Attachment 0013 - M2 FAM FY22_Addendum Quality Requirements Master List- RIA Revision 26 Aug 2021.docx

Revision: 14 April 2021

CONTRACT ADDENDUM

QUALITY ASSURANCE REQUIREMENTS

1. INSPECTION AND ACCEPTANCE POINTS: ORIGIN

The Government's inspection of the supplies offered under this contract/purchase order shall take place at ORIGIN. Offeror must specify below the exact name, address, and CAGE of the facility, or subcontractor's facility, where supplies to be furnished under this contract/purchase order will be available for inspection/acceptance.

INSPECTION POINT: ORIGIN

a. NAME

b. CAGE

c. ADDRESS, CITY, STATE, ZIP

ACCEPTANCE POINT: ORIGIN

a. NAME

b. CAGE

c. ADDRESS, CITY, STATE, ZIP

FIRST ARTICLE TEST REPORT (FATR) ACCEPTANCE: DESTINATION

The Government's acceptance of the First Article Test Report (if required) offered under this order shall take place at DESTINATION.

2. REWORK AND REPAIR OF NONCONFORMING MATERIAL

a. Rework and Repair are defined as follows:

(1) Rework - The reprocessing of nonconforming material to make it conform completely to the drawings, specifications or contract requirements.

(2) Repair - The reprocessing of nonconforming material in accordance with approved written procedures and operations to reduce, but not completely eliminate, the nonconformance. The purpose of repair is to bring nonconforming material into a usable condition. Repair is distinguished from rework in that the item after repair still does not completely conform to all of the applicable drawings, specifications or contract requirements.

b. Rework procedures along with the associated inspection procedures shall be documented by the Contractor and submitted to the Government Quality Assurance Representative (QAR) for review prior to implementation. Rework procedures are subject to the QAR's disapproval.

c. Repair procedures shall be documented by the Contractor and submitted on a Request for Variance, DD Form 1694, to the Contracting Officer for review and written approval prior to implementation.

d. Whenever the Contractor submits a repair or rework procedure for Government review, the submission shall also include a description of the cause for the nonconformances and a description of the action taken or to be taken to prevent recurrence.

e. The rework or repair procedure shall also contain a provision for re-inspection which will take precedence over the Technical Data Package requirements and shall in addition, provide the Government assurance that the reworked or repaired items have met reprocessing requirements.

3. PRE-PRODUCTION MEETING

a. The contractor shall hold a pre-production meeting at its facility, unless some other location is designated in the contract, within 30 days after contract award. The Pre-production Meeting is to assure a clear and mutual understanding of the contract terms, conditions, line items, technical requirements and sequence of events needed for successful execution of the subject contract effort.

b. The contractor shall participate with Government to arrange a schedule and agenda for the meeting. The contractor shall at a minimum invite Government contracting personnel (PCO/Contract Specialist). At the discretion of the PCO, other Government technical personnel (Contracting Officer's Representative (COR) identified in Section G or in an appointment letter, Quality Assurance personnel, DCMA, etc.) may be invited to the meeting. All Government invitees shall be given at least 14 days advance notice of the time, date, and location of the pre-production meeting. The preferred method of notification is by email. The contractor shall provide the Government with minutes of the Pre-production Meeting within 10 days after the meeting is held.

4. ACCEPTANCE INSPECTION EQUIPMENT (AIE)

a. The contractor shall use a calibration system with traceability to a national or international standard for the AIE used on this contract.

b. The contractor shall provide all AIE (except for any AIE listed as available in Section H or Appendix I) necessary to assure conformance of material to the contract requirements.

c. AIE shall be available for use on the First Article (FA) submission, if FA is required, or prior to use for acceptance of production material on this contract.

d. Contractor furnished AIE shall be made (i) to the AIE designs specified in Section C, or (ii) to any other design provided the contractor's proposed AIE design is approved by the Government. Contractor's proposed AIE design for inspection of characteristics listed as "Critical, Special or Major" shall be submitted to the Government for review and approval as directed on the Contract Data Requirements List, DD Form 1423. Government approval of AIE design shall not be considered to modify the contract requirements.

e. When the contractor submits its proposed AIE on commercial off the shelf equipment, the contractor shall include the manufacturer's name and model number, and sufficient information to show capability of the proposed AIE to perform the inspection required. When submitting proposed AIE design documentation on commercial computer controlled test and measuring equipment include information on (1) test program listing (2) flowcharts showing accept and reject limits and computer generated test stimuli (3) calibration program listing (4) sample of the printout of an actual test and calibration (5) test plan to verify accuracy of inspection and correctness of accept or reject decision (6) identification of the equipment by model name and number.

f. Resubmission of the contractor's proposed AIE design for Government approval on a follow on Government contract is not required, provided the inspection characteristic parameters specified in the technical data package and the previously Government approved AIE designs have not changed. In this situation, the contractor shall provide written correspondence in the place of the AIE designs that indicates the prior Government approval and states that no changes have occurred.

g. The Government reserves the right to disapprove, at any time during the performance of this contract, any AIE that is not accomplishing its intended use in verifying an inspection or test characteristic.

h. If the contractor changes the design after the initial approval, the modified design must be submitted for approval prior to use.

5. GOVERNMENT FURNISHED AMMUNITION

a. Ammunition has been programmed to support contractual test requirements as follows:

(1) Rounds (Numeric quantity for ammo required):???

(2) Cartridges:M33

(3) National Stock Number: 1305-00-028-6574

(4) Department of Defense Identification Code:A555

(1) Rounds (Numeric quantity for ammo required):???

(2) Cartridges:M1 HPT

(3) National Stock Number: 1305-01-557-2988

(4) Department of Defense Identification Code:A575

(1) Rounds (Numeric quantity for ammo required):???

(2) Cartridges: Dummy Round

(3) National Stock Number: 1305-557-7022

(4) Department of Defense Identification Code:AB36

b. Requests for all ammunition shall be submitted electronically to the contract specialist on DD Form 1348 no later than 90 days prior to desired delivery dates. The completed request may be submitted via electronic mail to the Contracting Specialist.

c. The contractor shall be responsible for reporting on the status of ammunition expenditures throughout the life of the contract as follows:

(1) Every 90 days after the initial receipt of government furnished ammunition, the contractor shall provide an ammunition consumption report in accordance with (IAW) DID DI-MGMT-80438B attached in Section J, attachment title “Government Furnished Ammunition Request” to the Contracting Officer.

(2) No later than 30 days after completion of the contract, the contractor shall report to the Contracting Officer on the remaining ammunition IAW DID DI-MGMT-80438B. The contractor shall request disposition instructions for the remaining ammunition. The contractor shall execute the disposition instructions and provide confirmation to the Contracting Officer.

d. The contractor shall furnish a copy of the above ammunition reports and disposition requests to the cognizant Defense Contract Management Agency (DCMA) Quality Assurance Representative (QAR) and to Government Contract Specialist.

CONTRACTOR ACCOUNTABILITY INSTRUCTIONS (SMALL ARMS)

If applicable, the contractor shall forward information required by the Contract Data Requirements List (CDRL) IAW the required distribution. The Data Item Description (DID) may be found at the following website: http://quicksearch.dla.mil, reference DI-MISC-80914B Small Arms Serialization Program (SASP). Tracking Small Arms by serial number is required per Chapter 18 of DOD 4000.25-M, and AR710-3 Chapter 4, and will be accomplished via data item description (DID) DI-MISC-80914B.

(1) One SASP transaction (80CC) shall be furnished for each item shipped. All transactions from shipment will be submitted in one flat file text file (.txt) on CDROM and accompany shipment.

DOD5100.76-M requires a contractor to provide a written description of how accountability will be established and maintained for weapons and shall be in the form of an “Accountability Plan” and submitted to the following mailbox: GFP Team Mailbox : usarmy.detroit.tacom.mbx.ilsc-gvt-furnished-property-team@mail.mil

(2) SASP transactions are required for DOD Central Registry and shall be submitted via the internet using Web UIT. If unable to submit via Web UIT, submit by email to: uit@logsta.army.mil Shipping/Transportation Discrepancies. Shall be distinguished and reported as one of the following:

(1) Shipping Type Discrepancy: This discrepancy is evident when freight received does not agree with the supply shipping documents. See DI-MGMT-80503, SF364, Report of Shipping (Item) and Packaging Discrepancy. Submit your report through the Department of Defense (DOD) WEBSDR system. If the party who finds the discrepancy is unable to submit the SDR, the COR/Item Manager may input the SDR. Get access to WEBSDR by going to: https://www.transactionservices.dla.mil/daashome/. On the left hand side click “Request User ID and Password”. Follow the prompts and accept the terms. Under the SAR Title heading, scroll down and select WEBSDR. Fill out the form and submit it. Once that is approved (can take a few days) an e-mail will be sent saying to reply with a digitally signed email. An email with login id and password will be provided in a separate email. The best URL to use when accessing if you already have an account:

https://www2.transactionservices.dla.mil/portal. Contact TACOM’s Supply Discrepancy Report (SDR) team mailbox for further guidance if needed: usarmy.detroit.tacom.mbx.ilsc-ami-sdr@mail.mil.

(2) Transportation Type Discrepancy. Reference DI-MGMT-80503, SF361, Transportation Discrepancy Report (TDR). TDRs are created to document the loss or damage to Government materiel to support the filing of claims against carriers for Government reimbursement. Submit to the Government Contract Specialist.

CONTRACTOR ACCOUNTABILITY INSTRUCTIONS GOVERNMENT FURNISHED MATERIEL (GFM)

If applicable, the contractor shall forward information required by the Contract Data Requirements List (CDRL) IAW the required distribution. The Data Item Description (DID) may be found at the following website: http://quicksearch.dla.mil

(1) Requisitions for GFM are currently input by TACOM’s GFM team via LMP based on NSNs and authorized quantities per contract / (delivery order when applicable) supplied by the Contract Specialist.

(2) Government Furnished Materiel (GFM) for consumption/incorporation. The contractor is required to submit data monthly during the contract performance period to the supporting Management Control Activity (MCA) mailbox usarmy.detroit.tacom.mbx.ilsc-mca@mail.mil. The notification shall be via MILSTRIP format using document identifier code (DIC) BZE (consumption) transaction and DIC DRA (receipt) transaction. Reference DI-MGMT-80438B for additional information.

(3) Excess GFM Reporting: In accordance with the FAR, subpart 45.6, the plant clearance officer will determine the categories of screening required and initiate screening action.

Discrepancies in shipments received shall be distinguished and reported as one of the following:

(1) Shipping Type Discrepancy: This discrepancy is evident when freight received does not agree with the supply shipping documents. See DI-MGMT-80503, SF364, Report of Shipping (Item) and Packaging Discrepancy. Submit your report through the Department of Defense (DOD) WEBSDR system. If the party who finds the discrepancy is unable to submit the SDR, the COR/Item Manager may input the SDR. Get access to WEBSDR by going to: https://www.transactionservices.dla.mil/daashome/. On the left hand side click “Request User ID and Password”. Follow the prompts and accept the terms. Under the SAR Title heading, scroll down and select WEBSDR. Fill out the form and submit it. Once that is approved (can take a few days) an e-mail will be sent saying to reply with a digitally signed email. An email with login id and password will be provided in a separate email. The best URL to use when accessing if you already have an account:

https://www2.transactionservices.dla.mil/portal. Contact TACOM’s Supply Discrepancy Report (SDR) team mailbox for further guidance if needed: usarmy.detroit.tacom.mbx.ilsc-ami-sdr@mail.mil.

(2) Transportation Type Discrepancy. Reference DI-MGMT-80503, SF361, Transportation Discrepancy Report (TDR). TDRs are created to document the loss or damage to Government materiel to support the filing of claims against carriers for Government reimbursement. Submit to the Government Contract Specialist.

CONTRACTOR ACCOUNTABILITY INSTRUCTIONS GOVERNMENT FURNISHED PROPERTY/Government Furnished Equipment If applicable, all Government Furnished Property (GFP)/Government Furnished Equipment (GFE) should be reported to the Government when receipted by the contractor. Receipt Acknowledgement shall be in the MILSTRIP format of a DRA. Reference Appendix 3.29 of DoD 4000.25-2-M for format. Submit receipts for GFP/GFE to: usarmy.detroit.tacom.mbx.ilsc-Gvt-Furnished-Property-Team@mail.mil, this information will account for GFP/GFE while in the possession of the contractor until they are returned to the Government or its representative.

All shipping documentation accompanying GFP/GFE returned to the Government must have the following statement annotated in the remarks portion of the shipping document: “RETURN FROM GFP/GFE, MARK FOR: (Insert the document number under which the assets were received at the contractor location).” NOTE: The quantity shipped under each document number must not exceed the quantity received under that same document number.

Discrepancies shall be distinguished and reported as one of the following:

(1) Shipping Type Discrepancy: This discrepancy is evident when freight received does not agree with the supply shipping documents. See DI-MGMT-80503, SF364, Report of Shipping (Item) and Packaging Discrepancy. Submit your report through the Department of Defense (DOD) WEBSDR system. If the party who finds the discrepancy is unable to submit the SDR, the COR/Item Manager may input the SDR. Get access to WEBSDR by going to: https://www.transactionservices.dla.mil/daashome/. On the left hand side click “Request User ID and Password”. Follow the prompts and accept the terms. Under the SAR Title heading, scroll down and select WEBSDR. Fill out the form and submit it. Once that is approved (can take a few days) an e-mail will be sent saying to reply with a digitally signed email. An email with login id and password will be provided in a separate email. The best URL to use when accessing if you already have an account:

https://www2.transactionservices.dla.mil/portal. Contact TACOM’s Supply Discrepancy Report (SDR) team mailbox for further guidance if needed: usarmy.detroit.tacom.mbx.ilsc-ami-sdr@mail.mil.

(2) Transportation Type Discrepancy. Reference DI-MGMT-80503, SF361, Transportation Discrepancy Report (TDR). TDRs are created to document the loss or damage to Government Equipment to support the filing of claims against carriers for Government reimbursement. Submit to the Government Contract Specialist.

6. INITIAL PRODUCT INSPECTION (IPI)

a. The Contractor shall perform an Initial Production Inspection, consisting of first piece inspection of 3 units selected from the initial production lot by the DCMA Quality Assurance Representative (QAR). The Contractor shall notify the Contracting Officer and the QAR at least 15 days in advance of conducting any IPI as described in this provision, in order to ensure the QAR witnesses the inspection. The Contractor shall inspect and document all dimensions with actual measurements. If the Contractor takes metric measurements, the Contractor shall provide standard measurements as well, and the QAR will verify both types. The Contractor shall also provide all certifications of materials and processes that are necessary to verify compliance of the tested units to drawing requirements. The Contractor shall review all IPI data with the QAR, and the QAR will then either approve or reject the IPI results by written notification to the Contractor, and concurrently provide a copy of the notification to both the Contracting Officer and his or her quality assurance point of contact. The written notification will include the Contractor’s name, the contract number, the tested item’s NSN(s) and part number(s), and, the item’s serial number(s)(if applicable). If the IPI is rejected, the Contractor shall repeat the inspection, or those portions of it specified by the QAR, until IPI is successfully completed.

b. The Contractor shall not proceed into full production until the QAR has approved IPI, and the Contracting Officer has been so notified. The Contractor shall immediately inform the Contracting Officer, QAR, and quality assurance point of contact if any changes to production processes or suppliers are made subsequent to IPI. The Contractor shall maintain a copy of all IPI data for 3 years following the inspection, unless the parties otherwise agree. The Contracting Officer reserves the right to order an additional IPI whenever a post-IPI change by the Contractor, such as tooling, ECPs, or the incorporation of new vendor parts, might affect the item’s quality. For any such additional IPI ordered, the Contractor shall provide serial numbers (if applicable) for all items fabricated after the new process or new supplier was initiated. If serial numbers are not applicable, then, in order to identify the affected units, the Contractor shall document the date the new process began. The approval process for additional inspections shall be the same as approval for the initial IPI.

QA POC: Deric Galloway Email: deric.e.galloway.civ@army.mil Telephone: 973-724-5062 or 973-568-1036

7. WIPE TESTING REQUIREMENTS FOR NEWLY PROCURED RADIOACTIVE COMMODITIES

a. In accordance with the following procedures, the wipe test shall be conducted on devices containing Hydrogen-3 (Tritium), Nickel-63, and Americium-241. The Wipe Test is intended to verify that devices containing radioactive material do not impose a threat to the environment or to an individual's health. The removable activity shall not exceed 1,000 disintegrations per minute (DPM).

b. Applicable Documents for Hydrogen-3 (Tritium) & Nickel-63.

ANSI N42.9-1972: Standard Test Procedures for Photomultipliers for Scintillation Counting and Glossary for Scintillation Counting Field

ANSI N42.15-1980: American National Standard Performance Verification of Liquid Scintillation Counting System

ANSI N42.16-1986: American National Standard Specifications for Sealed Radioactive Check Sources Used in Liquid Scintillation Counters

c. Requirements.

(1) When conducting wipe testing for Hydrogen-3 (Tritium) and Nickel-63, the suitable filter for liquid scintillation (LS) is a cellulose nitrate filter which dissolves or becomes transparent when mixed with LS fluid. Use only one type of filter and ensure that the liquid scintillation counter is calibrated using the same type of filter for background as is used to take all the nickel and tritium wipes. Dampen the filter (with distilled water) prior to wiping the device. The suitable filter paper for Americium-241 (Am-241) is a pressure-sensitive smear.

(2) Using moderate finger pressure, wipe the radioactive surface (not to exceed a 4 by 4 inch square) of the device with filter paper.

(i) For tritium devices, the radioactive surface is the external area adjacent to the source(s).

(ii) When performing this procedure on the Chemical Agent Monitor (CAM)(Nickel-63), the area to be wiped is the exterior surface of the CAM around the protective cap of the nozzle.

(iii) For the M43A1 Chemical Agent Detector (Americium-241), separate the top case assembly from the bottom case assembly. There are two areas which shall be wiped with a single wipe - the exposed area of the cell module and the area around the exit port.

(3) Place wiped filter papers for Hydrogen-3 (Tritium) & Nickel-63 items in scintillation counter vials with 1 ml of distilled water. For Am-241 wipes place each filter into a sealable plastic bag. Assure the bags or vials are identified and traceable to the item tested.

(4) Prepare the wipe for analysis according to the filter used. These analysis procedures shall be operated in accordance with the manufacturer's recommendations.

(i) Wipe analysis for Hydrogen-3 (Tritium) & Nickel-63 items shall be analyzed on a liquid scintillation counter. Operate the liquid scintillation counter in accordance with the documents cited in paragraph (b) above.

(ii) Wipe analysis for the M43A1 Chemical Agent Detector shall be analyzed by a gas flow proportional counting system or equivalent alpha detection instrumentation. The gas flow proportional counting system used to evaluate wipe tests shall be calibrated by an alpha reference source traceable to the National Institute of Standards & Technology at least every three months, and checked by an alpha reference source prior to each day's operational.

(5) Test results including a record of the amount of activity of each sample and verification of performance of the liquid scintillation counting system for Hydrogen-3 (Tritium) and Nickel-63 items are to be provided as specified in the Data Item Description (DID). Results of instrument calibration, required in paragraph (4) above for flow proportional counting (Americium-241), will be submitted to the government procuring office.

(6) The Contractor shall have an independent testing laboratory conduct wipe testing and analysis on the deliverable end item as described above. The sample for wipe testing may be submitted to the independent testing laboratory of the Contractor’s choice. An independent testing laboratory representative may perform wipe testing at the Contractor's facility as long as the wipe tests are analyzed at the independent testing laboratory.

(7) Wipe Test sampling shall be conducted as follows:

(i) A wipe test shall be performed on the entire First Article (FAT) sample(s) (if FAT is required by the contract).

(ii) A wipe test shall be performed on each production lot. A random sample shall be selected from each production lot in accordance with the table below:

Lot Size Sample Size 1-30 All 31-50 30 51-100 37 101-200 40 201-300 43 301-400 44 401-2,000 45 2,001-100,000 75

(iii) Prior to selection of the wipe test sample, the lot shall have met all other contract requirements. A sample shall not be submitted from the rejected lot unless authorized by the Contracting Officer.

(iv) Sample units shall be randomly selected from the entire lot by the Government Quality Assurance Representative.

(8) The Nuclear Regulatory Commission (NRC) requires radiation exposures to be as low as reasonable achievable (ALARA), see 10 CFR 20.1101. But, in any case, failure of any sample unit to meet the maximum activity level of no more than 1,000 Disintegrations per Minute shall be cause for the Government to halt further product acceptance and for the Contractor to immediately perform a failure analysis and take corrective action. The failure analysis, in addition to isolating the root cause of the excessive activity level, shall include the Contractor's assessment with rationale as to the extent the condition is present in both in process and delivered product (i.e., identification of the suspect items). The Contractor's corrective action shall address the positive measures taken to prevent recurrence of the condition in the future as well as corrective actions to be taken on all suspect product. Both the failure analysis and corrective action shall be subject to review and approval by the Government prior to re-initiation of Government product acceptance.

(9) The independent testing laboratory employed by the Contractor must be licensed by the NRC or the applicable NRC Agreement State, or by the equivalent regulatory agency when the independent testing laboratory is located outside the United States. The subcontracting under this solicitation and the resulting contract is open to competition between Department of Defense activities and private firms. Under the authority of 10 U.S.C. 2208(j), applicable working capital funded activities are available as potential subcontractors. The point of contact for safety concerns relating to radioactive commodities in contracts is Ms. Karen L. McGuire, TACOM LCMC Radiation Safety Program Manager, DSN 786-7635, commercial 586-282-7635; email: karen.l.mcguire4.civ@mail.mil.

(10) The independent testing laboratory must be able to verify the performance of the instrumentation used to analyze the wipe tests. Documentation shall be provided in accordance with the Data Item Description.

8. USE OF MIL-STD 1916

a. The Government will not accept lots whose samples submitted for acceptance contain nonconformances unless appropriately documented and approved by the contracting officer. The contractor shall use MIL-STD 1916, DOD Preferred Methods of Acceptance of Product. The Verification Level (VL) shall be:

VL III for major characteristics and VL II for minor characteristics.

b. MIL-STD HDBK-1916 provides guidance on the use of MIL-STD 1916. This handbook is not contractually binding.

END OF QUALITY ASSURANCE REQUIREMENTS