Grindstone_prebidmeeting.pdf

Grindstone WWTP Replacement Project Solicitation # 12445126B0007

1946 Laurel Valley Road

Troutdale, VA 24378

Lat/Long: N 36.688363, W 81.539310

Pre-Bid Agenda

• Introductions

• Project Background

• Description of Project

• Discuss Important Aspects of the Project

• Contracting Officer - highlights

• Address Immediate Questions and Reiterate Process for Formal Written Inquiries

• Site Walk-Through at Grindstone

Government/ Owner Attendees Name Agency/Compnay Phone Email

Charlie Cotton, Contracting Officer (CO) US Forest Service 859-745-3106 Charles.Cotton@usda.gov Angela Parrish, Project Manager US Forest Service 540-553-6356 angela.parrish@usda.gov Rich Childs, Contracting Officer Rep (COR) US Forest Service 470-532-4939 richard.childs@usda.gov Ed Wright, Area Ranger US Forest Service 276-781-4371 edward.t.wright@usda.gov Jake Smith, Recreation Program Manager US Forest Service 276-782-4377 jacob.smith@usda.gov Jason Osborne, Developed Recreation Mgr. US Forest Service 540-265-5180 jason.osborne@usda.gov Brian Cossman, PE Hurt & Proffitt 434-522-7679 bcossman@handp.com Mike Wilson, Director of Engineering Hurt & Proffitt 434-847-7796 mwilson@handp.com

Project Background

• Existing sewage treatment system utilizes two open-air lagoons located on the other side of Laurel Valley Road from the campground.

• The current system began to fail effluent testing levels for several reasons, ultimately unable to stay in compliance with operating permit. I&I issues were also part of the challenges.

• Virginia Department of Environmental Quality (VADEQ) & Environmental Protection Agency (EPA) issued a consent order to require correction of the issues.

• The US Forest Service worked with the VDEQ and EPA to develop a plan to come back into compliance, which included decommissioning the lagoon system and replacing with a different system.

Project Description

• Decommissioning of Existing Sanitary Sewer Components and Discharge Lagoons

• Replace Sanitary Sewer Components

• Install New Wastewater Treatment Plant Disposal System

Decommissioning Existing System (Lagoons)

• Lagoon area consists of two lagoons surrounded by a grassy area totaling 3 acres.

• Lagoons must be discharged in accordance with VA Dept. of Environmental Quality regulations and in conjunction with Blue Ridge Analytical, who currently operates the existing system:

Blue Ridge Analytical POC:

Mychel Johnson 2280 West Ridge Road Wytheville, VA 24382 276-228-6464

• Lagoon residual matter left after decanting should be disposed of according to project plans and specifications.

• Existing lagoon liners to be completely removed.

• Site shall be restored to a gently sloping lawn.

(Sewer Line)

• Approximately 3600 ft of 6” cast iron sewer line to be removed.

• Approximately 2050 ft 4” cast-iron sewer pipe to be removed.

• Most of the main line sewer line will be installed in existing pipe location except for an approximate 425’ section of sewer line #1.

Grindstone Recreation Area Wastewater Treatment Plant Replacement Project

Replace Sanitary Sewer Line and Components

• Approximately 4,300 LF of new 8” SDR 35 PVC sewer pipe will be installed.

• Most of this pipe will be in the same location as existing pipe except for approximately 425’ on sewer line #1

• Lateral connections to cleanouts will consist of 6” SDR 35 PVC pipe.

• Manholes: 25+ pre-cast concrete manholes, including frame and cover to replace existing manholes.

Wastewater Treatment Plant Area

• Area is approximately 1.4 acres

• USFS anticipates felling trees in this area before construction begins.

• Contractor will still be responsible for processing of some of the felled trees and associated debris, including mulching brushy tops, limbing, decking, etc (no removal).

• In the new drip field area, need to grind tree stumps in place to a depth of 18 inches below finished grade.

• Minimize compaction of existing soils where drip field located

Wastewater Treatment Plant Area

New Wastewater Treatment Plant Disposal System(Tanks)

Tanks (con’t)

• 1 each 16,000 gallon septic tank.

• 1 each 8,000 gallon septic tank.

• 1 each 5,000 gallon flow EQ tank.

• 1 each 5,000 gallon recirculation tank.

• 1 each 5,000 gallon anoxic tank.

• 1 each 3,000 gallon recirculation tank.

• 1 each 7,500 gallon dose tank.

• 3 each AX20 treatment tanks.

• 4 each AX100 treatment units.

Scope of Work Parameters

• Project period of performance is 12 months from the date of issuance of the Notice to Proceed by the CO.

• The campground will remain closed to the public during construction operations. The contractor is responsible for maintaining closure of the project site throughout construction.

• Due to potential impacts to T&E bats nesting in trees on site, notify Forest Service personnel and receive approval before cutting any trees.

Temporary Facilities

• Sanitary services will not be available.

• Water: Non-potable water may be made available at certain hydrants with restrictions.

• Due to a known leak in the system, only certain hydrants may be used and will be identified by the Forest Service.

• Water cannot be flushed through the existing sanitary sewer conveyance system due to permit restrictions from the DEQ (no water can be sent to the existing lagoon system).

• Electricity: 30 amp service available at some campsites.

• Telephone: recent changes to the FS system is removing access to the copper phone line coming to the gate house. There will be no communications available via FS.

Permit Overview Granting Agency Permit/Certification Name Date Granted/Approved Responsible Party (Contractor or Gov't) Notes

VA Dept. of Environmental Quality VPDES (VA Pollutant Discharge Elimination System) Permit for

Operation for Existing Lagoon System 4/1/2025 FS Has Permit permit #: VA0022993

VA Dept of Environmental Qaulity Wastewater Closure Plan Feb 23,2024 FS Has Permit Approved and part of the permit to operate

VA Dept of Environmental Qaulity VSMP-Permit future contractor

ESC/SWM Plan by H&P is approved. Permit still needs to be acquired and paid-2 forms required:

Fee Form and registration form. A partially completed Registration Statement shall be provided by FS for contractor to complete and submit to VDEQ.

VA Dept of Environmental Qaulity Responsible Land Disturber future contractor VA Dept of Environmental Qaulity Qualified Personnel future contractor

Va Dept of Health (VDH) Sewage Disposal System Const. Permit good through 2026-09-27 FS/with help from H&P

M. Wilson is required to perform an inspection once the sewage system is installed and submit an inspection report and completion statement to the Mt. Rogers Health District--must obtain Opertation Permit from Mt Rogers Health Dept before being placed into operation.

Va Dept of Health (VDH) Operation Permit Granted after const. complete

VA Dept of Transportation Land Use Permit Application (LUP) future contractor

Contractor shall apply for this permit through VDOT prior to any work within VDOT right-of-way.

https://www.vdot.virginia.gov/doing-business/technical-guidance-and-support/land-use-and-development/land-use-permits/

On-Site Sewage System Installer

(OSSI)

• Contractor shall provide the license number for this individual to the Contracting Officer, as it exists in the Virginia Department of Professional Occupation and Regulation (VDPOR) database.

• The individual with this certification must have the rank of “Master Alternative”.

• VDPOR maintains a database of licensed individuals at:

https://www.dpor.virginia.gov/LicenseLookup (using search term “Onsite Sewage System Installer License”).

https://www.dpor.virginia.gov/LicenseLookup

Questions?