Attachment 03 - Brand Name Justification - Iron Mountain_redacted.pdf

Project No. 585-337 Minor Construction � Expand Pharmacy and Radiology � Iron Mountain, MI

VHAPG Part 806.3 OFOC Page 1 of 4 Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C776-26-AP-0522

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) for Other Than Full and Open Competition

Acquisition Plan Action ID: 36C776-26-AP-0522

1. Contracting Activity:

Veterans Health Administration (VHA), Program Contracting Activity Central (PCAC) The proposed procurement, Invitation for Bid (IFB) is for the Expand Pharmacy and Radiology - Minor Construction project at the Oscar G. Johnson VA Medical Center (VAMC) in Iron Mountain, MI.

2. Nature and/or Description of the Action Being Processed:

This justification is to support the Expand Pharmacy and Radiology project in Iron Mountain, MI that will be awarded as a firm-fixed price contract. This justification is for other than full and open competition for the procurement of certain construction materials. The use of a particular brand name for the items listed below accommodate standardization of these items throughout the facility. All items subject to Buy American clauses and provisions in the

IFB.

a. Security camera and monitoring system

i. Johnson Controls Exacqvision

b. Physical security access control system

i. Johnson Controls Software House iStar CCure

c. Building Management System

i. Siemens Desigo CC

d. Fire alarm system

i. Johnson Controls Inc (JCI) 4100 ES

3. Description of Supplies/Services Required to Meet the Agency�s Needs:

This procurement is for the Expand Pharmacy and Radiology project in Iron Mountain, MI.

The scope includes everything necessary to complete the Minor Construction project that meets the requirements of the Department of Veterans Affairs. There are four (4) brand name items listed for which the VA is not able to accept equal or alternate items. The value of the items are listed below. The VAAR Construction magnitude for the entire project is between $10,000,000 and $20,000,000.

a. Security camera and monitoring system

i. Johnson Controls Exacqvision

ii. Value:

iii. Description: Axis brand cameras currently in use. Complete installation of video server, programming, and licensing of digital video capture and recording equipment matching existing to ensure and maintain proper operation of the video surveillance system.

b. Physical security access control system

i. Johnson Controls Software House iStar CCure

Project No. 585-337 Minor Construction � Expand Pharmacy and Radiology � Iron Mountain, MI

VHAPG Part 806.3 OFOC Page 2 of 4 Revision: 02 Effective Date: 11/15/23 Acquisition ID#: 36C776-26-AP-0522

ii. Value:

iii. Description: Complete installation and programming of card readers and communication components matching existing to ensure and maintain proper operation of the existing physical access control system (PACS).

Safeguarding access to all areas of the medical center to only authorized personnel only.

c. Building Management System

i. Siemens Desigo CC

ii. Value:

iii. Description: Complete programming of building management system and installation of associated local controllers matching the existing to ensure and maintain proper operation of the existing building management system.

d. Fire alarm system

i. Johnson Controls Inc (JCI) 4100 ES

ii. Value:

iii. Description: Complete installation and programming of fire alarm initiating and notification appliances matching existing to ensure and maintain proper operation of the existing fire alarm system.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.103-1;

( ) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.103-2;

( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.103-3;

( ) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.103-4 ( ) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR

6.103-5;

( ) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.103-6;

( ) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.103-7;

5. Demonstration that the Contractor�s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

These items have been standardized across the Oscar G. Johnson VAMC. The new components (Hardware, software and servers) must be able to tie into the existing and operational systems including the use of existing hardware. At this time, there are no competing vendors who have the programming rights to the systems, and products must be fully compatible with the existing systems being used at the Oscar G. Johnson VAMC.

Installing systems from different manufacturers could compromise the functionality of existing equipment. Additionally, transitioning to an entirely new system would involve significant cost implications; not only the upfront expense of purchasing and implementing new technology, but also added costs for staff training, data migration, potential downtime, and ongoing maintenance.