Attachment 01 - Statement of Work (SOW) HVLS Fans and Installation.pdf

STATEMENT OF WORK

FOR

PROJECT: 58 AMXS HVLS Fans

BUILDINGS: 336, 381, 979, 1000, 1001, 1002

Kirtland AFB, NM

Date: 11 September 2026

TABLE OF CONTENTS

1.0 DELIVERY SCHEDULE

2.0 SCOPE

3.0 INSTALLATION

1.0 DELIVERY SCHEDULE

1.1 The start of the Period of Performance will commence upon the approval of the Government. The 58 AMXS will issue a written contract to the contractor in the required number of calendar days specified below. The contractor shall incorporate the number of days for the specified tasks and reviews detailed below when developing their final installation schedule.

1.2 The 58 AMXS requires completion of the project within 60 calendar days after date of contract award. The contractor shall promptly communicate their final installation plan to the 58 AMXS Project Manager (PM) and the Contracting Officer (CO) as soon as practicable after award.

2.0 SCOPE

2.1 GENERAL DESCRIPTION:

2.1.1 It is the 58 AMXS’s intent to award a contract for the procurement, delivery, and installation of fifty (50) High Volume Low Speed industrial air-circulation ceiling fan units in support of environmental control requirements at six (6) 58 MXG facilities located at Kirtland AFB, New Mexico.

This Statement of Work identifies the services, materials, and performance requirements necessary to provide complete and fully operational fan systems.

2.1.2 This project shall be performed at Kirtland AFB, New Mexico. All work shall be accomplished in strict accordance with applicable Federal, Department of War, Air Force, State of New Mexico, and local installation requirements, and all applicable codes and standards governing electrical work, structural attachment, and safe installation practices. The supporting vendor installation materials specifically reference compliance with the National Electrical Code (ANSI/NFPA 70) and applicable local codes.

2.1.3 The objective of this project is to furnish and install industrial High-Volume Low-Speed (HVLS) ceiling fans and associated fan systems to improve airflow, destratification, and thermal regulation in maintenance and hangar work areas while maintaining required clearances from facility systems, aircraft operating areas, and installed equipment.

2.1.3.4 The HVLS Fans systems specifications are being solicited as “or equal.” Proposals may contain any brand name of HVLS ceiling fans commercially available that fulfils the specified technical characteristics.

Location Quoted Equipment Quantity Electrical Requirement / Maximum Connected Load

Hanger

Pivot 2, 6-ft directional fan 14

100–125 VAC, single phase, 15-A circuit per fan;

maximum power consumption 498 W per fan; 6.97 kW total maximum connected load

Hanger

Pivot 2, 6-ft directional fan 14

100–125 VAC, single phase, 15-A circuit per fan;

maximum power consumption 498 W per fan; 6.97 kW total maximum connected load

Hanger

Pivot 2, 6-ft directional fan 14

100–125 VAC, single phase, 15-A circuit per fan;

maximum power consumption 498 W per fan; 6.97 kW total maximum connected load

Location Quoted Equipment Quantity Electrical Requirement / Maximum Connected Load

Building

Powerfoil D, 10-ft ceiling fan + standard controller

200–277 VAC, single- or three-phase, 10-A circuit per fan. The quote does not provide a maximum kW value;

contractor shall obtain and use manufacturer submittal data for final load calculation.

Building

Powerfoil X4, 24-ft ceiling fan + standard controller

1 200–240 VAC, three phase, 15-A circuit; 2.5 hp (1.85 kW) motor.

Building

Powerfoil X4, 14-ft ceiling fan + BAFCon multi-fan controller

400–480 VAC, three phase, 10-A circuit per fan; 1.9 hp (1.4 kW) motor per fan; 7.0 kW total nominal motor load.

*Only one multi-fan controller is required for all 5 fans.

2.2 REQUIREMENT DETAILS

FAN INSTALL LAYOUTS: Layout roughs are attached at the end of this SOW describing the estimated locations of fans in each of the six locations.

2.2.1 The Contractor shall furnish all labor, supervision, materials, tools, equipment, transportation, rigging, mounting hardware, safety devices, electrical components, controllers, and incidental items required to provide complete and fully operational fan systems at all identified facilities.

2.2.2 The Contractor shall perform basic site verification and field measurements prior to installation to confirm actual mounting conditions, structural attachment points, electrical requirements, obstructions, and safe clearances. Supporting installation documents note that final placement may change based on jobsite conditions and coordination with mechanical and structural engineering requirements.

2.2.3 The Contractor shall provide and install all required structural mounting hardware and attachment assemblies in accordance with the manufacturer’s installation instructions and applicable code requirements. Supporting vendor documentation states fan installation shall not proceed unless the mounting structure is sound, undamaged, and capable of supporting the imposed loads.

2.2.4 The Contractor shall provide and install secondary safety retention systems for all applicable fan units, including safety cables and stabilization components as required by the manufacturer and final mounting condition. Safety cables are part of the installer’s responsibility and require guy wires for extension tubes 4 feet or longer.

2.2.5 The Contractor shall provide and install all required electrical wiring, junction boxes, controllers, and electrical connections necessary to place each fan system into full operation. The installer is responsible for wiring between the power source and the onboard VFD or fan electronics board, installation of a junction box within 5 feet of the fan mounting location, and installation of wall-mounted digital controllers within the manufacturer’s required distance.

2.2.6 The Contractor shall provide and install wall-mounted fan control devices, including standard controllers and multi-fan controllers, as required by the installed configuration at each facility.

Controllers required are: one BAFCon (or equal – there is no brand name restriction) multi-fan controller for Building 336 (in total), one standard controller for Building 381, and two standard controllers for Building 979.

2.2.7 Where required by the installed configuration and fire protection layout, the Contractor shall provide fan shutdown interlock capability with the fire alarm or waterflow signal in accordance with applicable code and manufacturer requirements. HVLS fans installed in sprinklered buildings shall be interlocked to shut down immediately upon receipt of a waterflow signal in accordance with NFPA 72, and that a minimum vertical distance of 3 feet shall be maintained between HVLS fans and sprinkler deflectors.

2.2.8 The Contractor shall ensure all installed fan systems maintain required physical separation from obstructions, HVAC discharge and return paths, radiant heaters, combustibles, adjacent fans, and other facility features. Installation detail sheets for Buildings 336, 381, and 979 require, at minimum, that fans be located at least 2 feet from obstructions, not within two times the fan diameter of exhaust or return air intakes, and at least two and one-half times the diameter of the largest fan away from neighboring fans.

These sheets also require the bottom of fans to be at least 10 feet above finished floor where applicable.

2.2.9 The Contractor shall coordinate all work to avoid interference with overhead cranes, aircraft clearance envelopes, fire suppression systems, and normal maintenance operations. If bridge cranes are located in or near the installation area, they shall be coordinated for lockout during installation as required by the installation plan and applicable safety procedures. Bridge cranes in or near fan installation areas must be locked out during fan installation where applicable.

2.2.10 The Contractor shall perform startup, testing, balancing, and operational verification for each installed fan system and shall provide basic operator familiarization or training to Government personnel upon completion. Fan startup and operational training is part of the installation scope.

2.2.11 Unless otherwise specifically provided elsewhere in the contract, the Contractor shall be responsible for all permits, inspections, and approvals required for contract performance and shall comply with installation coordination requirements. The Kirtland AFB SOW guide requires compliance with applicable USAF, State, local, and Federal environmental and permitting requirements, including Kirtland AFB Form 103 where required.

2.2.12 The Contractor shall provide all required closeout documentation, including warranty information, owner’s manuals, and shop drawings or as-built information sufficient for Government review and facility records. A one-year craftsmanship warranty and written manufacturer warranty documentation is required at closeout.

ELECTRICAL INSTALLATION SCOPE

2.2.13 The contractor shall verify that each building’s existing electrical distribution system has sufficient available capacity to support the High-Volume, Low-Speed (HVLS) fan equipment identified in Quote No. 01187946 before installation. The contractor shall provide all required branch circuits, overcurrent protection, disconnects, wiring, and associated electrical work necessary for complete and operational installation.

2.2.13.2 Build 336 will require the insulation of a circuit breaker to safely install 5 14-ft ceiling fans

2.2.13.3 The contractor shall coordinate all electrical requirements with the Government prior to installation and shall not assume existing circuits, panels, breakers, or bus plugs are adequate. Any required electrical upgrades or conditions outside the quoted scope shall be identified in writing and submitted to the Government for review before work proceeds. Any work completed beyond the stated scope of this SOW and/or the accepted quote, and without express direction from the Contracting Officer, is performed at the risk of the Contractor.

2.2.13.4 The totals above are maximum connected equipment loads, not projected monthly energy consumption. Actual energy use will vary based on fan speed and operating hours. The proposal identifies 498 W maximum power for each Pivot fan; Powerfoil X4 motor ratings and required breaker configurations are as listed above.

3.0 INSTALLATION

3.1 FACILITY/USER COORDINATION

3.1.1 All work shall be accomplished while the facility is occupied. The least interference possible to the normal activities in the remaining areas of the facility and the neighboring facilities The Contractor shall coordinate with the user and the assigned 58 SOW/AMXS Project Manager (PM) to have zero mission interference.

3.1.2 The Contractor shall coordinate access, staging, material movement, lift usage, lockout/tagout, crane deconfliction, and any temporary interruption of facility functions with the Government in advance of execution.

3.2 AVAILABILITY OF SITE

3.2.1 The facility's normal hours of operation and duty days are 7:30 AM to 5:00 PM, Monday through Friday, excluding all Federal holidays.

3.2.2 Holidays. The following holidays are observed and are not considered duty days: New Years Day, Martin Luther King, Jr. Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

3.2.3 The contractor shall accomplish this project during normal hours of operation and duty days.

3.3 SCHEDULE AND PLANNING REQUIREMENTS

3.3.1 Contractor is required to provide an overall schedule to meet period of performance date/completion date, and is responsible to answer progress inquiries from the Government within 48 hours. A kick-off meeting should be scheduled by the PM to organize start of work as soon as possible after contract award.

3.3.2 Final Inspections will be coordinated through the PM. PM will coordinate a pre-final inspection and may deem that inspection final if the full scope of work is complete and acceptable in accordance with this SOW.

3.4 NOTIFICATION REQUIREMENTS

3.4.1 No additional work or changes not specified in the SOW shall be performed. The Contractor is required to notify the PM and CO immediately of anything the contractor believes is outside their scope of work and/or beyond their control that could impact cost, schedule, or quality.

3.4.2 The contractor is required to notify the PM of critical issues that may affect the contract’s performance and/or human health and the environment. These types of issues that require notification include, but are not limited to, health risks, spills, changes in critical or key personnel. The contractor will immediately stop working, report the discovery to the PM; and implement the appropriate safety precautions. Field activities shall not continue until clearance is received from the PM. On critical issues, verbal notification should be made immediately, followed by written notification as soon as practical within the succeeding 48 hours.

3.5 PERMITS/ ENVIRONMENTAL REQUIREMENTS

3.5. l The Contractor shall comply with all United States Air Force (USAF), State, Local and Federal environmental regulations. Refer to the “Kirtland AFB Checklist of Environmental Requirements for a Proposed Project" for a summary of requirements, Kirtland AFB Environmental Office contact information, and timelines. A completed checklist will be provided with each approved AF Fonn 103 Base Civil Engineering Work Clearance Request, 332 Work Order, and/or AF Form 813.

3.5.2 All applicable permits and approvals required by USAF, County, City and State shall be obtained prior to construction start. This includes the Kirtland AFB Form 103 Base Civil Engineer Work Clearance Request. The Contractor must comply with all guidance provided by Kirtland AFB on the Form 103 and/or the AF Form 813 Request for Environmental Impact Analysis.

3.5.2. l A utility outage will require a Kirtland AFB Form 103 Base Civil Engineer Work Request. An outage affecting the User will require a minimum of one week notice to minimize conflict and to facilitate User's operations. Necessary extended utility outages to perform construction shall be accomplished during non- duty hours. An outage affecting multiple buildings will require a 21-45-day notice to coordinate depending on facilities affected.

3.6 ABATEMENT

3.6.1 If asbestos, lead-containing material, structural deficiencies, or other hazardous or unknown site conditions are encountered, the Contractor shall stop work in the affected area and notify the Government PM for further guidance.

3.8 CLOSEOUT SUBMITIALS

3.8.1 Warranty.

3.8.1.1 Contractor is required to provide a one-year craftsmanship warranty and manufactures stated warranty in writing along with printed Owner's manuals. One-year warranty starts when the government signs off on the completion of the project.

3.8.1.2 Drawings. These shall include layout, details, and fabrication drawings on minimum 11 x 17 drawing sheet – or digital equivalent - to include special utility and electrical characteristics, utility connection requirements, and locations of utility outlets for service for functional equipment and appliance for review by appropriate technical person.

3.9 STAGING, STORAGE AND PARKING

3.9.1 Materials storage/staging and contractor vehicle parking locations for this project shall be determined by the PM in the kick-off meeting, or as required by KAFB mission requirements.

3.11 SITE PROTECTION AND CLEANUP

3.11. 1 Contractor shall ensure that all adjacent property, building and their contents are protected from dust, dirt, water, weather, and other damages. This shall include ensure dry materials are wet down to settle debris.

3.11.2 Contractor will replace or repair all existing adjacent finished surfaces, utilities, equipment, products, vegetation, and structures or parts thereof that have been damaged or removed to perform the work.

3.11.3 Contractor shall ensure that all trash, debris, refuse, garbage, etc... generated on the project site shall be placed in an appropriate container daily. Contractor shall ensure that all trash, debris, refuse, garbage, etc. to be taken off base is disposed of in a safe and legal manner.

3.11.4 Contractor shall ensure that the project site is completely clean before the project final inspection.

All new materials shall be properly cleaned and be free of scuffs, dirt, and dust. Areas surrounding the installation site shall also be cleaned of any dirt or dust.

END OF SOW

ENDORESMENTS

End User Endorsements:

Name/Rank/Title: _________________________ Signature: ____________________ Date: ________