Attachment 1_Statement of Work.doc

12639526Q0232, Attachment 1

Statement of Work

Renovate Building 63 Subtropical Horticulture Research Service Station Coral Gables

1.0 CONTRACT PROJECT:

1.1 Title: Building 63 Envelope and HVAC Renovation, Coral Gables

1.2 Location

USDA Subtropical Horticulture Research Service (ARS) Station

13601 Old Cutler Road

Coral Gables, Florida 33158

1.3 Project Background: The APHIS facility located at USDA Subtropical Horticulture Research Agricultural Research Service (ARS) Station has approximately 6,000 square feet of lab and office area. The ductwork is collecting condensation and causing water damage. The HVAC system consists of one air-cooled chiller, associated pumps, and two variable air volume air handling units. The humidity in the labs was tested and determined to be higher than acceptable range (70% or higher). A&E firm Clark Nexsen provided retro commissioning with TAB services and proposed solutions for the condensation problem, as well as designs for the renovation of the roof, HVAC, BAS, and chiller.

1.4 Project Description: Contractor shall furnish and install all labor, materials, and equipment to perform all work stated in the final contract documents prepared by Clarck Nexsen: drawings, dated July 30, 2026, and specifications, dated July 30, 2026.

1.5 Project Data: The following information and design criteria are available for the contractor’s use and compliance:

· Design Documents (Drawings and Specifications) prepared by Clarck Nexsen July 30, 2026

· APHIS 5170.1 APHIS Policy for Planning, Designing, and Constructing Modernized Laboratory Facilities https://www.aphis.usda.gov/sites/default/files/aphis-5170-1-laboratory-design-guidelines.pdf

· ARS Facilities Design Standards http://www.afm.ars.usda.gov/ppweb/PDF/242-01M.pdf

· Executive Order (EO) 13717 – Establishing a Federal Earthquake Risk Management Standard:

http://www.nehrp.gov/pdf/EO13717.pdf

· APHIS Environmental Protection Program:

http://inside.aphis.usda.gov/mrpbs/publications/ep_manual/downloads/environmental_protection_program.pdf

· Advanced Metering (all utility meters, water, gas, steam, electricity, etc.)

http://energy.gov/eere/femp/downloads/federal-building-metering-guidance-usc-8253e-metering-energy-use

· Preferred Biobased Products found at http://www.biopreferred.gov/ProposedAndFinalItemDesignations.aspx

· Recommended Recycled-Content Construction Material found at http://www.epa.gov/epawaste/conserve/tools/cpg/products/index.htm#construct

· Designated Green Products for Federal Procurement (see separate Excel Spreadsheet: All_Green_Products_07-09.xls).

· USDA Green Purchasing Affirmative Procurement Program: http://greening.usda.gov/gpapp08.pdf

· USDA Sustainable Buildings Implementation Plan http://www.dm.usda.gov/emd/docs/SustainableBuildingsImpPlan.pdf

1.6 Attachments to this Statement of Work: The following attachments are provided for the Contractor’s use and compliance:

· USDA Guidance on Electric Metering.pdf

· All_Green_Products_07-09.xls

· USDA Sustainable Building Implementation Plan

· Combined Drawings

· Appendix C Specs

2.0 PROJECT CONTACTS:

2.1 Contracting Officer (CO):

Jim Roloff

USDA, APHIS, ASD

250 Marquette Ave

Minneapolis, MN 55401-2329

Tel. No.: 612-590-7603

James.G.Roloff@usda.gov

2.2 Engineering Project Manager (EPM):

Gordon Limbaugh

USDA, APHIS, ASD, ESB

1400 Independence Ave Suite 2616-A

SW Washington DC 20250

Cell: 202-652-5692 gordon.limbaugh@usda.gov

2.3 APHIS PPQ Operations; Contracting Officer Representative (COR):

Glenn Hall Supervisory Facility Manager 786-770-1434 glenn.hall@usda.gov

2.4 Designer of Record (DOR), Clark Nexsen:

Wade Williams

Clark Nexsen Inc.

Arkwright Road, Suite 385

Macon, GA 31210

478-743-8415 wwilliams@clarknexsen.com 2.5 Program Project Manager (PPM):

Mandy Radloff

Program Specialist

608-479-1824 mandy.radloff@usda.gov 2.6 PPQ Safety & Occupational Health Specialist

Heather Schneider

Safety and Occupational Health Manager

USDA APHIS PPQ Field Operations

2150 Centre Ave. Bldg. B

Fort Collins, CO 80526

Office: 970-494-7090

Cell: 970-291-1615

Email: Heather.Schneider@usda.gov

3.0 Scope of Services:

3.1 Preconstruction Phase Services: The Contractor shall provide all professional services necessary for the accomplishment of the contract project as described in this Statement of Work and per the Design Documents developed by Clark Nexsen. If clarification is required for items identified in this SOW and per the design documents, it should be brought to the attention of EPM. The Contractor shall provide Preconstruction Phase Services for the following tasks marked by an "X".

[X] Participate in the Pre-Bid Meeting at the construction site, as necessary. Date TBD

[X] Participate in Field Investigation and Site Survey, as necessary to confirm existing conditions

[X] Provide an Itemized Proposal and Proposed Construction Schedule for the Bid.

[X] Participate in the Post Award Meeting

[X] Provide Shop Drawings, Product Data Submittals, QC and Safety Plan Submission for review and approval

[X] Provide Submittal Register for review and approval

3.2 Construction Phase Services: Construction services shall be performed in strict accordance with the regulations, standards, codes, ordinances and laws of Local, State and Federal Governments and all other authorities that have legal jurisdiction over the site.

[X] Participate in construction progress meetings with the Project Team.

[X] Notify the CO, COR, PPM and EPM two weeks prior to final inspection for coordination.

[X] Record deficiencies during final inspection and provide Punch List to COR, DOR and EPM.

[X] Obtain warranties and turn over to CO [X] Provide training to users per the specifications [X] Provide written certification to the CO that the project was constructed in compliance with design documents and is ready for final acceptance.

[X] Transfer as-built information to record CADD drawings and PDF format. Furnish record drawings and specifications as follows: Two half-size sets of prints and electronic files to COR, PPM and EPM.

4.0 PROJECT REQUIREMENTS:

4.1 Field Investigation and Site Survey: The contractor shall coordinate, schedule, and conduct site investigations with the PPQ COR.

4.2 Compliance with Building Codes: In accordance with Public Law 100-678, Federal Agencies must comply with National Building Codes, Local Building Codes, and Zoning Ordinances.

4.3 Code Analysis: The Contractor shall submit a code analysis indicating compliance with applicable codes and environmental permitting. The topics for the code analysis are applicable codes, occupancy classifications, type of construction, fire resistance ratings, interior finishes, flame spread, and smoke develop ratings, egress, fire suppression, fire detection and alarm systems, combustible and flammable liquids, compressed gas storage, structural live loads and dead loads, wind loads, seismic design, frost depth, and sediment/erosion control.

4.4 Submittals: The Contractor shall provide product data submittals including manufacturing specifications to the CO for distribution to the DOR, EPM, COR and CIC for review and approval prior to incurring costs.

4.5 Regular Progress Meetings: Regular Progress Meetings: USDA will hold regular progress meetings (cadence to be determined) to track construction progress. The Contractor shall be in attendance and shall prepare a two-week look ahead and two-week look back along with progress photos for each progress meeting.

4.6 Meeting Minutes for meeting other than Biweekly Progress Meetings: The Contractor shall document and distribute all project meeting minutes. A copy of all meeting minutes shall be included in each progress submission. The meeting minutes need only record the date, time, location, attendees, major issues discussed, and conclusions reached.

4.7 Coordination With Occupants: Full Owner Occupancy: USDA will occupy project site and existing building during entire construction period. Cooperate with USDA during construction operations to minimize conflicts and facilitate USDA usage. Perform the work so as not to interfere with USDA’s day-to-day operations. Maintain existing exits unless otherwise indicated.

4.7.1 Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from USDA and approval of authorities having jurisdiction.

4.7.2 Notify USDA not less than 72 hours in advance of activities that will affect USDA’s operations.

4.7.3 Owner Limited Occupancy of Completed Areas of Construction: USDA reserves the right to occupy and to place and install equipment in completed portions of the work, prior to substantial completion of the work, provided such occupancy does not interfere with completion of the work. Such placement of equipment and limited occupancy shall not constitute acceptance of the total work.

5.0 Project Schedule Submittal: The schedule provided indicates project requirements for each submission and review stage. It is provided for negotiation with the Contractor for setting contract time requirements for meeting contract submissions and construction deadlines. A minimum of 10 working days for review time will be required by the Government.

(Working days)

Proposal

TBD

Award

Shop Drawings, Product Data Submittals

14 days

Notice to Proceed for Construction within 5 days

Construction Period

Close out/Warranty

14 days

6.0 Submittal Distribution:

Itemized Proposal and Schedule for Base Bid and Add Alternates (Electronic)

Contracting Officer (James Roloff):

Product Data Submittals and Shop Drawings (Electronic)

Contracting Officer (Jim Roloff)

Construction Inspection Contractor (TBD)

Facility Manager/COR (Glenn Hall)

Designer of Record (Clark Nexsen)

Engineering Project Manager (Gordon Limbaugh)

Plant Protection & Quarantine (Mandy Radloff)

Warranty and Final Closeout Documents (Electronic)

Contracting Officer (Jim Roloff)

Facility Manager/COR (Glenn Hall)

Construction Inspection Contractor (TBD)

Designer of Record (Clark Nexsen)

Engineering Project Manager (Gordon Limbaugh)

Plant Protection & Quarantine (Mandy Radloff)

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