ATTACHMENT 05 Proposal Transmittal Letter.docx
DOCX document 44 KB Posted
- Solicitation number
- P27000067
- Issued by
- Hawaii
About this file
This is a Proposal Transmittal Letter for RFP 27-04 issued by the Hawaii Tourism Authority's Procurement Office for Destination Brand Marketing Services targeting the Korea Major Market Area. The solicitation requests comprehensive destination brand marketing services limited to leisure travel marketing, with services for Meetings, Conventions & Incentives (MCI) explicitly excluded from scope. Proposals were due on August 14, 2026, and must be submitted on the offeror's official business letterhead. Offerors are required to submit contractor references documenting at least three prior engagements in similar destination brand marketing services, detailed subcontractor information including signed authorization letters and competitive selection methodology, a Standard Qualifications Questionnaire, a Budget Plan Worksheet, an Activity Measures Worksheet, a Conflicts of Interest Disclosures and Attestations form, and a Partnership Opportunities template documenting marketing activities such as trade shows, familiarization trips, trade training, public relations, consumer promotions, and consumer events within the Korea Major Market Area.
The transmittal letter requires offerors to certify compliance with Hawaii Revised Statutes Chapter 84 regarding prohibited state contracts and to attest that pricing was independently determined without collusion. Offerors must provide their legal business structure, Hawaii General Excise Tax License ID, Federal ID number, and business address information. The letter requires acknowledgment of all addenda issued during the solicitation process and certification of non-debarment status. Offerors must identify any exceptions to RFP requirements by referencing specific sections and proposing alternatives. The total contract cost must include all labor, materials, supplies, applicable taxes, and other incurred costs. A corporate resolution or written authorization demonstrating signatory authority is required. Pricing is not treated as confidential information; however, actual costs and data enabling margin estimation may be marked for protection under Hawaii Chapter 92F-13.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| ATTACHMENT 03 Subcontractor References if applicable.docx | DOCX document | |
| ATTACHMENT 07 Standard Qualifications Questionnaire for Offerors_State Version.docx | DOCX document | |
| ATTACHMENT 01 Budget Plan Worksheets.xlsx | XLSX spreadsheet | |
| ATTACHMENT 04 Offeror Check List_MMA.docx | DOCX document | |
| ATTACHMENT 11 Confidential Information List if applicable.docx | DOCX document | |
| HTA RFP 27 04 Hawaii Tourism Destination Brand Mktg Svcs Korea MMA FINAL 071526.pdf | ||
| AG-008 103D General Conditions (1.10.23).pdf | ||
| HTA RFP 27 04 Korea MMA Addendum 1_FINAL 072426.pdf | ||
| ATTACHMENT 08 Conflicts of Interest Disclosures and Attestations.pdf | ||
| ATTACHMENT 09 Contractor References.docx | DOCX document | |
| ATTACHMENT 06 Corporate Resolution.docx | DOCX document | |
| ATTACHMENT 02 Activity Measures Worksheet.xlsx | XLSX spreadsheet | |
| ATTACHMENT 10 Partnership Opportunities.docx | DOCX document |
Show all 13
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
To be submitted on Offeror’s official business letterhead
PROPOSAL TRANSMITTAL LETTER
SOLICITATION RFP 27-04 Hawai‘i Tourism Destination Brand Marketing Services for the Korea MMA
Procurement Office Hawai‘i Tourism Authority Hawai‘i Convention Center, First Level 1801 Kalākaua Avenue Honolulu, Hawai‘i 96815
Dear Procurement Office:
The undersigned has carefully read and understands the terms and conditions specified in the General Provisions attached hereto, and in the General Conditions, by reference made a part hereof and available upon request; and hereby submits the following offer to perform the work specified herein, all in accordance with the true intent and meaning thereof. The undersigned further understands and agrees that by submitting this offer: 1) he/she is declaring his/her offer is not in violation of Chapter 84, Hawai‘i Revised Statutes, concerning prohibited State contracts, and 2) he/she is certifying that the price(s) submitted was (were) independently arrived at without collusion.
Offeror is:
☐ Sole Proprietor ☐ Partnership ☐ *Corporation ☐ Joint Venture ☐ Other: Click or tap here to enter text.
*State of incorporation: Click or tap here to enter text.
Hawai‘i General Excise Tax License I.D. No.: Click or tap here to enter text.
Federal I.D. No.: Click or tap here to enter text.
Payment address (other than street address below): Click or tap here to enter text.
City, State, Zip Code: Click or tap here to enter text.
Business address (street address): Click or tap here to enter text.
City, State, Zip Code: Click or tap here to enter text.
If Offeror is a “dba” or a division of a corporation, furnish the exact legal name of the corporation under which the contract, if awarded, will be executed:
Click or tap here to enter text.
Acknowledgment of receipt of addendum/addenda issued by the Hawai‘i Tourism Authority in accordance with this solicitation: Record in the space below the date of receipt for each addendum.
| Addendum No. 1 _______ |
| Addendum No. 2 _______ |
| Addendum No. 3 _______ |
| Addendum No. 4 _______ |
Attachment 05
The undersigned hereby certifies that the proposal attached has been carefully checked and is submitted as correct.
Respectfully submitted, Date
Exact Legal Name of Offeror (Company name)
Telephone No.
Authorized signature (Attach corporate resolution or evidence of authorization to bind)
Fax No.
Name of Authorized Signer (Please Type or Print)
E-mail Address
Title
OFFER TOTAL:
Total contract cost for accomplishing the development and delivery of these services is
Pricing must include labor, materials, supplies, all applicable taxes, and any other costs and fees incurred to provide the specified services.
CERTIFICATION OF NON-DEBARMENT
By signature above, the Offeror certifies that neither the Offeror nor any of its principals, employees or agent of the Offeror are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any governmental department or agency. If the Offeror cannot certify this statement, attach a written explanation for review by the State.
Any debarment action Yes ☐ No ☐ Is yes, attach written explanation
EXCEPTIONS:
In accordance with Section 3.2.7, Offeror must reference the RFP SECTION where exception is taken, a description of the exception taken, and the proposed alternative, if any. If none, state so below.
Any exceptions Yes ☐ No ☐ If yes, attach written explanation
PREFERENCES:
No preferences apply to this solicitation.
File details come from the government source that posted it. Updated .