsibilities of the DOC training system. The mission of the training program is to create and maintain an environment where new employees are prepared for entry into the corrections profession; in-service employees are trained to their highest potential and are empowered to achieve the highest standard of professionalism. This is accomplished through the development, delivery and management of basic, in-service, advanced and specialized training through the Corrections

Training Academy (CTA).

III. DEFINITIONS

None

IV. PROCEDURES

A. The assistant director of training is a full-time qualified employee who will administer and direct the DOC training program. This individual is responsible for ensuring that training and development programs are coordinated, planned, and supervised. [2-CO-1D-01][4-APPFS-3A-06] [5-ACI-1D-01]

1. The annual training plan is developed, evaluated, and updated based on an annual assessment that identifies current job-related training needs and provides for ongoing evaluation of all pre-service, in-service and specialized training programs. The academy’s student training plan is reviewed and approved by the DOC Training Advisory Committee composed of the assistant director of training and representatives from the agency’s headquarters and operational units. The DOC Training Advisory Committee meets quarterly or as needed and is chaired by the assistant director training. A written report is prepared annually. The academy student training plan references, at a minimum, the following information: [1-CTA-3A-05][5-ACI-1D-03] [2-CO-1D-03] [5-ACI-1D-01] [5-ACI-1D-05] [4-APPFS-

3A-07] [4-APPFS-3A-10] [4-APPFS-3A-12] [1-CTA-3A-04]

CHAPTER SUBJECT AR # Page 2

Training Department Training System 1500-01

EFFECTIVE

07/01/23

a. List of all courses/classes to be offered.

b. Projected dates of the courses/classes offered.

c. Synopsis of each course/class, including length in hours, target group, objectives, and prerequisite training.

d. Enrollment information.

e. It will be available to the training coordinators by June 1, in advance of the training year (August 1 – July 31).

2. Corrections Training Academy (CTA) employees and field/facility training coordinators will meet at least annually to address training needs and issues and to participate in planning, review, and evaluation of the training system.

Special committees may be established to address critical training activities and issues.

3. DOC facilities and offices will establish a facility training advisory committee appointed by the administrative head or designee to review or make suggestions to the facility annual training plan, review the results of the needs assessments, and review and evaluate the training programs. The facility training advisory committee will meet quarterly to review progress and resolve problems and will maintain a written record of meetings for the administrative head [5-ACI-1D-04] and the assistant director of training. Submitted by each facility/office; these training plans document the projected classes, their tentative schedule and identify those courses which the facility/office has mandated for employees, contract workers, and volunteers. Training plans are developed, evaluated, and updated based on a valid assessment that identifies current job-related training needs. [1-CTA-3A-

03]

4. CTA will provide for a system to monitor operations and training programs through inspections and reviews. This monitoring is conducted by the assistant director of training or designee(s) at least annually. [1-CTA-1A-14]

5. Training offered is posted and available for registration via DOCNet . Field/facility training coordinators may also share training announcements through roll call or postings within the facility. Monthly training calendars will be generated and submitted to CTA.

6. All employees, contract workers, and volunteers will submit a training request using DOCNET training registration

(or AR Form 1500-01C, External Training Request for those that do not have computer access). Supervisors are required to approve/deny the request and make scheduling adjustments, if needed, in accordance with facility/office procedures. Once approved, a system-generated email will confirm registration. Each course of instruction will have a class schedule that includes the name of each class, time and date of each class, and scheduled instructor. [1-CTA-

3A-13]

7. Employees, contract workers, and volunteers approved and registered for any training are expected to attend training, unless the reservation is canceled, in advance, or an emergency occurs which is verified by the supervisor.

Names of participants registered for training but not in attendance will be submitted to the respective supervisor.

The participant must complete all information on AR Form 1500-01A, Attendance Roster and successfully complete the course, as documented by the course instructor and authenticated by the training coordinator. Daily class attendance is recorded, certified as accurate by the instructor, and maintained as required by local statute or regulation. [1-CTA-3A-12]

8. The DOC will encourage employee membership and attendance for job related seminars, conferences, and workshops and participation in criminal justice and allied professional organizations and activities as resources permit. [2-CO-1D-10]

CHAPTER SUBJECT AR # Page 3

9. Office of Information Technologies and the CTA will address computer training information needs, programs, and implementation.

B. Training Requirements:

1. New Employee Training Requirements: Training will consist of the following, at a minimum:

a. Correctional Series: 120 hours during their first year of employment. [1-CTA-3A-21]

1) Standards of conduct/ethics

2) Security/safety/fire/medical/emergency procedures

3) Supervision of offenders including training on sexual abuse and assault

4) Use of Force

5) Mental Health and Suicide Awareness/Intervention

6) Offender rights

7) Key Control

8) Interpersonal relations/communications/professional skills

9) Equity, Diversity, Inclusion

10) Incident Command Systems/NIMS 100/700

b. All CDOC corrections professionals receive 40 hours of on-the-job training (not orientation) during their first year of employment and 40 hours of training each year thereafter. [2-CI-6C-7] [2-CO-1D-06] [1-CTA-3A-21-

1] [2-CO-1D-07] [5-ACI-1D-11][5-ACI-1D-14][5-ACI-1D-15]

c. All newly appointed supervisors and managers receive 16 hours of supervisory training within one year of their appointment. This training covers at a minimum the following areas: supervisory skills, general management, labor law, employee-management relations, relationships with other service agencies, and evidence-based practices for effective offender intervention. Sixteen hours of relevant training is received each year thereafter.

[4-APPFS-3A-15]

d. Community parole officers or other professional employees: 40 hours of training as soon as possible after their appointment but no later than one year and 40 hours of training each year thereafter. [1-CTA-3A-21-3] [2-CO-

1D-06] [4-APPFS-3A-17]

e. Full-time volunteers, part-time and/or temporary correctional series employees must successfully complete the

Basic Training program.

f. Training requirements for part-time volunteers, part-time employees, temporary, interns, and contract workers will be determined by the Deputy Director of Prisons and the receiving appointing authority with notification to the assistant director of training or designee on an individual basis. Annual training should be job specific, relevant to the performance needs of the employee, and appropriate to their assignment [1-CTA-3A-21-4] [2-

CI-6C-7-2] [4-APPFS-3A-18].

2. Mandatory Annual Training Requirements: Each year staff are required to take the following training. Annual refresher classes are scheduled per area for the training cycle. Annual training is available to employees in a combination of classroom and online formats. This training is required based on job location and/or classification and is intended to be the refresher to a previously attended course. Required training is listed on the DOCNET training page.

a. Correctional officers will receive at least 40 hours of annual training. This training will include at a minimum the following areas:

CHAPTER SUBJECT AR # Page 4

• Standards of conduct/ethics

• Security/safety/fire/medical/emergency procedures

• Supervision of offenders including training on sexual abuse and assault

• Use of force

• Additional topics will be included based upon a needs assessment of both staff and institution requirements.

[5-ACI-1D-13]

3. Roll Call Training: Roll call training is sequenced training as developed and directed by the Division of Prison

Operations and approved by CTA, to be offered during roll call by designated facility staff.

a. Facilities are required to deliver only approved DOC roll call training.

b. Some roll call training will be coded separately for entry (e.g. Diabetic Kit and Strip Search training). All other roll call trainings will be grouped for one entry, per quarter.

c. A total of up to eight hours of roll call training credit may be accumulated, per training/Performance

Management Program cycle.

4. Block Training: Facilities/offices may deliver annual in-service/mandatory training in designated blocks of time. A plan detailing the courses, qualified instructors, and scheduling will be provided to the assistant director of training or designee for review and approval at least 60 days in advance of block training.

5. Advanced/Specialized Training: Classes provided through the use and assistance of consultants/instructors whose subject matter expertise is expected to enhance individuals or work unit’s knowledge, skills, and abilities.

6. On-Line Training: On-line training is accessed through DOCNET. Upon successful completion, participant training credit is transferred into the DOC/TIS system.

7. Defensive Tactics (DT): Only instructors authorized/certified by the PPCT Management Incorporated/Human

Factor Science Group and credentialed by CTA are permitted to teach DT. Prior to participating in any DT training, AR Form 1500-01E, DT Participation Form must be completed indicating any physical limitations. If physical limitations are indicated, the DT instructor will provide guidance to the staff member to determine if the staff member may participate.

a. All employees, full-time contract workers, and full-time volunteers will obtain and maintain current certification in DT training.

1) All employees, full-time contract workers, and full-time volunteers, hired after March 31, 2021, are required to successfully complete and certify in a 32- hour DT course and the corresponding annual eight-hour refresher course.

a) Anyone hired prior to April 1, 2021, who has successfully completed the 16-hour DT course can continue to take the four-hour DT refresher course. If the employee’s certification expires, they will be required to complete the full 32- hour DT course and corresponding annual eight-hour refresher course if they do not fall into one of the exception categories below.

2) The following full-time (scheduled to work more than 20 hours per week) employees, contract workers and volunteers may complete a 16-hour DT course and the corresponding 4-hour refresher course.

• Full-time contract and/or volunteer workers who access facilities, paroles offices, and/or areas with incarcerated individuals/parolees less than once a month on average.

CHAPTER SUBJECT AR # Page 5

• Full-time employees approved to work remotely who access facilities, parole offices, and/or areas with incarcerated individuals/paroles less than once a month on average.

• Full-time HQ positions who access facilities, paroles, and/or areas with incarcerated individuals/ parolees less than once a month on average.

a) The 32-hour DT course may be mandated per the request of each appointing authority.

b) Part-time volunteers and part-time contract workers, excluding those assigned to clinical services, will not be required to complete DT. Refer to AR 900-01 for part-time volunteer training requirements.

3) The refresher course must be taken within one year of the month of expiration of the previous DT course

(full course or previous refresher).

b. Annual DT Refresher: Both the PPCT Management Incorporated/ Human Factor Science Group and the CTA require a DT annual refresher class of eight hours for the 32-hour training program or four hours for the 16-hour training program.

1) With notification prior to the staff member’s certification expiration, the assistant director of training or designee will have the discretionary authority to grant an extension of up to 90 days, if due to extenuating circumstances as defined by PPCT Management Incorporated/ Human Factor Science Group (i.e. military, medical, disasters or civil emergency), if an employee, contract worker, or volunteer is unable to complete a refresher within a year. A 30-day extension for any other reason may be granted by the assistant director of training upon request by the appointing authority.

2) Employees, contract workers, or volunteers who fail to maintain DT certification will be referred to the appointing authority for further action. This may include corrective or disciplinary action, up to and including termination of employment, for failure to meet job requirements, or may be transferred, in accordance with Personnel Rules, to a position which does not require DT certification.

c. Completion of DT: Upon successful completion of DT, the lower portion of AR Form 1500-01E, DT

Participation must be signed and dated acknowledging that no unreported injuries were sustained. If an injury is sustained during DT, AR Form 1450-39C, First Report of Injury must be completed. AR Form 1500-01E, DT

Participation must accompany the First Report of Injury.

d. Request for Americans with Disabilities Act (ADA) Accommodation from DT Certification: All employees must complete the DT requirements, unless provided an accommodation under ADA. To request an accommodation, see AR 1450-35 Employees/Applicants with Disability.

1) All requests for accommodation will be reviewed by the Office of Human Resources, Deputy Director of

Prisons, Assistant Director of Training and the appointing authority.

1) Accommodations apply only to the position that the employee encumbers at the time of filing the request.

2) Failure to complete the appropriate DT certifications may exclude an employee from future promotional or transfer opportunities.

8. CPR/First Aid: Successful completion of an approved CPR/First Aid course and appropriately maintained credentials are pre-requisites for any Defensive Tactics course. The training requirements for CPR/First Aid are:

a. Employees, full-time contract workers, and full-time volunteers will maintain a current certification in CPR/First

Aid.

CHAPTER SUBJECT AR # Page 6

b. Medical DOC employees will receive a current certification in AHA BLS for Healthcare Providers.

c. CPR/First Aid and AHA BLS certifications are active for two years from the month of certification.

9. Staff Development/Advancement:

a. The CTA will schedule courses that prepare employees for career advancement and professional growth. Topics may include but are not limited to: leadership skills; supervision techniques; diversity issues; personnel rules;

conflict management; dispute resolution; budgetary and/or fiscal areas; decision-making and problem solving.

b. These courses may be scheduled by the CTA or requested by individual facilities or divisions through their respective training coordinators.

c. Employees or contract workers who are required to maintain specialty/technical licenses or certifications as a condition of employment must provide updated certificates or licenses to the Office of Human Resources and appropriate department head as necessary.

10. Certain training courses and/or frequency of training may be identified by DOC as priority training for all or specifically defined employees, in coordination with the assistant director of training or designee.

a. Appointing authorities, in coordination with training coordinators and supervisory personnel, will ensure that employees, contract workers, and volunteers whose job assignments require mandatory training attend such training, as defined by regulation, procedure, or executive directive.

b. Whenever a training course is determined by the executive management team to be mandatory department-wide, it will be coordinated through the assistant director of training to assure that adequate resources are available to provide training.

c. Based on the facility/offices specific mission, the appointing authority may designate selected training to be mandatory for employees assigned to that location.

11. Training Requirements when Returning from Military Deployment/FMLA/or other extended leave:

a. If an employee returns from extended leave which has exceeded one year, the following classes must be completed, prior to being assigned to a facility post with offender contact:

1) Firearm’s qualifications (as defined by job classification)

2) Defensive Tactics

3) Use of Force refresher

4) Prison Rape Elimination Act

5) CPR/First Aid, ASHI or AHA BLS for Healthcare Providers

b. If the following were not completed during initial training, the following must also be completed:

1) National Incident Management System/Incident Command System

2) Oleoresin Capsicum

3) Classes required by the Governor’s Office and the Department of Personnel and Administration.

C. Curriculum Development and Distribution: The training curriculum is developed based on clear, concise, and measurable written statements of intended learning outcomes. The content and instructional methods selected for a training program are consistent with stated learning objectives, sequenced to facilitate learning, and incorporate strategies

CHAPTER SUBJECT AR # Page 7 to evaluate the learning. [4-APPFS-3A-09] The student training and development programs use the resources of public and private agencies, private industries, colleges, universities, and libraries. [1-CTA-3A-08] numerous resources exist including the National Institute of Corrections and National Academy of Corrections, National Institute of Justice, large corporations and professional groups. Training courses may be provided directly or sponsored by the CTA, facilities, and agencies, community college network, public and private agencies, other state agencies or private vendors. [2-CO-1D-

04] [5-ACI-1D-07]

1. Lesson Plans: Training curriculum is created/revised by credentialed curriculum developers or verified SME’s, delivered by authorized instructors and in accordance with approved DOC curriculum and procedures. A completed and approved AR form 1500-01K, Corrections Training Academy Lesson Plan Cover Page will be submitted with all lesson plans which will list instructor qualifications for each class. All DOC training lesson plans, course outlines, or content summaries will be submitted to the curriculum specialist for review and forwarded to the assistant director of training or designee for final review and approval.

a. Lesson plan approval by the assistant director of training or designee is required in order to establish course information required for entry into the automated Training Information System (TIS), which ultimately ensures participant training credit and establishes that the training is legally defensible. Training credit will not be granted for any lesson plans presented without prior CTA approval.

b. Lesson plans will be reviewed at regular intervals. Updates/changes to training courses will be submitted to the

Training Specialist V or designee for final review and approval. When an outside lesson plan is to be offered to

DOC, a course curriculum or outline and instructor(s) resume(s) will be submitted to the Training Specialist V for final review and approval, prior to scheduling and delivery of the training.

c. CTA and training coordinators will have access to the DOC shared drive (i.e. Q/R) for both current basic training and in-service lesson plans.

1) The CTA will provide standards for the development of lesson plans and require that lesson plans be on file and followed for each class conducted. [1-CTA-3A-14]

2. Space and equipment are available for student training and staff development programs. [1-CTA-3A-20] [4-APPFS-

3A-13]

3. Offenders may be selected for specific presentations as approved by the appointing authority and the assistant director of training. Specific qualifications for an offender to present will be identified on the lesson plan cover page.

D. Instructor Development, Selection and Credentialing:

1. Employees may be selected and must meet the minimum qualifications:

a. Two years of corrections/law enforcement or training experience, to include a minimum one year with the DOC.

b. Successful completion of the Presenters class.

c. Demonstration of professional credibility (at least one year without disciplinary actions, maintain a minimum of a level III in all competencies of PMP).

d. Demonstration of subject matter expertise (required for specialized certifications/credentials).

e. Submit AR Form 1500-01G, Instructor Application to the facility/office to be reviewed/approved then forwarded to the CTA for final review/approval/denial.

CHAPTER SUBJECT AR # Page 8

f. Approved/denied instructor applications will be returned to the training coordinator for distribution.

2. Instructors must submit a new instructor application for consideration to progress to the instructor trainer level.

3. Exceptions to the minimum qualifications and training requirements will be considered on a case-by-case basis by the appointing authority in collaboration with assistant director of training or designee.

4. Instructors for the DOC are selected, credentialed, and re-credentialed by the assistant director of training or designee based on successful completion of required instruction and maintenance of required criteria.

a. In addition to the minimum qualifications and requirements, instructor applicants will be:

1) Required to teach/co-teach a minimum of eight hours of classroom instruction, per training cycle. An instructor with any variance of hours will need to submit a waiver request to the assistant director of training for approval and;

2) Credentialed to instruct all classes and additional specific advanced classes, as certified.

b. In addition to the minimum qualifications and requirements, instructor (ITs) trainer applicants through recognized programs will be:

1) A credentialed instructor with qualifications required per discipline.

2) Successful completion of an Instructor Trainer Course as scheduled and approved by CTA or outside vendor.

3) Required to instruct or co-instruct a minimum of 1 class per discipline per training cycle. Exceptions may be granted by the assistant director of training.

c. Instructors assigned to CTA are qualified individuals who coordinate employee development and student training programs and have specialized training for those positions. Academy Instructors must possess at least a

GED or high school diploma, be a current Use of Force and First Aid/CPR instructor in good standing and must, at a minimum, have a combination of college education, training, or experience that total at least three years, one of which must be in DOC. [1-CTA-3A-02]

1) DOC will establish training coordinator positions in accordance with defined training coordinator qualifications.

2) In order to maintain consistency and department accountability, the assistant director of training or designee will:

a) Work with the facility/office administrative head to develop the Position Description (PD) and provide information for the selection processes of new and vacant training coordinator positions.

b) Monitor the training programs, review, and evaluate the facility training program. CTA will provide for a system to monitor operations and training programs through inspections, reviews, and an annual written report. This monitoring is conducted by the assistant director of training or designee(s) at least annually. [1-CTA-1A-14] [4-APPFS-3A-19]

c) Collaborate with the on-site supervisor regarding the Performance Management Program.

CHAPTER SUBJECT AR # Page 9

d) CTA will maintain the Field Training Coordinator manual

3) The qualified individual coordinating the employee development and training program has specialized training for that position. Full-time training personnel have completed at least a 40-hour Training for

Trainers course and receive instruction in adult learning theory. [4-APPFS-3A-08] [5-ACI-1D-02]

4) Training coordinators will be responsible for the following:

a) Collaborate with CTA to provide and deliver basic and in-service training program activities.

b) Ensuring compliance with training policy, standards, and procedures.

c) Completing the annual facility training plan.

d) Supervisor’s evaluation and year end reports.

e) Monitoring classes, instructors, and evaluations.

f) Review, update, and maintain training files to include instructor applications, certifications, and supporting documents. Non-DOC instructor certifications will be copied to CTA.

g) New Employee Orientation training.

h) Monthly training calendars, course/class registration, coordination, and evaluations.

i) Training development and delivery on and off-site.

j) Local, DOC training, or related activity participation.

k) Assist in developing or reviewing lesson plans.

5) In order for DOC instructors to maintain credentials, they must adhere to the highest standards of professional performance in accordance with AR 1450-01, Code of Conduct. Training credentials are evaluated on an ongoing basis. To maintain instructor credentials, instructors are expected to:

a) Maintain a minimum of a level III in all competencies of PMP.

b) Instruct the minimum number of required classes and maintain generally satisfactory class evaluations.

c) Complete, sign and submit AR Form 1500-01M, Annual Instructor Recertification by July 31st each year.

6) Use of Force instructors must adhere to the following:

a) To maintain Use of Force instructor status, instructors must:

(1) Attend a yearly Use of Force meeting.

(2) Complete, sign and submit AR Form 1500-01I, Use of Force Instructor Standards and

Procedures Annual Update.

(3) Adhere to applicable standards and procedures.

(4) Maintain current CPR/First Aid training requirements.

(5) Instruct/co-instruct the minimum number of classes for each Use of Force discipline per the

CHAPTER SUBJECT AR # Page 10

Use of Force Instructor Guidelines.

b) Existing Use of Force instructors receiving a new credential during the training cycle must also complete and submit AR Form 1500-01I, Use of Force Instructor New Credential Update.

c) Failure to maintain Use of Force instructor status invalidates all Use of Force instructor credentials/certification. Classes instructed by non-credentialed/non-certified personnel may be invalidated.

7) DT instructors that cannot recertify prior to their certification date must request an extension (in writing) of up to 90 days if due to extenuating circumstances as defined by PPCT Management Incorporated/ Human

Factor Science Group (i.e. military, medical, disasters or civil emergency).

8) Instructors certified in any Advanced/Specialized discipline must instruct at least one class per training cycle to maintain the credential.

5. Revocation/suspension of instructor credentials can be made by the assistant director of s training, with collaboration of the appointing authority. Removal of instructor credentials shall be accomplished by notification to the instructor and the employee’s appointing authority.

a. Training coordinators will be notified if an instructor is moved to inactive status.

6. The instructor review process will include, at a minimum, the following areas: classroom management, teaching performance, and professional competencies.

a. Reviewers may include CTA instructors, training coordinators, or instructor trainers.

b. Completed instructor reviews will be forwarded to at CTA and maintained in the instructor file. Instructors may be evaluated in the following manner:

1) A – Top instructor: well prepared, high credibility, engaging, good classroom management.

2) B – Good instructor: needs more experience or credibility.

3) C – Fair instructor: still learning, needs additional preparation, practice or more experience.

4) D – Unsatisfactory instructor: unprepared, low credibility, disrespects students, inappropriate language and/or poor classroom management. Credentials may be suspended or revoked. To be re-credential, the instructor must attend Presenters. When/if re-instated, the instructor will co-instruct until reviews improve.

7. To request reinstatement of instructor credentials, an instructor will:

1) Re-submit an Instructor Application, AR form 1500-01G, Instructor Application including a letter of explanation regarding the loss of credentials.

8. The assistant director of training retains the authority to recommend the temporary or permanent suspension of any

DOC employee’s instructor credentials. Recommendations will be made in writing to the employee’s appointing authority, who after consultation with the assistant director of training will make the final determination. Employees who have had their instructor credentials suspended may appeal the decision, in writing, to their appointing authority.

E. Training credit will be granted for CTA approved curriculum only, as well as:

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1. CTA may grant training credit for meetings when presentations with training elements are included. Meeting roster and agenda must be submitted with written requests.

2. Requests to attend external training for credit must be job-related and approved in advance by the supervisor in accordance with established facility/office procedures.

a. Requests to attend external training will be submitted on AR Form 1500-01C, External Training Request to the appointing authority for approval, forwarded to the appropriate director for approval, when applicable, prior to registration and attendance.

3. Vendor provided on-line training must be taken during scheduled work hours, unless previously approved by a supervisor (e.g. NIC, SkillSoft, SkillPath, etc.).

4. National Institute of Corrections Workshops: Requests to attend National Institute of Corrections workshops will be submitted to the appointing authority for approval. The National Institute of Corrections training application is then forwarded to the appropriate director for approval and to the executive director. If the executive director approves the application, it will be transmitted to National Institute of Corrections. A copy of the application and all attachments will be forwarded to the CTA.

F. Continuing Education:

1. Professional development or other career advancement training courses either offered internally or through outside agencies may be attended by employees, contract workers, and full-time volunteers with approval from supervisors and appointing authorities. [2-CO-1C-14] [4-APPFS-3A-20]

2. Employees, contract workers, and full-time volunteers will be encouraged to continue their education and as authorized, provides administrative leave/and or reimbursement for employees attending approved professional meetings, seminars and similar work-related activities. [2-CO-1D-09] [5-ACI-1D-22] Employees may receive training credit for continuing education course work when approved in advance by their supervisor, in accordance with their facility/office procedures. Total training credit awarded equals three times the number of credit hours of the college course(s).

G. CTA may grant training credit for corrections related team building activities when approved by the appointing authority or designee for staff that have been scheduled and approved to participate by their supervisor. Requests for training credit may be submitted using AR Form 1500-01D, External Summary Training Report.

H. Employees may be allowed to cross train in areas other than normal work assignments. The employee must get approval from their immediate supervisor for consideration to be cross-trained. Cross training must be approved by the post supervisor or designee on AR Form 1500-01B, Cross Training Verification Form. Cross training will not account for more than 25 percent of the employee’s total annual mandatory training hours. Cross training schedules will not negatively impact minimal staffing patterns.

I. Authorization to receive training credit for attending specialty training courses/seminars outside of the DOC will be completed and submitted to the employee’s facility training coordinators on an AR Form 1500-01D, External Training

Summary Report within 60 days of completion. External Training will not account for more than 25 percent of an employee's total annual mandatory training hours. These hours will be tracked by the facility’s training coordinators;

anything beyond the 25% should not be forwarded to CTA. Staff conducting external training in representation of the department, must complete the required AR 1500-01 forms.

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1. AR Form 1500-01D, External Training Summary Report accompanied by a certificate, transcript, and/or agenda can be forwarded to the employee’s facility training coordinator for training credit approval and data entry. Credit will be given for actual training time spent in workshops or sessions at work-related conferences.

2. Any properly credentialed employee who instructs or is a lead developer on a mandatory course may receive training credit for the course. This credit is limited to one time, per year, per course. The instructor will sign the class roster in the area designated for instructors and then notify, in writing, Administrative Services Manager at the CTA of their intent to receive credit. The Administrative Services Manager will ensure that the information is entered into the TIS system.

3. DOC training may be provided to outside agencies under the following conditions:

a. DOC curriculum may be shared with outside corrections/law enforcement agencies when approved, in advance, by the assistant director of training or designee. Outside agencies may be required to sign a waiver of liability before receiving the curriculum.

b. Appropriately credentialed DOC instructors may provide training to outside corrections/law enforcement agencies when approved, in advance, by the assistant director of training or designee.

1) The outside agency must submit AR Form 1500-01F, Outside Agency Training Request and assume all responsibility for any instructor workers’ compensation issues, lodging, meals, and per diem costs that may occur.

2) Additional fees for the training may be established and billed by the CTA through the Finance and

Administrative Division.

3) Personnel and financial resources will be considered and defined in a letter of agreement

(LOA)/Memorandum of Understanding (MOU) between the DOC and the outside agency. The LOA/MOU between the DOC and outside agencies will be developed/approved by the appropriate director and signed by the executive director, or designee. Records will be maintained by the Office of the Executive Director and the CTA.

4) Any employee assisting with, overseeing, or providing training programs, where personal compensation is included, must have an approved outside work permit and prior approval from the assistant director of training or designee.

4. Employees attending external training are required to be in compliance with AR 1450-01, Code of Conduct, and AR

1450-31, Appearance and Dress Code.

J. CTA will govern the maintenance and handling of training records. [1-CTA-3A-10] CTA, training coordinators, and other authorized instructors will maintain an ongoing record of personnel training and instructor credentials, in accordance with standards and procedures issued through the CTA.

1. A record for each course will be maintained that includes:

a. Attendance records (AR Form 1500-01A, Training Attendance Roster or electronically in DOC/TIS system)

b. Lesson plans

c. The instructor’s name (AR Form 1500-01A, Training Attendance Roster)

d. Class evaluations

e. Course beginning and ending dates

f. Student test results (if applicable)

g. A record of certificates awarded (if applicable) [1-CTA-3A-11]

CHAPTER SUBJECT AR # Page 13

V. RESPONSIBILITY

A. It is the responsibility of the director of Prison Operations to review this AR annually and update as necessary.

VI. AUTHORITY

A. C.R.S. 17-1-103. Duties of the executive director.

VII. HISTORY

May 1, 2021

March 1, 2020

December 1, 2019

May 1, 2018

June 1, 2017

June 16, 2016

June 1, 2014

May 15, 2011

April 15, 2010

April 1, 2009

March 1, 2008

March 15, 2007

June 1, 2006

March 15, 2006

ATTACHMENTS:

A. AR Form 1500-01A, Training Attendance Roster

B. AR Form 1500-01B, Cross Training Verification

C. AR Form 1500-01C, External Training Request

D. AR Form 1500-01D, External Training Summary Report

E. AR Form 1500-01E, DT Participation

F. AR Form 1500-01F, Outside Agency Training Request

G. AR Form 1500-01G, Instructor Application

H. AR Form 1500-01H, Instructor Review

I. AR Form 1500-01I, Use of Force Instructor Standards and Procedures Annual Update

J. AR Form 1500-01J, Use of Force Instructor New Credential Update

K. AR Form 1500-01K, Corrections Training Academy Lesson Plan Cover Page

L. AR Form 1500-01L, Class Evaluation

M. AR Form 1500-01M, Annual Instructor Recertification

N AR Form 100-01A, Administrative Regulation Implementation/Adjustments

Form 1500-01A (07/01/23)

Training Attendance Roster Class Title: Date: Attendance

E v a l u a t i o n

Class Code: Hours: Times:

Present – √

Late – L

(Enter Minutes)

Absent – A

Excused – E

(Need Reason) Instructors: Location:

Employee ID

Number

Print Name Clearly

Last, First

Signature Your signature on this roster confirms your understanding and accountability for the content of this training program

Facility

Or

Agency

MON TUES WED THU FRI

AM PM AM PM AM PM AM PM AM PM

INSTRUCTOR SIGNATURE(S):

DATE: POSTED BY: DATE:

ENTERED IN BENCHMARK BY (for POST/Parole/OIG): DATE: BENCHMARK #

Attachment A

AR Form 1500-01B (06/01/17)

Cross Training Verification Form Facility/Office

Name Employee ID #

Work Unit

Dates of Cross Training:

Hours

Unit assigned for cross training

Supervising employee for that post

Justification: (describe how this cross training assignment benefits the employee of the originating work unit.)

Duties performed while on post: (fill in the blanks)

Read the post orders for that shift

Received training on location of emergency equipment

Received training regarding post/position areas of responsibility during emergency activations, real or simulated.

Evaluation: (This section is to be completed by the supervising employee of the post assigned.)

How did the supervisor measure or observe that the trainee demonstrated an understanding of the post?

Comments:

Employee Signature:

Date:

Post Supervisor Signature:

Training Coordinator:

Attachment B

AR Form 1500-01C (07/01/23)

External Training Request

Part I: Employee Request (Make copy for your file)

Employee Name: (Print) Employee Number: Work Phone: Work Section:

I request approval to participate in the following training course.

Training Course: Course Hours:

Date(s) & Time of Training: Location of Training:

Purpose Of Attending: Job Enhancement Personal Interest Other

Does This Training Involve Course Fees Or Per-Diem/Travel: Yes No

Employee Signature: Date:

Employees are considered on the job and at work while attending class; professional attire is, therefore, required in both instances, which for men includes either the appropriate DOC uniform or shirt and tie. The exception to this standard is during participation in dynamic or other hands-on training where professional attire is neither safe nor practical.

Part II: Supervisor’s Endorsement ((Mandatory)(Make Copy For Your File))

A. No Cost To Facility/Region/Office (May Be Approved By Supervisor). I Have Reviewed And

Approve Disapprove This Training. Comments:

B. Cost To Facility/Region/Office (must be approved by manager) The projected costs of this training are:

Course $ Lodging $ Per-Diem $ ____________________

Other $ State Car Needed Yes No Total Cost $ ____________________

I Recommend Do not recommend approval of this training request and costs.

Comments:

Supervisor’s Signature (Required): Date:

Part III: Appointing Authority/Manager Endorsement

This Training Request Is Approved Disapproved

Appointing Authority/Manager Signature: Date:

Part IV: Training Coordinators Use Only

Acknowledgment of training request sent to: Employee Supervisor Manager Date:

Copy Of This Approved External Training Request Must Be Attached To The External Training Summary Report In

Order For Training Credit To Be Given.

Attachment C

AR Form 1500-01D (05/01/21)

External Training Summary Report This form should be completed within 60 days of the conclusion of training

Training Title: Dates Attended:

Location of Training: Training Hours:

Training Provider:

Instructor(S):

Summary of Training (include purpose and key content areas covered):

To receive credit, you must attach a copy of your approved external training request, along with at least one of the following to verify hours of instruction: Certificate Transcript Agenda Handouts Other ____________

Name: Employee #:

Title: Office/Facility:

Date: Work Phone #:

Appointing Authority Signature (required):

Approved Denied

Forward this form, along with required documentation, to your facility training coordinator.

Facility Training Coordinator Use Only

Total Hours Approved: Denied

Facility Training Coordinator Date

Attachment D

AR Form 1500-01E (12/01/19)

Defensive Tactics Participation Form

Name:

Employee

Number:

Job

Classification:

Defensive Tactics (DT) is a training course that requires a certain amount of physical strength and agility, and at times can be physically demanding. In order to successfully complete the course, each student must be able to fully participate in the following techniques:

1. Joint manipulations

2. Striking and taking body strikes: techniques include hands, arms, knees, and feet

3. Pressure point compression.

Examples of physical agility and strength needed to participate are the ability to:

• Lift arms above head and kick as high as own waist

• Stabilize another person to accomplish a controlled takedown

• Use arms, palms of hands, shins, and feet to deliver strikes

• Rotate body 90 degrees with feet planted for striking with foot or using a defensive tactic

• Get down on one or both knees and up again, unassisted, with multiple repetitions

Describe any medical restriction or condition which may impede participation in this program:

I certify that I have read and understand the above information and that I am able to perform all of the above essential functions and Defensive Tactics techniques.

Print Student Name Student Signature Date

Print Instructor Name Instructor Signature Date

Post Program Statement of Physical Well Being

My signature below attests that I have not incurred any injuries as a result of participating in Defensive Tactics training.

Student Signature Date Signed Time Signed

*In –service employees fill out emergency notification on the back side.

Attachment E

Emergency Notification

Emergency Notification Person:

Relationship: Address:

City: State: Zip Code:

Telephone: Pager:

Cellular:

Business phone:

Instructor comments:

Attachment E

AR Form 1500-01F (07/01/23)

Outside Agency Training Request

Agency/Company Requesting Training: ______________________________

Address:

Phone:

Training to be provided:

Date & Time of Training:

Employee Attending Training

Location of Training::

Address: Date of Birth:

Driver’s License:

Phone:

Cost:

By submitting this training request, the agency and/or its subcontractor/employee expressly waive all claims against the

Colorado Department of Corrections and the Corrections Training Academy for all losses and liabilities arising from training, as well as any alleged deficiency in training received at or through the Corrections Training Academy. These individuals are participating at the request of your agency and must be covered by your agency’s Workers Compensation System.

Agency/Company Administrative Head or designee, Signature:

Attending Employee Signature:

Corrections Training Academy

This Training Request Is Approved Disapproved

Signature: ________________________________________________ Date: ____________________________ xc: Appointing authority of hosting facility

Security manager of hosting facility

Training coordinator for hosting facility

Assistant Director of Training

Attachment F

AR Form 1500-01G (07/01/23)

Instructor Application Name (Last, First, MI)

DOC Employee ID #:

Doc EOD:

Job Title:

Facility:

Work Phone:

DOC Email Address:

@state.co.us

Presenters

Date Completed

Developers

Date Completed

~ Incomplete Applications Will Be Returned ~ Reason for Submitting

- Mark One -

New Instructor

Reinstate Instructor

Instructor Trainer ***

*** Must attach copy of instructor history for last training cycle April-March August-July to present

I have read and understand the requirements and expectations of an instructor as listed in AR 1500-01:

Applicant Signature Date

Training Coordinator Signature Date

Comments: Recommend?

□Yes □No

Appointing Authority Signature (Designee) Date

Comments: Recommend?

□Yes □No

~ Incomplete Applications Will Be Returned ~

Completed By CTA

Approved Denied

Assistant Director of Training Signature (Designee) Date

Instructor # ___________ orig: CTA xc: Facility Training Coordinator

Applicant

Attachment G

AR Form 1500-01H (12/01/19)

Instructor Review

Instructor

Name Facility/Unit

Current Instructor Level Instructor Instructor Trainer

Class Title Location

Great

Good

Fair

Poor

Notes

Credibility A B C D

Preparedness A B C D

Techniques/Delivery A B C D

Reached all Learning Styles A B C D

Classroom Management A B C D

Participant Management A B C D

Comments to help instructor improvements

OVERALL

A

B

C

D

Reviewer

Date

Instructor Trainer, CTA Instructor, or Field Training Coordinator cc: Instructor, Facility Instructor file, CTA Instructor file

Attachment H

Instructor Review Guidelines Area / Skills A-Great B-Good C-Fair D-Poor

Credibility High credibility, SME, experienced and knowledgeable, ego free, dressed appropriately exhibits confidence and passion for topic, presents self, unit, facility and DOC in a positive light, very inviting, non-threatening presence, no hats, sunglasses, gum or eating while teaching

Credible, SME, experienced and knowledgeable, ego free, dressed appropriately exhibits confidence, presents self, unit, facility and DOC in a positive light, inviting, non-threatening presence, no hats, sunglasses, gum or eating while teaching

Some credibility, learning with some experience, a little ego shows through, dressed appropriately, exhibits some confidence, presents self, unit, facility and DOC in mostly positive light, inviting presence, no hats, sunglasses, gum, eating while teaching

Lacks credibility and experience, too much ego shows through, dresses inappropriately, lacks passion, presents self, unit, facility and

DOC in a negative light, unapproachable, delivery fails

Preparedness Well-prepared - knows most current material, class format, handouts, visual aides, equipment, supplies are prepared, refers very little or not at all to the lesson plan, arrives early, professional and appropriate set-up, understands technology and able to troubleshoot, has a backup plan

Prepared - knows most current material and class format, handouts, visual aides, equipment, supplies are prepared, refers very little to the lesson plan, arrives early, professional and appropriate set-up, understands technology and able to troubleshoot, has a backup plan

Somewhat prepared, knows format, handouts, visual aides, equipment, supplies are prepared, refers to the lesson plan, professional and appropriate set-up, understands technology

Is still learning the material and class format, needs to spend more time preparing, refers to the lesson plan notebook all the time, classroom unprepared, new to technology

Techniques /

Delivery

Listens well, allows Q/A time, responds professionally and thoroughly, engaging, reads participants well, dynamic, positive gestures, great eye contact, voice inflection, stimulates participant’s thought, allows time to process info, no reading screens, appropriate stories, manages ice breaker and all activities very well, no distracting behaviors or words, works room, uses humor, no foul language, great speaking voice

Listens, allows Q/A time, responds professionally, engaging, reads participant, dynamic, positive gestures, good eye contact, voice inflection, stimulates participant’s thought, no reading screens, appropriate stories,…