Attachment 1 Updated SOW Chronic Dialysis and Sleep Program.docx

VA Northern California Health Care System January 23, 2020

STATEMENT OF WORK

Construct and Renovate Chronic Dialysis & Sleep Program Project 612 – 502

1. General Information

The above represents only a summary of the general work. The complete project requires general construction, civil, structural, mechanical, plumbing, electrical, fire protection, telecommunication, etc work as shown on the drawings and specifications.

The Contractor will be responsible to return any damaged landscape/hardscape/roads/curbs to its existing conditions prior to the close out of the project.

B. Background: The purpose of this project is to construct a 6,000sf addition (Administration, Nephrology, and Sleep Lab spaces) to Building 20, a 4,200sf renovation (Pharmacy, Administration, Canteen and Retail spaces) to Building 20, a 1,000sf addition (Coffee Bar) to Building 19 and installing dialysis boxes in Bldg 20. All work will be required level 4 infection control.

2. Scope of Work A. A site visit and/or survey is highly recommended for all bidders prior to submitting a bid for project 612-502.

Complete work as detailed in the attached Specifications and Drawings for project 612-502. Project Specifications include requirements for all products, materials, equipment, installation methods, testing and verification of systems shown on the construction Drawings. Contractor is advised to review all contract documents (Specifications, Drawings, Narrative, etc.) carefully. Upon issuance of the NTP for Construction, it will be the expectation of VA that the Contractor knows the contract requirements in detail. If there are any discrepancies between the Specifications and Drawings, the Contractor shall bring that to the attention of the Contracting Officer immediately. Hierarchy of VA provided documentation is (1) Specifications; (2) Drawings; (3) Project Narrative. All notes on the Drawings are in place to support the Specifications of the project and assist the General Contractor in build out of the intended design. Project Specifications shall be strictly adhered to. Upon project award, General Contractor is affirming that they have read and understand the project Specifications.

1. Notice to Proceed for Construction shall be issued to the Contractor no more than 90 calendar days from the date of award. Once NTP is issued, Contractor shall obtain VA approval on all submittals prior to ‘breaking ground’ for construction work. Submitted project schedule shall show expected submittal period. General Contractor shall note that it will generally take 28 calendar days for an A-E & VA submittal review.

B. Below is a summary of the work that will be required in this project: (For detailed instructions and guidance, Contractor is to reference the project Specifications and Drawings)

1. Selective Demolition

2. Structural

3. Architectural (Building details)

4. Plumbing (including Medical Gas Systems)

5. Fire Protection

6. Mechanical (HVAC and associated controls programming)

7. Electrical

8. Telecommunications

9. Special Systems and Physical Security

*Prior to final acceptance, Contractor shall thoroughly clean provided equipment, built-in furniture, entire project area and surrounding project area (as directed by the Contracting Officers’ Representative, COR) of grease, oil, plaster, dust, stains and/or other debris.

C. Submittal Exchange (web based application): The Contractor shall coordinate and utilize Submittal Exchange to manage construction documents and submissions. The intent is to use Submittal Exchange as a secure online collaboration tool for sharing documents and information during the construction phase of this project. Common types of information and documents shared with this tool include drawings, specifications, BIM files and models, meeting minutes, budgets, schedules, photos and any other contract collaboration documents. Contractor shall coordinate directly with Submittal Exchange representatives to ensure the project folder is up and running prior to the start of submittal process. Any start up fees shall be part of the based bid.

3. Government Additional Requirements

A. The Contracting Officer Representative (COR) will be appointed by the Contracting Officer who will provide technical guidance and clarifications to the Contractor. It shall be noted that interpretation of contractual terms and/or financial matters is the responsibility of the Contracting Officer.

B. The COR will monitor the Contractors performance to assure that services provided and the standards of performance are met in accordance with this Statement of Work and the QAQC Plan. In accordance with FAR 52.212-4 (a) “Inspection/Acceptance” the Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of non-conforming supplies or re-work of non-conforming services at no additional cost to the Government.

C. All services provided at VANCHCS are performed during normal working hours of 8:00 a.m. to 4:00 p.m., Monday through Friday, except holidays.

D. Federal holidays observed are the following: New Year’s Day; Martin Luther King Jr. Day; President’s Day; Memorial Day; Independence Day; Labor Day; Columbus Day; Veteran’s Day; Thanksgiving Day; Christmas Day;

E. Records Management Requirements: The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its Contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (Subcontractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any Subcontractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

4. Government Points of Contact A. Contracting Officer:

5. Contract Duration and Phasing:

Project Duration and Phasing:

1. Phase I: CLIN 0001, Project B: Project B – 400 Calendar Days (*Work may be completed simultaneously with Phase IV or Phase III as necessary)

1. Phase II: CLIN 0002, Project C: Project C – 300 Calendar Days, (*Important note: Both Phase I and Admin Phase must be completed prior to the beginning of Phase II work)

1. Phase III: CLIN 0003, Project D: Install Dialysis Boxes - 30 Calendar Days (*Work may be completed simultaneously with Phase I or Phase II as necessary)

1. Phase IV: CLIN 0004, Project A: (*Work may be completed simultaneously with Phase I or Phase II as needed)

1. Admin Phase: Admin Users Move from Project C Work Space to Project A Work Space – 60 Calendar Days.

Total Project Period of Performance – 760 calendar days.

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