Attach A Sample Contract 06-03-26.docx

CLIENT SERVICE CONTRACT

Adolescent Transitional Living Program DCYF Contract Number:

2613-60156 Resulting From Solicitation Number:

Contractor Contract Number:

CONTRACTOR NAME

Smith Enterprises, LLC CONTRACTOR doing business as (DBA) Smith Enterprises, LLC

CONTRACTOR ADDRESS

8765 Main Street South Unit 231 Tacoma, WA 98444-4444

WASHINGTON UNIFORM BUSINESS IDENTIFIER (UBI)

600-123-456

DCYF INDEX NUMBER

146178

CONTRACTOR CONTACT

Jennie Franklin

CONTRACTOR TELEPHONE

(253) 555-1216

CONTRACTOR FAX

(253) 555-1214

CONTRACTOR E-MAIL ADDRESS

jennie@smiths.com

DCYF ADMINISTRATION

Childrens Administration

DCYF DIVISION

Division of Children and Family Services

DCYF CONTRACT CODE

2034XS-13

DCYF CONTACT NAME AND TITLE

Student Sixteen Contracts Manager

DCYF CONTACT ADDRESS

4500 10th Ave SE Lacey, WA 98504

DCYF CONTACT TELEPHONE

(888) 888-8888

DCYF CONTACT FAX

(888) 888-8888

DCYF CONTACT E-MAIL ADDRESS

eacdhelp@dshs.wa.gov

IS THE CONTRACTOR A SUBRECIPIENT FOR PURPOSES OF THIS CONTRACT?

No

CFDA NUMBER(S)

CONTRACT START DATE

06/03/2026

CONTRACT END DATE

06/30/2026

CONTRACT MAXIMUM AMOUNT

Fee For Service

EXHIBITS. The following Exhibits are attached and are incorporated into this Contract by reference:

|X| Exhibits (specify): Exhibit A – Data Security Requirements; Exhibit B – Statement of Work; Exhibit C – Statement of Work; Exhibit D – Program Requirements

The terms and conditions of this Contract are an integration and representation of the final, entire and exclusive understanding between the parties superseding and merging all previous agreements, writings, and communications, oral or otherwise, regarding the subject matter of this Contract. The parties signing below represent that they have read and understand this Contract, and have the authority to execute this Contract. This Contract shall be binding on DCYF only upon signature by DCYF.

CONTRACTOR SIGNATURE

Draft - Please Do Not Sign

PRINTED NAME AND TITLE

DATE SIGNED

DCYF SIGNATURE

Draft - Please Do Not Sign

PRINTED NAME AND TITLE

DATE SIGNED

Department of Children, Youth & Families 2034XS Adolescent Transitional Living Program 06-03-26 Page 26 Definitions. The words and phrases listed below, as used in this Contract, shall each have the following definitions:

“Contract” or “Agreement” means the entire written agreement between DCYF and the Contractor, including any Exhibits, documents, or materials incorporated by reference. The parties may execute this contract in multiple counterparts, each of which is deemed an original and all of which constitute only one agreement. E-mail or Facsimile transmission of a signed copy of this contract shall be the same as delivery of an original.

“Contractor” means the individual or entity performing services pursuant to this Contract and includes the Contractor’s owners, members, officers, directors, partners, employees, and/or agents, unless otherwise stated in this Contract. For purposes of any permitted Subcontract, “Contractor” includes any Subcontractor and its owners, members, officers, directors, partners, employees, and/or agents.

“DCYF Contracts Administrator” means the individual in the DCYF Contracts Department with oversight authority for the Department of Children, Youth & Families statewide agency contracting procedures, or their appropriate designee.

“DCYF Contracts Department” means the Department of Children, Youth & Families statewide agency headquarters contracting office, or successor section or office.

“Department of Children, Youth & Families” or “DCYF” means the Washington agency devoted exclusively to serve and support Washington state’s youth and their families.

“Debarment” means an action taken by a Federal agency or official to exclude a person or business entity from participating in transactions involving certain federal funds.

“Program Agreement” means an agreement between the Contractor and DCYF containing special terms and conditions, including a statement of work to be performed by the Contractor and payment to be made by DCYF.

“RCW” means the Revised Code of Washington. All references in this Contract to RCW chapters or sections shall include any successor, amended, or replacement statute. Pertinent RCW chapters can be accessed at http://apps.leg.wa.gov/rcw/.

“Regulation” means any federal, state, or local regulation, rule, or ordinance.

“Subcontract” means any separate agreement or contract between the Contractor and an individual or entity (“Subcontractor”) to perform all or a portion of the duties and obligations that the Contractor is obligated to perform pursuant to this Contract.

“WAC” means the Washington Administrative Code. All references in this Contract to WAC chapters or sections shall include any successor, amended, or replacement regulation. Pertinent WAC chapters or sections can be accessed at http://apps.leg.wa.gov/wac/.

Amendment. This Contract may only be modified by a written amendment signed by both parties. Only personnel authorized to bind each of the parties may sign an amendment.

Assignment. The Contractor shall not assign this Contract or any Program Agreement to a third party without the prior written consent of DCYF.

Billing Limitations DCYF shall pay the Contractor only for authorized services provided in accordance with this Contract.

DCYF shall not pay any claims for payment for services submitted more than twelve (12) months after the calendar month in which the services were performed.

The Contractor shall not bill and DCYF shall not pay for services performed under this Contract, if the Contractor has charged or will charge another agency of the state of Washington or any other party for the same services.

Compliance with Applicable Law. At all times during the term of this Contract, the Contractor shall comply with all applicable federal, state, and local laws and regulations, including but not limited to, nondiscrimination laws and regulations.

Debarment Certification. The Contractor, by signature to this Contract, certifies that the Contractor is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from participating in transactions (Debarred). The Contractor also agrees to include the above requirement in any and all Subcontracts into which it enters. The Contractor shall immediately notify DCYF if, during the term of this Contract, Contractor becomes Debarred. DCYF may immediately terminate this Contract by providing Contractor written notice if Contractor becomes Debarred during the term hereof.

Governing Law and Venue. This Contract shall be construed and interpreted in accordance with the laws of the state of Washington and the venue of any action brought hereunder shall be in Superior Court for Thurston County.

Independent Contractor. The parties intend that an independent contractor relationship will be created by this Contract. The Contractor and his or her employees or agents performing under this Contract are not employees or agents of the Department. The Contractor, his or her employees, or agents performing under this Contract will not hold himself/herself out as, nor claim to be, an officer or employee of the Department by reason hereof, nor will the Contractor, his or her employees, or agent make any claim of right, privilege or benefit that would accrue to such officer or employee.

Inspection. The Contractor shall, at no cost, provide DCYF and the Office of the State Auditor with reasonable access to Contractor’s place of business, Contractor’s records, and DCYF client records, wherever located. These inspection rights are intended to allow DCYF and the Office of the State Auditor to monitor, audit, and evaluate the Contractor’s performance and compliance with applicable laws, regulations, and these Contract terms. These inspection rights shall survive for six (6) years following this Contract’s termination or expiration.

Maintenance of Records. The Contractor shall maintain records relating to this Contract and the performance of the services described herein. The records include, but are not limited to, accounting procedures and practices, which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this Contract. All records and other material relevant to this Contract shall be retained for six (6) years after expiration or termination of this Contract.

Without agreeing that litigation or claims are legally authorized, if any litigation, claim, or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved.

Nondiscrimination Nondiscrimination Requirement During the term of this Contract, Contractor, including any subcontractor, shall not discriminate on the bases enumerated at RCW 49.60.530(3).

In addition, Contractor, including any subcontractor, shall give written notice of this nondiscrimination requirement to any labor organizations with which Contractor, or subcontractor, has a collective bargaining or other agreement.

Obligation to Cooperate Contractor, including any subcontractor, shall cooperate and comply with any Washington state agency investigation regarding any allegation that Contractor, including any subcontractor, has engaged in discrimination prohibited by this Contract pursuant to RCW 49.60.530(3).

Default Notwithstanding any provision to the contrary, DCYF may suspend Contractor, including any subcontractor, upon notice of a failure to participate and cooperate with any state agency investigation into alleged discrimination prohibited by this Contract, pursuant to RCW 49.60.530(3).

Any such suspension will remain in place until DCYF receives notification that Contractor, including any subcontractor, is cooperating with the investigating state agency.

In the event Contractor, or subcontractor, is determined to have engaged in discrimination identified at RCW 49.60.530(3), DCYF may terminate this Contract in whole or in part, and Contractor, subcontractor, or both, may be referred for debarment as provided in RCW 39.26.200.

Contractor or subcontractor may be given a reasonable time in which to cure this noncompliance, including implementing conditions consistent with any court-ordered injunctive relief or settlement agreement.

Remedies for Breach Notwithstanding any provision to the contrary, in the event of Contract termination or suspension for engaging in discrimination, Contractor, subcontractor, or both, shall be liable for contract damages as authorized by law including, but not limited to, any cost difference between the original contract and the replacement or cover contract and all administrative costs directly related to the replacement contract, which damages are distinct from any penalties imposed under Chapter 49.60, RCW.

DCYF shall have the right to deduct from any monies due to Contractor or subcontractor, or that thereafter become due, an amount for damages Contractor or subcontractor will owe DCYF for default under this provision.

Order of Precedence. In the event of any inconsistency or conflict between the General Terms and Conditions and the Special Terms and Conditions of this Contract or any Program Agreement, the inconsistency or conflict shall be resolved by giving precedence to these General Terms and Conditions. Terms or conditions that are more restrictive, specific, or particular than those contained in the General Terms and Conditions shall not be construed as being inconsistent or in conflict.

Severability. If any term or condition of this Contract is held invalid by any court, the remainder of the Contract remains valid and in full force and effect.

Survivability. The terms and conditions contained in this Contract or any Program Agreement which, by their sense and context, are intended to survive the expiration or termination of the particular agreement shall survive. Surviving terms include, but are not limited to: Billing Limitations; Disputes; Indemnification and Hold Harmless, Inspection, Maintenance of Records, Notice of Overpayment, Ownership of Material, Termination for Default, Termination Procedure, and Treatment of Property.

Termination Due to Change in Funding. If the funds DCYF relied upon to establish this Contract or Program Agreement are withdrawn, reduced or limited, or if additional or modified conditions are placed on such funding, DCYF may immediately terminate this Contract by providing written notice to the Contractor. The termination shall be effective on the date specified in the termination notice.

Waiver. Waiver of any breach or default on any occasion shall not be deemed to be a waiver of any subsequent breach or default. Any waiver shall not be construed to be a modification of the terms and conditions of this Contract. Only the DCYF Contracts Administrator or designee has the authority to waive any term or condition of this Contract on behalf of DCYF.

Additional General Terms and Conditions – Client Service Contracts:

Advance Payment DCYF shall not make any payments in advance or anticipation of the delivery of services to be provided pursuant to this Contract.

Construction The language in this Contract shall be interpreted as to its fair meaning and not strictly for or against any party. Any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in interpreting this Contract.

Contractor Certification Regarding Ethics The Contractor certifies that the Contractor is now, and shall remain, in compliance with Chapter 42.52 RCW, Ethics in Public Service, throughout the term of this Contract.

Health and Safety Contractor shall perform any and all of its obligations under this Contract in a manner that does not compromise the health and safety of any DCYF client with whom the Contractor has contact.

Indemnification and Hold Harmless The Contractor shall be responsible for and shall indemnify, defend, and hold DCYF harmless from any and all claims, costs, charges, penalties, demands, losses, liabilities, damages, judgments, or fines, of whatsoever kind of nature, arising out of or relating to a) the Contractor’s or any Subcontractor’s performance or failure to perform this Contract, or b) the acts or omissions of the Contractor or any Subcontractor.

The Contractor’s duty to indemnify, defend, and hold DCYF harmless from any and all claims, costs, charges, penalties, demands, losses, liabilities, damages, judgments, or fines shall include DCYF’s personnel-related costs, reasonable attorney’s fees, court costs, and all related expenses.

The Contractor waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend, and hold harmless the State and its agencies, officials, agents, or employees.

Nothing in this term shall be construed as a modification or limitation on the Contractor’s obligation to procure insurance in accordance with this Contract or the scope of said insurance.

Industrial Insurance Coverage The Contractor shall comply with the provisions of Title 51 RCW, Industrial Insurance.

If the Contractor fails to provide industrial insurance coverage or fails to pay premiums or penalties on behalf of its employees, as may be required by law, DCYF may collect from the Contractor the full amount payable to the Industrial Insurance accident fund.

DCYF may deduct the amount owed by the Contractor to the accident fund from the amount payable to the Contractor by DCYF under this contract, and transmit the deducted amount to the Department of Labor and Industries, (L&I) Division of Insurance Services. This provision does not waive any of L&I’s rights to collect from the Contractor.

Notice of Overpayment If the Contractor receives a vendor overpayment notice or a letter communicating the existence of an overpayment from DCYF, the Contractor may protest the overpayment determination by requesting an adjudicative proceeding.

The Contractor’s request for an adjudicative proceeding must:

Be received by the Office of Financial Recovery (OFR) at Post Office Box 9501, Olympia, Washington 98507-9501, within twenty-eight (28) calendar days of service of the notice;

Be sent by certified mail (return receipt) or other manner that proves OFR received the request;

Include a statement as to why the Contractor thinks the notice is incorrect; and Include a copy of the overpayment notice.

Timely and complete requests will be scheduled for a formal hearing by the Office of Administrative Hearings. The Contractor may be offered a pre-hearing or alternative dispute resolution conference in an attempt to resolve the overpayment dispute prior to the hearing.

Failure to provide OFR with a written request for a hearing within twenty-eight (28) days of service of a vendor overpayment notice or other overpayment letter will result in an overpayment debt against the Contractor.

DCYF may charge the Contractor interest and any costs associated with the collection of this overpayment.

DCYF may collect an overpayment debt through lien, foreclosure, seizure and sale of the Contractor’s real or personal property; order to withhold and deliver; or any other collection action available to DCYF to satisfy the overpayment debt.

Subcontracting Except as otherwise provided in this Contract, the Contractor shall not subcontract any of the contracted services without the prior approval of DCYF.

Contractor is responsible to ensure that all terms, conditions, assurances and certifications set forth in this Contract are included in any and all Subcontracts, unless an exception to including a particular term or terms has been approved in advance by the DCYF.

Any failure of Contractor or its subcontractors to perform the obligations of this Contract shall not discharge the Contractor from its obligations hereunder or diminish DCYF’s rights or remedies available under this Contract.

Subrecipients General. If the Contractor is a subrecipient of federal awards as defined by 2 CFR Part 200 and this Agreement, the Contractor shall:

Maintain records that identify, in its accounts, all federal awards received and expended and the federal programs under which they were received, by Catalog of Federal Domestic Assistance (CFDA) title and number, award number and year, name of the federal agency, and name of the pass-through entity;

Maintain internal controls that provide reasonable assurance that the Contractor is managing federal awards in compliance with laws, regulations, and provisions of contracts or grant agreements that could have a material effect on each of its federal programs;

Prepare appropriate financial statements, including a schedule of expenditures of federal awards;

Incorporate 2 CFR Part 200, Subpart F audit requirements into all agreements between the Contractor and its Subcontractors who are subrecipients;

Comply with the applicable requirements of 2 CFR Part 200, including any future amendments to 2 CFR Part 200, and any successor or replacement Office of Management and Budget (OMB) Circular or regulation; and Comply with the Omnibus Crime Control and Safe streets Act of 1968, Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title II of the Americans with Disabilities Act of 1990, Title IX of the Education Amendments of 1972, The Age Discrimination Act of 1975, and The Department of Justice Non-Discrimination Regulations, 28 C.F.R. Part 42, Subparts C.D.E. and G, and 28 C.F.R. Part 35 and 39. (Go to https://ojp.gov/about/offices/ocr.htm for additional information and access to the aforementioned Federal laws and regulations.)

Single Audit Act Compliance. If the Contractor is a subrecipient and expends $1,000,000 or more in federal awards from any and/or all sources in any fiscal year, the Contractor shall procure and pay for a single audit or a program-specific audit for that fiscal year. Upon completion of each audit, the Contractor shall:

Submit to the DCYF contact person the data collection form and reporting package specified in 2 CFR Part 200, Subpart F, reports required by the program-specific audit guide (if applicable), and a copy of any management letters issued by the auditor;

Follow-up and develop corrective action for all audit findings; in accordance with 2 CFR Part 200, Subpart F; prepare a “Summary Schedule of Prior Audit Findings” reporting the status of all audit findings included in the prior audit's schedule of findings and questioned costs.

Overpayments. If it is determined by DCYF, or during the course of a required audit, that the Contractor has been paid unallowable costs under this or any Program Agreement, DCYF may require the Contractor to reimburse DCYF in accordance with 2 CFR Part 200.

Termination for Convenience DCYF may terminate this Contract in whole or in part when it is in the best interest of DCYF by giving the Contractor at least thirty (30) calendar days’ written notice.

The Contractor may terminate this Contract for convenience by giving DCYF at least thirty (30) calendar days’ written notice addressed to DCYF at the address listed on page 1 of this Contract.

Termination for Default.

The DCYF may immediately terminate this Contract for default, in whole or in part, by written notice to the Contractor if DCYF has a reasonable basis to believe that the Contractor has:

Failed to meet or maintain any requirement for contracting with DCYF;

Failed to protect the health or safety of any DCYF client pursuant to the section entitled Health and Safety of this Contract;

Failed to perform under, or otherwise breached, any term or condition of this Contract; and/or Violated any applicable law or regulation.

If it is later determined that the Contractor was not in default, the termination shall be considered a termination for convenience.

Termination or Expiration Procedure The following terms and conditions apply upon Contract termination or expiration:

The Contractor shall cease to perform any services required by this Contract as of the effective date of termination or expiration.

If the Contract is terminated, the Contractor shall comply with all instructions contained in the termination notice.

The Contractor shall immediately deliver to the DCYF contact named on page one of this Contract, or to his or her successor, all DCYF property in the Contractor’s possession. The Contractor grants DCYF the right to enter upon the Contractor’s premises for the sole purpose of recovering any DCYF property that the Contractor fails to return within ten (10) calendar days of the effective date of termination or expiration of this Contract. Upon failure to return DCYF property within ten (10) calendar days, the Contractor shall be charged with all reasonable costs of recovery, including transportation.

DCYF shall be liable only for payment required under the terms of this Contract for service rendered up to the effective date of termination or expiration.

DCYF may withhold a sum from the final payment to the Contractor that DCYF determines necessary to protect DCYF against loss or additional liability.

The rights and remedies provided to DCYF in this Section are in addition to any other rights and remedies provided at law, in equity, and/or under this Contract, including consequential and incidental damages.

Treatment of Client Property Unless otherwise provided, the Contractor shall ensure that any adult client receiving services from the Contractor has unrestricted access to the client’s personal property.

The Contractor shall not interfere with any adult client’s ownership, possession, or use of the client’s property.

The Contractor shall provide clients under age eighteen (18) with reasonable access to their personal property that is appropriate to the client’s age, development, and needs. Upon termination of services to a client, the Contractor shall immediately release to the client and/or the client’s guardian or custodian all of the client’s personal property.

Treatment of Property All property purchased or furnished by DCYF for use by the Contractor during this Contract term shall remain with DCYF.

Title to all property purchased or furnished by the Contractor for which the Contractor is entitled to reimbursement by DCYF under this Contract shall pass to and vest in DCYF.

The Contractor shall protect, maintain, and insure all DCYF property in its possession against loss or damage and shall return DCYF property to DCYF upon Contract termination or expiration.

Taxes Where required by statute or regulation, Contractor shall pay for and maintain in current status all taxes that are necessary for Contract performance. DCYF will pay sales or use taxes, if any, imposed on the services and materials acquired hereunder. Contractor must pay all other taxes including without limitation Washington Business and Occupation Tax, other taxes based on Contractor’s income or gross receipts, or personal property taxes levied or assessed on Contractor’s personal property. DCYF, as an agency of Washington State government, is exempt from property tax.

Contractor shall complete registration with the Washington State Department of Revenue and be responsible for payment of all taxes due on payments made under this Contract in accordance with the requirements of Title 82 RCW and Title 458 WAC. Out-of-state Contractors must contact the Department of Revenue to determine whether they meet criteria to register and establish an account with the Department of Revenue. Refer to WAC 458-20-101 (Tax registration and tax reporting) and call the Department of Revenue at 800-647-7706 for additional information. When out-of-state Contractors are not required to collect and remit sales tax, DCYF shall be responsible for paying use tax, if applicable, directly to the Department of Revenue.

All payments accrued on account of payroll taxes, unemployment contributions, any other taxes, insurance, or other expenses for Contractor or Contractor’s staff shall be Contractor’s sole responsibility.

DCYF General Terms and Conditions

1. Definitions Specific to Special Terms. The words and phrases listed below, as used in this Contract, shall each have the following definitions:

0. “Abuse of Client” means the injury, sexual abuse or exploitation; negligent treatment or maltreatment of a client by any person under circumstances, which indicate that the client’s health, welfare or safety is harmed thereby.

“Agency” means a public or private agency or other organization providing services to DCYF clients.

“Annual Program Report” means a report which provides census and demographic information for youth in the program, youth’s progress towards service and independent living goals, deliverables of the contract, and successes and limitations of the program.

“ATL or ATLP” means Adolescent Transitional Living Program.

“ATLP Program Manager” means the DCYF staff person assigned to manage the ATLP contract and provide support to the Contractor for program implementation. References to “Program Manager” without the qualifier “ATLP” refers to the Contractor’s Program Manager who oversees daily supervision and implementation of ATLP services.

“Authorized” means approved by DCYF Social Service Specialist as evidenced by receipt of a Social Services Payment System (SSPS) notice or other written notice.

“Best Interest Determination” means a formal process that involves a collaborative effort between educational agencies and child welfare agencies to determine whether it is in a student's best interest to remain enrolled and/or served at their current school, or to transfer to a new one.

“Case Management” means the tasks and activities that are required in meeting the service needs of the child, providing service to the child’s birth/adoptive family, and/or service to the child’s foster or relative placement or other resource. For the purpose of this Contract, the term ‘case management’ also includes ‘targeted case management’ for federal funding purposes, i.e., those tasks and activities that assist the eligible child in gaining access to needed services such as medical, social, and educational services.

“Case Management Services/Supports” means the services/activities performed in providing case management, as authorized by DCYF. In each case, they are dependent upon the case situation and legal requirements. Case Management Services/Supports are responsive to the needs of the child, the child’s birth/adoptive family and/or current placement resource and to legal requirements. They include, but are not limited to, providing transportation to meet the child’s need; supporting the birth/adoptive family and placement resources needs; attending staffings/meetings; and advocating for and with various service providers on needs such as educational, medical, and mental health services.

“Child Abuse or Neglect” means the injury, sexual abuse, sexual exploitation, female genital mutilation, sex trafficking or severe forms of trafficking, negligent treatment, or maltreatment of a child under circumstances which indicate that the child's health, welfare, or safety is harmed. An abused child is a child who has been subjected to child abuse or neglect.

“Child and Family Team (CFT)” means a group of professionals and others providing services to the child and family, including the youth, family members, Tribal Nations and the DCYF Social Service Specialist and or tribal social worker, who are convened regularly by the Contractor to evaluate progress, review the effectiveness of the Individual Service and Treatment Plan, and build on the strengths of family members and youth’s community and/or Tribal Nation.

“Child and Family Team Meeting (CFTM)” means a quarterly meeting that includes the youth’s Child and Family Team (CFT).

“Client,” “Child,” and “Youth” are used interchangeably throughout this contract and shall mean any unemancipated individual who is under the chronological age of eighteen (18) years. Youth enrolled in Extended Foster Care (EFC) are included in this definition until the age twenty-one (21).

“CPS” means Child Protective Services, a program under DCYF.

“CPS Intake” is the process designated to record all referral reports concerning instances of suspected child abuse and neglect, determine if the referral meets referral screening criteria and make a disposition concerning the referral.

“Compliance Agreement” means a written plan approved by DCYF which identifies deficiencies in Contractor’s performance, describes the steps Contractor must take to correct the deficiencies, and sets forth timeframes within which such steps must be taken to return Contactor to compliance with the terms of the Contract.

“Consultant” means a person who is qualified by credential, background, or experience to assist in assessing, evaluating, counseling, or treating the client, and who provides technical, clinical, practical or other relevant assistance to the Contractor in the assessment evaluation, counseling, or treatment of a client.

“Counseling" means employing any therapeutic techniques as described under WAC 246-810-010 and RCW 18.19.010. Such therapeutic techniques include but are not limited to social work, mental health counseling, and marriage and family therapy, for a fee that offer, assist or attempt to assist an individual or individuals in the amelioration or adjustment of mental, emotional, or behavioral problems, and includes therapeutic techniques to achieve sensitivity and awareness of self and others and the development of human potential.

“Court Report”, DCYF Form 09-095, means the document presented to juvenile courts for dependency and permanency reviews, identifying the service plans for children, parents, foster/relative caregivers, agencies and DCYF.

“Cultural Adaptations” means modifications made to practices, customs, or expectations to better accommodate a specific culture's values and norms. This includes providing culturally competent training to staff to ensure a comprehensive understanding of local needs, employing linguistically and culturally specific communication and access strategies, and adjusting intervention methods to align with diverse family structures and belief systems.

“Culturally Responsive” means culture includes the shared social behaviors and norms within a society. This can include shared knowledge, beliefs, laws, arts, customs, habits, priorities, expectations, and many other shared practices. Being Culturally Responsive would involve proactively engaging with people in ways that are appropriate within their cultural values, behaviors, and norms.

“Culturally Specific” means proactive learning and engagement regarding the distinct cultural practices of others, referencing specific elements that could be recognized as particular to their cultural ways.

“Early Periodic Screening Diagnosis and Treatment (EPSDT)” means a Well-Child exam, which is administered in Washington State through Apple Health.

“Exit Report” means a report which identifies progress youth made in the program and reason for youth’s departure.

“Extended Foster Care” is a voluntary program that offers youth in foster care the option of remaining in care until twenty-one (21) to support a successful transition to independence.

“Foster Youth to Independence voucher” or “FYI voucher” means the federally-funded housing voucher program of the U.S. Department of Housing and Urban Development, which provides a housing voucher to eligible young people to support a successful transition from foster care to independence. More information can be found under federal funding Notice PIH 2021-26, or at https://www.hud.gov/program_offices/public_indian_housing/programs/hcv/fyi “Family Unification Program Youth” or “FUP Youth” voucher means the federally-funded housing voucher program of the U.S. Department of Housing and Urban Development, which, under the Family Unification Program for families also provides a youth voucher to support a successful transition from foster care to independence. More information can be found under federal funding Notice PIH 2016-1, or at https://www.hud.gov/program_offices/public_indian_housing/programs/hcv/family “Youth and Family Meeting (YFM)” means a DCYF initiated staffing held either to prevent a child from changing placement, or immediately after an unexpected change in placement. The intent is to discuss the factors that are leading to, or resulted in, that change; whether it is possible for the child to safely remain in or return to that home, or where they should live next; and what services the child and caregivers need to make that placement successful.

“Harm Reduction” means any behavior or strategy that helps reduce risk or harm to self or others. Harm reduction addresses motivations for behaviors as well as behaviors themselves, and promotes treating all people with dignity and respect in the provision of services.

“Healing Centered” means holistic, culturally grounded approaches to well-being. Healing centered approaches highlight the ways trauma is collectively experienced. Healing centered approaches are strength based and views young people as agents in their own well-being.

“Housing First” means prioritizing people’s housing needs before the achievement of personal goals or service outcomes. Housing first approaches recognize that people’s physiological needs must be addressed in order to effectively support stability and well-being.

“Incident” means a disruption in the normal routine of the home as a result of a conflict between residents, residents and staff, or as the result of a disturbance created by an individual resident, or external circumstances.

“Independent Living” or “Independent Living Skills” refers to the skills and abilities associated with living independently including but not limited to daily living, nutrition, and self-care, financial literacy, career and job readiness, parenting skills (if applicable), maintaining positive relationships, etc.

“Independent Living Skills Program or “ILS” or “ILP” means a contracted service offered to youth age fifteen (15) to twenty-three (23) who are in foster care that covers life skill development areas in preparation for adulthood.

“Individualized Education Plan (IEP) means the written document for a student eligible for special education that is developed, reviewed and revised in accordance with state and federal laws. The IEP guides student learning while in special education and is tailored to the youth’s support needs, for learning and the educational program that will be provided by the school district.

“Individual Service and Treatment Plan (ISTP)” means the plan that addresses the youth’s major needs and risk factors identified by DCYF and members of the child/family team. The ISTP is developed by the contractor.

“Investigation” means the exercise of professional judgment in the review of allegations of abuse or neglect by (a) law enforcement personnel; (b) persons employed by, or under contract with, the state; (c) persons licensed to practice law and their employees; and (d) mental health professionals as defined in chapter 71.05 RCW.

“Limited English Proficiency (LEP)” means, an individual’s need for additional support and assistance in comprehending the English language.

“Licensing Division (LD) means a division under DCYF that is responsible for licensing and monitoring foster homes and facility level of care.

“National Youth in Transition Database or (NYTD)” means National Youth in Transition Database which requires Washington State, and each state, to track and report to the federal government every Chafee Independent Living (IL) service provided to youth in the state. It also requires each state to survey young adults at age seventeen (17), nineteen (19) and twenty-one (21). ATLP contracted providers will not be responsible for conducting the youth survey; however, they will support the survey process by informing youth about NYTD and its different components and by encouraging youth to go on-line and complete the NYTD survey.

“Positive Youth Development” is a philosophy which values young people regardless of their situation, recognizes the strengths and potential of each youth, and believes in a primary focus to “Quarterly Progress\Transition Report” means a report completed every three months on the youth in the ATLP which indicates progress made on identified goals, identification of any new goals and youth’s plan for transition into adulthood.

“Residence” means a single dwelling or building where DCYF clients will live and reside as part of their ATLP placement. A residence will share a single address but may consist of and be separated into multiple units (ex. Unit A, B, C) as in the case of a duplex or triplex home. A duplex or triplex home is a residence with 2-3 units that each have their own living areas (living room, kitchen, bathroom) and are conjoined by a single wall or floor of a building. Each of the units will be licensed separately but are considered one residence for the purpose of meeting ATLP contract requirements.

“Residential,” “Residential Care,” and “Residential Setting” refers to a facility-based program/placement that is licensed as a group home or staffed residential home. These do not refer to any setting or location licensed as a foster home.

“Social Service Specialist” means the assigned DCYF case worker.

“SSPS” means the DCYF Social Service Payment System, the service authorization and payment system used by DCYF for this Contract.

“Staffing” means a formal or informal meeting, conducted by a DCYF Social Service Specialist or DCYF staff member with one (1) or more of the following persons: other DCYF staff, professional staff of the Contractor and/or other provider, consultants, youth, parents or others, for the purpose of reviewing or discussing, or for making decisions concerning, a client or case.

“Staffed Residential Home” means a licensed facility that provides twenty-four-hour care to six of fewer children who require more supervision than can be provided in a foster home.

“Transitional Housing” means interim housing, case management, and support services that assist individuals in developing independent living skills necessary to secure and maintain long-term permanent housing. Lengths of stay in transitional housing projects typically range from 18 to 24 months depending on the needs of the household. The housing unit is owned by the program administrator or rented out in the community.

“Trauma Informed” means policies, programs, or practices informed by the impact of trauma. Trauma informed approaches mean centering physical and psychological safety, resisting re-traumatization, and creating opportunities for agency, choice, and self-determination.

“Unusual Incidents” means circumstances or events that concern a child's health, safety or well being or may impact the child’s living situation or permanent plan.

“Young Adult Housing Program” means the program offered by the Washington State Department of Commerce’s Office of Homeless Youth, which provides rental assistance and case management for eligible young adults to support a successful transition to independence. More information is available at https://www.commerce.wa.gov/serving-communities/homelessness/office-of-youth-homelessness/ Purpose The purpose of this Contract is to ensure eligible youth under the care and custody of the Department of Children, Youth, and Families (DCYF) through the provision of transitional housing and case management services ensure placement stability, promote maintenance of mental health stability and wellbeing, and prepare youth for independent living.

Data Security Requirements – Exhibit A The Contractor shall protect, segregate, and dispose of data from the DCYF as described in Exhibit A.

Statement of Work – Exhibit B The Contractor shall provide services and staff as described in the Statement of Work attached as Exhibit B.

Statement of Work – Exhibit C The Contractor shall provide services and staff as described in the Statement of Work attached as Exhibit C.

Program Requirements – Exhibit D The Contractor shall comply with all program and other requirements for providing services under this Contract, as stated in the Program Requirements attached as Exhibit C.

Consideration Beds The Contractor shall provide beds and the services as described in Exhibit B, Statement of Work.

Start-up Cost DCYF may reimburse the Contractor up to the max listed below for each Phase, if they provide services and comply with requirements as described in the Statement of Work attached as Exhibit B.

Phase 1 Costs intended to support Facility, Director, and Program Manager.

Cost can be billed up to $12,828.00 for cost incurred.

Phase 2 Costs intended to support Advertising, Facility, Director, and Program Manager.

Cost can be billed up to $13,595.00 for cost incurred.

Phase 3 Costs intended to support Advertising, Facility, Director, Program Manager, Case Manager, and Direct Service Staff.

Cost can be billed up to $60,142.00 for cost incurred.

Rates Monthly Base Bate DCYF will pay the Contractor the monthly base rate, or a prorated amount if beds are unavailable for placement the entire month, per bed per month for the number of beds specified above according to the DCYF published ATLP Fee Table.

The payment of the monthly base rate is dependent on the Contractor meeting the following requirements:

Accepting and serving the percentage of the youth referred by DCYF each quarter as stated in the ATLP Fee table; and Maintaining the minimum licensing standard of staff to child ratio of one (1) to six (6) during the day and evening shifts per license, plus an extra staff on twenty-four (24) hours a day/seven (7) days a week for single family residences.

Monthly Occupancy Rate DCYF will pay the Contractor a monthly occupancy rate or a prorated amount per child occupying a bed for the services identified in Exhibit B, Statement of Work in effect at the time services are provided according to the DCYF published ATLP Fee Table.

The amount the Contractor may receive in a month may vary depending on the number of nights in the month and the bed utilization.

The Contractor will provide funding for each youth for household supplies, clothing, incidentals, activities and supplies according to the DCYF published ATLP Fee Table.

The DCYF published ATLP Fee Table is available at:

https://www.dcyf.wa.gov/services/child-welfare-providers/contracted-services.

Youth on the Run, Detention or Hospitalization DCYF may pay for temporary absences of children from ATLP, the following conditions shall apply:

DCYF shall not pay for absences of a child from ATLP, unless there is an agreement in writing with the Contractor for the child to return to their placement within fifteen (15) days; and When a child leaves an ATLP placement, unless there is agreement in writing by DCYF and the Contractor to place the child back into their placement, DCYF shall only pay the actual days of care provided, not including the last day of placement.

Acceptable absences, where the plan is to return the child to ATLP placement, within fifteen (15) days, include:

Planned visitation;

Overnight visits with friends;

Hospitalizations;

Attendance at summer camps and similar activities;

Juvenile detention placement of youth; or Runaways when the bed is being held for the return of the child.

Vendor Rate Increase or Decrease In the event of a legislatively mandated vendor rate increase or decrease for the services under this Contract, the rates in the published DCYF ATLP Rate Table shall be adjusted accordingly as of the date the new rate(s) become effective.

Independent Living Skills or ILS The Contractor is not responsible for payment of ILS services by the contracted ILS provider.

Cost of Educational Services DCYF is not responsible for education costs, including a one to one (1:1) school aide for a youth.

Billing Start-up Cost The Contractor shall submit an A-19 and financial documents that support cost incurred for items approved in each Phase, as provided by DCYF to the ATLP Program Manager after they meet each Phase as identified by Exhibit B, Statement of Work.

Claims for payment must be received by DCYF no later than sixty (60) days from the date each Phase was met.

The Contractor shall contact the ATLP Program Manager concerning billing questions.

Monthly Base Rate The Contractor shall submit the Monthly Bed Retainer Billing Form provided by DCYF at the end of each month to the ATLP Program Manager.

Claims for payment must be received by DCYF no later than sixty (60) days from the date services were rendered.

The Contractor shall contact the ATLP Program Manager concerning billing questions.

Monthly Occupancy Rate The Contractor shall receive invoices generated by the Social Service Payment System (SSPS).

The Contractor shall verify that services stated on the invoices were delivered by indicating in the total units block, and shall return (or call in) the invoices as directed by SSPS.

In the event of the death of any DCYF client receiving services from the Contractor, the Contractor shall submit a final billing for services to that client within sixty (60) days of the date of death of the client.

Claims for payment must be received by DCYF no later than sixty (60) days from the date services were rendered.

The Contractor shall contact the responsible Fiduciary Specialist concerning billing questions. Contact information is available at: https://www.dcyf.wa.gov/services/child-welfare-providers/contracted-billings.

Payment DCYF shall pay the Contractor monthly for ongoing services provided to DCYF clients.

DCYF shall use the verified SSPS invoice to generate payment to the Contractor.

DCYF shall make payment within thirty (30) days of receipt of a properly completed invoice for services.

DCYF will not be obligated to pay for services submitted more than three (3) months after the calendar month in which the services were performed.

DCYF may stop payment to the Contractor if reports required under this Contract are delinquent, i.e., not submitted within ten (10) working days of the due date, or incomplete.

DCYF may, at its sole discretion, deny or withhold payment claimed by the Contractor for services rendered if Contractor fails to satisfactorily comply with any term or condition of the Contract.

The Contractor agrees to accept the contracted rate as the complete DCYF remuneration for services provided to DCYF clients under this Contract.

DCYF is not obligated to reimburse the Contractor for any services which fall outside the scope of this Contract.

DCYF Meetings The Contractor shall participate, as requested by DCYF, in meetings. These meetings will be:

Coordinated by DCYF representatives from HQ for the regional catchment area contracted in;

Include other DCYF, and staff from the local offices;

Focused on creating a setting for open dialog regarding:

The partnership of effort between DCYF in serving families;

Opportunities to support and enhance the service delivery process and outcomes; and Consensus building around best practices and specific service delivery.

Wage Standards The Contractor agrees that ATLP Case Manager and Direct Care staff shall receive, on average, the regionalized wages and benefits (combined) identified in ATLP Fee Table, available at https://www.dcyf.wa.gov/services/child-welfare-providers/contracted-services.

This requirement does not prescribe compensation difference between staff, specify compensation for any individual staff, or prohibit agencies from having an average salary and benefits higher than the modeled rates.

Financial Management Contractor must maintain a written financial management system to ensure accurate tracking and internal controls of all financial matters related to this contract, including but not limited to:

Fiscal records that shall substantiate costs charged to DCYF;

Documentation of all costs associated with services provided;

Payroll;

Subcontractors (If applicable); and…