Attachment 03 SOW Grindstone.pdf

US Department of Agriculture (USDA)

Grindstone Recreation Area Wastewater Treatment Plant Replacement

Statement of Work

Contents Project Name General Information

1.0 Scope of Work

2.0 Background

3.0 Project Location

4.0 Pre-Bid Site Visit

Contractor Requirements

5.0 Technical Requirements / Tasks

5.1 Operational Hours

5.2 Period of Performance

5.3 Construction Schedule

5.4 Contractor’s Key Personnel

5.5 Permits

5.6 Project Site Closure

5.7 Control of Noxious Weeds

5.8 Environmental Control Measures

5.9 Temporary Facilities

6.0 Attachments ....................................................................................................... Error! Bookmark not defined.

Project Name Grindstone Recreation Area Wastewater Treatment Plant Replacement

General Information

1.0 Scope of Work

The project will rehabilitate the existing Grindstone Campground sanitary sewer system as well as decommission the existing lagoon system. Scope of work will include construction of the replacement of 4,300+ LF of 8” gravity sewer, 20+ manholes, and laterals. A new treatment system with drip field and associated site improvements will be constructed to replace the existing lagoon system. The existing lagoon system will be removed and decommissioned. The awarded contractor shall furnish all materials, personnel, and equipment necessary to meet the requirements outlined in the construction documents (plans and specifications).

2.0 Background

The Grindstone Campground currently does not have sanitary sewage facilities available as the existing system is inoperable and out of compliance with its state permit. All bathrooms/bathhouses are inoperable. Existing sanitary sewer lines and manholes will be replaced with new pipe and manholes along their existing alignment. The existing sewage treatment system uses two open-air lagoons located on the other side of Laurel Valley Road from the campground. This existing treatment system will be decommissioned, filled in, and the site will be recontoured to drain.

A new wastewater treatment system, located within the grounds of the campground, will be installed. The new sewage treatment system will use an Orenco, or equivalent system, that consists of pre-treatment tanks which distribute the wastewater effluent into a grassy drip field, roughly 0.5 acres in size.

3.0 Project Location

Grindstone Campground 1946 Laurel Valley Rd Troutdale, VA 24378 Lat/Long: N 36.688363, W 81.539310

See maps on plan sheet G100 of the construction plans for additional location information.

4.0 Pre-Bid Site Visit

A non-mandatory pre-bid site visit will be scheduled for 18 March 2026, 1000ET. Offerors are highly encouraged to attend the site visit. Meet at the Mt Rogers Officer 3714 Highway 16 Marion VA 24354. USFS Point of Contact for RSVP is Richard Childs richard.childs@usda.gov. This is to facilitate the Offeror’s understanding of the work. Forest Service representatives will be present to assist with access and general awareness of the project area. Contact the Contracting Officer (CO) to indicate if you will be attending the site visit at least 24 hours before the scheduled visit.

If no offerors intend to attend the site visit, it will be canceled.

Contractor Requirements

5.0 Technical Requirements / Tasks

This project can be divided into three phases (some phases may be conducted simultaneously):

1. Decommissioning

a. Remove and dispose of existing sanitary sewer lines and manholes, which equal approximately 4300 LF, and related components.

b. Drain existing lagoons according to environmental guidelines and dispose of lagoons’ liners.

c. Fill lagoons with existing material from lagoon site and regrade according to specifications.

2. Sanitary Sewer Line Replacement

a. Perform site clearing and grubbing according to specifications.

b. Install new sanitary sewer lines, laterals, manholes and related components according to plans and specifications.

3. Installation of New Wastewater Treatment Disposal System

a. Perform site clearing and grubbing according to specifications.

b. Install new proprietary wastewater treatment disposal system, which includes a drip field of approximately 0.5 acres.

mailto:richard.childs@usda.gov

5.1 Operational Hours

The contractor is responsible for performing work between the hours of 6 a.m. to 6 p.m. Eastern Daylight Time, Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Work outside of these hours or circumstances must be approved in writing by the CO in advance. The contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this Statement of Work when the Government facility is not closed for the above reasons.

• Federal Holidays

1. New Year’s Day – January 1st

2. Martin Luther King Junior’s Birthday – Third Monday in January

3. President’s Day – Third Monday in February

4. Memorial Day – Last Monday in May

5. Juneteenth – June 19th

6. Independence Day – July 4th

7. Labor Day – First Monday in September

8. Columbus Day – Second Monday in October

9. Veteran’s Day – November 11th

10. Thanksgiving Day – Fourth Thursday in November

11. Christmas Day – December 25th

5.2 Period of Performance

The project period of performance is 365 calendar days from the date of issuance of the Notice to Proceed by the CO.

By submitting a response to this Request for Proposals (RFP), the offeror is affirming their capability to accomplish the work stated within this Statement of Work and associated attachments within this stated period. If the Offeror believes the work included in this Statement of Work cannot be accomplished within this period of performance, they should submit a statement explaining to the CO their reasons and justifications for a different period of performance and identify what that performance period would be as it relates to their proposal.

5.3 Construction Schedule

As referenced in this Statement of Work - “Section 5.2 Construction Schedule,” the contractor shall submit a final construction schedule a minimum of 10 Days after contract award to the CO for approval and before any work can commence. Construction schedule shall be in GANTT chart format and incorporate all major components of the work.

5.4 Contractor’s Key Personnel

The awarded contractor shall identify their key personnel assigned to the project and provide written delegated authority citing their role(s), responsibilities, and authorities. Roles such as Site Superintendent, Quality Control Manager, Site Safety Manager, and On-Site Sewage System Installer, among others and where appropriate, should be clarified to the CO. All project work shall be directly supervised by the prime contractor at all times and a designated representative shall be present for any and all work operations. When required by the Federal Acquisition Regulations, the contractor shall provide a subcontractor plan that clearly identifies which scope of work will be accomplished by the contractor and which work by their subcontractors.

5.5 Permits

The awarded contractor is responsible for acquiring all applicable permits prior to starting work on any construction that is regulated by the applicable permits. The following permits are anticipated to be required but are not necessarily fully inclusive:

1. Wastewater Treatment System Construction Permit –

a. Acquired by Forest Service – VDH Construction Permit 23-186-078 (available upon request)

2. Virginia Pollution Discharge Elimination System (VPDES) Permit for Decommissioning of the Existing Lagoon System

a. This permit (IP VA0022993) was acquired by the Forest Service but has expired and needs to be renewed by the contractor

b. VDEQ letter documenting acceptance of the Decommissioning plan, dated 03/22/2024, is available upon request

3. Virginia Stormwater Management Permit (VSMP)

a. Contractor shall apply for this permit using the VDEQ Registration Statement that shall be provided by the Forest Service

b. Contractor shall be the permit holder for this permit and manage compliance with the permit from

VDEQ

c. VDEQ has reviewed and approved the E&SC and SWM plans (DEQ Plan# 2023-0185)

4. VDOT Land Use Permit (LUP)

a. Contractor shall apply for this permit through VDOT prior to performing any work within the VDOT

Right-of-Way

b. Link to VDOT info: https://www.vdot.virginia.gov/doing-business/technical-guidance-and-support/land-use-and-development/land-use-permits/

5.6 Project Site Closure

The campground will be closed to the public during the contractor’s construction operations. The contractor is responsible for maintaining closure of the project site throughout the duration of the construction. Coordinate with the Forest Service to maintain government personnel access to the site in a safe and effective manner and to allow for other activities that the government may incur during the contractor’s operations.

5.7 Control of Noxious Weeds

To prevent the introduction and control the spread of seeds of noxious weeds onto and around National Forest land, the Contractor shall ensure all equipment moved onto National Forest land is free of soil, seeds, vegetative matter, or other debris that could contain or hold seeds. The contractor shall notify the CO and Contracting Officer’s Representative (COR) a minimum of ten (10) business days in advance of equipment arrival. Government inspection is required before any unloading of equipment. The Contractor shall certify their compliance with this requirement in writing. All contractor’s vehicles and equipment inspections shall be done prior to entrance onto the National Forest.

5.8 Environmental Control Measures

5.8.1 Bat Conservation Measures

There are special restrictions regarding tree cutting timeframes to be in alignment with the USFS bat conservation strategy. Unrestricted tree removal will need to take place in the bat hibernation season of November 16 – March 31 to avoid potential impacts to bat species on the Threatened and Endangered Species list. If trees need to be taken outside of this time frame, the Forest Service biologist will be consulted to mitigate potential impacts. That mitigation can include individual tree or stand level monitoring with audible detection equipment.

5.8.2 Assessment of Asbestos & Lead

Forest Service has had testing performed on the existing chemical storage shed building at the existing lagoon for asbestos and lead presence. No asbestos was detected in 5 samples taken. Lead was identified as present in the green paint on the metal doorframe of this building. No lead was detected in the CMU block (white) paint. The full report can be provided by the FS upon request.

5.9 Temporary Facilities

Staging Area: The Contractor shall arrange the location for exterior stockpiling of materials as approved by the CO. The CO will approve an adequate staging area at the project site. This shall be approved by the CO in advance and in writing before contractor’s staging. The Contractor shall be responsible for protecting their own materials stockpiled against adverse weather, damage, theft, and other risks of loss. The Government assumes no responsibility for material or equipment left in the storage area and/or project site.

https://www.vdot.virginia.gov/doing-business/technical-guidance-and-support/land-use-and-development/land-use-permits/ https://www.vdot.virginia.gov/doing-business/technical-guidance-and-support/land-use-and-development/land-use-permits/

Temporary utilities available on site are listed below. The contractor will not be responsible for charges or fees associated with use of these utilities during construction as long as use is solely for purposes of the construction project.

A. Sanitary Facilities: Not available B. Water: Available – non-potable water may be made available at certain water hydrants in the campground, with certain restrictions:

- Due to a known leak in the system, only certain hydrants may be used (to be identified by the FS)

- Water cannot be flushed through the existing sanitary sewer conveyance system due to permit restrictions from the DEQ (no water can be sent to the existing lagoon system) C. Electricity: Available at some campsites (30 Amp service) D. Telephone: Hard line phone service exists at the campground entrance station, and is only available to the contractor for emergency communications

5.10 Wastewater Treatment Plant Operations

The current wastewater treatment plant operator for the existing sewage lagoon system is Blue Ridge Analytical.

Primary Point of Contact for the operator is:

• Mychel Johnson Laboratory Director Blue Ridge Analytical 2280 West Ridge Road Wytheville, VA 24382

(276) 228-6464 www.blueridgeanalytical.com

Several other wastewater treatment plants located within the vicinity can be found in Washington County and the Town of Abingdon, VA (Wolf Creek Water Reclamation Facility).

6.0 Required Personnel Qualifications

On-Site Sewage System Installer (OSSI) –

A) Credentials: Be currently licensed (in Virginia) as an On-site Sewage System Installer (OSSI) with a rank of “Master Alternative”. Provide the license number as it exists in the Virginia Department of Professional Occupation and Regulation (VDPOR) database. Existing license shall be current for at least 3 months beyond the date of this solicitation. Personnel must be capable of maintaining this license for the duration of the construction.

B) Project Experience: At least 2 years as an OSSI Master Alternative rank on at least two (2) projects valued at least $2,000,000 of construction of wastewater treatment and conveyance systems. Note: Appropriate experience on wastewater projects where the individual did not hold such license may be substituted for this requirement.

C) Training: Shall be in accordance with the VDPOR’s licensing requirements. VDPOR maintains a database of licensed individuals at: https://www.dpor.virginia.gov/LicenseLookup (using search term “Onsite Sewage System Installer License”) Additional information about licensing requirements are identified in the Virginia Administrative Code 18VAC160-40-110 through 160 (https://www.dpor.virginia.gov/sites/default/files/boards/WWWOOSSP/REG_OSSP.pdf).

5. Virginia Dept of Environmental Quality – Responsible Land Disturber (RLD)

A) Credentials: A responsible land disturber (RLD) is an individual holding a certificate issued by Virginia DEQ who is responsible for carrying out a land-disturbing activity in accordance with an approved erosion and sediment control (ESC) plan. The RLD must be designated on the ESC plan or permit as a prerequisite for engaging in land disturbance. Offeror shall be responsible for identifying and validating the credentials of their http://www.blueridgeanalytical.com/ https://www.dpor.virginia.gov/LicenseLookup https://www.dpor.virginia.gov/sites/default/files/boards/WWWOOSSP/REG_OSSP.pdf

RLD to the government. More information about this role can be found here: https://www.deq.virginia.gov/our-programs/training-certification/responsible-land-disturber

Sub-contracting out required personnel is accepted.

https://www.deq.virginia.gov/our-programs/training-certification/responsible-land-disturber https://www.deq.virginia.gov/our-programs/training-certification/responsible-land-disturber