Attachment 1_PG 18-15.pdf

FOREWORD

This document states the minimum requirements for each submission in the production of VA Master Plans, Schematic Design, Design Development, Construction Documents, and Record Documents for National Cemetery Projects. It will give VA reviewers and Architects and Engineers a clear understanding of the minimum submission requirements of the A/E, including level of detail expected for each stage of design, itemized for each discipline. The A/E Submission Instructions is one part of the project design contracting documents, which also includes the Statement of Work and VA and NCA design criteria.

This guide contains the vast majority of submission requirements for each discipline and the expected level of development at each phase of a national cemetery design project. It is not intended to be project specific. Not all disciplines will be involved in all projects. Therefore it is recommended that the project specific Statement of Work be the starting point for determining the actual submission requirements for each project.

This document does not relieve A/E firms of their professional responsibility to produce a correct, complete, and fully coordinated set of construction documents for the successful completion of a project.

Robert L. Neary Jr. David K. Schettler Acting Director, Office of Construction and Facilities Management

Deputy Undersecretary for Management National Cemetery Administration

ACKNOWLEDGEMENTS

Many professionals at the Department of Veterans Affairs contributed their expertise to create this edition of PG 18-15, Volume D. Chief among them are:

Donald L. Myers, Chief Facilities Quality Service (CFM) Rick Petersen, NCA Team Leader (CFM)

Margaret Jensen, Architect (NCA) Jeet Kumar, Architect (CFM) Katti Zand, Project Manager (CFM)

Sekhar Datta, General Engineer (CFM) Mo Ghorbanpour, General Engineer (CFM) Vijay P. Kanodia, General Engineer (CFM) Kashief Moody, Mechanical Engineer (student intern) (CFM) Jay Sztuk, Architect (CFM) Lam Vu, Electrical Engineer (CFM)

This edition was created by the National Institute of Building Sciences, working with Tom O. Sachs, AIA, Oudens Knoop Knoop + Sachs Architects and Jason Azar, PE, Huron Consulting.

National Institute of Building Sciences 1090 Vermont Avenue NW Washington, DC 20005 www.nibs.org

· Earle Kennett, Senior Vice President/Chief Operating Officer

· Stephanie Stubbs and Drew Rouland, project managers.

A/E SUBMISSION INSTRUCTIONS

FOR NATIONAL CEMETERY PROJECTS

Table of Contents

I. GENERAL

A. Introduction B. Submissions and Reviews C. Summary of A/E Submissions D. Computer Aided Design and Drafting (CAD) Requirements

II. PRE-NEGOTIATION PROJECT TEAM KICKOFF MEETING (VA AND A/E) …

III. MASTER PLAN

A. General B. Planning Approach C. Submission Requirements D. Master Plan 1 [MP 1] E. Master Plan 2 [MP 2] F. Master Plan 3 [MP 3] G. Master Plan 4 [MP 4] H. Master Plan 5 [MP 5]

IV. SCHEMATIC DESIGN

A. General B. Schematic Design 1 [SD 1] C. Schematic Design 2 [SD 2]

V. DESIGN DEVELOPMENT

A. General B. Design Development 1 [DD 1] C. Design Development 2 [DD 2]

VI. CONSTRUCTION DOCUMENTS

A. General B. Construction Documents 1 [CD 1] C. Construction Documents 2 [CD 2] D. Construction Documents Final/Bid [BD]

VII. RECORD DOCUMENTS

A. General B. Submission Requirements

VIII. DISTRIBUTION OF A/E MATERIAL

A. General B. Symbol Identification of Master Plan Drawings C. Distribution of A/E Materials

Program Guide, PG-18-15, Volume D December 2011 Page 2

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I. GENERAL

A. INTRODUCTION

1. This document contains the minimum submission requirements for the master plan and design phases of National Cemetery Administration (NCA) projects.

2. The Department of Veterans Affairs (VA) may contract for any portion of national cemetery design: Master Plan, Schematic Design, Design Development, Construction Documents, Record Documents, or a combination of these. For national cemetery projects where VA is contracting with the A/E for Design Development and/or Construction Documents only, VA will provide the necessary documents in support of the scope of work for the project.

3. The A/E is responsible for producing the Basis of Design (BOD) reports, which provide the information necessary to evaluate the proposed project from a technical perspective. The BOD addresses technical issues and the A/E’s design decisions, assumptions, and methods.

The A/E also is responsible for producing a complete set of drawings, calculations, sample boards, specifications, equipment catalog cuts, performance curves, dimensions, and capacity ratings, all in accordance with VA criteria. The A/E is responsible for obtaining and using all VA and NCA design criteria and information included or linked on the VA Office of Construction & Facilities Management (CFM) Technical Information Library (TIL) website, available at http://www.cfm.va.gov/til.

4. Quality control for the design integrity and the completeness of project documents are the responsibility of the A/E. The A/E shall have a Quality Control Plan (QCP) in effect during all design phases. Plans, specifications, calculations, reports, and other items or documents delivered to VA for review shall be clearly addressed in the quality control plan established for the work. The QCP shall contain an appropriate checklist to assure product quality and control. The A/E shall deliver to VA a project specific QCP including a checklist at a date to be specified by the VA Project Manager (PM). VA will review the QCP and checklist for acceptability.

5. All submittals to VA from the A/E shall include a completed checklist. The A/E PM must sign the checklist to certify completeness and accuracy of the submittal. Incomplete submittals will not be accepted by VA for review. Review will not commence until all the required documents have been received and verified complete by VA.

6. VA will provide current record documents, if available. The A/E shall field verify their accuracy and make the changes necessary to show the actual existing conditions.

7. “Major Projects” are those that are managed by CFM and have a construction cost of more than $10 million. “Minor Projects,” construction cost of $10 million or less, are managed by NCA Design and Construction Service. "Non Recurring Maintenance" (NRM) projects are managed by NCA Memorial Network offices. Project requirements may vary depending on whether they are classified as Major, Minor, or NRM.

B. SUBMISSIONS AND REVIEWS

1. VA is responsible for reviewing and commenting on all design submissions promptly after receipt. VA may engage the services of peer reviewers to review the submissions. A value engineering review may be performed at each review stage. VA shall submit review comments to the A/E in electronic format. The A/E shall consolidate all the review comments and distribute them to their subconsultants. The A/E must respond to all VA comments in http://www.cfm.va.gov/til�

December 2011 Page 4 writing using the electronic format. The A/E shall not move forward into the next design phase until all changes based on the review have been made on the drawings/specifications or a response has been provided using the electronic review and correction tracking system.

2. Specific intervals are designated for review of the project work. These reviews are joint consultations to exchange information, reconcile differing views on meeting the objectives, judge the quality and completeness at each stage, ensure that previously noted changes have been incorporated, and identify departures from criteria or standards and determine whether they are acceptable.

3. There are five Master Plan submissions (MP 1 - MP 5), two Schematic Design submissions (SD 1

& SD 2), two Design Development submissions (DD 1 & DD 2), and three Construction Document submissions (CD 1, CD 2 & BD) indicated in this program guide. At each submission, all material shall be dated and presented on VA standard size drawings that are appropriately labeled, for example, “MASTER PLAN 1 (MP 1) SUBMISSION”, "DESIGN DEVELOPMENT 2 (DD 2) SUBMISSION", in large block letters above the VA standard drawing title block. In each submission, the A/E shall incorporate the corrections, adjustments, and changes made by VA at the previous review. All review submissions shall include an index to the drawings in that set. The index will be updated for each submission to reflect added and deleted drawings.

4. Each set of drawings shall have a cover sheet that indicates: project title; VA project number;

index of drawings in the set; names, addresses and phone numbers of all architectural and engineering firms involved in preparation of the documents; vicinity map; site location map;

cemetery map showing project location; summary table of all gravesites developed in the project with breakdown by type; and other pertinent project information. A complete legend of drawing abbreviations and drafting symbols for all disciplines shall be included either on the cover sheet or on a second sheet immediately following the cover.

5. The A/E shall provide individually packaged submissions to each unit specified in the

"Distribution of A/E Material" section.

C. SUMMARY OF A/E SUBMISSIONS

The table below is a summary of submission milestones and their associated submissions. Refer to submission specific sections of this Program Guide for a complete description of submission requirements.

MASTER PLAN

DESIGN

PHASE

COMPONENTS OF SUBMISSION:

REVIEW FORMAT:

MP 1 - Meeting agenda

- Site visit by A/E and VA team

- Topographic, utility & landscape survey

- Site characteristics report

- Geotechnical soil survey

- Evaluation of Environmental Impact Statement

- Status of site with respect to historic preservation requirements

- Presentation of concept studies (minimum 3)

- Discussion of concept studies

- Cost estimate

- On-site meeting of VA and A/E team

- Presentations by A/E

- Group discussions

- Selection of one master plan concept

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MASTER PLAN

MP 2 - Record of team meeting including:

- Alternatives as presented at meeting

- Selected master plan concept, as modified at meeting

- Cost estimate for selected master plan concept

- Update of previously submitted documents

- NCA/CFM briefing for management at VA Central Office (VACO)

- Written comments to A/E

MP 3 - Draft master plan and schematic block plans for Phase 1 buildings (development of selected alternative)

- Updated reports, calculations, and narratives

- Cost estimate

- Internal VA review

- A/E meeting at VACO

- Written comments to A/E

MP 4 - Final master plan and schematic drawings for all disciplines with all comments incorporated

- Updated reports, calculations, and narratives

- Environmental considerations and mitigation requirements

- Cost estimate

- Color boards

- Internal VA review

- A/E presentation to management

- A/E meeting with VA

- Written comments to A/E

MP 5 - Final (100%) master plan with all comments incorporated - Mylar originals

- CAD files

- Record submission only

- No comments

SCHEMATIC DESIGN

SD 1 - Concept plan alternatives if not previously developed

- Environmental and historic status analyses

- Code analysis

- Geotechnical reports if not previously developed

- Schematic site development and analysis

- Schematic building plans and elevations

- Narratives and reports

- Other specified requirements for interior design, engineering, cost estimate and CPM

- Internal VA review

- A/E meeting with VA

- Written comments to A/E

SD 2 - Schematic site development with all comments incorporated

- Schematic architectural layout with all comments incorporated

- Updated narratives and reports

- Updated color boards

- Other specified requirements for interior design, engineering, cost estimate and CPM

- Internal VA review

- A/E meeting with VA

- Written comments to A/E

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DESIGN DEVELOPMENT

DD 1 - Design Development documents based on approved Schematic Design or master plan

- Updated reports and narratives

- Cost estimate

- Updated color boards

- Internal VA review

DD 2 - Final Design Development drawings, specifications and cost estimate with all comments incorporated

- Updated reports and narratives

- Updated color boards

- Cost estimate

- Internal VA review

CONSTRUCTION DOCUMENTS

CD 1 - 90% Construction Documents

- Final reports and narratives

- Final color boards

- Cost estimate

- Internal VA review

- Peer review

- A/E meeting with VA

- Written comments to A/E

CD 2 - 100% Construction Documents

- Final reports and narratives

- Final color boards

- Final cost estimate

- Final internal VA review for resolution of prior comments

- Written comments to A/E

BD - Final Construction Documents, signed and sealed

- Electronic files for drawings and specifications

- No comments

RECORD DOCUMENTS

Record Documents

- Record documents printed on Mylar

- CAD files for drawings

- Project Manual

- Warranties

D. COMPUTER AIDED DESIGN AND DRAFTING (CAD)

REQUIREMENTS

1. The A/E shall supply all CAD data in accordance with the latest version of the U.S. National CAD Standard (NCS) and PG 18-4, Standard Details and CAD Standards.

2. If the Architect/Engineer team members use more than one CAD format in preparation of the documents, the electronic file compact disk submission to the National Cemetery Administration shall be in only one unified CAD format. The conversion and the integrity of the drawings is solely the responsibility of the Architect/Engineer. All CAD files created for this project shall be the property of the Department of Veterans Affairs and the National Cemetery Administration.

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3. All drawings that form the Master Plan (MP) set will be identified by the symbol “MP” followed by the number of the drawing.

4. Each set of drawings will have a cover sheet which indicates: project title, VA project number, index of drawings in the set, names, addresses and phone numbers of all architectural and engineering firms involved in preparation of the documents, vicinity map, site location map, cemetery map showing project location, summary table of all gravesites developed in the project, with breakdown by type and other pertinent project information. A complete legend of drawing abbreviations and drafting symbols for all disciplines will be included either on the cover sheet or on a second sheet immediately following the cover.

5. The external label for the electronic submittal shall contain at a minimum:

· VA Project Number, project name, and date of documents

· Format and version of the operating system software used

· Name and version of utility software used for preparation (e.g., compression/decompression, if applicable) and copying files to media

· Sequence number of the digital media (Disk 1 of 3, Disk 2 of 3, etc.)

· Limitations on distribution or reproduction if applicable

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II. PRE-NEGOTIATION PROJECT

TEAM KICKOFF MEETING (VA

AND A/E)

After A/E selection but prior to fee negotiations, the A/E shall attend a technical meeting at VA Central Office (VACO) with Office of Construction & Facilities Management (CFM) and National Cemetery Administration (NCA) to clarify project goals and design intent, scope, schedule, and specific requirements based on VA needs and criteria. Individual roles, responsibilities, points of contact, project objectives, and technical guidance shall be established.

The VA Project Manager (PM) shall lead this meeting and remain as lead throughout the project. The PM serves as the liaison between the A/E and NCA and Cemetery staffs. It is the PM’s responsibility to keep the project on schedule and within budget with no change in scope beyond refinement unless dictated by a program change.

As appropriate, and to the extent the information is available, VA will make available the following:

1. Current Facility Master Plan

2. Narrative and/or graphic description of existing buildings and site conditions

3. Requirements for space planning

4. Seismic evaluation reports to include but not be limited to: seismic site evaluation, seismic vulnerability study summary, seismic strengthening study summary, subsurface investigation reports, and record structural drawings

5. Utility studies

6. Environmental assessment/NEPA report, Environmental Impact Statement (EIS), and historical site assessment reports

7. Historic structure status

The VA PM shall advise the A/E regarding potential special studies that may be required, together with all Federal Mandates and VA criteria. The need to complete all special studies shall be discussed and agreed upon during the Pre-Negotiation Project Team Kickoff Meeting. Special studies may include but are not limited to:

1. Boundary survey

2. Topographic survey

3. Site utility survey

4. Geotechnical investigation

5. Parking and traffic circulation study (pedestrian and vehicular)

6. Traffic impact analysis

7. Historical analysis

8. Environmental survey

9. Seismic study

10. Severe weather vulnerability study

11. Hazardous material survey (lead, asbestos, etc.)

After the Pre-Negotiation Project Team Kickoff Meeting but prior to preparation of the fee proposal, the A/E shall provide the VA PM with a list of the design and construction standards and a list of the requirements for each technical discipline that will be applicable in the preparation of documents for the project.

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III. MASTER PLAN

A. GENERAL

The goal of the Master Plan is to present a comprehensive, long-range development plan for the national cemetery. The Master Plan shall provide an orderly, professional, and aesthetic development plan, with associated present day cost estimates, for the entire cemetery site.

General Requirements

1. The Master Plan shall consider and address the following:

a. Site requirements such as stormwater management, wetlands, and utility distribution.

b. Pedestrian and vehicular access, circulation, and wayfinding.

c. Neighborhood and community concerns.

d. Architectural character of buildings with respect to historic context and local culture.

e. Landscape materials with consideration for indigenous plants.

f. Sustainability features.

g. Security of site and buildings.

2. The Master Plan shall include Schematic Design (SD 1 and SD 2) documents for each structure included in Phase 1, enabling VA to proceed directly to Design Development for each phase of cemetery development.

3. The A/E shall visit the project site prior to beginning the master planning process.

4. The A/E shall provide renderings to be incorporated into a cemetery pamphlet prepared by NCA.

B. PLANNING APPROACH

1. The development of the Master Plan is an interactive process between VA and the A/E. The Master

Plan shall incorporate the elements listed in the Scope of Work for the project.

2. The site analysis process shall evaluate all man-made and natural site features. The A/E shall document findings of the analysis in the Site Characteristics Report.

3. Relationships between structures, circulation, and site features shall be combined to produce both a functional and aesthetic plan. The plan shall reflect the history of the region, the culture of the people and veterans of the area. Materials used shall convey strength, and permanence, and reflect the regional design vernacular.

4. Agency consulting/review/approval services include: agency consultations, research of critical applicable regulations, and appearance at agency and community meetings/hearings as requested by VA.

C. SUBMISSION REQUIREMENTS

1. Drawings shall have graphic scales, north arrow (either true north or plan north; orientation shall be consistent throughout drawings unless approved by the VA Project Manager [PM]), title block, and key plan. Each drawing, booklet, and other supporting submittal, including cover sheets shall be clearly and consistently identified throughout the design process with the project title, location, building, phase, section, and segment.

2. All submitted documents shall be updated as per written comments from previous reviews.

3. Completed quality control checklist from the Quality Control Plan (QCP) shall be included with each submission.

4. Specifications shall be prepared using the most recent National Cemetery Administration (NCA) Master Construction Specifications. Submissions shall show changes to the master by using the

December 2011 Page 10

"Track Changes" function. Each submission of specifications shall indicate changes from the previous submission, not all changes to the master. Specifications submitted at the end of each phase (not for each review) shall include all changes.

5. Dimensions shall be provided in soft metric (S.I.) units followed by English units, unless otherwise specified by the PM.

6. In advance of each meeting to be led or moderated by the A/E, the A/E shall prepare an agenda and submit it to the VA PM sufficiently in advance of the meeting to facilitate participation by necessary VA representatives.

7. The A/E shall prepare and submit minutes of its meetings with VA, VA's other contractors, and for A/E coordination meetings.

8. All drawings that form the Master Plan (MP) set will be identified by the symbol “MP” followed by the number of the drawing.

D. MASTER PLAN 1 [MP 1]

During the MP 1 phase, the A/E shall prepare a minimum of three concept studies of the site and prepare them according to the schedule established in the contract. The A/E, after having prepared the studies, will conduct an on-site workshop with the VA team at which the A/E shall present the concept studies. The purpose of this workshop is to have an informed discussion that will result in the selection of a preferred development concept or elements from multiple concepts that can be combined to create a single preferred concept. No advance submittal of material other than the agenda described below is required.

The A/E shall submit a draft agenda for approval one week prior to workshop. As a minimum, the draft agenda shall include discussion of the following topics:

1. Findings of the site studies and survey information.

2. Design process used in developing each of the development studies.

3. Advantages and disadvantages of each study.

4. Proposed phasing plan.

5. Site visit by the VA and A/E team.

1. ARCHITECTURAL

Reports Submit a discussion of architectural concepts supported by graphics/images to convey concepts.

2. COMMISSIONING

No requirements.

3. COST ESTIMATING

Submit:

a. Order of magnitude cost estimate for each concept study. There shall be two estimates for each concept: one for Phase 1 and the other for full development of the facility. Provide a subtotal for each project element (site preparation and grading, landscaping, irrigation, crypts, columbaria, committal shelters, parking, roads, buildings, etc.) to identify and evaluate each major cost driver, and a summary of total construction cost.

b. Narrative that discusses assumptions used for phasing and a schedule of anticipated contract award dates for calculation of escalation.

c. Market survey in accordance with Manual for Preparation of Cost Estimates.

4. CRITICAL PATH METHOD (CPM)

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5. ELECTRICAL

6. ENVIRONMENTAL IMPACT

Reports Submit an evaluation of Environmental Impact Statement (EIS) and Environmental Assessments (EA) and how they influence the development of the site.

7. EQUIPMENT

8. FIRE PROTECTION

Identify available water pressure for fire protection.

9. HEATING, VENTILATING & AIR CONDITIONING (HVAC)

10. HISTORIC PRESERVATION

Reports Submit:

a. Status of site with respect to historic districts and historic structures.

b. Identification of authorities that must review and approve design.

11. PLUMBING

No requirements

12. SECURITY (PHYSICAL)

Identify physical security requirements for site and buildings.

13. SITE DEVELOPMENT AND UTILITIES

Submit:

a. Site Characteristics Report from an analysis of the EIS and EA data gathered from site visits and the topographic, utility, and landscape surveys. The site analysis process should reflect an understanding of all natural systems of the site. The report shall document the analysis process and shall contain:

· Graphic and narrative description of the cemetery site.

· Graphic and narrative description of the vicinity relationships with the cemetery site.

The resulting vicinity map will also be used in the set of Master Plan drawings.

· Site Analysis Plans that illustrate:

- Significant constraints for construction and burials that must be considered during the planning of the site. Include site and utility constraints in adjacent off-site areas, steep grades (15% slope is maximum for interment areas), flood plains, rock outcroppings, etc.

- Potential entrances for public and maintenance traffic. Show the primary access routes to and around the property with notations of any traffic control signals and future plans for adjacent development and roadway improvements that might affect the site and proposed cemetery.

- Potential site organization - burial, maintenance and staff. Public traffic includes funeral participants and cemetery visitors. Maintenance traffic includes headstone delivery, soil spoils, grounds maintenance supplies and equipment and casketed remains, after the committal service.

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- On-site utility service studies consisting of establishing requirements and preparing initial designs for electrical service and distribution, natural gas service and distribution, water supply and distribution, potable/non-potable irrigation, site drainage, sanitary sewer system and disposal, process waste water treatment for irrigation, stormwater collection and disposal, security, pollution control, site illumination, and communications systems.

- Off-site utility studies including location, size and adequacy of utilities serving the site, the requirements for connections to the utilities, planning for off-site utility extensions, and design of off-site utility extensions.

- Color photographs in sufficient quantity to show the character of the site. These photos shall be at least 130 mm x 180 mm (5" x 7"). Include at least one color aerial photograph at least 200 mm x 250 mm (8" x 10"), depicting the entire cemetery site and immediate surroundings. Provide electronic files of all photographs to VA.

- Format: 210 mm x 297 mm (8-1/2" x 11") narrative report with 297 mm x 420 mm (11" x 17") fold-out graphics, as needed. Provide a large format drawing that summarizes the site analysis as part of the Master Plan drawing set. Large format drawings will meet the same requirements as topographic, utility, and landscape survey drawings.

- Off-site land uses with potential impact to NCA (e.g. commercial, industrial, residential, military).

b. If wells are required for water source, obtain water analysis and expected yield in gallons per minute with considerations for requirements at each stage of development.

Calculations

Submit a preliminary determination of stormwater management requirements.

Drawings Submit:

a. Topographic, Utility, and Landscape Surveys: Documents prepared by licensed surveyors to provide a topographic, utility, and landscape survey of the entire site.

Specific survey requirements are detailed in the Site Development Design Criteria for National Cemetery Projects. General requirements for the survey are provided here. All elevations will be based on U.S.C.&G. Survey benchmarks. A permanent U.S.C.&G.

Benchmark and permanent property corner monuments shall be established on the cemetery site if they do not already exist. The topographic survey shall include all features affecting site development, such as contours at an appropriate interval approved by VA (approximate interval is 150 mm (.5 feet) to 1500 mm (5 feet)). Significant stands and prominent trees/plant materials shall be shown with size and species identification.

All property lines, building line setbacks, and any leases, rights-of-way or easements within the limits of this survey shall be located and shown. Surrounding land uses and property owners by name, historic/archaeological sites, natural land features (lakes, rivers, flood plains, wetlands, etc.) and other features or land uses that may affect NCA operations shall be identified. The locations and sizes of any utilities will be shown. The survey plans shall be made part of the Master Plan drawing set.

· Format: Use two scales: 1:400 (approximately 1" = 30'), and the largest conventional engineering scale (i.e., 1:1200 (1" = 100') or 1:2400 (1" = 200'), etc.) that allows the entire cemetery site to fit on a single sheet. Show survey information compositely on a single sheet, hard-line finish, on an Orthophoto Base Topographic Map. Also provide survey information compositely at a scale of 1:400 (approximately 1" = 30'). Use match lines for orientation and alignment.

b. Minimum of three distinct, alternative development studies for presentation and discussion at the on-site workshop.

· For each study, show the location of proposed structures, interment areas, number of gravesites, and design elements.

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· Study subsurface conditions for the suitability of burials in 1500 mm (five feet) single depth and 2100 mm (seven feet) double-depth gravesites and for installation of crypts.

· Show spot grades for critical areas, proposed on-site roadways, parking areas, primary entrances and exits, and any other site/building features.

· Indicate the primary access routes to and around the site along with notations of any proposed future plans for roadway improvements, traffic control signals, or other traffic circulation changes that might affect the existing site and proposed planning.

Indicate proposed land utilization for the entire site, pedestrian and vehicular circulation, utility systems, ecological requirements, planting concepts, grading concept, phasing with narrative, and estimates.

· Format: A/E choice of sketch-type materials and size.

14. ENVIRONMENTAL

Identify:

a. Areas of potential wetlands and/or flood plain impact.

b. Authorities that will review and approve environmental permits, including contact information.

15. SPECIFICATIONS

No requirements.

16. STRUCTURAL

Reports Submit a Geotechnical Soil Survey for Buildings and Burial Sites: Follow the criteria in the NCA Facilities Design Guide requirements in Chapter 5.1, Site Development Criteria. General requirements for the survey are provided here. Obtain a report of subsurface investigations to include seismic data and geologic formations, analysis of soil fertility, organic content, and pH measurement. Depths to rock, ground water, and the existence of aquifers and perched water tables or springs and percolation locations will be identified. Soil pits shall be accomplished to a depth of 2400 mm (8 feet) below existing grade or to bedrock. Soil borings shall be drilled to a depth of 9 M (30 feet) below existing grade or to bedrock. Soil pits and/or borings shall be made in as many areas as the A/E considers necessary and as VA approves in order to obtain a good understanding of the soil and rock conditions of the site for double- or single-depth burial. Identify rock strata and prepare a profile illustrating their depth below surface. Study the depth of ground water during wet and dry periods. If ground water investigation is performed during dry season, use mottling to determine seasonal level of water table.

The format shall be 210 mm x 297 mm (8-1/2" x 11") narrative report with 297 mm x 420 mm (11" x 17") fold out graphics, as needed. Drawings indicating locations of borings and soil analysis shall be made part of the MP set. Large format drawings will meet the same requirements as topographic, utility and landscape survey drawings.

Submit proposed soil boring locations for each study alternative.

17. SUSTAINABILITY

Identify sustainability goals related to Green Globes or LEED certification for each alternative.

18. TELECOMMUNCATIONS

No requirements

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E. MASTER PLAN 2 [MP 2]

The purpose of this submission is to document the decisions made at the on-site workshop and to obtain VA final approval for the selected Master Plan alternative and to select a preferred architectural style.

The A/E shall submit the selected site development alternative and the other developed alternatives to VA in Washington, DC. The material for the selected alternative shall be presentation quality; the other alternatives may be in an informal format showing a level of development that accurately describes the salient features and characteristics of each.

1. ARCHITECTURAL

Reports Submit a narrative incorporating the results of the “informed discussion” that took place during the on-site workshop for MP 1.

Drawings Submit:

a. Sketches of proposed architectural plan and elevation alternatives at no less than 1:200 (1/16”=1’-0). Identify proposed materials.

b. Interior design sketches at no less than 1:200 (1/16”=1’-0) to indicate the design direction.

2. COMMISSIONING

No requirements.

3. COST ESTIMATING

Reports Submit an updated MP 1 submission.

4. CPM

No requirements.

5. ELECTRICAL

No requirements.

6. ENVIRONMENTAL IMPACT

Reports

a. Notify VA contracting officer immediately upon discovery of any environmental or site data that may warrant investigation.

b. Update previously submitted documents based on the MP 1 on-site workshop.

8. FIRE PROTECTION

Update previously submitted documents based on the MP 1 on-site workshop.

9. HVAC

10. HISTORIC PRESERVATION

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11. PLUMBING:

12. SECURITY (PHYSICAL)

Reports Update previously submitted documents based on the MP 1 on-site workshop.

13. SITE DEVELOPMENT AND UTILITIES

Reports Submit:

a. Update of previously submitted documents based on the MP 1 on-site workshop.

b. Outline of phasing requirements for the project based on meetings with the VA PM and VA representatives of CPM and NCA. Describe the general sequence of the project work, estimated duration, and what Government constraints will exist that will influence the Contractor’s approach to the construction project.

Drawings Submit:

a. Update previously submitted documents based on the MP 1 on-site workshop.

b. Phasing plans on drawings large enough to clearly describe the sequencing of each 10-year phase.

14. ENVIRONMENTAL

Update previously submitted documents based on the MP 1 on-site workshop.

15. SPECIFICATIONS

No requirements.

16. STRUCTURAL

17. SUSTAINABILITY

Reports Update previously submitted documents based on the MP 1 on-site workshop.

18. TELECOMMUNCATIONS

No requirements.

F. MASTER PLAN 3 [MP 3]

1. Submit the approved Master Plan alternative incorporating all comments received on the previous submission. This review will concentrate on refinements as shown on the documents identified below.

2. In addition to the submission requirements shown below, include with this submission all items shown in the SD 1 submission for the Phase 1 buildings.

3. Participate in a review at VACO in Washington, DC. Drawings/studies shall be prepared on standard VA sheets.

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1. ARCHITECTURAL

Submit:

a. Summary of space by function with net areas, gross area, and net-to-gross ratio for each building. Submit in tabular form with subtotal for each building.

b. Show on the floor plan the net program area required for each area and the actual designed area. Indicate the total gross area of each building.

a. Refinement of the selected architectural concept with floor plans and elevations. Floor plans shall be at a scale that will permit an entire floor plan to fit on a standard VA sheet, normally 1:100 (1/8" = 1'-0") or 1:50 (1/4" = 1'-0"), one building per sheet.

b. The size of all spaces listed in the Square Footage Requirements of the scope of work.

c. Accessible routes.

d. The interior design scheme and a floor plan indicating generic furniture placement.

e. Renderings of primary building facades.

f. Study/massing model for site and buildings to be constructed if required by scope of work.

Show designated areas for graves, columbaria, stormwater management, and administrative and service buildings.

g. Preliminary discussion about the required renderings, which include the Entrance, Flag/Assembly Area, Committal Service Shelter, and either the Administration Building or the Columbarium. The A/E and the PM will agree to the specific views and vantage points to be used. Reductions of selected renderings will be incorporated by NCA into the Cemetery Pamphlet.

3. COST ESTIMATING

Reports Submit an updated MP 2 submission.

4. CPM

No requirements except as required for SD 1.

5. ELECTRICAL

No requirements except as required for SD 1.

6. ENVIRONMENTAL IMPACT

Reports

a. Notify VA contracting officer immediately upon discovery of any environmental or site

b. Update previously submitted documents to reflect comments on MP 2 submission.

8. FIRE PROTECTION

Update previously submitted documents to reflect comments on MP 2 submission.

No requirements except as required for SD 1.

December 2011 Page 17

10. HISTORIC PRESERVATION

11. PLUMBING

No requirements except as required for SD 1.

12. SECURITY (PHYSICAL)

Reports Update previously submitted documents to reflect comments on MP 2 submission.

13. SITE DEVELOPMENT AND UTILITIES

Reports Submit:

a. Narrative description of natural gas and water sources, disposal methods of sewage and stormwater, and proposed natural gas, domestic water, irrigation, storm drainage, and sanitary sewage systems. Indicate if on-site water or sewage treatment is necessary.

Describe gasoline and fuel oil facilities. Indicate if existing utilities and equipment can be used.

b. Letters (Memoranda of Understanding) from all affected utilities stating availability and connection potential.

c. Statement indicating presence and availability of any existing electrical service and related major equipment, and their capacity to supply the new load.

d. Irrigation concept narrative.

Calculations Submit:

a. Required load calculations and ability to obtain required service from existing utilities.

b. Update stormwater management calculations.

a. Overall site development plans including number of gravesites and narrative.

b. Phasing plans on drawings large enough to clearly describe the sequencing of each 10-year phase.

c. Electrical site plan the location of major existing and proposed service equipment including power transformers, switches, etc.

d. Irrigation concept plan.

Discuss and quantify impacts to wetlands, floodplains, forested areas, wildlife, and endangered species habitats. Discuss mitigation techniques and identify general areas of possible mitigation.

15. SPECIFICATIONS

16. STRUCTURAL

December 2011 Page 18

G. MASTER PLAN 4 [MP 4]

1. All documents submitted for the MP 4 review shall incorporate responses to comments received on the MP 3 submission. The MP 4 submission shall include all items required for the complete Master Plan.

2. In addition to submission requirements shown below, include with this submission all items shown in SD 2 submission for the buildings to be developed in Phase 1.

3. The A/E shall participate in a presentation of the master plan in Washington, DC to the senior management staff including the Undersecretary for Memorial Affairs and others as identified by the VA PM. The presentation shall have the features and characteristics described below.

a. The presentation by the A/E will be approximately 30 minutes with additional time for a question and answer period. It may include drawings, renderings, models, PowerPoint slides or some combination of these tools as may be necessary to fully illustrate the selected Master Plan, the basis for its development, and the phases of development in order to achieve a completed facility. It may incorporate any relevant, incidental materials developed while preparing the Master Plan.

b. The presentation shall include general cost information such as average gravesite cost, approximate individual building costs, approximate costs of the initial development phase and total build-out cost for the completed cemetery.

c. A draft presentation shall be submitted to the VA PM for review and comment prior to the meeting with the senior management staff. In advance of the presentation to senior management staff, the A/E shall make a "dry run" of the proposed presentation to the CFM and NCA staffs.

Submit:

a. Updated and further developed interior design narrative.

b. Summary of space by function with net areas, gross area, and net-to-gross ratio for each building. Submit in tabular form with subtotal for each building.

Drawings Submit:

a. Floor plans, roof plans, and elevations. Plans and elevations shall be at a scale that will permit an entire floor plan to fit on a standard VA sheet, normally 1:100 (1/8" = 1'-0") or 1:50 (1/4" = 1'-0"), one building per sheet. Show location of mechanical and electrical equipment rooms and closets on the floor plans.

b. Sections and details. Include building sections at 1:50 (1/4”=1’-0”) and typical wall sections. Wall sections and details shall be of sufficient size to clearly explain the construction and conditions being presented.

c. Proposed materials and finishes for the structures.

d. Furniture plan.

e. Sample board illustrating the interior design scheme and specific types of furniture selections.

No requirements except as required for SD 2.

December 2011 Page 19

3. COST ESTIMATING

Submit an updated MP 3 submission.

4. CPM

No requirements except as required for SD 2.

5. ELECTRICAL

No requirements except as required for SD 2.

6. ENVIRONMENTAL IMPACT

Reports

a. Notify VA contracting officer immediately upon discovery of any environmental or site

b. Update previously submitted documents to reflect comments on MP 3 submission.

Update previously submitted documents to reflect comments on MP 3 submission.

7. EQUIPMENT

No requirements.

8. FIRE PROTECTION

Reports Update previously submitted documents to reflect comments on MP 3 submission.

9. HVAC

Reports

a. Provide a description of the HVAC systems and equipment in accordance with latest

ASHRAE Standards and VA criteria.

b. Investigate the availability of utilities (natural or propane gas, electricity, steam, or hot water) for the HVAC equipment and provide description of their status.

c. Indicate the tentative locations of HVAC equipment, including any outdoor equipment.

Submit documentation required by local State Historic Preservation Office (SHPO).

Submit documentation required by local SHPO.

11. PLUMBING

Reports Provide description of plumbing systems. Indicate if existing plumbing equipment, fixtures, and piping are adequate for this project.

12. SECURITY (PHYSICAL)

No requirements except as required for SD 2.

13. SITE DEVELOPMENT AND UTILITIES

Provide previous utility descriptions with updates.

December 2011 Page 20

a. Overall site development plan illustrating all of the program elements including Phase 1 development.

b. Updated phasing plan for the entire site, illustrating the distinct phases and their order of development, based on demographic projections provided by NCA.

c. Roadway system, including horizontal layout and typical cross sections.

d. Burial sections, numbered and illustrating limits of gravesites, and approximate yield

(number of gravesites per section).

e. Planting plan indicating location of trees, shrubs, and ground covers with a schedule of proposed species.

f. Irrigation layout of main lines, submains, a typical lateral block layout, master valves and valve concept.

g. Grading and drainage plan with rough grading of roads and interment areas, proposed first floor elevations of the architectural elements and special site features and other critical grades.

h. Topographic, utility, boundary, and landscape surveys.

i. Site furnishings plan and details.

j. Signage/wayfinding plan and details.

k. Site plan enlargement of all features:

i. Flag assembly area

ii. Entrance feature

iii. Buildings

iv. Columbaria

Update previously submitted stormwater management calculations.

14. ENVIRONMENTAL

Reports

a. Where the project scope includes building renovation and known or suspected asbestos material is involved, a Professional Industrial Hygienist shall prepare required information for all design submissions in accordance with VA guidelines for asbestos abatement.

b. Update previously submitted documents to reflect comments on MP 3 submission.

16. STRUCTURAL

Update previously submitted documents to reflect comments on MP 3 submission.

18. TELECOMMUNCATIONS

No requirements except as required for SD 2.

H. MASTER PLAN 5 [MP 5]

This is a record submittal; no review comments are expected if A/E has incorporated all previously identified requirements. Include renderings, suitable for inclusion in the Cemetery Pamphlet, of the Entrance, Flag/Assembly Area, Committal Service Shelter, and either the Administration Building or the Columbarium.

December 2011 Page 21

IV. SCHEMATIC DESIGN

A. GENERAL

The Schematic Design (SD) phase documents are to be developed from the VA-selected concept approved in the Master Plan 1 (MP 1) and Master Plan 2 (MP 2) phases. SD further develops the concept plan to a level of detail that includes specific functional and adjacency requirements and establishes the aesthetics of the design.

General Requirements

1. If not developed during the Master Plan phase nor furnished by VA, provide a minimum of three alternate development plans as described in MP 1 and MP 2. VA will review the alternate development plans and select one or a combination of several to be further developed for SD 2.

2. Drawings shall have graphic scales, north arrow (either true north or plan north; orientation shall be consistent throughout drawings unless approved by the VA Project Manager [PM]), title block, and key plan clearly identifying the drawing component within the overall plan. Each drawing, booklet, and other supporting submittal, including cover sheets, shall be clearly and consistently identified throughout the design process with the project title, location, building, phase, section, and segment.

3. All submitted documents shall be updated as per written responses in a mutually agreeable electronic review and correction tracking system to reflect review comments from previous phase and further development. The A/E shall verify that all changes based on the review of the previous phase have been entered into the electronic review and correction tracking system and approved by the VA PM.

4. Specifications shall be prepared using National Cemetery Administration (NCA) Master Construction Specifications. Submissions shall show changes to master by using the "Track Changes" function. Each submission shall indicate changes from the previous submission, not all changes to the master. Specifications submitted at the end of each phase (not for each review) shall include all changes.

5. Dimensions shall be provided in soft metric (S.I.) units followed by English units, unless otherwise specified by the VA PM.

6. Sustainable design requirements: Comply with the requirements of the VA Sustainable Design and Energy Reduction Manual.

7. The A/E shall prepare and submit minutes of its meetings with VA, VA's other contractors, and for A/E coordination meetings.

B. SCHEMATIC DESIGN 1 [SD 1]

Reports Submit:

a. Preliminary phasing narrative with preliminary phasing plans for site and building development.

b. Preliminary LEED or Green Globe checklist to establish basis for sustainability rating. See Section 17, Sustainability.

c. Summary of building features in tabular form: building height, gross area by floor.

d. Physical security requirements.

e. Narrative describing concept for interiors.

f. Signage and wayfinding concept.

December 2011 Page 22

a. Cover Sheet with project name and address, VA project title, project number, location map, signature block, name, address and telephone number of VA, architect, engineers, and other consultants, vicinity map, site location map, cemetery map showing project location, summary table of all gravesites developed in the project with breakdown by type, and other pertinent project information. .

b. Project Data Sheet with index of drawings, legend of abbreviations and drafting symbols for all disciplines, and code analysis.

c. Conceptual site plans (minimum of three) with building location, parking, pedestrian and vehicular circulation, and all other major landforms and site features. This requirement is only applicable if not prepared as part of the MP 1 and MP 2 submissions.

d. Conceptual floor plans showing functional adjacencies, internal organization, vertical and horizontal circulation, location of mechanical and electrical equipment rooms, entrances, receiving/shipping, and location of section cuts (min. 1:100 (1/8"=1'-0")). Include overall building dimensions.

e. Building elevations with fenestration, materials, finish-floor elevations, floor-to-floor heights, location of grade at building, overall building height, and location of section cuts (min. 1:100 (1/8"=1'-0")).

f. Minimum of two building sections through major portions of building (min. 1:100 (1/8"=1'- 0")).

g. Generic furniture placement plan (min. 1:100 (1/8"=1'-0").

Submit:

a. Identification of full commissioning team and team organization. Include team member roles and responsibilities, and lines of communication.

b. Basis of Design (BOD) report describing VA’s Owner’s Program Requirements (OPR), design narrative, and sustainability goals (LEED or Green Globes certification level). See Section 17, Sustainability.

c. Draft Commissioning Plan to include:

· All systems, components, and features to be commissioned

· Required documentation and schedule for implementation

· Major concerns that could affect operations, maintenance or testing

· Discrepancies between OPR and the Design Narrative

· Updated design schedule and major milestones

d. Preliminary Design Phase Commissioning Issues Log.

e. Commissioning duration schedule.

3. COST ESTIMATING

Reports Submit:

a. Work Breakdown Schedule (WBS) II Level 2 estimate.

b. Cost model based on project limitation of construction cost (cost target for construction).

c. Separate computations for site elements, crypts, columbaria, each building, new work, and renovations.

d. Updated market survey.

4. CRITICAL PATH METHOD (CPM)

Submit the updated BOD report including:

a. Project Master Schedule that identifies major design activities, procurement phase activities and construction phasing sequence with major milestones, and cemetery overlapping activation phase. Construction schedules shall be prepared using Primavera

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