Attachment_1_Performance_Work_Statement_(PWS)_Tier_2_MCPV.pdf

FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

Performance Work Statement (PWS)

Tier II Mobile Command Post Vehicle (MCPV) Trailer

For

CIRG/TRU

13 AUGUST 2026

1. SCOPE

The Contractor shall design, engineer, manufacture, integrate, verify, test, train, deliver, warrant, and support Tier II Mobile Command Post Vehicle (MCPV) systems under a single-award, firm-fixed-price, Indefinite- Delivery/Indefinite-Quantity (IDIQ) contract. The initial delivery order is anticipated to include the nonrecurring design/build effort and one production-representative first-article MCPV trailer. The first article is the only trailer quantity guaranteed by the basic contract. Follow-on production trailers, prime haulers, and other authorized supplies or services will be furnished only when specifically ordered by a funded delivery order.

Each MCPV shall be delivered as a complete, integrated, roadworthy, operationally ready command, control, communications, and computer (C4) platform capable of supporting classified and unclassified mission operations when configured with Government-authorized equipment and security controls. The prime Contractor shall remain the Government’s single point of accountability for design authority, systems integration, configuration control, quality, testing, documentation, warranty administration, and lifecycle support, regardless of the use of subcontractors, suppliers, dealers, or original equipment manufacturers.

2. CONTRACT REQUIREMENTS AND DOCUMENT RELATIONSHIP

2.1 Governing Requirements Documents

The requirements for this acquisition are intentionally divided among the solicitation and contract documents to avoid unnecessary duplication:

• This PWS defines the design/build process, program-management responsibilities, first-article execution, quality and verification activities, deliverables, training, warranty, lifecycle support, and Government-furnished equipment/information responsibilities.

• Attachment 1 – Technical Specifications establishes the product-level technical baseline for the Tier II MCPV and, when ordered, the prime hauler.

• Attachment 3 – Master Requirements Traceability Matrix (RTM) is a streamlined, subsection-level compliance and verification tool corresponding to the numbered subsections in Attachment 1.

• Section E governs Government inspection, first-article approval, and acceptance. Section H establishes special contract requirements, including ISO 9001, configuration control, nonconformance management, warranty administration, security, software, and technical-data requirements.

• Individual delivery orders establish the specific quantity, configuration or authorized options, schedule, destination, Government-furnished equipment/information, funding, and other order-specific requirements.

All applicable requirements remain binding. The RTM groups Attachment 1 requirements for traceability and does not replace, waive, or reduce any individual requirement contained within an Attachment 1 subsection.

Only the Contracting Officer may authorize a change, deviation, waiver, or modification to a contract requirement.

2.2 Applicable Standards and Regulatory Requirements

The Contractor shall comply with applicable Federal, state, and local vehicle, transportation, electrical, occupational-safety, and other regulatory requirements identified in the solicitation, Attachment 1, approved design basis, and applicable delivery order. The prime Contractor shall maintain the ISO 9001 certification required by Section H throughout contract performance. No “equivalent” quality-system certification may be substituted for the prime Contractor’s required ISO 9001 certification unless the solicitation is formally amended by the Contracting Officer.

3. DESIGN-BUILD AND FIRST-ARTICLE PROCESS

3.1 Requirements Validation

The Contractor shall conduct a requirements-validation workshop early in the initial delivery order. The workshop shall confirm the Contractor’s understanding of the mission use, Attachment 1 technical baseline, Government-furnished equipment and information (GFE/GFI), interfaces, site and delivery constraints, design assumptions, long-lead decisions, and Government decision dates. The Contractor shall document the results in a Requirements Validation Report and action/decision log. Requirements validation does not authorize a change to the contract.

3.2 Concept Design Review

The Contractor shall conduct a Concept Design Review that presents the proposed overall system concept at a level sufficient for the Government to assess feasibility and integration. The review package shall address, as applicable, trailer configuration, interior layout, personnel flow, major equipment locations, prime-hauler interface, preliminary weight and balance, electrical generation and distribution, HVAC/thermal approach, C4/network integration, external I/O, mast/antenna approach, safety, maintainability, long-lead items, and material technical risks.

3.3 Preliminary Design Review

The Contractor shall conduct a Preliminary Design Review (PDR) when the design is sufficiently mature to demonstrate that the proposed configuration can meet the contract requirements. The PDR package shall include updated drawings and layouts, system architecture, preliminary calculations, preliminary bill of materials or equipment list, GFE/GFI interfaces, weight and balance status, electrical-load and generator-margin analysis, HVAC/thermal-load analysis, network and RF architecture, configuration status, open technical issues, and the updated RTM.

3.4 Digital Model and Physical Mockup Review

The Contractor shall provide an interactive three-dimensional digital-model review of the interior arrangement and material system interfaces in accordance with the approved schedule. A physical mockup is required only when specifically ordered or otherwise authorized by the Contracting Officer. The digital model or mockup shall support Government review of workspace, reach, access, egress, equipment clearances, serviceability, and mission-equipment integration before the design baseline is finalized.

3.5 Critical Design Review and Configuration Baseline

The Contractor shall conduct a Critical Design Review (CDR) when the design is complete enough to support controlled first-article fabrication. The CDR package shall resolve material design-review comments and include the final or controlled design drawings, calculations, system architecture, interface definitions, component/equipment selections, weight and balance, electrical-load and generator analysis, HVAC/thermal analysis, software/configuration information as applicable, verification approach, and updated RTM.

Following written Government approval, the approved final design package becomes the controlled configuration baseline. The Contractor shall not begin irreversible first-article fabrication until authorized in writing by the Contracting Officer, except for specifically authorized long-lead materials or limited activities.

3.6 First-Article Fabrication and Integration

The Contractor shall fabricate and integrate one production-representative first-article MCPV in accordance with the approved configuration baseline. The first article shall incorporate the planned materials, components, workmanship standards, quality controls, system interfaces, and production processes to the extent practicable.

Government in-process inspection or participation does not relieve the Contractor of responsibility for complete contract compliance.

3.7 First-Article Verification, Deficiency Correction, and Approval The Contractor shall verify the first article in accordance with the approved First-Article Test Plan, Attachment 1, the RTM, Section E, and the applicable delivery order. Verification shall use objective inspection, analysis, demonstration, test, certification, and record review, as applicable. The Contractor shall document deficiencies, determine and implement corrective action, perform regression testing or reverification when necessary, and provide objective closure evidence. Written first-article approval and final acceptance are separate Government determinations and are governed by Section E.

3.8 Transition to Follow-On Production

The Contractor shall not begin production of additional trailers before written first-article approval except for specifically authorized long-lead materials or limited activities. If follow-on trailers are ordered, each production vehicle shall conform to the approved first-article configuration, as modified only by Contracting Officer-approved engineering changes applicable to the order. The Contractor is not required to reserve or maintain idle production capacity for quantities that have not been ordered, but shall maintain a credible and controlled approach for scaling production when follow-on quantities are ordered.

4. PROGRAM MANAGEMENT AND SCHEDULE

4.1 Program Management

The Contractor shall designate the Program Manager and other key personnel required by Section H. The Program Manager shall serve as the primary Contractor point of contact and shall coordinate design, engineering, manufacturing, subcontractors, suppliers, quality, schedule, testing, deliverables, training, warranty, and Government actions necessary to complete each delivery order.

4.2 Integrated Program Schedule

The Contractor shall submit and maintain an integrated program schedule in accordance with Section F and the applicable delivery order. The schedule shall show the complete path from award through first-article delivery, including requirements validation, design reviews, GFE/GFI need dates, long-lead procurements, fabrication, integration, inspections, testing, Government review periods, deficiency correction, training, technical-data delivery, first-article approval, acceptance, and delivery. Follow-on production schedules are required only for vehicles actually ordered.

4.3 Monthly Status Reporting and Program Logs

During active delivery-order performance, the Contractor shall provide a concise monthly status report addressing accomplishments, upcoming milestones, schedule status, material technical or quality issues, long-lead and supplier status, risks and mitigation, Government decisions or information needed, open action items, and anticipated delivery impacts. The Contractor shall maintain action, decision, risk, and issue logs sufficient to support timely resolution and configuration control. Immediate notices required elsewhere in the contract are not deferred until the monthly report.

4.4 Subcontractor and Supplier Management

The prime Contractor remains fully responsible for subcontractor and supplier performance. The Contractor shall define workshare, control interfaces, maintain configuration accountability, and flow down the quality, inspection, documentation, warranty, security, software, data, and other requirements necessary for the subcontracted or supplied work. Government communication with a subcontractor or supplier does not create privity of contract or relieve the prime Contractor of responsibility.

5. REQUIREMENTS TRACEABILITY AND CONFIGURATION MANAGEMENT

5.1 Streamlined Requirements Traceability Matrix

Attachment 3 is intentionally maintained at the numbered-subsection level rather than as a separate row for every bullet or sentence in Attachment 1. Each RTM row corresponds to one numbered Attachment 1 subsection. A subsection may be identified as compliant or verified only when all applicable requirements contained within that subsection are satisfied.

During the first-article effort, the Contractor shall maintain the RTM to identify the controlling design, calculation, inspection, test, certification, engineering-change, or other objective-evidence reference supporting each subsection; associated deficiency/corrective-action information; and the current Government verification status. The RTM shall be updated at the formal design reviews and at other milestones identified in the approved schedule or delivery order.

The contract minimum does not require separate RTM tabs or duplicate traceability records for follow-on vehicles that have not been ordered. If follow-on vehicles are ordered, the Contractor shall maintain vehicle-specific inspection, test, configuration, and acceptance records demonstrating conformity to the approved first-article baseline and any approved engineering changes. The Contracting Officer may require an order- or vehicle-specific RTM when warranted by a material configuration change.

5.2 Configuration Baseline and Engineering Changes

The approved CDR design package establishes the controlled configuration baseline. The Contractor shall maintain configuration identification, status accounting, change control, and verification records throughout performance. Proposed substitutions, deviations, waivers, software changes, supplier changes, or engineering changes affecting the approved configuration shall be handled in accordance with Section H and may not be implemented when Contracting Officer approval is required until that approval is provided in writing.

6. QUALITY CONTROL AND VERIFICATION

6.1 Quality Management and Vehicle-Specific Quality Control Plan The prime Contractor shall maintain the ISO 9001-certified Quality Management System required by Section H. Before irreversible first-article fabrication, the Contractor shall submit and maintain a vehicle-specific Quality Control Plan (QCP) that applies the certified quality system to this requirement. The QCP shall address, as applicable, material and component traceability, receiving and in-process inspection, workmanship controls, supplier/subcontractor controls, configuration status, test controls, nonconformance, corrective action, and records retention.

6.2 Inspection and Test Planning

The Contractor shall develop inspection and test procedures sufficient to verify the applicable requirements in Attachment 1. The First-Article Test Plan shall identify the requirement or RTM subsection being verified, verification method, test configuration, instrumentation or measurement method when applicable, objective pass/fail criteria, data to be recorded, Government witness or hold points, and required reports or certificates.

Production acceptance testing for follow-on vehicles shall be based on the approved first-article configuration and the requirements of the applicable delivery order.

6.3 Nonconformance and Corrective Action

The Contractor shall document nonconforming work and maintain objective evidence of disposition and closure. Corrections shall include root-cause analysis and regression testing or reverification when necessary.

A use-as-is, repair, deviation, waiver, or other disposition that affects a contract requirement requires

Contracting Officer approval before implementation or acceptance when required by Section H or the applicable quality clause.

6.4 Government Quality Assurance

The Government may conduct design reviews, in-process inspections, configuration reviews, record reviews, demonstrations, and test witnessing at Contractor and subcontractor facilities in accordance with the contract.

Government participation does not relieve the Contractor of responsibility for design adequacy, quality, complete verification, or final compliance.

7. DELIVERABLES

The Contractor shall provide the following deliverables in a complete, accurate, revision-controlled, and searchable format. Specific due dates shall be established by Section F, the applicable delivery order, or the approved integrated schedule. Where the same information is updated through design maturity, the Contractor may update and resubmit the controlling document rather than create duplicative standalone reports unless otherwise directed.

Deliverable Description Timing Integrated Program Schedule Complete design/build, first-article, Government-review, test, correction, training, documentation, acceptance, and delivery schedule.

As required by Section F/order;

update when materially changed

Requirements Validation Report and Action/Decision Log

Validated requirements, assumptions, GFE/GFI needs, interfaces, long-lead decisions, Government decisions, and open actions.

Per approved schedule following requirements validation

Concept Design Review Package

System concept, layout, major interfaces, preliminary engineering values/margins, and material risks.

Before Concept Design Review

Preliminary Design Review Package

Updated drawings/layouts, architecture, preliminary calculations, equipment list, interfaces, and updated RTM.

Before PDR

Digital Model / Mockup Review Package

Interactive 3D model and supporting review information; physical mockup materials only when ordered.

Per approved schedule

Critical Design Review / Final Design Package

Controlled design drawings, calculations, system architecture, interface data, equipment selections, configuration information, verification approach, and updated RTM.

Before CDR / baseline approval

Vehicle-Specific Quality Control Plan

Quality controls, inspections, supplier controls, traceability, nonconformance, corrective action, and records for the MCPV effort.

Before irreversible first-article fabrication

First-Article Test Plan Verification methods, objective pass/fail criteria, test configuration, witness points, data requirements, and report format.

Before first-article testing

Updated Master RTM Subsection-level design/test/change references, deficiency information, and Government verification status.

At formal design reviews, before first-article test, and with final acceptance package

First-Article Test Report and Deficiency Closure Package

Test results, raw/objective evidence as applicable, deficiencies, corrective actions, regression/reverification results, and final compliance status.

Before first-article approval/acceptance

As-Built and Configuration Technical Data Package

Final as-built drawings, structural drawings, AC/DC/RF/data wiring diagrams, system architecture, equipment/parts information, software/programming/configuration files, licenses/credentials, manuals, and configuration records required by the contract.

At or before acceptance

Training Materials and Completion Record

Operator and maintenance familiarization materials and record of completed training.

At or before delivery/acceptance as scheduled

Warranty and Lifecycle Support Package

Warranty coverage, registrations, support contacts, service procedures, authorized service locations/partners, parts procedures, software/license support information, and escalation procedures.

At or before acceptance

Monthly Status Report Schedule status, accomplishments, upcoming work, risks/issues, supplier/long-lead status, actions, decisions needed, and anticipated delivery impacts.

Monthly during active order performance

Production Vehicle Acceptance Package

Vehicle-specific configuration certification, inspection/test results, deficiency closure, as-built updates, training/warranty records, and other order-required acceptance documentation.

For each follow-on vehicle actually ordered

8. TRAINING

The Contractor shall provide operator and maintenance familiarization training for Government personnel using the approved configuration. Training shall cover safe setup and stowage, normal system operation, prime-hauler/trailer interfaces when applicable, generator and shore-power operation, HVAC, mast and exterior systems, monitoring systems, routine inspections, basic troubleshooting, warranty procedures, and use of delivered technical documentation. Training content shall reflect the accepted vehicle configuration.

Additional or specialized training is required only when ordered.

9. WARRANTY AND LIFECYCLE SUPPORT

9.1 Minimum Warranty

Unless a longer manufacturer warranty applies, each accepted MCPV trailer shall include the following minimum warranty periods measured from Government acceptance:

• Electrical systems – five (5) years.

• Structural components – ten (10) years.

• Materials and workmanship – five (5) years.

Ordered prime haulers shall include all applicable original-equipment-manufacturer warranties and any additional warranty requirements stated in the contract or delivery order.

9.2 Warranty Administration and Nationwide Support

The prime Contractor shall serve as the Government’s single point of contact for warranty administration and shall coordinate supplier, dealer, subcontractor, and OEM warranty actions. Before acceptance of the first article, the Contractor shall provide support contacts, escalation procedures, warranty procedures, service locations or authorized partners, parts-ordering procedures, and procedures for obtaining technical assistance for an operational breakdown. The support approach may use Contractor facilities, OEM/dealer networks, authorized service partners, field service, or a combination, provided the prime Contractor remains accountable.

The Contractor shall support transfer of all required software licenses, credentials, configuration information, technical data, and manufacturer registrations necessary for Government operation and maintenance. Post-warranty maintenance, modification, technology-refresh, or sustainment work is required only when separately ordered under the contract.

10. GOVERNMENT-FURNISHED EQUIPMENT AND INFORMATION (GFE/GFI)

GFE and GFI will be identified in the basic contract or applicable delivery order. During requirements validation, the Contractor shall identify required Government-furnished items, interfaces, decision dates, and need dates. The Contractor shall inspect furnished property upon receipt, promptly identify shortages, damage, incompatibility, or insufficient information, and integrate furnished items into the MCPV as required.

Government furnishing, review, or approval of an item does not relieve the Contractor of system-integration responsibility except to the extent otherwise provided by the contract.

11. INSPECTION, FIRST-ARTICLE APPROVAL, AND ACCEPTANCE

The Contractor is responsible for performing the inspections, analyses, demonstrations, certifications, and tests necessary to establish compliance before tendering a deliverable to the Government. Attachment 1 identifies the product-level technical verification baseline, including the required road test. Section E governs Government inspection, first-article approval, correction and retesting, final acceptance, place of acceptance, and evidence of acceptance. Government review, witnessing, possession, use, or payment does not constitute acceptance except as provided in Section E and the applicable acceptance clause.