Attachment 04 -- NAVFAC P-78 Real Property Inventory (RPI) Procedures Manual (July 2008).pdf

ii

This publication is produced by the Naval Facilities Engineering Command. It is available at the following website https://nsi.navfac.navy.mil. Site navigation instructions: Select the References tab, then select the P-78 Real Property Inventory Procedures Manual.

Please direct questions, comments, and submit changes to:

Naval Facilities Engineering Command Asset Management Department 1322 Patterson Ave SE, Suite 1000 Washington Navy Yard, DC 20374-5065

(202) 685-9187 iii

FFoorreewwoorrdd The role of the internet Navy Facilities Asset Data Store (iNFADS) is rapidly evolving and expanding as a result of Executive Order 13327, DUSD (I&E) Business Transformation, Department of Defense (DoD) Financial Assertion, Chief Naval Operations (CNO) Footprint Reduction Initiative, Defense Readiness Reporting System - Navy (DRRS-N), and increasing reliance on the real property inventory for budget programming for facility operations, sustainment, restoration and modernization.

These high-level initiatives are resulting in significant changes to real property inventory business practices, policies, systems, and data.

Accurate and timely real property asset data is fundamental to effective management of assets. Real property asset data links accountability, regulatory compliance, resource requirements, and decision support. Access to the data is essential across the Defense enterprise, at all levels.

On February 4, 2004, President Bush signed Executive Order 13327, “Federal Real Property Asset Management” which directed all major agencies to:

• Establish the position of a Senior Real Property Officer, who will be held accountable for the effective management of agency real properties;

• Determine what it owns, what it needs, and how and what it costs to manage its real properties;

• Develop and monitor real property performance measures.

The executive order also created an interagency Federal Real Property Council (FRPC) to develop guidance, serve as a clearing house for best practices, and facilitate the efforts of the Senior Real Property Officers. The FRPC has identified and defined 24 mandatory data elements that will be captured and reported by all agencies. Of the 24 data elements, four of the elements are also considered to be performance measures.

Concurrently, DUSD (I&E) established the Business Enterprise Integration (BEI) Directorate to implement, facilitate and coordinate real property and installations lifecycle transformation. One of the Department’s reported material weaknesses is reporting on the value of real property. A lack of standardized data elements, differing processes, and undocumented procedures for real property management has contributed to

The mission of DoD’s business transformation is to transform business operations to achieve improved warfighter support while enabling financial accountability across the DoD.

iv inconsistent collection and reporting of real property data, thus hindering DoD’s ability to make informed management decisions. The Department’s response was to conduct a series of Business Process Reengineering initiatives that streamline business processes, standardize data elements, and establish controls to achieve real property fiscal and physical accountability. These efforts are expected to reduce inefficiencies, contribute to the achievement of an unqualified audit opinion, and enhance asset accountability and visibility. The BEI Real Property Inventory Requirements (RPIR) initiative is aligned with and supports the Defense Installations Strategic Plan, emerging Federal Real Property Council requirements, and EO13327. Standardized data elements, definitions, business rules, and processes were agreed to, and the Services are implementing improvement plans. The real property accountability function for DoD should meet the following requirements:

• Achieve total asset accountability;

• Provide useful data for local real property management;

• Provide reliable and timely data and information to higher headquarters for reporting and decision making;

• Ensure accessibility to current data to all relevant users;

• Eliminate duplication;

• Establish and enforce real property data standards department-wide to facilitate data integration and analyses.

Assistant Commander for Asset Management

Contents v

1.0 Introduction ..................................................................................................................1-1

1.1 Legal Requirements and Authority .....................................................................1-1

1.2 Reasons for Quality ............................................................................................1-2

2.0 Organizational Responsibilities for Real Property Inventory ..................................2-1

2.1 SECNAV Assignment of Policy, Administration and Maintenance.....................2-1

2.1.1 Secretary of the Navy ..........................................................................2-1

2.1.2 Commander, Naval Facilities Engineering Command

(COMNAVFACENGCOM) ...................................................................2-1

2.2 RPI Reporting Requirements .............................................................................2-1

2.3 Responsibilities for RPI Quality ..........................................................................2-1

2.3.1 Commander, Navy Installations Command (CNIC) .............................2-2

2.3.2 Installation Management Claimants (IMCs) – CNIC, BUMED, MARCORPS........................................................................................2-3

2.3.3 Naval Facilities Engineering Command...............................................2-4

2.3.3.1 NAVFAC HQ iNFADS Program Manager ..........................2-4

2.3.3.2 NAVFAC HQ Real Property Inventory

Program Manager ..............................................................2-5

2.3.3.3 NAVFAC Atlantic, NAVFAC Pacific and Marine Corps

iNFADS Program Managers ..............................................2-5

2.3.3.4 NAVFAC Information Technology Center (NITC) ..............2-6

2.3.3.5 Real Property Officer (RPO) ..............................................2-7

2.3.3.6 Real Property Accountability Officer (RPAO).....................2-7

2.3.4 Commandant of the Marine Corps (CMC) ...........................................2-8

2.3.4.1 MARCORPS Installation ....................................................2-8

2.3.5 Navy Regions ......................................................................................2-9

3.0 internet Navy Facility Assets Data Store (iNFADS) Management System..............3-1

3.1 System Description ............................................................................................3-1

3.2 INFADS Modules................................................................................................3-2

3.2.1 Facilities Module ..................................................................................3-3

3.2.2 Activities Module..................................................................................3-3

3.2.3 Category Codes Module ......................................................................3-4

3.2.4 Planning Module ..................................................................................3-4

3.2.5 Military Construction Module ...............................................................3-5

3.2.6 Integrated Priority List (IPL) Module ....................................................3-5

3.3 Data Elements....................................................................................................3-6

3.3.1 iNFADS (Legacy) Data Elements ........................................................3-6

3.3.2 Real Property Inventory Requirements (RPIR) Data Elements ...........3-6

3.4 RPI Management System Interface with Other Systems ...................................3-7

3.4.1 Other NITC Systems............................................................................3-7 vi

3.4.1.1 Regional Shore Installation Management

System (RSIMS3) ..............................................................3-7

3.4.1.2 Single Platform Maximo (SPM) ..........................................3-8

3.4.1.3 Integrated Data Store (IDS) ...............................................3-8

3.4.1.4 Electronic Project Generator (ePG) ...................................3-8

3.4.1.5 Facilities Information System (FIS) ....................................3-8

3.4.1.6 Construction, Automotive, and Specialized Equipment

Management Information System (CASEMIS)..................3-8

3.4.1.7 Ocean Facilities Information Management

System (OFIMS) ................................................................3-8

3.4.2 Other External Systems.......................................................................3-9

3.4.2.1 Defense Readiness Reporting System (DRRS)/

Installation Figure of Merit (IFOM) .....................................3-9

3.4.2.2 Federal Real Property Profile (FRPP)................................3-9

3.4.2.3 Real Property Assets Database (RPAD)............................3-9

3.4.2.4 Defense Departmental Reporting System

Data Collection Module ......................................................3-9

3.4.2.5 Web-Based Master Planning System (WebMPS)..............3-9

3.4.2.6 Naval Personnel Training Infrastructure Plan (NPTIP) ....3-10

3.4.2.7 Naval Education and Training Command (NETC)

Navy Training Infrastructure Plan (NTIP) .........................3-10

3.4.2.8 Commanding Officer Readiness Reporting

System (CORRS).............................................................3-10

3.4.2.9 Facility Assessment Inspection Model .............................3-10

3.4.2.10 Facility Degradation Model (FDM) ...................................3-10

3.4.2.11 MARFORRES Support FY08...........................................3-10

3.4.2.12 Real Property Reconciliation Tool (RPPT).......................3-10

3.4.2.13 Facility Sustainment Model (FSM)/

Facility Modernization Model (FMM) ................................3-10

3.4.2.14 Facility Operations Model (FOM) .....................................3-10

3.4.2.15 Building Facility Condition Assessment

Program (BFCAP) ............................................................3-11

3.4.2.16 PC-Engineering Evaluation (PC-EE)................................3-11

3.4.2.17 Fire Model (FM)................................................................3-11

3.4.2.18 USMCMAX.......................................................................3-11

3.4.2.19 The Facilities Integration Website (FI) .............................3-11

3.4.2.20 Explosives Safety Siting (ESS) ........................................3-11

3.4.2.21 Facility Condition Assessment Program (FCAP) .............3-11

3.4.2.22 Hurricane Recovery Database.........................................3-11

3.4.2.23 NORM ..............................................................................3-12

3.4.2.24 GeoFidelis ........................................................................3-12

3.4.2.25 VERTEX...........................................................................3-12

3.4.2.26 Other Environmental Liabilities (OEL)..............................3-12 vii

4.0 RPI Reporting Requirements and Business Processes...........................................4-1

4.1 Reporting Requirements ....................................................................................4-1

4.1.1 Classifications of Property ...................................................................4-1

4.1.2 Legal Interest .......................................................................................4-2

4.1.3 Recognition of Real Property Assets ...................................................4-3

4.1.3.1 General ..............................................................................4-3

4.1.3.2 Placed-in-Service Date ......................................................4-3

4.1.4 Supporting Documentation ..................................................................4-3

4.1.4.1 Documentation to Support Acquisitions or Capital

Improvements ....................................................................4-3

4.1.4.2 Documentation to Support Disposals.................................4-4

4.1.4.3 Documentation to Support Cost .........................................4-4

4.1.5 Class 1 – Land.....................................................................................4-5

4.1.5.1 Definition ............................................................................4-5

4.1.5.2 Reporting Requirement ......................................................4-5

4.1.6 Class 2 – Buildings, Structures and Utilities ........................................4-6

4.1.6.1 Buildings.............................................................................4-6

4.1.6.1.1 Definition........................................................4-6

4.1.6.1.2 Reporting Requirement .................................4-6

4.1.6.2 Structures...........................................................................4-7

4.1.6.2.1 Definition........................................................4-7

4.1.6.2.2 Reporting Requirement .................................4-7

4.1.6.3 Utilities................................................................................4-8

4.1.6.3.1 Definition........................................................4-8

4.1.6.3.2 Reporting Requirement .................................4-8

4.1.6.4 Relocatable Facilities .........................................................4-9

4.1.6.4.1 Definition........................................................4-9

4.1.6.4.2 Reporting Requirements................................4-9

4.1.6.5 Capital Improvements ......................................................4-10

4.1.6.5.1 Definition......................................................4-10

4.1.6.5.2 Reporting Requirement ...............................4-10

4.1.6.5.3 Classifications of Work ................................4-10

4.1.7 Class 3 – Relocatables ......................................................................4-11

4.1.7.1 Definition ..........................................................................4-12

4.1.7.2 Reporting Requirement ....................................................4-12

4.1.8 Physical Inventories of Assets ...........................................................4-12

4.1.8.1 Purpose............................................................................4-12

4.1.8.2 Frequency ........................................................................4-12

4.1.8.3 Recording Results............................................................4-12

4.1.9 Preparation and Submission of Annual Reports................................4-13 viii

4.2 Business Rules.................................................................................................4-13

4.2.1 Establishing Installation/Activity UICs................................................4-13

4.2.2 New Construction and Capital Improvement .....................................4-13

4.2.2.1 Transfer and Acceptance of Military Real

Property (DD Form 1354).................................................4-13

4.2.2.2 DoD Construction Agent Managed Projects ....................4-15

4.2.2.3 Non-DoD Construction Agent Managed Projects.............4-15

4.2.3 Responsibility for Preparing the DD Form 1354 ................................4-15

4.2.3.1 DoD Construction Agent (NAVFAC or USACE)

Managed Projects: ...........................................................4-16

4.2.3.2 Non-DoD Construction Agent Managed Projects.............4-17

4.2.4 Contract Close Out ............................................................................4-18

4.2.5 Facilities Found by Inspection ...........................................................4-20

4.2.6 Purchases/Condemnations of Land...................................................4-21

4.2.6.1 Purchases/Condemnations of Land--MCON Funds.........4-21

4.2.6.2 Purchase/Condemnation of Land--Other

Than MCON Funds. .........................................................4-21

4.2.7 Donations – Land...............................................................................4-22

4.2.8 Exchanges of Property ......................................................................4-23

4.2.9 Reassignments ..................................................................................4-24

4.2.10 Transfers............................................................................................4-25

4.2.10.1 Transfer In........................................................................4-25

4.2.10.2 Transfer Out .....................................................................4-26

4.2.11 Special Area (SA) Additions/Deletions ..............................................4-27

4.2.12 Consolidation of Property Records ....................................................4-28

4.2.13 Ingrants..............................................................................................4-29

4.2.14 Outgrants ...........................................................................................4-31

4.2.15 Excess Property.................................................................................4-33

4.2.16 Disposals ...........................................................................................4-35

4.2.17 Batch Upload .....................................................................................4-37

4.2.18 Mass Change.....................................................................................4-39

4.2.19 Secondary Utilizations (Utilization Detail Records)............................4-40

4.2.20 Asset Evaluation (AE) Deficiency Code Implementation ...................4-41

4.2.21 Facility Identification ..........................................................................4-44

4.2.21.1 Procedures for Assignment, Approval and

Application of Permanent Facility Numbers Assets .........4-44

4.2.21.1.1 Type of Facilities Requiring Numbers..........4-44

4.2.21.1.2 Use of Names and Other Designation.........4-44

4.2.21.1.3 Maximum Size of Identification Number ......4-44

4.2.21.1.4 Permanency of Numbers.............................4-44

4.2.22 Depreciation.......................................................................................4-44 ix

4.2.23 Recording Joint Venture Public Private Venture (PPV) Property ......4-45

4.2.24 Maintenance Responsibility ...............................................................4-45

4.2.24.1 Host Responsibilities........................................................4-45

4.2.24.2 Navy Working Capital Fund Responsibilities ...................4-45

4.2.24.3 Bureau of Medicine (BUMED)..........................................4-46

4.2.24.4 Facility Analysis Category (FAC) 500 Codes at

Non-Stand Alone BUMED Installations............................4-46

4.2.25 Requesting iNFADS System Changes ..............................................4-47

5.0 iNFADS Data Elements (DEs)......................................................................................5-1

5.1 Data Element Dictionary.....................................................................................5-1

Acquisition Basic Cost ........................................................................................5-3

Acquisition Contract Number..............................................................................5-4

Acquisition Date .................................................................................................5-5

Acquisition Fund Source Code...........................................................................5-7

Acquisition Organization Code ...........................................................................5-8

Action Type Code...............................................................................................5-9

Activity Identifier Maintenance Responsibility...................................................5-10

Activity Identifier Code......................................................................................5-11

Address APO FPO Number..............................................................................5-12

Address Location Directions Text.....................................................................5-13

Address Street Direction Code.........................................................................5-14

Address Street Name .......................................................................................5-15

Address Street Number....................................................................................5-16

Address Street Type Code ...............................................................................5-17

Address Type Code..........................................................................................5-18

Address Unit Number .......................................................................................5-19

Addressee Title Name......................................................................................5-20

Annual Operating Cost Amount........................................................................5-21

Area..................................................................................................................5-22

Area Unit of Measure .......................................................................................5-23

Asset Allocation Shared Use Indicator .............................................................5-24

Asset Allocation Size Certification Code ..........................................................5-25

Asset Allocation Sustainment Fund Code ........................................................5-26

Asset Allocation Sustainment Organization Code............................................5-27

Asset Configuration Design Use CATCODE Code ..........................................5-28

Asset Configuration Design Use Size Quantity ................................................5-29 x

Asset Configuration Design Use Total Size Unit of Measure Code..................5-30

Asset Evaluation (AE) Date..............................................................................5-32

Asset Review Fair Market Value Amount .........................................................5-33

Asset Review Type Code .................................................................................5-34

Attic Indicator....................................................................................................5-35

Audit Trail New Data Value ..............................................................................5-35

Audit Trail Data Element Name........................................................................5-36

Audit Trail Old Data Value................................................................................5-36

Audit Trail Value Change Date.........................................................................5-37

Audit Trail Value User ID..................................................................................5-37

Basement Indicator ..........................................................................................5-38

Building Module Bedroom Quantity ..................................................................5-39

Building Module Full Bathroom Quantity ..........................................................5-40

Building Module One-Half Bathroom Quantity..................................................5-41

Building Module Three-Quarter Bathroom Quantity .........................................5-42

Building Module Unit Handicapped Accessible Indicator .................................5-43

Capital Improvement Estimated Useful Life Year Quantity ..............................5-44

Capital Improvement Reason Code .................................................................5-45

City Code..........................................................................................................5-46

Commander Navy Installation Command (CNIC) Region UIC .........................5-47

Consolidated Property Record Number............................................................5-48

Construction Material Code..............................................................................5-49

Construction Type Code...................................................................................5-51

Cost Change Effective Date .............................................................................5-53

Country Code ...................................................................................................5-54

County Code ....................................................................................................5-55

Cost Reference Document Number .................................................................5-56

Current Project Number ...................................................................................5-57

Deficiency Code Adequate Condition...............................................................5-58

Deficiency Code Substandard Condition..........................................................5-60

Deficiency Code Inadequate Condition ............................................................5-62

Depth Unit of Measurement Code....................................................................5-64

Depth Unit of Measurement Quantity ...............................................................5-65

Disposal Actual Cost Amount ...........................................................................5-66

Disposal Actual Proceed Amount .....................................................................5-67 xi

Disposal Approval Date....................................................................................5-68

Disposal Contract Number ...............................................................................5-69

Disposal Date ...................................................................................................5-70

Disposal Estimated Net Realizable Value Amount...........................................5-72

Disposal Estimated Total Cost Amount ............................................................5-73

Disposal Fund Program Code ..........................................................................5-74

Disposal Method Code .....................................................................................5-75

Disposal Program Organization Code..............................................................5-77

Disposal Programmed Fiscal Year Date ..........................................................5-78

Disposal Reason Code.....................................................................................5-79

Disposal Recipient Code ..................................................................................5-80

Disposal Start Date ..........................................................................................5-81

Disposal Status Code.......................................................................................5-82

Disposal Value .................................................................................................5-83

Disposition Interest Type Code ........................................................................5-84

Estate Code......................................................................................................5-85

Excess Action Code .........................................................................................5-87

Excess Action Date ..........................................................................................5-88

Facility Americans with Disabilities Act Compliance Code ...............................5-89

Facility Built Date..............................................................................................5-90

Facility Cost to U.S. Government .....................................................................5-91

Facility Depth (RPI) ..........................................................................................5-93

Facility Estimated Useful Life Adjustment Quantity ..........................................5-94

Facility Height ...................................................................................................5-95

Facility Housing Attribute Code ........................................................................5-96

Facility ID..........................................................................................................5-97

Facility Length ..................................................................................................5-98

Facility Location Map Grid ................................................................................5-99

Facility Module Quantity .................................................................................5-100

Facility Name..................................................................................................5-101

Facility Number ..............................................................................................5-102

Facility Physical Quality Code ........................................................................5-103

Facility Replacement Program Fund Code.....................................................5-105

Facility Replacement Program Organization Code ........................................5-106

Facility Restoration and Modernization Program Fund Code.........................5-107 xii

Facility Restoration and Modernization Program Organization Code.............5-108

Facility Type Code..........................................................................................5-109

Facility Use.....................................................................................................5-110

Facility Width ..................................................................................................5-111

Family Housing Indicator................................................................................5-112

Financial Reporting Organization ...................................................................5-113

Flood Plain 100 Year w/Wave Acres ..............................................................5-114

Flood Plain 100 Year w/o Wave Acres ...........................................................5-114

Flood Plain 500 Year w/Wave Acres ..............................................................5-115

Flood Plain 500 Year w/o Wave Acres ...........................................................5-115

Floor Below Ground Quantity .........................................................................5-116

Former Activity UIC ........................................................................................5-117

GSA Disposal Contract Number.....................................................................5-118

Heritage Asset................................................................................................5-119

Historic Status - National Register Category Determination...........................5-121

Historic Status - National Register Determination Date..................................5-125

Historic Status - National Register Historic Property Type .............................5-127

Historic Status – Relative Historic Significance Field .....................................5-129

Improved Acres ..............................................................................................5-130

Ingrant Actual Termination Date.....................................................................5-131

Ingrant Appraised / Estimated Value..............................................................5-132

Ingrant Appraisal / Estimate Date...................................................................5-132

Ingrant Appraised / Estimated Indicator .........................................................5-133

Ingrant Authority Type Code ..........................................................................5-134

Ingrant Base Annual Amount .........................................................................5-135

Ingrant Cancellation Notification Period .........................................................5-136

Ingrant Capital Lease Criteria.........................................................................5-137

Ingrant DoD Installation Indicator ...................................................................5-138

Ingrant EFD Original Contract Number ..........................................................5-139

Ingrant Effective Date.....................................................................................5-140

Ingrant Expiration Date...................................................................................5-141

Ingrant Expiration Date N/A............................................................................5-142

Ingrant - Grantor Organization Code..............................................................5-143

Ingrant Instrument Type Code........................................................................5-145

Ingrant Instrument Amendment Number ........................................................5-146 xiii

Ingrant Lessor Name......................................................................................5-147

Ingrant Maximum Term ..................................................................................5-148

Ingrant Maintenance Indicator ........................................................................5-149

Ingrant Parking Indicator ................................................................................5-150

Ingrant Program Element Code......................................................................5-151

Ingrant Program Fund ....................................................................................5-152

Ingrant Rent Paid Indicator.............................................................................5-153

Ingrant Rent Paid Value .................................................................................5-154

Ingrant Tenant Improvement Allowance Indicator ..........................................5-155

Installation Management Claimant UIC..........................................................5-156

Installation Operational Status Code..............................................................5-157

Installation Unit Identification Code (UIC).......................................................5-158

Irregular Shape Facility Code.........................................................................5-159

Land Acquisition Tract Identifier .....................................................................5-160

Land Area.......................................................................................................5-161

Land Category Code ......................................................................................5-162

Land Predominant Use Code .........................................................................5-163

Linear Structure Module Above or Below Surface Code................................5-165

Linear Structure Module Hazardous Material Capability Code.......................5-166

Linear Structure Module SEG X Module Number...........................................5-168

Linear Structure Name ...................................................................................5-170

Linear Structure Supplier Name .....................................................................5-171

Linear Structure Supplier Type Code .............................................................5-172

Linear Structure Type Code ...........................................................................5-173

Mailing Address 1...........................................................................................5-174

Mailing Address 2...........................................................................................5-174

Mailing Address 3...........................................................................................5-175

Mailing Address 4...........................................................................................5-175

Maintenance Fund Source Code....................................................................5-176

Maintenance Responsibility UIC.....................................................................5-178

Mezzanine Indicator .......................................................................................5-179

Mission Claimant UIC.....................................................................................5-179

NATO Joint Formal Acceptance Inspection....................................................5-180

Navy Facility Use Category Code...................................................................5-181

Note Date .......................................................................................................5-182 xiv

Note ID ...........................................................................................................5-182

Note Text ........................................................................................................5-183

Neighborhood Name ......................................................................................5-184

Number of Stories ..........................................................................................5-185

Operational Claimant UIC ..............................................................................5-186

Operational Fund Source Code......................................................................5-187

Operational Funding Organization Code........................................................5-188

Original Project Number .................................................................................5-189

Outgrant Actual Termination Date..................................................................5-190

Outgrant Authority Type Code........................................................................5-191

Outgrant Base Annual Amount.......................................................................5-192

Outgrant Cancellation Notification Period ......................................................5-193

Outgrant Capital Lease Criteria......................................................................5-194

Outgrant Contract Number .............................................................................5-195

Outgrant Effective Date ..................................................................................5-196

Outgrant Expiration Date................................................................................5-197

Outgrant Expiration Date N/A.........................................................................5-198

Outgrant - Grantee Organization Code ..........................................................5-199

Outgrant Instrument Type Code.....................................................................5-201

Outgrant Instrument Amendment Number .....................................................5-202

Outgrant Maintenance Indicator .....................................................................5-203

Outgrant Maximum Term................................................................................5-204

Outgrant Original Contract Number................................................................5-205

Outgrantee Name...........................................................................................5-205

Outgrant Parking Indicator .............................................................................5-206

Outgrant Reference Identifier .........................................................................5-207

Outgrant Rent Received.................................................................................5-208

Outgrant Rent Received Indicator ..................................................................5-209

Outgrantee Type ............................................................................................5-210

Outgrant Type of Instrument ..........................................................................5-211

Penthouse Indicator .......................................................................................5-212

Placed-in-Service Date...................................................................................5-213

Plant Replacement Value (PRV) ....................................................................5-215

Plant Replacement Value EOY ......................................................................5-217

Postal Code....................................................................................................5-218 xv

Predominant Design Use CATCODE Code ...................................................5-219

Preponderant User UIC..................................................................................5-220

Prime Use Category Code .............................................................................5-221

Project Completion Date ................................................................................5-222

Project Description Text .................................................................................5-223

Project Detail Fund Source ............................................................................5-224

Project Detail Fund Cost ................................................................................5-225

Project Detail Organization Code ...................................................................5-226

Project Number ..............................................................................................5-227

Project Total Cost Amount..............................................................................5-228

Project Type Code..........................................................................................5-229

Property Record Number ...............................................................................5-230

Property Record Review Date........................................................................5-231

Quantity Adequate Area Measure ..................................................................5-232

Quantity Adequate Other Measure.................................................................5-233

Quantity Adequate Alternate Measure ...........................................................5-234

Quantity Substandard Area Measure .............................................................5-235

Quantity Substandard Other Measure............................................................5-236

Quantity Substandard Alternate Measure ......................................................5-237

Quantity Inadequate Area Measure ...............................................................5-238

Quantity Inadequate Other Measure ..............................................................5-239

Quantity Inadequate Alternate Measure.........................................................5-240

Real Property Unique Identifier (RPUID)........................................................5-241

Relative Historic Significance indicator...........................................................5-243

Restriction Description Text ...........................................................................5-245

Restriction End Date ......................................................................................5-246

Restriction Start Date .....................................................................................5-247

Restriction Type Code....................................................................................5-248

RPA Description Text .....................................................................................5-249

Salvage Value Amount ...................................................................................5-250

Salvage Value Reason Code .........................................................................5-251

Semi – Improved Acres ..................................................................................5-252

Special Area Code .........................................................................................5-253

State Code .....................................................................................................5-254

Total Acres .....................................................................................................5-256 xvi

Unimproved Acres..........................................................................................5-257

User Unit Identification Code / Defense Agency ............................................5-258

Utilization Rate ...............................................................................................5-261

Year Built ........................................................................................................5-262

Year Improved................................................................................................5-263

Appendices

A.........Acronyms

B.........Definitions

C.........Construction Categories

D.........Measuring Facilities

E.........Real Property Inventory (RPI) Legacy Data Element Index

F .........Real Property Inventory Requirements (RPIR) Data Element Index

G ........Real Property Assets Database (RPAD) Data Element Index

Chapter 1 -- Introduction

1-1

11..00 IInnttrroodduuccttiioonn

This publication outlines the responsibilities and procedures for managing Department of Navy Real Property Inventory (RPI) information. The validity of Real Property Inventory (RPI) is dependent upon timely and accurate reporting of real property information by Navy and Marine Corps Installations. A valid, authoritative RPI is critical to the development of a Clean Financial Statement, Military Construction (MILCON) Program, identification of resource requirements for facilities management (Facilities Sustainment Model, Facilities Recapitalization Model, etc.), interface with other Navy financial and management programs, and inventory of real property under the control of the Department of the Navy.

Real property inventory, in combination with other available data, is used in:

planning space needs, promoting fuller utilization of available properties, development of sustainment, recapitalization and operating funding requirements, Clean Financial Statement reporting, conducting property management and property accounting surveys, evaluating funding requests for acquisition of real property, and facilitating on-site inspection activities.

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The statutory requirements for a Department of the Navy RPI is contained in Title 10 of the United States Code (U.S.C). The Department of Defense (DoD) is required to establish and maintain an official record of financial and physical data (land, buildings, structures, and utilities) on DoD real property. Additionally, Federal Management Regulations (FMR), Part 102-84 requires all Federal agencies to provide annual real property inventory reports to the General Services Administration (GSA).

This statutory requirement is implemented and further defined by the following:

(latest revision)

Executive Order 13327...........Federal Real Property Asset Management DoDDIR 4165.6 ......................Real Property DoDINST 4165.3 ....................DoD Facility Classes and Construction Categories DoDINST 4165.14 ..................Real Property Inventory and Forecasting DoDINST 4165.70 ..................Real Property Management DoDINST 5000.64 ..................Accountability and Management of DoD Owned

Equipment and Other Accountable Property DoDINST 7000.14-R ..............DoD Financial Management Policy and

Procedures Manual, Property, Plant and Equipment (Volume 4, Chapter 6)

SECNAVINST 11011.47A ......Acquisition, Management, and Disposal of Real Property and Real Property Interests by the Department of the Navy

Chapter 1 -- Introduction

1-2

OPNAVINST 11010.33C ........Procurement, Lease and Use of Relocatable Buildings

FMR Part 102-84 ....................Annual Real Property Inventory

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The Department of the Navy requires an accurate and current facilities inventory for the following reasons:

a. Supports the development of Clean Financial Statement.

• The Chief Financial Officers Act (CFOA) requires audited financial statements in accordance with “applicable standards”.

b. Efficiently plans for and manages its shore facilities.

• The data from iNFADS supports the Facility Investment Model.

The internet Navy Facility Assets Data Store (iNFADS) is the primary feed to Facilities Management/Programming systems (e.g.

Facilities Sustainment Model (FSM), Defense Readiness Reporting System (DRRS), Facilities Readiness Reporting System (FRES), Commanding Officer’s Readiness Reporting System (CORRS)).

c. Determines requirements and funding for new facilities.

• The proper recording of facilities and requirements form the basis for MILCON projects, sustainment, demolition and other types of construction.

d. Serves a significant role in the development of a funding program for the maintenance of real property.

• The data from iNFADS supports the Facility Sustainment Model (FSM), the Facilities Recapitalization Model (FRM), the Facilities Operations Model (FOM), and the DoD budget process.

e. Serves as the annual Department of the Navy input to the GSA Federal Real Property Profile (FRPP) and the associated Executive Order (EO) 13327 reporting requirements.

f. Identifies and properly utilizes (transfers, reassigns, disposes, etc.) excess facilities.

g. Is used in the preparation of special studies and formal audits.

h. Records maintenance responsibility and funding source.

i. Identifies and tracks Tenant Activity use of facilities.

Chapter 2 – Organizational Responsibilities for Real Property Inventory

2-1

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The SECNAVINST 11011.47A assigns responsibility for the acquisition, management, and disposal by DON of real property and real property interests as follows:

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The Secretary of the Navy holds real property for DON.